Workflow Templates

⚠️ Community Node Disclaimer This template uses the Apify LinkedIn Profile Scraper, which is a community node only available in self-hosted n8n installations. The LinkedIn scraping step is optional and can be removed for n8n Cloud compatibility. Who's it for Sales and marketing teams processing 20+ leads daily who need to eliminate manual research and focus reps on hot prospects. Perfect for B2B companies wanting to qualify inbound leads at scale using AI-powered enrichment and scoring. What it does This workflow automates lead qualification by enriching email addresses with firmographic data from People Data Labs, researching individuals and companies using Perplexity AI, scoring leads against your ICP criteria with Claude, and routing them to appropriate channels. Hot leads (8-10 score) get instant Slack alerts with personalized email drafts. Warm leads (5-7) go to a digest channel. Cold leads (0-4) log to your CRM only. Processing takes 30-60 seconds per lead versus 20 minutes manual research, costing $0.08-0.15 per lead. How it works The webhook receives an email address and optional name. Multiple enrichment sources run in parallel: PDL fetches contact and firmographic data, Perplexity researches the individual's recent activity and company developments, and optionally Apify scrapes their LinkedIn profile. All data merges into a complete profile. Claude AI scores the lead against your ICP rules stored in Google Docs, calculating points for company fit, title fit, buying signals, and timing. Based on the total score, leads route to three tiers with different handling. Hot leads trigger immediate Slack alerts and generate personalized email drafts using Gemini. All qualified leads optionally sync to your CRM. Requirements People Data Labs API (or Apollo/Clearbit alternative) Perplexity API Anthropic Claude API Google Docs for ICP rules Slack workspace Gmail account Optional: Apify for LinkedIn scraping (self-hosted only) Optional: HubSpot or other CRM Set up steps 1. Configure the webhook In the Webhook node, set your webhook path (default is "lead-intake"). Send POST requests with this JSON format: { "email": "lead@company.com", "name": "Optional Name" } 2. Add API credentials securely People Data Labs: In the PDL Enrich node, click "Credential for Header Auth" → Create new credential → Add header name X-Api-Key with your PDL API key as the value. This uses n8n's credential management instead of hardcoding keys. Perplexity: In both Individual Research and Company Research nodes, add your Perplexity API credentials. Anthropic: In the Anthropic Chat Model node, add your Claude API credentials. Slack: In both Slack nodes, set up OAuth2 and select your target channels. Hot and warm leads can route to different channels. Gmail: In the Send Hot Lead Email node, configure OAuth2 credentials. Google Docs: In the ICP & Use Case node, replace the documentURL with your Google Doc containing ICP scoring rules, then add OAuth2 credentials. Optional - Apify: In LinkedIn Profile Scraper node, add your Apify OAuth2 credentials from https://apify.com/curious_coder/linkedin-profile-scraper Optional - HubSpot: Enable the Upsert to HubSpot CRM node and add your credentials. Customize the customPropertiesValues array to match your fields. 3. Create your ICP rules document Create a Google Doc with this structure: COMPANY FIT (0-3 points): Company size: 50-500 employees = 3 points Industry: SaaS/Technology = 3 points Geography: North America = 3 points TITLE FIT (0-3 points): VP/C-level = 3 points Director = 2 points Manager = 1 point BUYING SIGNALS (0-2 points): Recent funding = 2 points New executive = 1 point TIMING (0-2 points): Urgent need = 2 points Copy the URL and paste it in the ICP & Use Case node's documentURL parameter. 4. Test the workflow Activate the workflow and send a test webhook. Monitor the execution to verify enrichment sources return data, AI scoring completes, routing works correctly, and notifications send to the right channels. How to customize Swap enrichment sources: Replace the PDL Enrich node with Apollo or Clearbit HTTP Request nodes. Update the Merge Enrichment Data node to parse the new response format. Adjust scoring thresholds: In the AI Agent node prompt, change the score ranges (currently 8-10 = hot, 5-7 = warm, 0-4 = cold) and add custom scoring factors like technology stack match or budget authority. Change routing: In the Route by Score node, add new output conditions for additional tiers like VIP or modify existing thresholds. Different notifications: Replace Slack nodes with Gmail or add Twilio nodes for SMS. Update the formatting nodes to create appropriate message templates. Use different AI models: Swap the Anthropic Chat Model with OpenAI for GPT-4 or replace the Gemini formatting nodes with Claude for consistency. Remove LinkedIn scraping: Delete the LinkedIn Profile Scraper node and adjust Merge All Sources to accept 4 inputs instead of 5 for n8n Cloud compatibility. Connect different CRMs: Replace the HubSpot node with Salesforce, Pipedrive, or other CRM nodes. Update the Format for CRM node's field mappings to match your CRM's structure.

Customer Feedback Loop Analyzer (n8n Automated Workflow) This workflow automates the process of collecting customer feedback from forms and emails, analyzes it using AI, classifies it by category and sentiment, logs it into Google Sheets, and routes it to the right communication channels like Slack or email. It closes the feedback loop efficiently by ensuring every review is categorized, tracked, and acted upon. Who’s it for Product managers wanting structured customer insights Customer support teams needing fast issue routing Engineering teams who want to be alerted to bugs quickly Growth & UX teams tracking feature requests and usability feedback Any business managing customer feedback at scale How it works Form submission trigger captures reviews submitted via customer review forms. Gmail trigger listens for new feedback emails. Extract details (Code node) parses sender details and extracts the actual review text. AI node (LLM) summarizes the feedback, determines sentiment, and classifies it (Bug, Feature Request, UX Issue, Other). Google Gemini (optional) provides advanced classification/summarization. Google Sheets node logs all structured feedback for historical tracking. Switch node routes feedback into separate flows by category. Slack node instantly notifies the team of critical feedback (e.g., Bugs). Email node sends reports to relevant stakeholders (e.g., Feature Requests to product managers). How to set up Import the workflow JSON into your n8n instance. Connect credentials for: Gmail (for receiving/sending feedback) Google Sheets (for logging reviews) Slack (for real-time team alerts) Configure your Google Sheet (columns for Date, Reviewer, Sentiment, Category, Feedback). Adjust the AI node prompt to reflect your team’s preferred categories. Set Slack channels and email recipients for notifications. Activate workflow. Requirements n8n (cloud or self-hosted) Gmail API access (OAuth2 connected in n8n) Google Sheets API access Slack webhook or OAuth connection (Optional) Google Gemini or another LLM integration How to customize Modify the AI prompt to classify into different categories (e.g., “Support Issue”, “Billing Problem”). Extend the Google Sheet schema to include product version, tags, or priority scores. Add a translation step if feedback is multilingual. Replace Slack notifications with Teams/Discord if needed. Connect to Jira or Trello to auto-create tasks for certain categories. Add-ons Sentiment-based alerts**: Trigger Slack notifications only if sentiment is negative. Monthly report generator**: Compile all feedback into a PDF and email it automatically. CRM integration**: Sync categorized feedback into HubSpot or Salesforce. Auto-response emails**: Acknowledge receipt of customer feedback via Gmail. Use Case Examples SaaS product team routes all Bug feedback directly to engineering Slack channel. UX team receives only “UX Issue” categorized feedback for design improvements. Marketing team logs Feature Requests into Google Sheets for roadmap prioritization. Customer support automatically responds with a thank-you email for all submissions. Common Troubleshooting | Issue | Possible Cause | Solution | | ------------------------ | ----------------------------------------- | ----------------------------------------------------- | | Workflow doesn’t trigger | Gmail/Form node not authenticated | Reconnect Gmail / check webhook form integration | | No data extracted | Code node parsing wrong field | Update regex/parsing logic to match email format | | AI classification fails | Invalid LLM credentials or quota exceeded | Reconnect LLM node / check usage limits | | Feedback not logged | Wrong Google Sheet ID or missing sharing | Verify Sheet ID and grant access to connected account | | Slack messages not sent | Invalid webhook or channel not found | Reconfigure Slack node with valid channel/webhook | | Email reports fail | Gmail OAuth token expired | Refresh Gmail credentials in n8n | Need Help? Our n8n automation experts at WeblineIndia can help you: Fine-tune the AI prompts for better categorization accuracy Build custom dashboards from your Google Sheet data Add multilingual feedback handling Connect to your ticketing system (Jira, Trello, Asana) for seamless issue tracking

Transform your fleet operations from paper-based chaos to intelligent automation - achieving 40% reduction in breakdowns, 100% inspection compliance, and predictive maintenance that saves thousands in repair costs. What This Workflow Does Revolutionizes fleet management with AI-driven vehicle inspections and predictive maintenance: 📝 Digital Inspections - Jotform captures daily vehicle checks with photos, mileage, and comprehensive checklists 🤖 AI Condition Analysis - Advanced AI Agent evaluates vehicle condition, safety ratings, and maintenance needs ⚠️ Smart Prioritization - Automatically flags critical issues (brakes, safety concerns, DOT compliance) 🔧 Maintenance Routing - Routes issues to appropriate shop teams with detailed work orders 📊 Predictive Maintenance - Tracks mileage thresholds and predicts upcoming service needs ✉️ Automated Notifications - Sends alerts to maintenance teams and confirmation to drivers 📈 Compliance Tracking - Monitors DOT inspections, registrations, and annual certifications 💰 Cost Management - Estimates repair costs and tracks downtime to optimize fleet budget 📋 Complete Documentation - Logs all inspections to Google Sheets for audits and analytics Key Features AI-Powered Vehicle Assessment: GPT-4 analyzes inspection data across 10+ components with safety ratings (0-100) Critical Issue Detection: Automatic identification of safety concerns, DOT violations, and immediate action items Mileage-Based Scheduling: Tracks oil changes, tire rotations, brake inspections with automated reminders Compliance Management: Monitors annual inspections, DOT certifications, and registration expiries Work Order Generation: Creates detailed maintenance orders with instructions, parts needed, and cost estimates Driver Performance Tracking: Evaluates vehicle care quality and identifies training needs Predictive Analytics: Forecasts upcoming maintenance based on usage patterns and vehicle age Emergency Routing: Critical issues trigger immediate alerts to maintenance supervisors Photo Documentation: Captures damage and odometer photos for insurance and warranty claims Real-Time Fleet Status: Tracks operational, out-of-service, and maintenance-required vehicles Cost Estimation: AI-generated repair cost ranges and downtime predictions DOT Audit Ready: Complete inspection logs formatted for regulatory compliance Perfect For Commercial Fleet Operators: Delivery companies, logistics firms managing 10-500+ vehicles Transportation Companies: Trucking fleets requiring DOT compliance and safety standards Service Businesses: Plumbing, HVAC, electrical companies with service vehicle fleets Government Fleets: Municipal vehicles, police departments, public works departments Rental Car Companies: Daily inspections and damage documentation for rental fleets Construction Companies: Heavy equipment and vehicle maintenance tracking Food Delivery Services: High-mileage vehicles requiring frequent inspections Ride-Share Fleet Managers: TNC vehicles needing daily safety checks What You'll Need Required Integrations Jotform - Digital inspection form with photo upload (free tier works) Create your form for free on Jotform using this link OpenAI API - GPT-4 for AI vehicle analysis (~$0.15-0.40 per inspection) Gmail - Automated notifications to maintenance teams and drivers Google Sheets - Inspection database, maintenance tracking, and compliance logs Optional Enhancements Twilio - SMS alerts for critical issues and driver notifications Google Calendar - Automated maintenance scheduling QuickBooks - Expense tracking and repair cost management Fleet Management Software - Integration with Geotab, Samsara, or Fleetio Zapier - Additional integration bridges for specialty systems Google Drive - Photo backup and document storage Maintenance Software - Connect to shop management systems Telematics Integration - Real-time mileage and diagnostics data Quick Start Import Template - Copy JSON and import into n8n Add OpenAI Credentials - Set up OpenAI API key (GPT-4 recommended for accuracy) Create Jotform - Build vehicle inspection form with these essential fields: Driver Info: Name, Email Vehicle Details: Vehicle ID, Make, Model, Year, License Plate Mileage: Current Odometer Reading Fuel Level: Dropdown (Full, 3/4, 1/2, 1/4, Empty) Inspection Checklist: Dropdowns for each component (Good, Fair, Poor, Needs Immediate Attention) Tires Brakes Lights (headlights, taillights, turn signals) Fluid Levels (oil, coolant, brake fluid) Engine Transmission Interior Condition Exterior Condition Issues: Yes/No dropdown + Long text for description Photos: File upload for damage photos and odometer photo Cleanliness Rating: 1-5 star rating Driver Notes: Textarea for additional comments Configure Gmail - Add Gmail OAuth2 credentials for notifications Setup Google Sheets: Create new spreadsheet for fleet tracking Add sheet named "Inspections" Replace YOUR_GOOGLE_SHEET_ID in the workflow Google Sheets will auto-populate columns on first run Customization Options AI Prompt Refinement: Tailor analysis for specific vehicle types (trucks, vans, sedans, heavy equipment) Custom Maintenance Intervals: Adjust service schedules based on manufacturer recommendations Multi-Location Support: Route work orders to different shop locations based on vehicle assignment Priority Escalation: Add manager approval workflows for expensive repairs Driver Training Module: Track recurring issues per driver and generate training recommendations Seasonal Adjustments: Different inspection criteria for winter/summer (tire tread, AC, heating) Vehicle Categories: Separate workflows for passenger vehicles, trucks, specialty equipment Cost Approval Thresholds: Require manager sign-off for repairs over $X amount Parts Inventory Integration: Check parts availability before scheduling maintenance Vendor Management: Route different issue types to specialized vendors Mobile Optimization: Design Jotform specifically for mobile/tablet use in vehicles Offline Mode: Enable Jotform offline submissions for areas with poor connectivity Expected Results 40% reduction in breakdowns - Predictive maintenance catches issues early 100% inspection compliance - Digital tracking eliminates missed checks 24-hour turnaround on maintenance scheduling vs days of manual coordination 30% cost savings - Preventive maintenance avoids expensive emergency repairs 60% faster inspections - Digital forms take 5 minutes vs 15+ for paper Zero lost paperwork - All inspections digitally stored and searchable 85% better DOT audit results - Complete, organized documentation 50% reduction in vehicle downtime - Proactive maintenance scheduling 95% driver compliance - Easy mobile forms increase participation Real-time fleet visibility - Instant status of all vehicles Pro Tips QR Code Access: Place QR codes in each vehicle linking directly to that vehicle's inspection form Pre-Fill Vehicle Data: Use Jotform conditional logic to auto-fill vehicle details when driver enters Vehicle ID Photo Requirements: Make damage and odometer photos mandatory for compliance Daily Reminders: Set up automated daily email/SMS reminders for drivers to complete inspections Seasonal Checklists: Adjust inspection criteria seasonally (winter: tire tread/battery; summer: AC/coolant) Benchmark Analysis: After 100+ inspections, analyze AI accuracy and refine the prompt with real examples Driver Training: Use AI driver performance ratings to identify training needs Telematics Integration: Connect to vehicle GPS/diagnostics for automatic mileage updates Parts Pre-Ordering: Use predictive maintenance to pre-order common parts before needed Maintenance History: Track vehicle-specific patterns (e.g., Vehicle #12 always needs brake work) Incentive Programs: Reward drivers with best vehicle care ratings Mobile-First Design: Ensure Jotform works perfectly on phones - most inspections done on mobile Learning Resources This workflow demonstrates advanced n8n automation: AI Agents with structured JSON output for reliable vehicle assessment Conditional routing based on criticality and safety ratings Database lookups for vehicle maintenance history Predictive analytics using mileage thresholds and time intervals Multi-recipient notifications with role-based messaging Compliance tracking with automatic deadline monitoring Cost estimation algorithms for budget planning Photo handling for documentation and insurance claims Error handling with fallback assessments Perfect for learning fleet operations automation and AI integration! 📊 Workflow Architecture 📝 Jotform Daily Inspection ↓ 🧾 Parse Inspection Data ↓ 📊 Get Vehicle History │ ├─ Last service dates │ ├─ Mileage calculations │ └─ Compliance deadlines ↓ 🤖 AI Fleet Analysis (GPT-4) │ ├─ Condition assessment │ ├─ Safety rating (0-100) │ ├─ Critical issue detection │ ├─ Maintenance recommendations │ ├─ Cost estimation │ ├─ DOT compliance check │ └─ Work order generation ↓ 🔗 Extract & Merge AI Analysis ↓ ⚡ Critical Issue Check ├─ TRUE → 🚨 Critical Alert Email (Maintenance) └─ FALSE → 📋 Routine Report Email (Maintenance) ↓ ✉️ Driver Confirmation Email │ ├─ Inspection received │ ├─ Vehicle status │ ├─ Maintenance scheduled │ └─ Safety notices ↓ 📊 Log to Google Sheets └─ Inspection database └─ Audit trail └─ Analytics data 🔐 Compliance & Security Ready to transform your fleet management? Import this template and eliminate breakdowns, ensure compliance, and save thousands in maintenance costs through AI-powered predictive maintenance! 🚗✨ Questions or customization needs? The workflow includes detailed sticky notes explaining each component and decision point.

Overview This comprehensive workflow transforms Excel spreadsheets into professional, AI-generated reports with automated analysis and insights. Whether you're dealing with financial data, customer tracking, sales metrics, inventory management, or any structured data in Excel format, this template leverages artificial intelligence to create detailed, actionable reports with visualizations and key findings. How It Works Automated Report Generation Pipeline: File Processing Trigger**: Workflow initiates when Excel files are uploaded through a web form or file system Data Extraction & Validation**: Automatically reads Excel sheets, validates data structure, and identifies key metrics AI-Powered Analysis**: Uses advanced language models to analyze data patterns, trends, and anomalies Report Generation**: Creates comprehensive reports with executive summaries, detailed analysis, and actionable recommendations Multi-Format Output**: Generates reports in various formats (PDF, HTML, Word) with embedded charts and visualizations Automated Distribution**: Sends completed reports via email or saves to designated cloud storage locations Setup Instructions Estimated Setup Time: 10-15 minutes Prerequisites n8n instance (v0.200.0 or higher) OpenAI/Claude API key for AI analysis Email service credentials (for report distribution) Cloud storage access (Google Drive, Dropbox, etc.) - optional Configuration Steps Configure File Input Trigger Set up webhook or file system trigger for Excel file uploads Configure accepted file formats (.xlsx, .xls, .csv) Add file size and validation checks Setup Data Processing Nodes Configure Excel file reader with sheet selection options Set up data validation and cleaning processes Define column mapping and data type recognition Configure AI Analysis Engine Add your AI service API credentials (OpenAI, Anthropic, etc.) Customize analysis prompts based on your data types Set up context-aware report generation parameters Setup Report Generation Configure report templates for different data types Set up chart generation and data visualization options Define output formats and styling preferences Configure Distribution Channels Set up email service for automated report delivery Configure cloud storage integration for report archiving Add notification systems for completion alerts Use Cases Financial Reporting Budget Analysis**: Analyze spending patterns and budget variance reports P&L Statements**: Generate profit and loss summaries with trend analysis Cash Flow Reports**: Create comprehensive cash flow analysis with forecasting Expense Tracking**: Automated expense categorization and spending insights Sales & CRM Analytics Sales Performance**: Generate sales team performance reports with KPIs Customer Analysis**: Create customer segmentation and lifetime value reports Lead Tracking**: Analyze conversion funnels and lead quality metrics Territory Management**: Regional sales analysis and market penetration reports Operations Management Inventory Reports**: Stock level analysis with reorder recommendations Project Tracking**: Progress reports with timeline and resource analysis Quality Metrics**: Performance dashboards with trend identification Resource Planning**: Capacity utilization and allocation reports HR & Administrative Employee Performance**: Generate comprehensive performance review reports Attendance Tracking**: Analyze attendance patterns and productivity metrics Training Records**: Skills gap analysis and training effectiveness reports Compliance Reporting**: Regulatory compliance status and audit reports Key Features Intelligent Data Recognition**: Automatically identifies data types and relationships Contextual Analysis**: AI provides industry-specific insights and recommendations Professional Formatting**: Clean, corporate-ready report layouts Interactive Visualizations**: Embedded charts, graphs, and data visualizations Executive Summaries**: AI-generated executive summaries highlighting key findings Trend Analysis**: Historical data comparison and future projections Anomaly Detection**: Automatically flags unusual patterns or outliers Multi-Language Support**: Generate reports in multiple languages Batch Processing**: Handle multiple files simultaneously Error Handling**: Robust error management with detailed logging Technical Requirements n8n instance with sufficient memory for Excel processing (minimum 2GB RAM recommended) AI service API access (OpenAI GPT-4, Claude, or similar) Email service (Gmail, Outlook, SendGrid, etc.) Optional: Cloud storage service credentials Stable internet connectivity for AI API calls Supported Data Types Financial Data**: Revenue, expenses, budgets, forecasts Sales Data**: Transactions, leads, customer information, pipeline data Operational Data**: Inventory, production metrics, quality scores HR Data**: Employee records, performance metrics, attendance Marketing Data**: Campaign metrics, conversion rates, ROI analysis Custom Data**: Any structured Excel data with clear column headers Output Options PDF Reports**: Professional PDF documents with embedded charts HTML Dashboards**: Interactive web-based reports Word Documents**: Editable Word reports with tables and charts Excel Summaries**: Enhanced Excel files with analysis sheets PowerPoint Presentations**: Executive presentation slides Advanced Features Custom Branding**: Add your company logo and branding to reports Scheduled Processing**: Set up automated report generation schedules Template Customization**: Create custom report templates for different data types Integration Ready**: Easy integration with existing business systems Audit Trail**: Complete logging of all processing steps and data changes Support & Troubleshooting For optimal performance, ensure your Excel files have clear column headers and consistent data formatting. The AI analysis works best with clean, well-structured data. For complex financial calculations, verify results against your existing systems during initial setup.

Automated AI-Powered Testimonial Processing & Social Media Workflow Overview: This comprehensive workflow automates the entire testimonial collection and publishing process, from submission to social media-ready content. It uses AI to enhance testimonials, generates beautiful branded cards, and implements an approval system before posting. Key Features: ✅ Webhook-based submission - Accept testimonials via API 🤖 AI Enhancement - GPT-4 polishes grammar while maintaining authenticity 🎨 Automated Design - Generates professional 800x600px testimonial cards ☁️ Cloud Storage - Uploads to Google Drive with organized naming 📊 Database Logging - Tracks all testimonials in Google Sheets 🔔 Team Notifications - Slack alerts for new and approved testimonials ✅ Approval Workflow - Manual review before social media posting 🔄 Scheduled Checker - Auto-detects approved testimonials every 5 minutes Workflow Steps: Main Flow (Testimonial Processing): Receives testimonial via webhook (POST request) Validates and cleans data (name, testimonial, photo, email) Enhances testimonial using GPT-4 Turbo Generates HTML template with customer details Converts HTML to PNG image (800x600px) Uploads image to Google Drive Logs all data to Google Sheets with "Pending Approval" status Sends Slack notification to review team Approval Flow (Scheduled Check): Runs every 5 minutes automatically Checks Google Sheets for approved testimonials Filters testimonials not yet posted Sends ready-to-post Slack notification with formatted text Marks testimonial as processed in database Use Cases: SaaS companies collecting customer feedback Marketing agencies managing client testimonials E-commerce businesses showcasing reviews Course creators featuring student success stories Any business automating social proof collection What Makes This Workflow Special: Zero manual design work** - Beautiful cards generated automatically AI-powered quality** - Professional grammar enhancement Audit trail** - Complete tracking in Google Sheets Approval control** - Review before publishing Duplicate prevention** - Smart matching by Drive ID Flexible input** - Accepts multiple field name variations 🔧 Required Integrations: OpenAI API (GPT-4 Turbo) - AI testimonial enhancement HTML/CSS to Image API - Screenshot generation Google Drive OAuth2 - Image storage Google Sheets OAuth2 - Database management Slack API - Team notifications 📋 Prerequisites: n8n instance (self-hosted or cloud) OpenAI API key (https://platform.openai.com) HTML/CSS to Image account (https://htmlcsstoimg.com) - Free tier available Google Cloud project with Drive & Sheets API enabled Slack workspace with app permissions 🚀 Setup Instructions: 1. Import Workflow Download the JSON file Import into your n8n instance Replace placeholder credentials (see below) 2. Configure Credentials Add these credentials in n8n: OpenAI API** - Your API key htmlcsstoimgApi** - User ID and API key Google Drive OAuth2** - Configure OAuth app Google Sheets OAuth2** - Same Google Cloud project Slack API** - Create Slack app with chat:write scope 3. Update Configuration Replace in the JSON: Google Drive Folder ID** - Your testimonial storage folder Google Sheets ID** - Your database spreadsheet Slack Channel ID** - Your notification channel 4. Test the Workflow Send a POST request to your webhook URL: { "name": "Sarah Johnson", "designation": "Marketing Director", "photo_url": "https://i.pravatar.cc/400?img=5", "testimonial_text": "Working with this team was amazing!", "email": "sample@gmail.com" } 📊 Google Sheets Setup: Create a Google Sheet with these columns: Timestamp Name Designation Original Testimonial Testimonial (Enhanced) Image Link Drive ID Status Email Original Length Enhanced Source Posted to Social Posted At 🎨 Customization Options: Modify AI prompt for different enhancement styles Change HTML template colors/design Add more validation rules Integrate with Twitter/LinkedIn APIs for auto-posting Add email notifications instead of Slack Include rating/score system Add custom approval fields 🆘 Troubleshooting: Webhook not receiving data: Check webhook URL is correct Verify HTTP method is POST Ensure Content-Type is application/json AI enhancement failing: Verify OpenAI API key is valid Check API usage limits Ensure sufficient credits Image not generating: Confirm htmlcsstoimg credentials are correct Check HTML template has no errors Verify you haven't exceeded free tier limit Google Drive upload failing: Re-authenticate OAuth2 connection Check folder ID is correct Verify folder permissions 🏆 Perfect For: Marketing teams Customer success teams Product managers Social media managers Growth hackers Agency owners ⚖️ License: Free to use and modify for personal and commercial projects.

Automated Certificate Generator with Email Validation & Delivery Automatically generate, validate, and deliver professional course completion certificates with zero manual work — from webhook request to PDF delivery in seconds. Overview This workflow transforms certificate generation from a manual design task into a fully automated system. It receives certificate requests via webhook, validates recipient emails using advanced verification, generates beautifully designed HTML certificates, converts them to high-quality PNG images, delivers via professional email templates, and maintains complete audit trails in Google Sheets. Powered by email validation APIs and HTML-to-image conversion, it ensures every certificate meets professional standards while preventing delivery to invalid or fraudulent email addresses. What This Workflow Does Receives certificate requests** via webhook from your LMS, CRM, or custom application Validates recipient emails** using VerifiEmail API with comprehensive checks: RFC compliance verification MX record validation Disposable email detection Spoof and fraud prevention Generates professional certificates** with custom HTML/CSS templates featuring: Purple gradient backgrounds with modern typography Google Fonts integration (Playfair Display + Montserrat) Gold achievement badges Auto-generated unique certificate IDs Formatted completion dates Instructor signatures Converts HTML to PNG** using HTMLcsstoImg API for permanent, shareable images Delivers via email** with branded HTML templates including download links and LinkedIn sharing CTAs Logs everything** to Google Sheets for reporting, analytics, and certificate verification Handles errors** with automatic validation checks and optional Slack notifications Key Features Zero Manual Work**: Fully automated from request to delivery Advanced Email Validation**: Blocks invalid, temporary, and fraudulent email addresses Professional Design**: Print-ready certificates with customizable branding Unique Certificate IDs**: Auto-generated format: CERT-{timestamp}-{random} Instant Delivery**: Certificates sent within seconds of completion Complete Audit Trail**: All certificates logged with 10+ data points Error Prevention**: Validation stops invalid requests before processing Highly Customizable**: Easy to modify colors, fonts, layouts, and email templates Scalable**: Handles hundreds of certificates per day API-Ready**: RESTful webhook endpoint for easy integration Use Cases Educational Institutions Automatically issue certificates for online courses and programs Generate graduation certificates for completed degrees Create participation certificates for workshops and seminars Corporate Training Award compliance training certificates to employees Recognize professional development completions Issue skill certification for internal programs Online Course Platforms Integrate with LMS systems (Teachable, Thinkific, Kajabi) Automate certificate delivery upon course completion Build certificate libraries for student portfolios Event Management Issue attendance certificates for conferences and webinars Generate speaker appreciation certificates Create volunteer recognition certificates Certification Programs Award professional certifications and credentials Generate CPE/CE certificates for continuing education Issue examination completion certificates Prerequisites Required Services & Accounts n8n** (self-hosted or cloud) - Workflow automation platform VerifiEmail Account** - Email validation API HTMLcsstoImg Account** - HTML to PNG conversion Gmail Account** - Email delivery via OAuth2 Google Workspace** - For Sheets logging and tracking Required Credentials VerifiEmail API Key HTMLcsstoImg User ID + API Key Gmail OAuth2 credentials Google Sheets OAuth2 credentials Setup Instructions 1. Import the Workflow Download the certificate-generator.json file In n8n, navigate to Workflows → Import from File Select the JSON file and click Import 2. Configure Credentials VerifiEmail API Sign up at https://verifi.email Navigate to Dashboard → API Keys Copy your API key In n8n: Settings → Credentials → Add Credential Search for "VerifiEmail" Name: VerifiEmail API Paste API key and save Assign to "Verifi Email" node in workflow HTMLcsstoImg API Sign up at https://htmlcsstoimg.com Go to Dashboard → API Copy User ID and API Key In n8n: Credentials → Add Credential → "HTMLcsstoImg" Name: HTMLcsstoImg API Enter User ID and API Key Assign to "HTML/CSS to Image" node Gmail OAuth2 In n8n: Credentials → Add Credential → "Gmail OAuth2" Click Connect my account Follow Google OAuth flow Grant permissions: Send email Name: Gmail OAuth2 Assign to "Send Certificate Email" node Google Sheets OAuth2 Create new Google Sheet: "Certificates Log" Add column headers in Row 1: Certificate ID Recipient Name Course Email Completion Date Generated At Certificate URL Status Instructor Duration In n8n: Credentials → Gmail OAuth2 (same as above works for Sheets) Assign to "Log to Google Sheets" node Select your "Certificates Log" spreadsheet Select "Sheet1" 3. Activate Workflow Click the toggle switch in top-right to activate Copy the Webhook URL from "Certificate Request Webhook" node Format: https://your-n8n-instance.com/webhook/certificate-generator 4. Configure Your Application For LMS Integration: // When course is completed fetch('https://your-n8n-instance.com/webhook/certificate-generator', { method: 'POST', headers: { 'Content-Type': 'application/json' }, body: JSON.stringify({ name: student.fullName, course: course.title, date: new Date().toISOString().split('T')[0], email: student.email, instructor: course.instructor, duration: course.duration }) }); For Zapier/Make.com: Trigger: Course completed Action: Webhooks → POST URL: Your webhook URL Body: Map fields to JSON format 5. Test the Workflow Send test request: curl -X POST https://your-n8n-instance.com/webhook/certificate-generator \ -H "Content-Type: application/json" \ -d '{ "name": "Test User", "course": "Test Course", "date": "2025-10-04", "email": "test@gmail.com" }' Verify: Email validation passes Certificate generated successfully Image created at HTMLcsstoImage Email delivered to inbox Entry logged in Google Sheets How It Works Webhook Trigger → Receives POST request with certificate data Email Validation → VerifiEmail checks RFC, MX records, disposable status Field Validation → Ensures name, course, date present and email valid Data Combination → Merges webhook data with validation results HTML Generation → Creates styled certificate with dynamic content Image Conversion → HTMLcsstoImg renders 1200x850px PNG Email Delivery → Gmail sends professional template with download link Database Logging → Google Sheets records all certificate details Error Handling → Catches failures and stops invalid requests Processing Time: 5-10 seconds per certificate API Reference Endpoint POST /webhook/certificate-generator Content-Type: application/json Required Fields { "name": "string", // Full name of recipient "course": "string", // Course or program name "date": "YYYY-MM-DD", // Completion date "email": "string" // Recipient email address } Optional Fields { "instructor": "string", // Instructor name (default: "Program Director") "duration": "string", // Course duration (e.g., "40 hours") "certificateId": "string" // Custom ID (auto-generated if not provided) } Success Response { "success": true, "message": "Certificate generated and sent successfully", "certificateId": "CERT-1728000000-ABC123", "certificateUrl": "https://hcti.io/v1/image/xyz123" } Error Response { "success": false, "error": "Missing required fields: name, course, date, or valid email" } Customization Certificate Design Edit the "Generate HTML Certificate" Code node: Change Brand Colors: // Background gradient background: linear-gradient(135deg, #YOUR_COLOR_1 0%, #YOUR_COLOR_2 100%); // Border color border: 3px solid #YOUR_BRAND_COLOR; Add Company Logo: Modify Fonts: @import url('https://fonts.googleapis.com/css2?family=Your+Font&display=swap'); font-family: 'Your Font', sans-serif; Email Template Edit the "Send Certificate Email" node message: Update Company Info: © 2025 Your Company Name Contact: support@yourcompany.com Change Header Color: .header { background: linear-gradient(135deg, #YOUR_COLOR_1, #YOUR_COLOR_2); } Certificate ID Format In "Generate HTML Certificate" node: // Custom format: COURSE-YEAR-NUMBER const certId = ${data.course.substring(0,3).toUpperCase()}-${new Date().getFullYear()}-${Math.floor(Math.random() * 10000)}; Data Flow Webhook → Email Validation → Field Validation → Combine Data ↓ Generate HTML → Convert to PNG → Send Email ↓ Log to Sheets → Success Response ↓ Error Handling (if failed) Expected Output PNG Certificate Includes: Branded header with logo/company name Recipient name in large display font Course name and duration Formatted completion date Instructor signature section Unique certificate ID Gold achievement badge Professional borders and styling Google Sheets Entry: Certificate ID Recipient details Course information Completion date and time Direct link to certificate image Status: "Sent" Email Notification: Professional HTML template Personalized congratulations message Direct download button Certificate details table LinkedIn sharing encouragement Performance Processing Time:** 5-10 seconds per certificate Daily Capacity:** 250+ certificates (limited by free tier quotas) Image Resolution:** 1200x850px (print-ready) File Size:** ~200-400 KB per PNG Email Delivery:** ~98% success rate Troubleshooting Webhook not receiving data Verify webhook URL is correct Check n8n workflow is activated Ensure POST method is used Validate JSON format Email validation fails Use real email domains (not example.com) Check VerifiEmail API quota Verify API credentials are correct Test with gmail.com addresses first Certificate not generating Check required fields are present Verify date format is YYYY-MM-DD Review "Generate HTML Certificate" node logs Ensure HTMLcsstoImg API key valid Image conversion fails Verify HTMLcsstoImg credits available Check HTML syntax is valid Review API response in execution logs Test HTML locally first Email not delivered Confirm Gmail OAuth2 connected Check recipient email is valid Review spam/junk folders Verify Gmail daily limit not exceeded Google Sheets not updating Re-authenticate Google Sheets OAuth2 Verify spreadsheet permissions Check column names match exactly Ensure sheet exists and is accessible Best Practices Test with small batches before production rollout Monitor API quotas to avoid unexpected failures Use real email addresses during testing (avoid disposable) Archive old certificates periodically from Google Sheets Set up Slack notifications for error monitoring Validate webhook payload before sending Document customizations for team reference Back up Google Sheets regularly Review email deliverability weekly Keep credentials secure and rotate periodically Security Notes All API credentials encrypted in n8n Certificate URLs are publicly accessible via direct link Email validation prevents delivery to fraudulent addresses Webhook uses HTTPS for secure data transmission Google Sheets access controlled via OAuth2 permissions No sensitive data stored in workflow logs Future Enhancements PDF output option for formal certifications Multiple certificate templates (modern, classic, minimalist) QR code verification system Batch certificate generation Multi-language support Certificate revocation capability Analytics dashboard WhatsApp/SMS delivery option Integration with Notion/Confluence knowledge bases Support Resources n8n Documentation n8n Community Forum VerifiEmail Docs HTMLcsstoImage API Gmail API Reference Google Sheets API License This workflow template is provided as-is for free use and modification under the MIT License. Attribution appreciated but not required. Version: 1.0.0 Last Updated: October 2025 Compatibility: n8n v1.0.0+

Description This workflow intelligently analyzes incoming Gmail emails, classifies intent using GPT-4, and sends real-time Slack notifications while logging structured data into Google Sheets. It provides a smart, AI-assisted communication workflow that saves time and ensures no important email is overlooked. 🤖💌📊 What This Template Does Monitors Gmail for unread or new incoming emails. 📥 Extracts sender, subject, and body content for processing. ✉️ Uses GPT-4 to analyze email intent and determine priority. 🧠 Formats key insights (sender, summary, intent, urgency). 🧾 Posts structured summaries and priority alerts in Slack. 💬 Logs all processed emails with classification results in Google Sheets. 📊 Sends error notifications in case of API or parsing failures. 🚨 Key Benefits ✅ AI-driven email intent classification for smarter response handling. ✅ Seamless Slack notifications for high-priority or urgent emails. ✅ Maintains a centralized record of email insights in Google Sheets. ✅ Reduces response time by surfacing critical messages instantly. ✅ Minimizes manual email triage and improves team productivity. Features Real-time Gmail monitoring for unread emails. AI-based classification using GPT-4. Slack notifications with rich formatting and urgency tagging. Google Sheets logging for tracking and analytics. Built-in error handling with notification alerts. Modular setup for easy credential reuse across projects. Requirements Gmail OAuth2 credentials with inbox read access. Slack Bot token with chat:write and channels:history scopes. Google Sheets OAuth2 credentials for data logging. Azure OpenAI (or OpenAI GPT-4) API credentials. n8n instance (cloud or self-hosted). Target Audience Customer support teams managing shared inboxes. Operations teams tracking email-based requests. Sales or marketing teams prioritizing inbound leads. AI automation enthusiasts optimizing email workflows. Remote teams using Slack for real-time updates. Step-by-Step Setup Instructions Connect your Gmail, Slack, Google Sheets, and GPT-4 credentials in n8n. 🔑 Specify the Gmail search filter (e.g., is:unread) for tracking new emails. 📬 Add your Slack channel ID in the notification node. 💬 Set your Google Sheet ID and tab name for logging results. 📊 Run once manually to verify connection and output structure. ✅ Enable the workflow for continuous, real-time execution. 🚀

AI Customer Support Triage with Gmail, OpenAI, Airtable & Slack How it Works This workflow monitors your Gmail support inbox every minute, automatically sending each unread email to OpenAI for intelligent analysis. The AI evaluates sentiment (Positive/Neutral/Negative/Critical), urgency level (Low/Medium/High/Critical), categorizes requests (Technical/Billing/Feature Request/Bug Report/General), extracts key issues, and generates professional response templates. The system calculates a priority score (0-110) by combining urgency and sentiment weights, then routes tickets accordingly. Critical issues trigger immediate Slack alerts with full context and 30-minute SLA reminders, while routine tickets post to standard monitoring channels. Every ticket logs to Airtable with complete analysis and thread tracking, then updates a Google Sheets dashboard for real-time analytics. A secondary AI pass generates strategic insights (trend identification, risk assessment, actionable recommendations) and stores them back in Airtable. The entire process takes seconds from email arrival to team notification, eliminating manual triage and ensuring critical issues get immediate attention. Who is this for? Customer support teams needing automated prioritization for high email volumes SaaS companies tracking support metrics and response times Startups with lean teams requiring intelligent ticket routing E-commerce businesses managing technical, billing, and return inquiries Support managers needing data-driven insights into customer pain points Setup Steps Setup time:** 20-30 minutes Requirements:** Gmail, OpenAI API key, Airtable account, Google Sheets, Slack workspace Monitor Support Emails: Connect Gmail via OAuth2, configure INBOX monitoring for unread emails AI Analysis Engine: Add OpenAI API key, system prompt pre-configured for support analysis Parse & Enrich Data: JavaScript code automatically calculates priority scores (no changes needed) Route by Urgency: Configure routing rules for critical vs routine tickets Slack Alerts: Create Slack app, get bot token and channel IDs, replace placeholders in nodes Airtable Database: Create base with "tblSupportTickets" table, add API key and Base ID (replace appXXXXXXXXXXXXXX) Google Sheets Dashboard: Create spreadsheet, enable Sheets API, add OAuth2 credentials, replace Sheet ID (1XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX) Generate Insights: Second OpenAI call analyzes patterns, stores insights in Airtable Test: Send test email, verify Slack alerts, check Airtable/Sheets data logging Customization Guidance Priority Scoring:** Adjust urgency weight (25) and sentiment weight (10) in Code node to match your SLA requirements Categories:** Modify AI system prompt to add industry-specific categories (e.g., healthcare: appointments, prescriptions) Routing Rules:** Add paths for High urgency, VIP customers, or specific categories Auto-Responses:** Insert Gmail send node after routine tickets for automatic acknowledgment emails Multi-Language:** Add Google Translate node for non-English support VIP Detection:** Query CRM APIs or match email domains to flag enterprise customers Team Assignment:** Route different categories to dedicated Slack channels by department Cost Optimization:** Use GPT-3.5 (~$0.001/email) instead of GPT-4, self-host n8n for unlimited executions Once configured, this workflow operates as your intelligent support triage layer—analyzing every email instantly, routing urgent issues to the right team, maintaining comprehensive analytics, and generating strategic insights to improve support operations. Built by Daniel Shashko Connect on LinkedIn

How it works? Send a message or a voice note on Telegram right after the meeting. n8n transcribes (if it’s a voice note) and sends the text to GPT. GPT generates a structured and professional meeting minutes report. The report is automatically stored in Airtable. Your team is instantly notified in Slack. A formal email is sent via Gmail to the right recipients. 👉 Works for all types of meetings: client calls, team syncs, project updates… whether you type a message or send a quick voice memo. ✅ Requirements Before running this workflow, you’ll need: A Telegram account with a bot configured (to send your messages/voice notes) An OpenAI API key (for GPT and voice transcription) An Airtable account with a base containing these fields: Email Subject Report A Slack account with the target channel for notifications A Gmail account connected to n8n (OAuth2) 🔧 Step-by-step setup Step 1 – Telegram Trigger Node**: Telegram Trigger Updates**: message 👉 Captures every message or voice note sent to the bot. Step 2 – Detect text or voice Node**: Code (“Message or Voice ?”) Expected output**: { type: "text", content } if message { type: "voice", file_id } if voice note 👉 Routes the workflow based on the input type. Step 3 – IF Condition Condition**: {{$json.type}} == voice 👉 Directs to the transcription branch if it’s a voice note. Voice Branch 🎤 Step 4 – Download the voice file Node**: Telegram → Voice note Parameter**: fileId = {{$json.file_id}} Step 5 – Wait Node**: Wait (2–3s) 👉 Lets Telegram prepare the file. Step 6 – Voice note download Node**: Telegram (file download) 👉 Retrieves the audio file. Step 7 – Transcribe to text Node**: OpenAI (Transcription) Resource**: audio Operation**: transcribe 👉 Converts the voice note into plain text. Step 8 – Short wait 👉 Ensures continuity before sending to GPT. Text Branch ✍️ Step 9 – Normalize Node**: Code (“Content”) Return**: { text: $json.content } 👉 Standardizes the text as if it were already a transcription. Step 10 – Detect email Node**: Code (“Domain or Email detection”) 👉 Extracts the target email (or builds a fallback contact@gmail.com). Step 11 – Generate meeting minutes Node**: Agent (“Generate Meeting Message”) Prompt**: specialized for “meeting minutes” Model**: GPT-4.1-mini Output**: { email, subject, body } 👉 GPT creates a clean and structured meeting report. Step 12 – Enforce clean JSON Node**: Output Parser Structured JSON Example**: json {"email": "address@gmail.com","subject":"Subject","body":Email"} 👉 Ensures the output is always valid JSON. Step 13 – Cleanup / Airtable mapping Node**: Code Return**: { Email, subject, Report } 👉 Prepares the correct fields aligned with your Airtable table. Step 14 – Store in Airtable Node**: Airtable (Create Record) Mapping**: Email = {{$json.Email}} subject = {{$json.subject}} Report = {{$json.Report}} 👉 Archives each meeting report in your Airtable base. Step 15 – Notify in Slack Node**: Slack (Send Message) Channel**: your team channel Message**: {{$json.fields.subject}}{{$json.fields.Report}} Step 16 – Send the email Node**: Gmail (Send Email) sendTo**: {{$('Create a record').item.json.fields.Email}} subject**: {{$('Create a record').item.json.fields.subject}} message**: {{$('Create a record').item.json.fields.Report}}

Simplify financial oversight with this automated n8n workflow. Triggered daily, it fetches cash flow and expense data from a Google Sheet, analyzes inflows and outflows, validates records, and generates a comprehensive daily report. The workflow sends multi-channel notifications via email and Slack, ensuring finance professionals stay updated with real-time financial insights. 💸📧 Key Features Daily automation keeps cash flow tracking current. Analyzes inflows and outflows for actionable insights. Multi-channel alerts enhance team visibility. Logs maintain a detailed record in Google Sheets. Workflow Process The Every Day node triggers a daily check at a set time. Get Cash Flow Data** retrieves financial data from a Google Sheet. Analyze Inflows & Outflows** processes the data to identify trends and totals. Validate Records** ensures all entries are complete and accurate. If records are valid, it branches to: Sends Email Daily Report to finance team members. Send Slack Alert to notify the team instantly. Logs to Sheet** appends the summary data to a Google Sheet for tracking. Setup Instructions Import the workflow into n8n and configure Google Sheets OAuth2 for data access. Set the daily trigger time (e.g., 9:00 AM IST) in the "Every Day" node. Test the workflow by adding sample cash flow data and verifying reports. Adjust analysis parameters as needed for specific financial metrics. Prerequisites Google Sheets OAuth2 credentials Gmail API Key for email reports Slack Bot Token (with chat:write permissions) Structured financial data in a Google Sheet Google Sheet Structure: Create a sheet with columns: Date Cash Inflow Cash Outflow Category Notes Updated At Modification Options Customize the "Analyze Inflows & Outflows" node to include custom financial ratios. Adjust the "Validate Records" filter to flag anomalies or missing data. Modify email and Slack templates with branded formatting. Integrate with accounting tools (e.g., Xero) for live data feeds. Set different trigger times to align with your financial review schedule. Discover more workflows – Get in touch with us

Automatically Scrape Make.com Job Board with GPT-5-mini Summaries & Email Digest Overview Who is this for? Make.com consultants, automation specialists, and freelancers who want to catch new client opportunities without manually checking the forum. What problem does it solve? Scrolling through forum posts to find jobs wastes time. This automation finds new postings, uses AI to summarize what clients need, and emails you a clean digest. How it works: Runs on schedule → scrapes the Make.com professional services forum → filters jobs from last 7 days → AI summarizes each posting → sends formatted email digest. Use Cases Freelancers: Get daily job alerts without forum browsing, respond to opportunities faster Agencies: Keep sales teams informed of potential clients needing Make.com expertise Job Seekers: Track contract and full-time positions requiring Make.com skills Detailed Workflow Scraping: HTTP module pulls HTML from the Make.com forum job board Parsing: Extracts job titles, dates, authors, and thread links Filtering: Only jobs posted within last 7 days pass through (configurable) AI Processing: GPT-5-mini analyzes each post to extract: Project type Key requirements Complexity level Budget/timeline (if mentioned) Email Generation: Aggregates summaries into organized HTML email with direct links Delivery: Sends via SMTP to your inbox Setup Steps Time: ~10 minutes Requirements: OpenRouter API key (get one here) SMTP credentials (Gmail, SendGrid, etc.) Steps: Import template Add OpenRouter API key in "OpenRouter Chat Model" node Configure SMTP settings in "Send email" node Update recipient email address Set schedule (recommended: daily at 8 AM) Run test to verify Customization Tips Change date range: Modify filter from 7 days to X days: {{now - X days}} Keyword filtering: Add filter module to only show jobs mentioning "API", "Shopify", etc. AI detail level: Edit prompt for shorter/longer summaries Multiple recipients: Add comma-separated emails in Send Email node Different AI model: Switch to Gemini or Claude in OpenRouter settings Team notifications: Add Slack/Discord webhook instead of email

Android Feature Flag Cleanup Bot (GitLab + LaunchDarkly) This n8n automation detects unused (“dead”) feature flags in an Android Kotlin/Java codebase by comparing your GitLab repository code against LaunchDarkly’s feature flag list. It logs results in Google Sheets, creates Jira tickets for cleanup and sends Slack alerts automatically. Who’s it for Android engineering teams using Kotlin/Java. Teams managing feature flags in LaunchDarkly. DevOps/QA teams wanting to reduce technical debt from stale flags. How it works Weekly Trigger runs the process. GitLab Node fetches repository code. Regex Extraction finds all feature flags in code. LaunchDarkly API retrieves all configured flags. Comparison Logic marks flags as “dead” if unused in code and archived or off in production. Google Sheets stores flagged results. Jira creates a ticket for each dead flag. Slack notifies the team. How to set up Import JSON into n8n. Connect credentials for: GitLab OAuth2 Google Sheets Jira Slack webhook URL Update: GitLab repo details in the GitLab node. LaunchDarkly API key in HTTP Request node. Google Sheet ID in Google Sheets node. Jira project & issue type in Jira node. Slack message formatting in Slack node. Activate workflow. Requirements n8n** (self-hosted or cloud) GitLab repository with Kotlin/Java code LaunchDarkly account + API token Google Sheets API access Jira API access Slack incoming webhook How to customize Change regex pattern in “Detect flags” node if your flag naming convention differs. Adjust dead flag logic in “Find dead flags” node (e.g., treat test env separately). Modify Slack message to include more details (e.g., description from LaunchDarkly). Add email notifications for broader distribution. Add-ons Email Alerts** via Gmail/SMTP. GitHub / GitLab MR** to remove dead flags automatically. Confluence Integration** to document flag cleanup history. Use Case Examples Weekly automated cleanup alerts for large engineering teams. Maintaining clean feature flag lists in high-traffic apps. Compliance-driven projects requiring flag lifecycle tracking. Common troubleshooting | Issue | Possible Cause | Solution | | ------------------------------------ | --------------------------------------------- | -------------------------------------------------------- | | Workflow fails at GitLab node | Invalid repo path or missing OAuth scope | Update repo path & check GitLab OAuth permissions | | LaunchDarkly API request returns 401 | Invalid or expired API key | Generate a new API key in LaunchDarkly & update node | | Google Sheets node fails | Wrong Sheet ID or missing sharing permissions | Confirm Sheet ID and share with connected Google account | | Jira ticket not created | Missing required fields | Set project key, issue type, and summary in Jira node | | Slack alert not sent | Webhook URL invalid or revoked | Regenerate Slack webhook and update in node | Need Help? If you’d like, we can help set up and customize this workflow for your exact repo, flag rules and team notification preferences — including regex adjustments, extra reporting or adding automatic cleanup PRs. Contact our n8n automation team at WeblineIndia.