Workflow Templates

This n8n template demonstrates how to use AI to score the all Resumes by matching it with Job profile Problem Statement: A Hr person is flooded with resume and spends hours manually checking each to find most suitable ones. How it works It is linked to Gmail Trigger which upon receving any mail with specific subject will check for the attachment. Attachment will be parsed to understand the resume Candidate informtion will be broken into Personal, Eductional and Professional type Job profile will be pulled from Notion Board A HR expert powered by Gemini LLM will score each profile on basis on its relevancy Information will be updated back to Gsheet Message lable will be updated back for clarity How to use The gmail trigger node is used as an example but feel free to replace this with other triggers such as webhook or even a form. Requirements Gemini account for LLM Google sheet for upload Gmail as trigger Llama parse credentials

How it works: This project creates a personal AI assistant named Angie that operates through Telegram. Angie can summarize daily emails, look up calendar entries, remind users of upcoming tasks, and retrieve contact information. The assistant can interact with users via both voice and text inputs. Step-by-step: Telegram Trigger: The workflow starts with a Telegram trigger that listens for incoming message events. The system determines if the incoming message is voice or text. If voice, the voice file is retrieved and transcribed to text using OpenAI's API Speech to Text AI Assistant: The telegram request is passed to the AI assistant (Angie). Tools Integration: The AI assistant is equipped with several tools: Get Email: Uses Gmail API to fetch recent emails, filtering by date. Get Calendar: Retrieves calendar entries for specified dates. Get Tasks: Connects to a Baserow (open-source Airtable alternative) database to fetch to-do list items. Get Contacts: Also uses Baserow to retrieve contact information. Response Generation: The AI formulates a response based on the gathered information and sends back to the user on Telegram

This n8n template demonstrates how to automate invoice data extraction from PDF attachments received via Gmail. Using LlamaParse and Gemini LLM, this workflow parses structured fields like PO numbers, line items, tax amounts, and totals — and stores them neatly into a Google Sheet. Perfect for use cases such as: 💼 Finance teams managing vendor invoices 📊 Bookkeeping workflows 🔄 Automating monthly reconciliation Good to Know At the time of writing, LlamaParse and Gemini may involve API usage costs depending on your subscription tier. Check LlamaIndex Pricing and Gemini Pricing for updated info. LlamaParse provides Markdown-formatted parsed output which is then passed to an LLM for structured field extraction. Gemini models may be geo-restricted. If you encounter "model not found" errors, your region might not be supported. How it Works Trigger: Watches your Gmail for new emails with PDF attachments. Email Filter: Ensures we only parse fresh emails not already labeled as "invoice synced". LlamaParse Upload: Uploads the PDF to LlamaParse’s parsing endpoint. Status Polling: Periodically checks whether the parsing is complete. Download Markdown: Once ready, it fetches the parsed invoice in Markdown format. AI Parsing with Gemini: Sends the Markdown to Gemini LLM to extract structured JSON (like PO number, line items, taxes, etc.) using a predefined schema. Google Sheets Upload: Stores extracted data into a predefined spreadsheet. Labeling: Marks the email as “invoice synced” to avoid reprocessing. How to Use The trigger is based on Gmail, but you can replace this with a webhook or manual trigger for testing. Setup Instructions Gmail API Enable Gmail API in Google Cloud Console. Connect your Gmail account in n8n credentials. Allow read + modify access. Google Sheets Create a new Google Sheet with the following headers (row 1): Date | Vendor Name | Invoice Number | PO Number | Line Items | Subtotal | Tax | Total Amount Connect Google Sheets in n8n and paste the Sheet ID in the node. You can customise the google sheet basis your requirement. LlamaParse Get a LlamaIndex API Key from LlamaIndex. Use the LlamaParse upload and polling nodes to process your PDFs. Gemini (via Vertex AI) Set up Gemini access in GCP. Use the Gemini 2.5 Model. Construct a structured prompt to extract required fields. Labeling Create a Gmail label named "Invoice Synced" for tracking processed emails. Requirements Gmail account with API access LlamaParse (LlamaIndex) account with API Key Google Sheets API credentials Access to Gemini 2.5 model via Google Vertex AI Customising This Workflow This template is just the beginning. You can expand it to: Auto-generate invoices back to vendors Run duplicate checks before inserting into Sheets Integrate with accounting tools like Zoho, QuickBooks, or Tally Trigger Slack/Email notifications on specific vendors or high invoice amounts

This workflow contains community nodes that are only compatible with the self-hosted version of n8n. Overview When applying for freelance jobs on Upwork, minutes matter. The first quality application is more often than not the one that's ultimately selected. Subscribers to Upwork's Freelancer Plus receive email job alerts, but filters are very limited. As a result, it takes a lot of time to manually go through each email and determine if each job fits your criteria. This workflow scans your Gmail every few minutes, finds all Upwork job alerts, scores them based on your profile/preferences, and sends a Slack channel message for jobs that are strong potential matches. How it works Scans Gmail for Upwork job alerts every few minutes Extracts all available job data from each email Scores the job based on profile information and criteria you provide Sends a Slack notification for all jobs that meet a given score threshold Disclaimers This workflow polls Gmail for new messages every 10 minutes. A workflow execution will be used each time, regardless of whether the Gmail scan finds anything. You may want to adjust this frequency based on the amount of workflow executions you want to use. The AI matching process is based only on the information included in the email body (job title, description snippet and metadata). It is against Upwork's Terms of Service to scrape a full job posting. Despite this, the quality of the results in our testing is high for most use cases. Required Setup Subscribe to Upwork's Freelancer Plus plan to enable job alerts ($19.99/mo at the time of this posting) Create Gmail and Open Router (or an LLM provider of your choice) credentials and select them in the Gmail / LLM Model nodes Create a Slack app that has at least the chat:write.public and channels:read scopes, install it into your workspace, and use your apps OAuth Token to create a Slack API credential in n8n IMPORTANT: In the "Opportuntity Scorer" node, replace the text in between the <my_profile> tags with your freelancer bio. For best results, include as much detail as possible about your skillset, experience, tool familiarity, and job preferences. Update the filter with your notification threshold preference(s) and update the Slack channel to send notifications to in the last Slack node If you have any questions or feedback about this workflow, or would like me to build custom workflows for your business, email me at n8n@paperjam.agency.

Use Case Turn any web page into a compelling LinkedIn post — complete with an AI-generated image. This automation is ideal for sharing content like blog posts, case studies, or product updates in a polished and engaging format. What This Automation Does Given a page URL and optional user instructions, this automation: Scrapes the content of the webpage Uses AI to write a clear, educational, and LinkedIn-optimized post Sends both to Slack for review and approval Handles feedback and revisions via Slack interactions Input: Page URL** — The link to the webpage (required) Instructions** — Optional notes on tone, emphasis, or format Output: LinkedIn post text Slack message with review/approval options How It Works Form Submission: User inputs a web page and optional instructions. Web Scraping: Uses Airtop to extract page content. Post Generation: AI agent writes a post based on the page and instructions. Slack Review Flow: Post and image sent to Slack for feedback User can approve, request revisions, or decline Revisions trigger reprocessing steps automatically Final Post Delivery: Approved post is sent back to Slack, ready to publish. Setup Requirements Generate an Airtop API key completely free. Configure your OpenAI credentials for post and image prompt generation Slack OAuth credentials and a Slack channel Next Steps Post Directly**: Add LinkedIn publishing to automate the full content workflow. Template Variations**: Offer post style presets (e.g., technical, story-driven, short-form). CRM Sync**: Save approved posts and stats in Airtable or Notion for team use. Read more about generating social content using AI

Description This workflow creates a sophisticated bilingual dictionary that provides literary-style definitions and examples for English and German words. The system automatically detects the input language, generates comprehensive definitions in Chinese, creates three literary-style example sentences with translations, and stores everything in a Supabase database for future reference. Who Is This For? Language Learners & Students: Perfect for those studying English or German who want to understand words in literary contexts with Chinese translations. Writers & Content Creators: Ideal for bilingual writers working with English, German, and Chinese who need rich, literary examples for their work. Educators & Translators: Excellent tool for language teachers and professional translators who need comprehensive word definitions with contextual examples. Literary Enthusiasts: Great for readers of literature who encounter unfamiliar words and want to understand their poetic or literary usage. What Problem Does This Workflow Solve? Traditional dictionaries often provide basic definitions without literary context or cross-language examples. This workflow addresses several key challenges: Limited Literary Context: Most dictionaries lack poetic, expressive, or literary-style examples that help understand how words are used in sophisticated writing. Cross-Language Learning: Provides seamless translation between English/German and Chinese with culturally appropriate examples. Data Persistence: Automatically saves all lookups to a database, creating a personalized vocabulary collection over time. API Accessibility: Provides a clean webhook interface that can be integrated into apps, websites, or other tools. How It Works Main Dictionary Lookup Flow Input Processing: Receives a word via webhook POST request and automatically detects if it's English or German AI Analysis: Uses OpenAI GPT-4o-mini to generate comprehensive definitions with literary context Response Formatting: Processes the AI response to extract structured data (word, meaning, examples) Quality Control: Validates the response and handles unclear or invalid inputs gracefully Database Storage: Saves the word, Chinese meaning, and examples to Supabase for future reference API Response: Returns formatted JSON with the complete dictionary entry Data Storage Flow Parallel Processing: Simultaneously returns the dictionary data to the user and saves it to the database Structured Storage: Organizes data in Supabase with fields for words, Chinese meanings, and example arrays Success Confirmation: Provides confirmation when data is successfully stored Setup Instructions Prerequisites & Accounts You'll need accounts and API access for: n8n (Cloud or self-hosted) OpenAI (API key required) Supabase (Database and API credentials) Webhook Configuration The workflow uses two webhook endpoints with the same path for different operations Note the webhook URL provided by n8n for API integration Test the webhook endpoints to ensure they're accessible approach Customization Options Extend to support additional input languages by modifying the AI prompt Add support for other target languages beyond Chinese Customize the literary style for different cultural contexts This workflow transforms simple word lookups into rich, contextual learning experiences while building a personalized vocabulary database over time.

Who is this for? This workflow is designed for developers, DevOps engineers, and automation specialists who manage multiple n8n workflows and need a reliable way to monitor for failures and receive alerts in real time. What problem is this workflow solving? Monitoring multiple workflows can be challenging, especially when silent failures occur. This workflow helps ensure you're immediately informed whenever another workflow fails, reducing downtime and improving system reliability. What this workflow does The solution consists of two parts: ERROR NOTIFIER: A centralized workflow that sends alerts through your chosen communication channel (e.g., Telegram, WhatsApp, Gmail). ERROR ALERTER: A node snippet to be added to any workflow you want to monitor. It captures errors and triggers the ERROR NOTIFIER workflow. Once set up, this system provides real-time error alerts for all integrated workflows. Setup Import both workflows: ERROR NOTIFIER (centralized alert handler) ERROR ALERTER (to be added to your monitored workflows) Add credentials for your preferred alert channel: WhatsApp (OAuth or API) Telegram Gmail Discord Slack Activate the workflows: Ensure ERROR NOTIFIER is active and ready to receive triggers. Paste ERROR ALERTER at the end of each workflow you want to monitor, connecting it to the error branch. Sign up for a free consultation and find out how n8n can help you.

How it works This workflow runs on a daily schedule. It starts by scraping real estate-related queries from Google using Apify. The organic search results are parsed and summarized into a single text block. That text is then sent to an AI model (GPT-4o) which extracts the top 3 pain points faced by real estate agents based on current online sentiment. The workflow compares today's insights with yesterday's data stored in Airtable to detect recurring or new pain points. Finally, it sends a summary notification via Telegram and stores the current day's insights into Airtable for trend tracking. How to set up Clone or import the workflow into your n8n instance. Get an Apify API token and insert it into the HTTP Request node. Create an Airtable base with a table containing two fields: "Date" (text) and "Summary" (long text). Copy the Base ID and Table ID into the Airtable nodes. Connect your Telegram bot and replace the chat ID in the Telegram node. Set up OpenAI credentials with GPT-4o or GPT-4o-mini for the LLM node. Run once manually to test, then activate the schedule trigger to run daily. (Optional) Extend the flow to generate cold outreach emails based on pain points, or sync to Notion/CRM.

This n8n template leverages n8n's multi-form feature to build a 2 part job application submission journey which aims to eliminate the need for applicants to re-enter data found on their CVs/Resumes. How it works The application submission process starts with an n8n form trigger to accept CV files in the form of PDFs. The PDF is validated using the text classifier node to determine if it is a valid CV else the applicant is asked to reupload. A basic LLM node is used to extract relevant information from the CV as data capture. A copy of the original job post is included to ensure relevancy. Applicant's data is then sent to an ATS for processing. For our demo, we used airtable because we could attach PDFs to rows. Finally, a second form trigger is used for the actual application form. However, it is prefilled to save the applicant's time and allow them to amend any of the generated application fields. How to use Ensure to change the redirect URL in the form ending node to use the host domain of your n8n instance. Requirements OpenAI for LLM Airtable to capture applicant data Customising the workflow Application form is pretty basic for this demonstration but could be extended to ask more in-depth questions. If it fits the job, why not ask applicants to upload portfolio works and have AI describe/caption them.

How it works Automates the retrieval of Calvin and Hobbes daily comics. Extracts the comic image URL from the website. Translates comic dialogues to English and Korean. Posts the comic and translations to Discord daily. Set up steps Estimated setup time: ~10-15 minutes. Use a Schedule Trigger to automate the workflow at 9 AM daily. Add nodes for parameter setup, HTTP request, data extraction, and integration with Discord. Add detailed notes to each node in the workflow for easy understanding.

Youtube Video This n8n workflow is designed to assist YouTube content creators in identifying trending topics within a specific niche. By leveraging YouTube's search and data APIs, it gathers and analyzes video performance metrics from the past two days to provide insights into what content is gaining traction. Here's how the workflow operates: Trigger Setup: The workflow begins when a user sends a query through the chat_message_received node. If no niche is provided, the AI prompts the user to select or input one. AI Agent (Language Model): The central node utilizes a GPT-based AI agent to: Understand the user's niche or content preferences. Generate tailored search terms related to the niche. Process YouTube API responses and summarize trends using insights such as common themes, tags, and audience engagement metrics (views, likes, and comments). YouTube Search: The youtube_search node runs a secondary workflow to query YouTube for relevant videos published within the last two days. It retrieves basic video data such as video IDs, relevance scores, and publication dates. Video Details Retrieval: The workflow fetches additional details for each video: Video Snippet: Metadata like title, description, and tags. Video Statistics: Metrics such as views, likes, and comments. Content Details: Video duration, ensuring only content longer than 3 minutes and 30 seconds is analyzed. Data Processing: Video metadata is cleaned, sanitized, and stored in memory. Tags, titles, and descriptions are analyzed to identify patterns and trends across multiple videos. Output: The workflow compiles insights and presents them to the user, highlighting: The most common themes or patterns within the niche. URLs to trending videos and their respective channels. Engagement statistics, helping the user understand the popularity of the content. Key Notes for Setup: API Keys**: Ensure valid YouTube API credentials are configured in the get_videos, find_video_snippet, find_video_statistics, and find_video_data nodes. Memory Buffer**: The window_buffer_memory node ensures the AI agent retains context during analysis, enhancing the quality of the generated insights. Search Term Customization**: The AI agent dynamically creates search terms based on the user’s niche to improve search precision. Use Case: This workflow is ideal for YouTubers or marketers seeking data-driven inspiration for creating content that aligns with current trends, maximizing the potential to engage their audience. Example Output: For the niche "digital marketing": Trending Topic: Videos about "mental triggers" and "psychological marketing." Tags: "SEO," "Conversion Rates," "Social Proof." Engagement: Videos with over 200K views and high likes/comment ratios are leading trends. Video links: https://www.youtube.com/watch?v=video_id1 https://www.youtube.com/watch?v=video_id2

How it works • Allows users to manage their Google Calendar via WhatsApp using natural language • Handles event creation, updates, deletions, availability checks, and agenda overviews • AI agent interprets the user’s message and triggers the appropriate calendar action • Responses are sent back to the user via WhatsApp, with confirmation or schedule info Set up steps • Set up a WhatsApp Business Cloud account and configure your webhook • Connect your Google Calendar using n8n credentials • Deploy OpenAI API key for natural language understanding • Link each calendar action (create, update, delete, search) to the TimePilot agent • Customize confirmation messages and automate reply formatting Note: More detailed configuration and custom logic are described inside sticky notes within the workflow.