Workflow Templates

This workflow provides an OAuth 2.0 auth token refresh process for better control. Developers can utilize it as an alternative to n8n's built-in OAuth flow to achieve improved control and visibility. In this template, I've used Pipedrive API, but users can apply it with any app that requires the authorization_code for token access. This resolves the issue of manually refreshing the OAuth 2.0 token when it expires, or when n8n's native OAuth stops working. What you need to replicate this Your database with a pre-existing table for storing authentication tokens and associated information. I'm using Supabase in this example, but you can also employ a self-hosted MySQL. Here's a quick video on setting up the Supabase table. Create a client app for your chosen application that you want to access via the API. After duplicating the template: a. Add credentials to your database and connect the DB nodes in all 3 workflows. Enable/Publish the first workflow, "1. Generate and Save Pipedrive tokens to Database." Open your client app and follow the Pipedrive instructions to authenticate. Click on Install and test. This will save your initial refresh token and access token to the database. Please watch the YouTube video for a detailed demonstration of the workflow: How it operates Workflow 1. Create a workflow to capture the authorization_code, generate the access_token, and refresh the token, and then save the token to the database. Workflow 2. Develop your primary workflow to fetch or post data to/from your application. Observe the logic to include an if condition when an error occurs with an invalid token. This triggers the third workflow to refresh the token. Workflow 3. This workflow will handle the token refresh. Remember to send the unique ID to the webhook to fetch the necessary tokens from your table. Detailed demonstration of the workflow: https://youtu.be/6nXi_yverss

This is a workflow that sends daily astronomy picture of the day using the NASA node to a channel on Telegram. Cron node: The Cron node triggers the workflow daily at 8 PM. You can update the time in the Cron node to trigger the workflow at your desired time. NASA node: After the Cron node triggers the workflow, the NASA node fetches the Astronomy Picture of the Day from the NASA API. You can also get the binary file of the image. Toggle Download Image to true to get the file. Telegram node: The Telegram node sends the image to a Telegram channel. If you want to share the image on another platform, you can replace the Telegram node with the node of that platform. For example, if you want to post the image on a channel on Slack, replace the Telegram node with the Slack node. You can learn to build this workflow on the documentation page of the NASA node.

How it Works This n8n template makes it possible to send emails directly from your Obsidian notes. It leverages the power of the Obsidian Post Webhook plugin, allowing seamless integration between your notes and the email workflow. What it does: Receives note content and metadata from Obsidian via a Webhook. Parses YAML frontmatter to define email recipients, subject, and more. Automatically processes attachments, encoding them into an email-friendly format. Sends emails via Gmail and confirms the status back to Obsidian. Includes a testing feature to verify everything works before going live. Set-up Steps Webhook Configuration: Set your n8n POST Webhook URL in the Obsidian Obsidian Post Webhook plugin settings. Email Integration: Submit the Gmail credentials in n8n email nodes. Test the Workflow: Run a test from Obsidian to ensure the template functions correctly. Activate and Enjoy: Start sending customized emails with attachments from your notes in no time!

This workflow automatically queries a Postgres database to find outlier readings for which SMS notifications have not been sent. This is Workflow 2 in the blog tutorial Database activity monitoring and alerting. Prerequisites A Postgres database set up and credentials A Twilio account and credentials Nodes Cron node triggers the workflow every minute, so the database is queried at regular intervals. Postgres nodes extract values from, and update values in the database. Twilio node sends an alert SMS about the outlier reading to a specified phone number. Set node sets the notification value to true.

This comprehensive n8n workflow automates the entire travel business call management process, from initial customer inquiries to trip bookings and marketing outreach. The system handles incoming calls, validates trip details, processes bookings, captures leads, and manages outbound marketing campaigns to promote trip organizer services. It streamlines the complete sales cycle while maintaining organized data records for business intelligence. Essential Information The system operates across four distinct workflows to handle different aspects of travel call management. All call data is automatically captured and stored in organized spreadsheets for analysis and follow-up. The workflow validates trip details before processing to ensure data accuracy and prevent booking errors. Outbound marketing campaigns are automatically triggered based on lead detection and formatting. System Architecture Call Handling Pipeline**: The Detect Incoming Call node captures all incoming customer calls, followed by the Validate Trip Details node which verifies and processes trip information, and the Deliver Organizer Info node that provides relevant trip organizer details to callers. Booking Management Flow**: The Capture Voice Input node records customer booking requests, the Update Booking Record node processes and stores booking information, and the Send Booking Confirmation node delivers confirmation details to customers. Lead Generation Process**: The Detect New Lead node identifies potential customers from call data, the Format Lead Information node structures the lead data for marketing use, and the Initiate Marketing Outreach node launches targeted marketing campaigns. Data Management System**: The Receive Call Response node collects call interaction data, the Log User Input node records customer information in spreadsheets, and the Relay Response to System node ensures data synchronization across all components. Implementation Guide Import the workflow into n8n and configure phone system integration for call detection and voice capture. Set up spreadsheet connections for booking records, lead management, and call logging. Configure marketing automation tools for outbound campaign management. Test each workflow section independently before enabling the complete system. Monitor call handling accuracy and adjust validation rules as needed. Technical Dependencies Phone system API or telephony service for call detection and voice processing Spreadsheet service (Google Sheets, Excel Online) for data storage and management Marketing automation platform for outbound campaign execution Voice recognition service for capturing and processing customer input CRM integration for lead management and customer tracking Database & Sheet Structure Call Tracking Sheet**: Columns should include Call_ID, Customer_Phone, Call_Time, Call_Duration, Call_Status, Trip_Interest, Organizer_Assigned Booking Records Sheet**: Required columns are Booking_ID, Customer_Name, Customer_Phone, Destination, Travel_Dates, Group_Size, Booking_Status, Confirmation_Sent Lead Management Sheet**: Essential columns include Lead_ID, Customer_Name, Phone_Number, Email, Trip_Preference, Lead_Source, Lead_Status, Marketing_Campaign_Sent Trip Organizer Database**: Contains Organizer_ID, Organizer_Name, Specialization, Contact_Info, Availability_Status, Performance_Rating Marketing Outreach Log**: Tracks Campaign_ID, Lead_ID, Campaign_Type, Send_Date, Response_Status, Follow_up_Required Customization Possibilities Adjust the Validate Trip Details node to include specific travel validation rules or partner requirements. Modify the Format Lead Information node to match your CRM system's data structure and marketing campaign formats. Configure the Initiate Marketing Outreach node to integrate with your preferred marketing platforms and campaign templates. Customize the data logging structure in the Log User Input node to capture additional customer information or booking details. Add additional validation steps or approval workflows between booking capture and confirmation sending.

Basics Provides a mechanism to save all your workflows into a github repository and path (of your choosing). These can then be shared through your entire org and used to track changes (if you make any sad 'oopsies'. Flow Obtains and creates listing of currently configured workflows. Iterates through each workflow looking at the following Github source (if present) Actual workflow code (from N8N) Workflow code is sorted and compared for any changes If changed (or new) the workflows are saved / archived into github. Configuration Most of the configuration is done in the Globals node which houses the repo detail for github nodes. The only other dependency is that it by default looks for a GitHub credential, if you use something other than that precise wording you will need to change the credential used on the respective nodes. We gave it 'Manage' rights, but that was only so that it was able to override a requirement for checks to complete? Most would probably only need 'Write' privileges. Background Well, so we initially started using N8N just as a kubernetes-based service housed with its DB running inside the pod. Worked great for getting to know N8N and we jut kept all our workflows and credentials listed in a readme. Fast forward about a year... We have migrated this into our 'production' toolsets and maintain a bunch of team worflows inside it (not company-wide, but LOTS of team fun). While trying to spin a copy of our production RDS database, the ++actual++ production database was deleted, and in doing so AWS was nice enough to wipe our snapshots too!! Yea! Thankfully it only took us a few hours to get everything back up and running thanks to this, so I'm sharing it for everyone to benefit. We have used it to restore old workflows, changes, and now to test our full DR proceedures! (Ok, I might have taken that a bit far)

Facebook Group Auto-Moderation This workflow automatically monitors Facebook Group posts, analyzes them using AI, detects policy violations, logs incidents, notifies moderators and automatically hides high-severity posts to keep the community clean and safe. This workflow listens to new Facebook Group posts in real time, processes each post individually and sends the post content to AI for moderation.If a post violates group rules (spam, scam, hate, adult content or aggressive promotion), the workflow alerts moderators, stores the violation in Airtable and automatically hides the post if the severity is high. You receive: Real-time AI moderation of Facebook Group posts** Automatic hiding of high-risk content** Slack alerts for moderation actions** Airtable logging for audit and tracking** Ideal for Facebook Group admins who want fast, consistent and automated moderation without manual review of every post. Quick Start – Implementation Steps Connect the Facebook Group Webhook to your n8n instance. Add your Facebook Page Access Token as an environment variable. Connect OpenAI credentials for content moderation. Configure Slack for alerts and Airtable for logging. Test using sample Facebook post data. Activate the workflow. What It Does This workflow automates Facebook Group moderation: Receives new group posts via webhook. Splits and processes posts one by one. Normalizes post data (ID, message, user, time). Sends post content to AI for moderation analysis. Determines: Violation or not Category (spam, scam, hate, adult, etc.) Severity (low / medium / high) Logs violations into Airtable. Sends alerts to Slack. Automatically hides posts marked as high severity. Notifies the team whether auto-hide succeeded or failed. Who’s It For This workflow is ideal for: Facebook Group admins & moderators Community management teams Social media operations teams Platforms handling large group volumes Anyone needing automated moderation at scale Requirements to Use This Workflow To run this workflow, you need: n8n instance** (cloud or self-hosted) Facebook Group Webhook subscription** Facebook Page Access Token** OpenAI API key** Slack workspace** with API access Airtable base** + Personal Access Token How It Works Receive Facebook Post – Webhook captures new group posts. Process Posts – Posts are handled one at a time. Normalize Data – Extracts clean post and user details. AI Moderation – AI analyzes the post for rule violations. Violation Check – Determines whether action is needed. Severity Check – Only high-risk posts are auto-hidden. Hide Post – Facebook API hides the post automatically. Log & Notify – Slack alerts + Airtable records are created. Setup Steps Import the workflow JSON into n8n. Configure the Webhook node and subscribe it to your Facebook Group. Add FB\_PAGE\_ACCESS\_TOKEN in n8n environment variables. Connect OpenAI, Slack and Airtable credentials. Verify Airtable field names match the workflow mapping. Test using pinned sample data. Activate the workflow. How To Customize Nodes Customize Moderation Rules Edit the AI Content Moderation node to: Adjust strictness Add or remove categories Change severity logic Customize Slack Alerts You can add: Emojis Mentions (@channel / @here) Direct links to the Facebook post Customize Auto-Hide Logic Change the Severity High? IF node to: Auto-hide medium severity Disable auto-hide completely Add manual approval steps Add-Ons (Optional Enhancements) You can extend this workflow to: Add moderator approval before hiding posts Auto-ban repeat offenders Track user violation history Generate daily moderation summaries Add sentiment analysis Create dashboards using Airtable Interfaces Support multiple Facebook Groups Use Case Examples 1\. Spam Control Automatically hide promotional or scam posts. 2\. Community Safety Detect hate or adult content instantly. 3\. Moderator Efficiency Reduce manual review workload. 4\. Audit & Compliance Maintain a clear violation history in Airtable. 5\. Large Group Management Scale moderation without adding moderators. Troubleshooting Guide | Issue | Possible Cause | Solution | |----------------------|----------------------------|-------------------------------------------------------| | No posts received | Webhook not subscribed | Verify Facebook webhook setup | | AI result missing | OpenAI error | Check API key & rate limits | | Post not hidden | Token permission issue | Verify Page Access Token permissions | | Slack alert not sent | Invalid Slack credentials | Reconnect Slack API | | Airtable error | Field mismatch | Match Airtable column names exactly | Need Help? If you need help extending this workflow with multi-group moderation, advanced AI rules, dashboards or production-scale automation, our n8n automation experts at WeblineIndia can assist with custom workflow design and deployment.

This workflow synchronizes data both ways between Pipedrive and HubSpot. Cron node** schedules the workflow to run every minute. Pipedrive* and *Hubspot nodes** pull in both lists of persons from Pipedrive and contacts from HubSpot. Merge1* and *Merge2 nodes** with the option Remove Key Matches identify the items that uniquely exist in HubSpot and Pipedrive, respectively. Update Pipedrive* and *Update HubSpot nodes** take those unique items and add them in Pipedrive and HubSpot, respectively.

This workflow uses a Hubspot Trigger to check for new companies. It then checks the companies website exists using the HTTP node. If it doesn't, a message is sent to Slack. To configure this workflow you will need to set the credentials for the Hubspot and Slack Nodes. You will also need to select the Slack channel to use for sending the message.

What it does Automatically respond to Google Form entries submitted via Google Sheets. This workflow notifies your Slack team, sends a personalized Gmail response to the user, and adds the user to Google Contacts — all triggered instantly upon new row addition in your connected Sheet. Who's it for Perfect for lead capture forms, client inquiries, or feedback submissions. Trigger: When a new row is added to a connected Google Sheet (usually linked to a Google Form). Slack Notification: Sends a Slack message to your selected channel with the form data. Gmail Message: Sends an automatic email reply to the submitter (using their email from the form). Add Google Contact: Automatically creates a new contact in Google Contacts using the form data. This setup is ideal for automating client communication and internal team alerts without manual input.

This workflow takes Dialpad call information for an answered call and pushes it into Syncro as either a ticket or an update to an existing ticket. You will need to have a workflow for each technician at this time. It also saves call/ticket information to a Google Sheet to be queried by the dialpad_to_syncro_timer.json workflow. This will match to inbound and outbound calls, so if that's not desired you need to add in an IF to only proceed on either inbound or outbound calls. > This workflow is part of an MSP collection, The original can be found here: https://github.com/bionemesis/n8nsyncro

This workflow shows a low code approach to creating a HTML table based on Google Sheets data. It's similar to this workflow, but allows fully customizing the HTML output. To run the workflow: Make sure you have a Google Sheet with a header row and some data in it. Grab your sheet ID: Add it to the Google Sheets node: Activate the workflow or execute it manually Visit the URL provided by the webhook node in your browser (production URL if the workflow is active, test URL if the workflow is executed manually)