Workflow Templates

Auto-Categorize Outlook Emails with AI in n8n How It Works Trigger: The workflow starts with the Microsoft Outlook Trigger node, polling your inbox every minute for new emails. Extract & Clean Email Content: The email’s key fields (from, subject, isRead, body) are extracted. The body is converted from HTML to Markdown, then sanitized to plain text for reliable AI processing. Node Setup Details: Microsoft Outlook Trigger Resource: Message Operation: Trigger on new email Fields to Output: from, subject, isRead(optional), body Folders to Include: (Set to your Inbox or specific folder IDs) Markdown Node Input: {{$json"body"}} (HTML email body) Output Key: Email Body Markdown Purpose: Converts HTML to Markdown for easier downstream processing. Sanitize Node (Code Node) Input: Email Body Markdown from previous node Purpose: Cleans up Markdown, strips images, links, HTML tags, table formatting, and truncates to 4000 characters. Sample JS Code: // Get the markdown content from the previous node const markdownContent = $input.item.json["Email Body Markdown"]; Setup AI tools Move message and Get Folders Outlook tools are required, get contacts is optional. Set each field in the tools to "defined automatically by the model" and describe each field so the model understands how to use it. OpenRouter or other LLM models tool: You can use any client for this, but make sure to use a model that does well with tool calls (Claude, GPT-4.1, Gemini 2.5 Pro, etc.). Best Practices & Notes AI Prompt Engineering:** The AI is instructed to be conservative—never move emails from real people or saved contacts, and always explain its reasoning if it doesn’t move a message. This automation only works for NEW incoming messages. Inbox Zero:** This system is designed to help you achieve and maintain Inbox Zero by keeping only actionable items in your main inbox. Customization:** You can adjust the folder logic, add more categories, or tweak the AI prompt for your specific needs. Privacy:** All processing happens within your n8n instance; no email data is stored outside your environment except for the AI call (which only receives sanitized, minimal content).

n8n Workflow: OpenAI DALL·E 2 Image Generation & Google Drive Upload Description This n8n workflow automates the process of generating multiple AI-created images from a single prompt using OpenAI's DALL·E 2, then uploads the results directly to a Google Drive folder. It includes a loop to produce several image variations for the same prompt, making it ideal for creative projects, marketing materials, or content experimentation. Step-by-Step Setup Instructions 1. Prepare Your API Keys OpenAI API Key** Sign up or log in at https://platform.openai.com/ Go to API Keys and create a new one. Copy and store this securely — you'll need it in n8n. Google Drive API** Go to https://console.cloud.google.com/ Create a project and enable Google Drive API. Create OAuth 2.0 credentials and set the redirect URI to your n8n OAuth redirect (found in your n8n Google Drive node setup). Connect your Google account when adding credentials in n8n. 2. Workflow Nodes Overview Manual Trigger – Starts the workflow manually. Set Image Prompt – Stores the prompt text and base file name (e.g., “Make an image of an attractive woman standing in New York City”). Duplicate Rows (Code Node) – Creates multiple "runs" of the same prompt for variation. Loop Over Items – Processes each variation one at a time. Generate an image (OpenAI DALL·E 2) – Sends the prompt to OpenAI and retrieves an image. Upload to Google Drive – Saves each generated image to your chosen Google Drive folder. 3. Building the Workflow in n8n Step 1 — Manual Trigger Add a Manual Trigger node to start the workflow manually when testing. Step 2 — Set Image Prompt Add a Set node with two fields: Prompt → The image description text. Name → The base name for the saved file. Example: | Name | Value | |--------|---------------------------------------------------------------| | Prompt | Make an image of an attractive woman standing in New York City | | Name | woman-nyc | Step 3 — Duplicate Rows (Code Node) Use this JavaScript to create three copies of the prompt (run 1, run 2, run 3): const original = items[0].json; return [ { json: { ...original, run: 1 } }, { json: { ...original, run: 2 } }, { json: { ...original, run: 3 } }, ]; Step 4 — Loop Over Items Insert a Split in Batches node and set the batch size to 1. This ensures each prompt variation runs through the image generation process individually. Connect this node so it runs after the Duplicate Rows node. Step 5 — Generate Image Add the OpenAI Image Generation node and configure it as follows: Model**: dall-e-2 Prompt**: ={{ $json.Prompt }} Leave other options at their defaults unless you want to specify image size or style. Connect your OpenAI API credentials created in Step 1. This node will send the current prompt in the batch to OpenAI's DALL·E 2 model and return an AI-generated image. Step 6 — Upload to Google Drive Add a Google Drive node and configure it to store the generated image: File Name**: ={{ $('Set Image Prompt').item.json.Name }} - {{ $('Duplicate Rows').item.json.run }} Folder ID**: Select the target Google Drive folder where images should be saved. Connect your Google Drive OAuth2 API credentials. The node will upload each generated image to your chosen Google Drive location, with a unique filename for each variation. Running the Workflow Execute the workflow manually. The process will: Loop through each prompt variation. Generate an image using OpenAI DALL·E 2. Upload the image to Google Drive with a unique name. You will find all generated images in the selected Google Drive folder. Customization Tips Change the number of variations by editing the Duplicate Rows code. Adjust the prompt dynamically from other data sources like Google Sheets, webhooks, or forms. Schedule the workflow to run at specific times or trigger it via an API call. Created by Robert A. – Ynteractive Website: https://ynteractive.com Email: robert@ynteractive.com

You Don’t Need More Tools. You Just Need the Right Leads. Why spend $1,000s on lead gen when your perfect leads are already waiting in Apollo? You’ve already filtered the ideal prospects. You know who they are, where they work, and what they do. Now imagine turning that list into enriched, ready-to-contact leads—without paying pricey Apollo's recurring subscription (spoiler: you will pay only 0.60$ per 500 leads). From Filter to Outreach-Ready in Seconds With the Lead Generation System, you just drop your Apollo search URL. The workflow does the rest: ✅ Scrapes all matching contacts from your Apollo filter ✅ Enriches and organizes the data (names, roles, emails, LinkedIns, companies, etc.) ✅ Delivers the final lead list to Airtable—or your CRM of choice No more manual exports. No CSV mess. No VA needed. Just qualified leads, cleaned and ready to go. Perfect For Founders doing DIY outbound Growth marketers scaling cold email Agencies running lead-gen for clients Anyone tired of paying too much for messy, outdated lists Setup Guide I built a step-by-step guide to setup this workflow in 5 to 10 minutes, available here: https://notanothermarketer.gitbook.io/home/templates/lead-generation This template is free. Enjoy!

How it works creates a new page in Confluence based on a page template also defined in Confluence replaces any number of placeholders with data from your workflow generic implementation for maximum flexibility Set up steps All parameters you need to change are defined in the Set node Set your Atlassian-domain Set the template id you want to use as the basis for new pages Set the target space and parent page for new pages added based on that template. 🎥 Explainer video has all the details. =) Feedback Any feedback is welcome. If you have ideas for improvements, let me know.

This workflow syncs Discord scheduled events to Google Calendar. On a specified schedule, a request to Discord's API is made to get the scheduled events on a particular server. Only the events that have not been created or have recently been updated will be sent to Google Calendar. Prerequisites Discord account and Discord credentials. Google account and Google credentials. How it works Triggers off on the On schedule node. Gets the scheduled events from Discord. The IDs of the Discord scheduled events are used to get the events from Google Calendar, since the IDs are the same on creation of the Google Calendar event. We can now determine which events are new or have been updated. The new or updated events are created or updated in Google Calendar.

This workflow contains community nodes that are only compatible with the self-hosted version of n8n. Using the serial number for assets, this workflow will create a ticket with the subject "Found duplicate Serial Numbers" with a list of all of the duplicate assets for a technician to review and merge. Duplicate assets causes incorrect billing (if customers are billed based on asset counts), and additional overhead when reviewing the history of assets when that history is spread across multiple instances. Note: Due to limitations of the Syncro API, automatically merging duplicate assets is not possible. How it works: Get a list of all assets in Syncro and summarize the list based on the Customer ID, Asset Type, and Asset Serial Create a new ticket listing all of the duplicate assets Set up steps: Install the Syncro RMM community node Connect a Syncro RMM account* Open the "Create a ticket" node and update the customer ID *See Syncro RMM Community Node documentation for details about how to get a Syncro API key and what permissions the Syncro API key needs

This workflow creates a Jira issue when a new ticket is created in Zendesk. Subsequent comments on the ticket in Zendesk are added as comments to the issue in Jira. Prerequisites Zendesk account and Zendesk credentials. Jira account and Jira credentials. Jira project to create issues in. How it works The workflow listens for new tickets in Zendesk. When a new ticket is created, the workflow creates a new issue in Jira. The Jira issue key is then saved in one of the ticket's fields (in setup we call this "Jira Issue Key"). The next time a comment is added to the ticket, the workflow retrieves the Jira issue key from the ticket's field and adds the comment to the issue in Jira. Setup This workflow requires that you set up a webhook in Zendesk. To do so, follow the steps below: In the workflow, open the On new Zendesk ticket node and copy the webhook URL. In Zendesk, navigate to Admin Center > Apps and integrations > Webhooks > Actions > Create Webhook. Add all the required details which can be retrieved from the On new Zendesk ticket node. The webhook URL gets added to the “Endpoint URL” field, and the “Request method” should match what is shown in n8n. Save the webhook. In Zendesk, navigate to Admin Center > Objects and rules > Business rules > Triggers > Add trigger. Give the trigger a name such as “New tickets”. Under “Conditions” in “Meet ALL of the following conditions”, add “Status is New”. Under “Actions”, select “Notify active webhook” and select the webhook you created previously. In the JSON body, add the following: { "id": "{{ticket.id}}", "comment": "{{ticket.latest_comment_html}}" } Save the Zendesk trigger. You will also need to set up a field in Zendesk to store the Jira issue key. To do so, follow the steps below: In Zendesk, navigate to Admin Center > Objects and rules > Tickets > Fields > Add field. Use the text field option and give the field a name such as “Jira Issue Key". Save the field. In n8n, open the Update ticket node and select the field you created in Zendesk.

Gold Price Alert This workflow template, "Gold Price Alert," is designed to monitor gold prices at regular intervals and send real-time notifications via LINE when the price exceeds a specified threshold. By leveraging the power of web scraping and automated alerts, this template ensures you stay informed about significant changes in gold prices without manual intervention. Whether you're an investor, trader, or simply someone interested in tracking gold prices, this workflow provides a reliable and customizable solution for staying updated. Who Is This Template For? Investors & Traders: Who want to monitor gold prices and receive alerts when the price reaches a specific threshold. Financial Analysts: Looking for automated tools to track commodity prices. Businesses: Operating in industries where gold prices impact operations or profitability. Automation Enthusiasts: Seeking to build workflows that combine web scraping, data processing, and messaging platforms. What Problem Does This Workflow Solve? Tracking gold prices manually can be time-consuming and prone to oversight, especially if you’re monitoring multiple sources or need alerts for specific thresholds. This workflow solves that problem by: Automatically checking gold prices every 6 hours using a schedule trigger. Extracting the latest price from a trusted source (e.g., Gold Traders Association ). Sending instant notifications via LINE when the price exceeds a predefined threshold (e.g., 52,300 THB). Reducing the need for constant manual checks while ensuring timely updates. What This Workflow Does 1) Scheduled Trigger: The workflow is triggered every 6 hours to check the current gold price. 2) Fetch Webpage Content: It retrieves the HTML content of the webpage displaying the latest gold prices. 3) Extract Price Data: Using CSS selectors, the workflow extracts the relevant price data (e.g., buying price) from the HTML content. 4) Filter Prices: The extracted price is converted into a numeric format and compared against a predefined threshold (e.g., 52,300 THB). Alerts are only sent if the price exceeds this value. 5) Send Notification via LINE: If the condition is met, the workflow sends a notification to your LINE account with the current gold price. Setup Guide Pre-Requisites Access to the LINE Developers Console to configure your API Access Token Basic knowledge of HTML and CSS selectors for extracting data from webpages. Familiarity with n8n workflows and JSON formatting. Step-by-Step Setup 1) Configure the Schedule Trigger: Set the interval to 6 hours or adjust it based on your preference. 2) Set Up Webpage Fetching: Update the URL in the HTTP Request node to point to the webpage containing the gold price data. 3) Extract Price Data: Use the HTML Extractor node to specify the CSS selector for the price element (e.g., #DetailPlace_uc_goldprices1_lblBLBuy). 4) Set Price Threshold: Modify the threshold value in the If node to match your desired alert level (e.g., 52,300 THB). 5) Configure LINE Push API: Replace the placeholder to field in the Send Line Message node with your LINE user ID to ensure notifications are sent to the correct account. Test the Workflow: Run the workflow manually to verify that it fetches the price, evaluates the condition, and sends notifications correctly. How to Customize This Workflow to Your Needs Change the Interval: Adjust the schedule trigger to check prices more or less frequently (e.g., hourly or daily). Monitor Multiple Prices: Extend the workflow to extract and compare additional price points (e.g., selling price, international rates). Integrate Other Platforms: Replace the LINE notification with integrations for Telegram, email, or SMS. Expand Use Cases: Adapt the workflow to track other commodities or financial indicators by modifying the webpage URL and CSS selectors. Why Use This Template? Real-Time Alerts: Stay informed about significant changes in gold prices without manual intervention. Customizable Thresholds: Set your own price thresholds to receive alerts tailored to your needs. Easy Integration: Seamlessly integrates with LINE for quick setup and minimal maintenance. Scalable: Easily extend the workflow to monitor multiple data points or integrate with other platforms.

📈 Daily Crypto Market Summary Bot (Binance to Telegram) This workflow fetches 24h price change data from Binance for selected crypto pairs (BTC/USDC, ETH/USDC, SOL/USDC) every hour using a cron schedule. It performs in-depth analysis—including volatility, volume, bid-ask spread, momentum, and market comparison—then formats a detailed market summary. The final report is sent to a Telegram chat using HTML formatting, highlighting top gainers, losers, and key metrics in a clean, readable layout. 🔑 Key Features ⏱ Runs every hour (cron: 5 * * * *) 🔍 Filters and analyzes major coins: BTC, ETH, SOL 📊 Calculates market metrics: Volatility Bid-ask spread Momentum Estimated market cap Market average comparison 📈 Highlights gainers, losers, and top coins by volume ✂️ Splits messages to fit Telegram’s 4096 character limit 💬 Sends output in rich HTML format to a Telegram group or chat 🎯 Use Cases ✅ Crypto traders wanting hourly performance insights ✅ Telegram groups needing automated market updates ✅ Analysts monitoring key coin metrics in real-time ✅ Bot developers creating crypto dashboards or alerts 🛠 Technical Details Data Source:** Binance 24hr ticker API (/api/v3/ticker/24hr) Coins Monitored:** BTCUSDC, ETHUSDC, SOLUSDC (can be expanded) Metrics Calculated:** Price change percentage Volatility (high vs low price) Bid-ask spread % Momentum (vs weighted average) Estimated market cap Number of trades Market average movement Message Format:** HTML with emojis, bold styling, and section headings Auto-split messages when exceeding Telegram's 4096-char limit Error Handling:** Retry on HTTP failure (up to 5 times with 5s delay) Message length checked and split for Telegram compatibility ⚙️ Setup Requirements Telegram Bot Token — Create a bot via @BotFather on Telegram Chat ID — Use a personal ID or group chat ID (add the bot to the group) n8n Instance — Either cloud or self-hosted (Optional) Modify relevantSymbols in the Function node to track different coins 🧠 Notes This workflow is highly customizable—feel free to modify the analytics, tracked pairs, or formatting. Great base for alerting systems or crypto dashboards. 📷 Example Output (Telegram) 📊 Crypto Market Summary — 2025-04-20 14:05:05 UTC 🌐 Market Overview (BTC, ETH, SOL) Average Change: -1.54% 24h Volume: $850,358,765.46 Most Volatile: SOLUSDC (4.53%) Most Liquid: BTCUSDC (0.0000% spread) 💹 Top by Volume ETHUSDC: $403,860,356.75 | -1.640% SOLUSDC: $279,241,338.60 | -1.706% BTCUSDC: $167,257,070.12 | -1.261% 📉 Losers SOLUSDC 🔻 Change: -1.71% (24h) 💰 Current: $137.10 📊 Range: $135.82 - $141.97 📈 Volatility: 4.53% 🔄 Volume: 2.01M | $279,241,338.60 ⚖️ Bid-Ask Spread: 0.0073% ⬇️ vs Market Avg: -0.17% 🔽 Momentum: -1.42% 🔢 Trades: 366,119 ETHUSDC 🔻 Change: -1.64% (24h) 💰 Current: $1,577.42 📊 Range: $1,565.60 - $1,631.98 📈 Volatility: 4.24% 🔄 Volume: 252.11K | $403,860,356.75 ⚖️ Bid-Ask Spread: 0.0044% ⬇️ vs Market Avg: -0.10% 🔽 Momentum: -1.53% 🔢 Trades: 596,801 BTCUSDC 🔻 Change: -1.26% (24h) 💰 Current: $84,336.65 📊 Range: $83,963.35 - $85,634.50 📈 Volatility: 1.99% 🔄 Volume: 1.97K | $167,257,070.12 ⚖️ Bid-Ask Spread: 0.0000% ⭐ vs Market Avg: 0.27% 🔽 Momentum: -0.68% 🔢 Trades: 124,202

What this workflow does This n8n workflow collects client feedback through a form (Tally, Typeform, or Google Forms) and uses AI to analyze it. It automatically generates a summary of the positive points, highlights areas for improvement, and drafts a short social media post based on the feedback. Ideal for: Freelancers Customer support teams Online service providers Coaches and educators Setup steps Connect your form tool to the Webhook node (POST method) and make sure it sends a feedback field. Add your DeepSeek (or other GPT-compatible) API key to the AI request node. Configure the email node with your SMTP credentials and desired recipient address. Replace the Telegram node with Slack, Buffer, or another integration if you prefer. (Optional) Customize the prompt in the function node for different tone/language. 🕐 Estimated setup time: ~15 minutes 💬 Sticky notes are included and clearly positioned to guide you. Technologies used n8n Webhook node n8n Function node DeepSeek Chat or compatible AI API Email node (SMTP) Telegram node (or other integration) Sticky Notes for setup guidance Use cases Analyze feedback from onboarding or satisfaction surveys Create ready-to-publish social media content from real customer praise Help support or marketing teams act on feedback immediately

Who is this template for? This workflow template is designed for content creators, researchers, educators, and professionals who need quick, accurate summaries of YouTube videos. It’s ideal for those looking to save time, extract key insights, or repurpose video content into concise formats for reports, studies, or social media. What does it do? The workflow automates the process of summarizing YouTube videos by extracting the transcript, analyzing the content, and generating a concise summary. It leverages AI tools to ensure accuracy and relevance, making it easier to digest lengthy videos in seconds. Why is it useful? This template saves hours of manual effort by automating video summarization, enabling users to focus on analyzing or sharing insights rather than watching entire videos. It’s particularly useful for staying updated with trends, conducting research, or creating content efficiently. How does it work? The workflow integrates with YouTube’s Transcript API powered by Apify Actor to fetch video transcripts, process the text using AI-powered summarization tools, and deliver a clear, concise summary. Setup Instructions You need an Apify account and an API key to connect with the Actor. Follow the steps below: Create a Free Account. Choose the appropriate Actor from the Apify search. Under the Integration tab, click on “Use API endpoints.” Select the API that best suits your needs.

📝 Sync MySQL Rows to Google Sheet Description: This n8n template automates the process of syncing new records from a MySQL database table into a Google Sheet, ideal for reporting, backup, or lightweight dashboards. It is designed for teams or individuals who need to periodically export new data rows from a custom database (e.g., CRM, registrations, surveys) into a structured Google Sheet for further analysis, sharing, or archiving—without duplicates. 🛠️ What This Workflow Does: Runs every 15 minutes** via a schedule trigger. Selects unsynced rows** (sync = 0) from a MySQL table (fifa25_customers). Checks if records exist** to prevent unnecessary writes. Appends records to a Google Sheet**, mapping fields like name, email, phone, gender, and more. Updates the MySQL table** to mark those rows as synced (sync = 1) to avoid reprocessing. Fully annotated using sticky notes for easier understanding and onboarding. 📋 Setup Instructions: Create or select a Google Sheet and make sure the columns match the following: id, name, phone, birthdate, email, region, gender, datatime Ensure your MySQL table (fifa25_customers) has a sync column (default = 0 for new rows). Connect your MySQL and Google Sheets credentials inside n8n. (Optional): Add custom filtering or column transformations as needed. 👤 Who Is It For? Marketers syncing leads to a spreadsheet Ops teams pulling user data from internal tools Analysts logging form submissions or customer data Anyone needing lightweight scheduled ETL from MySQL to Sheets 🔐 Credentials Required: MySQL** Google Sheets OAuth2** ✅ Best Practices Followed: Uses IF node to prevent unnecessary processing Updates source database to avoid duplicates Includes sticky notes for clarity All columns are explicitly mapped Works out-of-the-box on any n8n instance with proper creds