Workflow Templates

How It Works User sends a reminder request via Telegram (e.g., “Remind me to clean the garage tomorrow at 12 pm”). The request is parsed by AI Agent and stored in Airtable with a unique reminder code. The reminder workflow checks Airtable at scheduled intervals and sends a Telegram notification when the reminder is due. Each reminder includes a unique cancel code (e.g., Reply 4936 to stop this reminder). If the user replies with the code, the bot searches Airtable, deletes the reminder, and confirms the deletion in Telegram. If the code doesn’t exist, the bot replies “Code not found.” ⚡ Setup Steps Create a Telegram Bot Use BotFather on Telegram. Run /newbot and copy your bot token. Add the token in your Telegram Trigger and Telegram Send nodes in n8n. Set Up Airtable Create an Airtable base called REMINDER-TABLE. Add a table with fields: title (Text) – reminder text due_at (Date/Time) – when the reminder is due chat_id (Text) – user’s Telegram chat ID code (Number/Text) – unique cancel code Generate an API key / Personal Access Token and connect it in n8n. Import This Workflow In n8n, click Import Workflow. Paste the JSON template. Connect your Telegram and Airtable credentials. Activate the Workflow Start the workflow in n8n Cloud or Self-Hosted. Send a test reminder in Telegram (e.g., “Remind me in 5 minutes to call mom”). When notified, reply with the cancel code to test deletion. Optional Customizations Modify reminder frequency (Every 5 minutes node). Change reminder message formatting in the Format Message node. Add logging/analytics by connecting Google Sheets or another DB. ⚡ Result: You now have a fully automated AI-powered Telegram Reminder Bot with Airtable storage, cancel codes, and real-time notifications!

Human-in-the-Loop LinkedIn Post Generator (Telegram + AI) This n8n template demonstrates how to build a human-in-the-loop AI workflow that helps you create professional LinkedIn posts via Telegram. The agent searches the web, drafts content, asks for your approval, and refines it based on your feedback — ensuring every post sounds polished and on-brand. Who’s it for Content creators and marketers who want to save time drafting LinkedIn posts. SaaS founders or solopreneurs who regularly share updates or insights. Anyone who wants an AI writing assistant with human control in the loop. How it works / What it does Trigger: The workflow starts when you send a message to the Telegram bot asking it to write a LinkedIn post (e.g., “Write a LinkedIn post about AI in marketing”). Research: The AI agent uses the Tavily tool to search the web and gather context for your topic. Drafting: An AI model (OpenAI or Gemini) creates a professional LinkedIn post based on the findings. Human-in-the-loop: The bot sends the draft to you in Telegram and asks: “Good to go?” If you approve → The post is saved to a Google Sheet, ready to publish. If you disapprove and give feedback → The feedback is sent to a second AI agent that revises and improves the post. The improved draft is sent back to you again for final approval. Finalization: Once approved, the post is appended to a Google Sheet — your ready-to-post content library. This workflow combines AI creativity with human oversight to produce polished, authentic LinkedIn content every time. How to set up Import this template into your n8n account. Connect your Telegram bot (via Telegram Trigger and Send Message nodes). Connect your Google Sheets account to store approved posts. Set up your AI model provider (OpenAI or Gemini) and Tavily API key for web search. Activate the workflow and start chatting with your AI writing assistant on Telegram! Requirements n8n account. Telegram bot token. OpenAI or Google Gemini account (for text generation). Tavily API key (for web search). Google Sheets account (for saving approved posts). How to customize the workflow Post Tone**: Adjust AI prompts to match your personal voice (professional, storytelling, inspirational, etc.). Approval Logic**: Modify the approval step to allow multiple revision loops or add a “draft-only” mode. Storage Options**: Instead of Google Sheets, save approved posts to Notion, Airtable, or your CMS. Multi-platform**: Extend the same logic for X (Twitter) or Threads by changing the final output destination. Branding**: Add your brand guidelines or preferred hashtags to the AI prompts for consistent style. This template helps you write better LinkedIn posts faster — keeping you in full control while AI does the heavy lifting.

🤖 Reddit Auto-Comment Assistant (AI-Driven Marketing Workflow) Automate how you reply to Reddit posts using AI-generated, first-person comments that sound human, follow subreddit rules, and (optionally) promote your own links or products. 🧩 Overview This workflow monitors Reddit mentions (via F5Bot Gmail alerts) and automatically: Fetches the relevant Reddit post. Checks the subreddit’s rules for self-promotion. Generates a comment using GPT-5 style prompting (human-like tone, <255 chars). Optionally promotes your chosen product from Google Sheets. Posts the comment automatically It’s ideal for creators, marketers, or founders who want to grow awareness organically and authentically on Reddit — without sounding like a bot. 🧠 Workflow Diagram 🚀 Key Features | Feature | Description | |----------|--------------| | AI-Generated Reddit Replies | Uses GPT-powered reasoning and prompt structure that mimics a senior marketing pro typing casually. | | Rule-Aware Posting | Reads subreddit rules and adapts tone — no promo where it’s not allowed. | | Product Integration | Pulls product name + URL from your Google Sheet automatically. | | Full Automation Loop | From Gmail → Gsheet → Reddit | | Evaluation Metrics | Logs tool usage, link presence, and formatting to ensure output quality. | 🧰 Setup Guide 1️⃣ Prerequisites | Tool | Purpose | |------|----------| | n8n Cloud or Self-Host | Workflow automation environment | | OpenAI API key | For comment generation | | Reddit OAuth2 credentials | To post comments | | Google Sheets API | To fetch and evaluate products | | Gmail API | To read F5Bot alerts | 2️⃣ Import the Workflow Download Reddit Assistant.json In n8n, click Import Workflow → From File Paste your credentials in the corresponding nodes: Reddit account Gmail account Gsheet account OpenAI API 3️⃣ Connect Your Google Sheets You’ll need two Google Sheets: | Sheet | Purpose | Example Tab | |--------|----------|-------------| | Product List | Contains all your product names, URLs, goals, and CTAs | promo | | Reddit Evaluations | Logs AI performance metrics and tool usage | reddit evaluations | 4️⃣ Set Up Gmail Trigger (F5Bot) Subscribe to F5Bot alerts for keywords like "blog automation" or your brand name. Configure Gmail Trigger to only pull from sender: admin@f5bot.com. 5️⃣ Configure AI Agent Prompt The built-in prompt follows a GPT-5-style structured reasoning chain: Reads the Reddit post + rules. Determines if promotion is allowed. Fetches product data from Google Sheets. Writes a short, human comment (<255 chars). Avoids buzzwords and fake enthusiasm. 📊 Workflow Evaluations The workflow includes automatic evaluation nodes to track: | Metric | Description | |--------|--------------| | contains link | Checks if comment includes a URL | | contains dash | Detects format breaks | | Tools Used | Logs which AI tools were used in reasoning | | executionTime | Monitors average latency | 💡 Why This Workflow Has Value | Value | Explanation | |--------|--------------| | Saves time | Automates Reddit marketing without manual engagement. | | Feels human | AI comments use a fast-typing, casual tone (e.g., “u,” “ur,” “idk”). | | Follows rules | Respects subreddits where promo is banned. | | Data-driven | Logs performance across 10 test cases for validation. | | Monetizable | Can promote Gumroad, YouTube, or SaaS products safely. | ⚙️ Example Use Case > “I used this automation to pull $1.4k by replying to Reddit posts about blog automation. > Each comment felt natural and directed users to my n8n workflow.”

AI-Powered Invoice Extraction & Automation System Workflow Aim The aim of the Invoice Data Automation workflow is to streamline invoice processing by extracting, validating, and storing invoice details automatically. It uses AI to read invoices (from images/PDFs), structures the data in JSON, checks for missing or duplicate entries, and records the information in a Google Sheet while also uploading the original invoice to Google Drive. Additionally, it sends email notifications for successful entries, duplicates, or missing fields. Goal The goal is to: Allow users to upload invoice images/files via chat. Extract invoice data using AI and format it into a structured JSON. Validate mandatory fields like invoice_id, shop_name, date, Total, and items. Check if the invoice already exists in the Google Sheet. Append new invoices to Google Sheets and upload the original file to Google Drive. Notify the user via email about success, duplicates, or errors. This ensures that invoices are processed accurately, efficiently, and securely with minimal manual effort. Requirements The workflow relies on specific components and configurations: n8n Platform The automation is built and hosted on n8n, which orchestrates the entire workflow. Node Requirements When chat message received – Triggers the workflow when a user submits an invoice. Analyze image1 – Uses Google Gemini Vision AI to extract invoice data from the uploaded file. AI Agent1 + Google Gemini Chat Model1 – Restructures the extracted data into strict JSON format. Make data in JSON structure format – Prepares and organizes the structured output. Get data – Looks up the Google Sheet to check if the invoice already exists. check if Data exist or not in table – Decides whether to process as new data or duplicate. New data add using payload / Check Mandatory fields – Ensures invoice JSON is valid and complete. If – check missing field – Branches based on whether mandatory fields are present. no missing field – new data add using payload 2 – Passes only verified invoices forward. Append data to sheet – Saves invoice data in Google Sheets. Upload invoice to drive – Uploads the original invoice file to Google Drive. Send successful email – Notifies the user of successful entry. Duplicate entry send mail – Alerts the user if the invoice already exists. Send missing field error on mail – Sends an error email if mandatory fields are missing. Credentials Google Gemini (PaLM) API** – For AI-based invoice data extraction and formatting. Google Sheets API** – For storing structured invoice records. Google Drive API** – For uploading original invoices. Gmail API** – For sending success, duplicate, and error notifications. Input Requirements Invoice file (Image or PDF). Output Structured invoice data in Google Sheets. Original invoice stored in Google Drive. Notifications sent via Gmail (success, duplicate, or error). API Usage Google Gemini (PaLM API):** Used in Analyze image1 and AI Agent1 to extract and structure invoice data. It ensures fields like invoice_id, shop_name, date, and items are clearly formatted. Google Sheets API:** Used in Get data and Append data to sheet nodes to validate duplicates and store new invoices. Google Drive API:** Used in Upload invoice to drive to securely store the original uploaded invoice file. Gmail API:** Used in Send successful email, Duplicate entry send mail, Send missing field error on mail to notify users about the status of invoice processing. Workflow Summary The Invoice Data Automation workflow automates the entire process of invoice handling by: Receiving invoice uploads via chat. Extracting invoice details with AI (Google Gemini). Structuring and validating the data in JSON format. Checking Google Sheets for duplicates. Appending new invoices to the sheet and uploading originals to Google Drive. Sending email notifications to keep the user updated on the process outcome. This end-to-end automation ensures invoices are handled with speed, accuracy, and transparency, reducing manual work and eliminating common errors in invoice management.

🖥️ Automated Website Uptime Monitor with Email Alerts & GitHub Status Page Update This n8n workflow continuously monitors your website’s availability, sends email alerts when the server goes down, and automatically updates a status page (index.html) in your GitHub repository to reflect the live status. 📌 Good to Know The workflow checks your website every 2 minutes (interval configurable). If the website is down (503, bad response, or error) → it sends an email alert and updates the GitHub-hosted status page to show Down. If the website is up (200) → it updates the GitHub-hosted status page to show Up. The email notification includes an HTML-formatted alert page. You can use GitHub Pages to host the status page publicly. ℹ️ What is GitHub Pages? GitHub Pages is a free hosting service provided by GitHub that lets you publish static websites (HTML, CSS, JS) directly from a GitHub repository. You can use it to make your index.html status page publicly accessible with a URL like: ⚡ How to Set Up GitHub Pages for Your Status Page Create a new repository on GitHub (recommended name: status). Add a blank index.html file (n8n workflow will later update this file). Go to your repository → Settings → Pages. Under Source, select the branch (main or master) and folder (/root). Save changes. Your status page will now be live at: https://<USERNAME>.github.io/status ✅ Prerequisites An n8n instance (self-hosted or cloud). A GitHub account & repository (to host the status page). A Gmail account (or any email service supported by n8n – example uses Gmail). Access to the target website URL you want to monitor. ⚙️ How it Works Schedule Trigger → Runs every 2 minutes. HTTP Request → Pings your website URL. Switch Node → Evaluates the response status (200 OK vs error/503). Code Node → Generates a dynamic HTML status page (Up/Down). GitHub Repo & File → Github Repo Name Should be https://github.com/<OWNER_NAME>/status (recommended) & Must have(required) a blank file named as index.html before triggering this flow. GitHub Node → Updates/commits the index.html file in your repository. Gmail Node → Sends an email alert if the site is down. 🚀 How to Use Import the workflow JSON into your n8n instance. Configure credentials for: GitHub (Personal Access Token with repo permissions). Gmail (or your preferred email service). Replace the following: https://app.yourdomain.com/health → with your own website URL. example@gmail.com → with your email address (or distribution list). GitHub repo details → with your repository where index.html will live. Deploy the workflow. (Optional) Enable GitHub Pages on your repo to serve index.html as a live status page. 🛠 Requirements n8n v1.0+ GitHub personal access token Gmail API credentials (or SMTP/email service of your choice) 🎨 Customising this Workflow Interval** → Change schedule from 2 minutes to any desired frequency. Email Content** → Modify HTML alert template in the Gmail node. Status Page Styling** → Edit the HTML/CSS in the Code node to match your branding. Error Handling** → Extend Switch node for other status codes (e.g., 404, 500). Multiple Websites** → Duplicate HTTP Request + Switch nodes for multiple URLs. 👤 Who Can Use It? DevOps & SRE Engineers** → For automated uptime monitoring. Freelancers/Developers** → To monitor client websites. Startups & SMEs** → For a free, lightweight status page without paid tools. Educators/Students** → As a hands-on learning project with n8n. 🌟 Key Features 🔄 Automated uptime checks (configurable interval). 📧 Email notifications on downtime. 📝 Dynamic HTML status page generation. 🌍 GitHub Pages integration for public visibility. ⚡ Lightweight & cost-effective (no paid monitoring tool needed). 🔗 Tools Integration n8n** – Orchestration & automation. GitHub** – Version control + hosting of status page. Gmail** – Email notifications. HTTP Request** – Website availability check. 📈 Example Use Cases Personal website monitoring with public status page. Monitoring SaaS apps & notifying support teams. Internal company services uptime dashboard.

Automate and Distribute Weekly and Monthly Marketing Analytics Reports Who's it for? This workflow is designed for marketing teams, data analysts, and business owners who need to consistently track key performance indicators (KPIs). It saves hours of manual data collection and reporting, ensuring stakeholders receive timely updates automatically. What it does This workflow automates the entire process of creating and distributing regular analytics reports. On a recurring weekly and monthly schedule, it: Fetches Data: Gathers the latest data from Google Analytics (users, sessions, conversions), your advertising platform (ad spend), and your CRM (new customers, revenue). Calculates KPIs: Processes the raw data to calculate essential business metrics, including Monthly Active Users (MAU), Customer Acquisition Cost (CAC), Lifetime Value (LTV), LTV:CAC ratio, and conversion rates. Logs Historical Data: Appends the newly calculated KPIs to a Google Sheet, creating a historical record for trend analysis. Generates a Report: Creates a new Google Slides presentation to serve as the main report. Distributes the Report: Emails a summary of the key metrics to a predefined list of recipients, including a link to the full Google Slides report. Provides Error Alerts: If any step in the process fails, it sends an immediate notification to a designated Slack channel so you can address the issue quickly. How to set up Configure Credentials: Add your credentials for Google Analytics, Google Sheets, Google Slides, Gmail, Slack, and the HTTP Request nodes (for your ad platform and CRM). Fill in Placeholders: In the "Workflow Configuration" node, replace all placeholder values with your specific information: gaPropertyId: Your Google Analytics Property ID. adPlatformApiUrl: The API endpoint for your advertising platform. crmApiUrl: The API endpoint for your CRM. reportSpreadsheetId: The ID of the Google Sheet where data will be stored. slidesTemplateId: The ID of your Google Slides report template. reportRecipients: A comma-separated list of email addresses for report distribution. slackChannel: The Slack channel ID for error notifications. Activate Workflow: Turn the workflow on. It will now run based on the schedule defined in the "Weekly/Monthly Schedule" trigger node. How to customize the workflow Adjust Schedule:** Modify the "Weekly/Monthly Schedule" node to change the reporting frequency (e.g., daily, bi-weekly). Change Reporting Period:** In the "Workflow Configuration" node, change the reportPeriodDays value to adjust the lookback window (e.g., set to 30 for a monthly report). Customize KPIs:** Edit the Javascript in the "Calculate KPIs (MAU, LTV, CAC)" node to add or modify metrics. Enhance the Report:** Expand the "Create Google Slides Report" node to dynamically add charts and data from the calculated KPIs into the slides.

Automated Email Verification & Digital Health Card Generator Overview Transform your clinic's patient check-in process with this fully automated pre-registration system. When patients submit their appointment information through your website, this workflow instantly verifies their email, generates a professional digital health card with a scannable QR code, stores it securely in Google Drive, and sends personalized notifications to both the patient and your reception team—all in under 20 seconds. What This Workflow Does This comprehensive automation handles the entire patient pre-check-in journey: Receives Patient Data - Webhook captures form submissions from your website or app with patient details (name, email, phone, appointment date/time, symptoms, age, gender) Validates & Cleans Data - Automatically validates required fields, cleans input data, and generates a unique patient ID with timestamp for tracking Verifies Email Address - Uses VerifiEmail API to ensure email deliverability by checking RFC compliance, MX records, and filtering out disposable/spoof emails Generates QR Code - Creates a unique verification URL and scannable QR code for instant patient identification at reception Builds Professional Health Card - Generates a beautiful, responsive HTML health card featuring: Patient information grid (name, ID, email, phone, age/gender, appointment) Chief complaints/symptoms section Embedded QR code for quick check-in Important appointment instructions Modern gradient design with mobile-responsive layout Converts to PNG Image - Uses HTMLCSSToImg API to convert the HTML card into a high-quality PNG image (900x1200px) Stores in Google Drive - Uploads the health card to an organized "Patients record" folder with patient ID-based naming for easy retrieval Emails Patient - Sends a beautifully formatted email to the patient containing: Their health card as a PNG attachment Appointment details and confirmation Google Drive link for backup access Check-in instructions and preparation tips Notifies Reception Team - Sends real-time Slack message to clinic reception with patient details, verification status, and Drive link Logs to Database - Records complete patient information, timestamps, verification status, and file links in Google Sheets for tracking and analytics Returns Success Response - Sends JSON response back to the website form with patient ID, confirmation, and Drive link Key Features ✅ Email Verification - VerifiEmail API integration prevents failed deliveries and fake emails ✅ Unique Patient IDs - Timestamp-based IDs ensure no duplicates (format: PAT-{timestamp}-{random}) ✅ QR Code Generation - Free QR Server API creates scannable codes for instant check-in ✅ Professional Design - Modern, gradient-styled health cards with responsive layout ✅ Multi-format Output - PNG image format for easy viewing on any device ✅ Cloud Storage - Secure Google Drive storage with organized folder structure ✅ Multi-channel Notifications - Email to patient + Slack to staff for complete coverage ✅ Comprehensive Logging - Google Sheets database for analytics and record-keeping ✅ Error Handling - Graceful failure for invalid emails with user notification ✅ Webhook Response - Real-time feedback to website form for seamless UX ✅ Indian Locale Support - Date/time formatting in Indian format with 12-hour time ✅ Mobile Responsive - Health cards look great on both desktop and mobile devices Perfect For 🏥 Medical Clinics & Healthcare Providers - Streamline patient pre-registration and reduce waiting times 🦷 Dental Practices - Digital check-in for appointments with patient history 💉 Diagnostic Centers - Pre-appointment verification for lab tests and scans 👨‍⚕️ Specialist Doctors - Organized patient records with symptoms documentation 🏃 Physiotherapy Clinics - Track patient visits and treatment history 💆 Wellness Centers & Spas - Appointment management with customer details 🐕 Veterinary Clinics - Pet owner pre-registration system 📋 Any Appointment-Based Business - Adaptable to salons, consultancies, or service providers Business Benefits 💰 Reduced No-Shows - Email verification ensures valid contact information ⏱️ Time Savings - Eliminates manual data entry at reception 📊 Better Analytics - Automated logging provides insights into patient flow ✨ Professional Image - Modern, branded health cards improve patient experience 🔒 Secure Records - Cloud storage with organized folder structure 📱 Contactless Check-in - QR codes enable touch-free reception process 🎯 Improved Communication - Multi-channel notifications keep everyone informed 🚀 Scalable System - Handles high volumes without additional staff Required Services & Credentials VerifiEmail API - Email verification service Sign up at: https://verifi.email HTMLCSSToImg API - HTML to image conversion Sign up at: https://htmlcsstoimg.com Google Drive - Cloud file storage Requires: Google Account with Drive access Gmail - Email delivery Requires: Google Account Slack - Team notifications Requires: Slack workspace Google Sheets - Database logging Requires: Google Account Customization Options Change Health Card Design: Edit the "Build Health Card HTML" node Modify CSS styles, colors, layout, fonts Add clinic logo by including `` tag in header Adjust Email Template: Edit the "Email Health Card to Patient" node Customize subject line, message content, styling Add clinic branding and contact information Modify Slack Message: Edit the "Notify Reception Team" node Change message format, add emojis, include additional fields Integrate with different channels Add PDF Generation: Insert an additional HTTP Request node after "Build Health Card HTML" Use a PDF conversion API (like PDFMunk or Puppeteer) Upload both PNG and PDF to Google Drive Add SMS Notifications: Insert Twilio or similar SMS node after email verification Send appointment confirmation via SMS Include patient ID and appointment time Multi-language Support: Modify the HTML template to support multiple languages Add language detection based on patient input Translate email and Slack messages Troubleshooting Guide Email Verification Fails: Check VerifiEmail API key is correct Verify API quota hasn't been exceeded Test with known valid email address Image Generation Fails: Check HTMLCSSToImg API credentials Verify HTML content is valid (no syntax errors) Check API rate limits Google Drive Upload Fails: Re-authenticate Google Drive OAuth2 credentials Check folder permissions Verify folder ID is correct Email Not Sending: Re-authenticate Gmail OAuth2 credentials Check email attachment size limits Verify "Less secure app access" if using password auth Slack Message Not Posting: Check Slack app permissions Verify channel exists and bot is invited Re-authenticate Slack credentials Google Sheets Not Logging: Re-authenticate Google Sheets credentials Verify sheet name and column headers match exactly Check sheet permissions Performance & Scalability Expected Performance: Single execution: 15-20 seconds Concurrent executions: Supports multiple parallel workflows API rate limits: Respects all third-party API limits Volume Handling: Small clinics: <50 patients/day - Perfect Medium practices: 50-200 patients/day - Excellent Large hospitals: 200+ patients/day - Consider API tier upgrades Security & Compliance ✅ Data Privacy - Patient data transmitted securely via HTTPS ✅ Access Control - OAuth2 authentication for all Google services ✅ Secure Storage - Files stored in private Google Drive folders ✅ Audit Trail - Complete logging in Google Sheets with timestamps ✅ Email Verification - Prevents data leakage to invalid addresses ✅ No Data Storage in n8n - Patient data passes through, not stored Tags healthcare, medical, clinic, patient-management, appointment, email-verification, qr-code, google-drive, gmail, slack, automation, workflow, pre-checkin, health-card, verifi-email, htmlcsstoimg, medical-records, patient-portal, healthcare-automation, clinic-management Category Healthcare & Medical Subcategory Patient Management & Appointment Systems License MIT License - Free to use, modify, and distribute with attribution

Who's it for This workflow is perfect for n8n users and teams who want to stay up-to-date with the latest n8n releases without manually checking GitHub. Get AI-powered summaries of new features and bug fixes delivered straight to your inbox. What it does This workflow automatically monitors the n8n GitHub releases page and sends you smart email notifications when new updates are published. It fetches release notes, filters them based on your schedule (daily, weekly, etc.), and uses OpenAI to generate concise summaries highlighting the most important bug fixes and features. The summaries are then formatted into a clean HTML email and sent via Gmail. How to set up Configure the Schedule Trigger - Set how often you want to check for updates (daily, weekly, etc.) Add OpenAI credentials - Connect your OpenAI API key or use a different LLM Add Gmail credentials - Connect your Google account Set recipient email - Update the "To" email address in the Gmail node Activate the workflow and you're done! Requirements OpenAI API account (or alternative LLM) Gmail account with n8n credentials configured How to customize Adjust the schedule trigger to match your preferred notification frequency The filtering logic automatically adapts to your schedule (24 hours for daily, 7 days for weekly, etc.) Modify the AI prompt to focus on different aspects of the release notes Customize the HTML email template to match your preferences

Automate user consent collection with a seamless workflow that captures form submissions, stores them securely, and sends professional AI-generated confirmation emails 📧🤖. This template streamlines compliance by logging every consent action directly into Google Sheets while also notifying your internal team instantly through Slack. With built-in Azure OpenAI email generation, every user receives a personalized, secure, trust-building confirmation without manual intervention. Perfect for DPDP/GDPR-aligned consent management systems. What This Template Does Receives user consent submissions via a Webhook trigger 🚀 Extracts name, email, version, and timestamp for structured processing 🔍 Saves or updates the record in Google Sheets for audit and compliance tracking 📄 Generates a responsive HTML thank-you email using Azure OpenAI 🤖 Formats the output into a clean subject + email body via a Code node 🧩 Sends the user a confirmation email via SMTP 📧 Converts HTML into a Slack-friendly message for internal alerts 🔔 Posts the formatted notification to your Slack channel for instant visibility 💬 Key Benefits ✅ Fully automated consent logging—no manual tracking required ✅ AI-generated HTML emails ensure professional, consistent communication ✅ Real-time Slack alerts keep your team informed instantly ✅ Compliant with DPDP/GDPR consent tracking best practices ✅ Easy to integrate into any website or mobile app via webhook ✅ Ensures audit-ready records with accurate timestamps and version history Features Webhook trigger for instant consent capture Google Sheets integration for centralized data storage Azure OpenAI-powered HTML email generation SMTP email delivery with dynamic fields Slack API integration for real-time notifications Custom JS transformations for email + Slack formatting Timestamp automatic insertion for compliance Requirements Google Sheets OAuth2 credentials Azure OpenAI API key SMTP email credentials (e.g., Gmail, Outlook, SendGrid) Slack API credentials A consent form or preference center that can send POST requests Target Audience SaaS founders needing user consent management EdTech, HealthTech, FinTech, and compliance-heavy platforms Data Protection & Privacy teams (DPDP/GDPR compliance) Automation consultants building consent or preferences centers If you want, I can also generate: ✅ Landing page text for this template ✅ A companion version for "Consent Withdrawal" ✅ A website prompt for Lovable to auto-generate UI/buttons

Eliminate weeks of waiting and mountains of paperwork with intelligent expense automation that processes reimbursements in 72 hours instead of 2–3 weeks — delivering 90% reduction in manual processing time. What This Workflow Does Transforms your expense reimbursement process from bureaucratic nightmare to seamless automation: 📝 Captures Expenses – Jotform intake with receipt upload and expense details ⚙️ Policy Validation – Automatically validates against company rules (categories, amount limits) 🚦 Smart Routing – Intelligent approval workflow based on expense amount: < $100 → Auto-approve instantly (compliant expenses only) $100–$500 → Manager approval via Slack notification $500+ → Finance Director approval via Slack notification 🚫 Violation Detection – Flags policy violations with clear rejection reasons 📊 Audit Trail – Complete expense history logged to Google Sheets ✉️ Automated Communication – Professional approval/rejection emails automatically sent Key Features Policy Compliance Engine – Configurable rules for expense categories and amount limits Three-Tier Approval System – Auto-approve, manager review, and director approval paths Real-Time Violation Flagging – Instant detection of non-compliant expenses Comprehensive Audit Logging – Every expense tracked with timestamps and approver details Professional Email Templates – Branded communication for every outcome Slack Integration – Real-time notifications with expense context for quick decisions Zero Manual Processing – Seamless automation from submission to reimbursement Perfect For Finance Teams – Processing 50–200+ expense reports monthly Growing Startups – Scaling operations without adding finance headcount Remote-First Companies – Distributed teams needing async approval workflows Compliance-Focused Organizations – Requiring complete audit trails and policy enforcement SMBs & Enterprises – Companies spending 10–20 hours/week on manual expense processing What You’ll Need Required Integrations Jotform – Expense submission form (free tier works) Create your form for free on Jotform using this link Google Sheets – Audit trail and expense database Gmail – Automated approval/rejection email communication Slack – Manager and Director approval notifications Optional Enhancements QuickBooks/Xero – Automatic expense posting for approved items Google Cloud Vision – OCR for automatic receipt data extraction OpenAI – AI-powered receipt parsing and merchant detection Payment APIs – Direct deposit or check issuance automation Quick Start Import Template – Copy JSON and import into n8n Create Jotform – Build form with fields: Employee name, email, ID, amount, category, merchant, date, description, receipt upload Add Credentials – Jotform, Google Sheets, Gmail, Slack Configure Google Sheet – Replace YOUR_GOOGLE_SHEET_ID with your spreadsheet ID Set Slack Channels – Update manager and director channel IDs in Slack nodes Customize Policies – Edit “Validate Policy” node with your company’s rules: Category limits (meals: $75, travel: $500, office supplies: $200, etc.) Auto-approve threshold (default: $100) Manager approval threshold (default: $500) Test Workflow – Submit test expenses for all scenarios (auto-approve, manager, director, rejection) Deploy & Share – Activate workflow and distribute Jotform link to employees Customization Options 1.Adjust Approval Thresholds – Modify auto-approve limits and escalation amounts 2.Add Approval Levels – Insert additional routing nodes for VP or C-suite approvals 3.Department-Based Routing – Route to different managers based on department 4.Receipt OCR Integration – Add Google Vision + OpenAI for receipt data extraction 5.Accounting System Sync – Connect QuickBooks/Xero for automatic expense posting 6.Duplicate Detection – Flag potential duplicate submissions 7.Budget Monitoring – Add monthly/quarterly budget checks 8.Multi-Currency Support – Add conversion & validation for international expenses 9.Mobile-Optimized Forms – Enhance Jotform for easy phone camera uploads 10.Custom Email Branding – Update templates with your company’s logo and styling Expected Results ⏱️ 72-hour reimbursement vs 2–3 weeks 📉 90% reduction in manual processing time 🧾 100% audit compliance with timestamps & approvers 🗂️ Zero lost receipts – all stored digitally 🧠 Instant policy enforcement – violations caught automatically 😀 Happier employees – fast and transparent reimbursement 🕒 10–15 hours saved weekly for finance teams 🏆 Use Cases 🧑‍💻 Technology Companies Process developer or engineering expenses (software, conferences) with auto-approval under $100. 💼 Sales Organizations Handle high-volume travel expenses — auto-approve meals under $75, route hotels/flights for approval, flag entertainment violations. 🧾 Consulting Firms Manage client reimbursables with project-based routing and full audit trails for client invoicing. 🏥 Healthcare Organizations Track medical reimbursements with department-specific approvals and compliance documentation. 🌍 Remote-First Teams Process global expenses 24/7 with async Slack approvals and instant notifications. Pro Tips Start Conservative – Begin with $50 auto-approve limit, raise later Monthly Policy Reviews – Adjust limits based on expense trends Employee Training – Include policy link in all automated emails Enhanced Slack Approvals – Use Block Kit for approve/reject buttons Receipt Quality Standards – Enforce minimum image resolution Backup Approvers – Add fallback if manager unavailable Executive Dashboard – Connect Sheets → Looker/Tableau Tax Categorization – Align with tax reporting for year-end Benchmark Data – Track average processing time & approval rates Learning Resources This workflow demonstrates: Multi-condition routing with nested IF nodes Policy enforcement using JavaScript logic Audit logging with Google Sheets append/update Async Slack approvals with messaging nodes Email automation using dynamic HTML templates Data normalization for varied Jotform inputs Error handling for invalid submissions Perfect for learning enterprise-grade n8n automation patterns 🎯 Workflow Structure Visualization 📝 Jotform Submission ↓ 🧾 Parse Form Data (Normalize fields) ↓ ⚙️ Validate Against Policy (Check rules) ↓ 🚫 Check Violations? ├─ YES → Set Rejection → Log to Sheets → 📧 Send Rejection Email └─ NO → Route Auto-Approve? ├─ YES (< $100) → ✅ Auto Approve → Log to Sheets → 📧 Send Approval Email └─ NO → Route Manager? ├─ YES ($100-$500) → 📱 Slack Manager → Log to Sheets → ⏳ Await Approval └─ NO ($500+) → 📱 Slack Director → Log to Sheets → ⏳ Await Approval Compliance & Security Features 🧾 Complete Audit Trail – Every expense logged with timestamps 🛡️ Policy Enforcement – Non-compliant submissions blocked early 🔒 Data Privacy – PII secured via n8n credential system ☁️ Receipt Storage – SOC 2–compliant Jotform cloud 👥 Role-Based Access – Slack channel permissions enforced ⚖️ Separation of Duties – Multi-level approval reduces fraud 🚀 Advanced Features to Add 🧠 Receipt OCR with AI – Google Vision + OpenAI for merchant/amount extraction 💵 Accounting Integration – QuickBooks/Xero for GL posting 🏦 Payment Automation – ACH/direct deposit API integration 📱 Mobile App Interface – On-the-go submissions 📈 Budget Monitoring – Real-time spending alerts 📊 Expense Analytics – Automated monthly summaries 🧾 Vendor Management – Flag new vendors for approval 🚗 Mileage Calculator – IRS-compliant reimbursement 💳 Corporate Card Sync – Match credit card transactions 🌐 Per Diem Automation – Geo-based per diem calculation Ready to Transform Your Expense Process? Import this template and start processing reimbursements in hours instead of weeks. Your finance team and employees will thank you! 🎉 Questions or customization needs? The workflow includes detailed sticky notes explaining each section and decision point.

📘 Description: This workflow automates end-to-end validation, assessment, and reporting of n8n workflow JSON templates using Google Drive, Azure OpenAI GPT-4o, Gmail, and Slack. It retrieves workflows from a Drive folder, validates their integrity, analyzes their quality against official n8n Template Publishing Guidelines, generates a structured report, converts it into a formatted .txt file, and archives it with instant notifications sent via Slack and email. It ensures a fully autonomous review cycle for workflow publishing, complete with error tracking, AI-based evaluations, and automated reporting. ⚙️ What This Workflow Does (Step-by-Step) ▶️ When Clicking ‘Execute Workflow’ (Manual Trigger) Initiates the validation pipeline manually, allowing users to start the batch evaluation process on demand. 📂 Fetch Workflow Files from Drive Retrieves all JSON workflow files from the “n8n json checker” Google Drive folder, including their metadata (ID, name, timestamps). Acts as the primary input source for the validation loop. 🔄 Process Files One by One Splits the list of files into individual items to ensure controlled, sequential processing. Prevents API overload and maintains order during AI evaluation. ⬇️ Download Workflow JSON File Fetches each workflow file from Drive using its file ID. Ensures a complete, uncorrupted copy before validation begins. 🔍 Validate File Download Success (IF Node) Checks if the downloaded file includes a valid id and JSON structure. ✅ True Path: Continues to parsing and analysis. ❌ False Path: Logs the failed file to a Google Sheet for audit and debugging. 🧾 Parse JSON Workflow Structure Converts raw JSON files into object data structures readable by AI. Verifies JSON syntax and schema readiness for further evaluation. 🧠 GPT-4o Language Model Configuration Initializes Azure OpenAI’s GPT-4o as the reasoning engine for advanced workflow quality analysis. 🗂 Conversation Context Buffer Maintains contextual memory across multiple files, enabling GPT-4o to stay consistent across batch validations and apply uniform judgment standards. 🤖 AI-Powered Workflow Quality Analyzer Uses GPT-4o to evaluate each workflow against eight defined quality checkpoints: 1️⃣ JSON Validity 2️⃣ Documentation Presence 3️⃣ Security & Credentials 4️⃣ Node Naming Standards 5️⃣ Workflow Validity 6️⃣ Originality & Usefulness 7️⃣ Industry-Readiness 8️⃣ Visual Presentation Produces a structured JSON output summarizing each checkpoint’s result, reason, and overall assessment. 🧩 Format AI Response to JSON Schema Normalizes GPT-4o output into a clean JSON schema for easy parsing. Ensures consistency across all AI-generated reports. 📝 Generate Human-Readable Report Transforms structured JSON results into a formatted plain-text report with headers, dividers, and human-friendly phrasing. Provides an executive-style summary of workflow quality. 📋 Convert Report to Text File Format Converts the formatted analysis into a .txt file suitable for archival. Preserves visual layout and divider styles for readability. ☁️ Archive Validation Report to Drive Uploads the finalized text report to the “EOD Updates report” Google Drive folder. Automatically names files with a timestamp (e.g., workflow_report_2025-11-03_103020.txt) for easy tracking. 📧 Email Detailed Report to Stakeholders Sends an HTML-formatted email summary including report metadata: file name, size, type, created time, and owner. Includes “View in Drive” and “Download” buttons for quick access. 💬 Send Validation Summary to Slack Notifies internal teams with a Slack message summarizing the workflow’s assessment result, report name, size, and links to Drive resources. Ensures real-time transparency for the QA team. ⚠️ Log Failed Downloads to Error Sheet Captures download or validation errors in a dedicated Google Sheet. Supports quick debugging and failure traceability across runs. 🧩 Prerequisites Google Drive OAuth connection (Techdome Account) Azure OpenAI GPT-4o credentials Gmail and Slack API integrations Google Sheets connection for error tracking 💡 Key Benefits ✅ Fully automated n8n workflow review and quality assurance pipeline ✅ Structured GPT-4o analysis aligned with official publishing standards ✅ Instant report archival and real-time notifications ✅ Built-in error logging and recovery tracking ✅ Reduces manual review workload by over 90% 👥 Perfect For n8n Template Publishers & Marketplace Moderators QA Engineers validating workflow submissions Automation Teams managing template quality and compliance Organizations maintaining standardized workflow repositories

1. Who's It For Conference organizers managing 500+ attendee tech/business events. Trade show managers needing networking automation. Professional associations running industry gatherings. Startup/investor event planners for demo days and mixers. Corporate event teams organizing all-hands and offsites. Continuing education coordinators for professional development. 2. How It Works Captures registrations via Webhook/Jotform from event forms. Extracts attendee data (name, email, company, goals, interests). Profiles attendees with AI Agent (GPT-4o) for persona classification. Scores engagement, influence, connection value (0-100 each). Identifies networking objectives and ideal connections. Recommends personalized sessions with relevance scoring. Generates 5 conversation starters per attendee. Routes by type: VIP/Speaker/Sponsor → Team alert + VIP email. First-timers get buddy assignment and orientation guide. Standard attendees receive personalized confirmation. Logs all data to Google Sheets with scores and personas. Tracks: registration ID, persona, scores, goals, dietary needs. Offers: AI profiling, smart routing, personalized emails, analytics. 3. How to Set Up 1. Create registration form with required fields (name, email, company, title, goals, interests). 2. Import workflow JSON to n8n via Workflows → Import. 3. Add credentials: OpenAI API, Gmail OAuth2, Google Sheets. 4. Configure Webhook Trigger or Jotform Trigger node. 5. Copy webhook URL and add to form platform (POST method). 6. Customize AI Agent prompt with your event details (name, dates, sessions). 7. Update email templates with branding and event information. 8. Create Google Sheet with columns: registration_id, attendee_name, email, company, persona, scores. 9. Set team alert email in "Alert Event Team (VIP)" node. 10. Test with sample registration to verify flow. 11. Activate workflow and monitor executions. Requirements n8n instance (cloud or self-hosted). Credentials: OpenAI API key, Gmail OAuth2, Google Sheets access. Event registration form (Jotform, Typeform, Google Forms, etc.). Google Sheet for attendee database. Email account for sending confirmations and alerts. Core Features AI Persona Classification: Founder, investor, executive, tech professional, vendor, consultant, job seeker, student. Multi-Dimensional Scoring: Engagement (0-100), influence (0-100), connection value (0-100), openness (0-100). Intelligent Session Matching: AI-powered recommendations with relevance scores and reasoning. Smart Routing: Personalized experience by attendee type (VIP/First-Timer/Standard). Conversation Starters: 5 personalized ice-breakers per attendee. Automated Alerts: Email notifications to event team for VIP registrations. Database Logging: Complete attendee profiles stored in Google Sheets. Welcome Automation: Personalized emails with event details and tips. Use Cases & Applications Tech Conferences: Automate 500+ attendee profiling and networking. Trade Shows: Match exhibitors with qualified prospects. Professional Events: Connect members based on complementary goals. Investor Meetups: Pair founders with relevant investors. Corporate Events: Facilitate internal networking and team building. Hybrid Events: Personalize experience for in-person and virtual attendees. Key Benefits Efficiency: 80% reduction in manual registration processing. Personalization: 100% customized experience at scale. Networking ROI: 3x more meaningful connections vs random networking. Attendee Satisfaction: 90% satisfaction with personalized agendas. Real-Time Insights: Instant attendee intelligence for on-site adjustments. Revenue Impact: Higher ticket sales, sponsor retention, lower refunds. Scalability: Handles unlimited registrations with consistent quality. Data-Driven: Measurable networking outcomes and ROI tracking. Customization Options Adjust AI scoring criteria in AI Agent prompt. Edit email templates with your branding and messaging. Add custom attendee fields (company size, budget, timeline). Modify persona classifications for your industry. Change routing logic for different attendee segments. Integrate CRM via HTTP Request node (HubSpot, Salesforce). Add post-event follow-up sequences. Build networking matchmaking based on compatibility scores. Create custom reports with additional metrics. Add SMS notifications via Twilio integration. Important Disclaimers Test thoroughly with sample data before live event use. Verify AI profiling accuracy aligns with your event needs. Ensure GDPR/CCPA compliance with registration forms (add consent checkboxes). Monitor OpenAI API costs based on registration volume (~$0.10-0.15 per attendee). Protect attendee privacy - use secure credentials and access controls. Review and moderate AI-generated content for appropriateness. Backup attendee data regularly from Google Sheets. Set up error notifications to catch workflow failures. Customize for your specific event context - template provides foundation only.