Workflow Templates

Who is this for? The Capture Website Screenshots with Bright Data Web Unlocker and Save to Disk workflow is built for automation professionals and developers who need reliable, high-quality screenshots from any website even those protected by anti-bot technologies. It is ideal for: Compliance Teams - Capturing visual records of web content for legal or audit purposes. Product Managers - Tracking visual changes across competitor landing pages. Digital Marketers - Archiving campaign pages and offer variations. Developers and QA Teams - Validating UI deployments or rendering issues. Growth Hackers and Scrapers - Who need to bypass bot protection and capture visual snapshots of restricted content. What problem is this workflow solving? Websites today are highly protected with anti-bot tools like Cloudflare, bot detection scripts, and geo-restrictions. These protections often break traditional screenshot tools or prevent headless browsers from accessing content. This workflow solves the following problems: Bypasses anti-bot defenses using Bright Data Web Unlocker. Automatically captures screenshots without manual browser steps. Stores images locally for easy access or reporting. Operates headlessly and at scale, perfect for automations or scheduled jobs. What this workflow does Sets the target URL, file name, and Bright Data zone name using the Set URL, Filename and Bright Data Zone node. Sends an HTTP POST request to Bright Data Web Unlocker API to capture a screenshot. Saves the screenshot image (.png) to a specified disk location using the Write a file to disk node. Pre-conditions You need to have a Bright Data account and do the necessary setup as mentioned in the "Setup" section below. Setup Sign up at Bright Data. Navigate to Proxies & Scraping and create a new Web Unlocker zone by selecting Web Unlocker API under Scraping Solutions. In n8n, configure the Header Auth account under Credentials (Generic Auth Type: Header Authentication). The Value field should be set with the Bearer XXXXXXXXXXXXXX. The XXXXXXXXXXXXXX should be replaced by the Web Unlocker Token. Ensure the URL, file name, and Bright Data zone name are correctly set in the Set URL, Filename and Bright Data Zone node. Set the desired local path in the Write a file to disk node to save the screenshot. How to customize this workflow to your needs Change the target URL: Modify the value in the **Set URL, Filename and Bright Data Zone node to capture different websites. Set dynamic filenames**: Use expressions in n8n to generate filenames based on date/time or URL. Specify custom save paths: Adjust the path in the **Write a file to disk node to store screenshots in your preferred directory. Enhance with notifications**: Add additional nodes to send alerts or log activity after each screenshot is taken. Integrate with external systems**: Send screenshots to cloud storage (e.g: AWS S3, Google Drive) or link into monitoring/reporting tools.

Who's this for? If you own a website and need to analyze your Matomo analytics data so you can increse the number of frequent visitors If you need to create an SEO report on what are the common trends amongst your most frequent visitors If you want to grow your site based on suggestions from data Matomo is an analytics tool that can give you details of each individual visitor. Much more powerful than Google analytics. Watch youtube tutorial here Get my SEO A.I. agent system here Read more -> How to create an A.I. Agent to analyze Matomo analytics using n8n for free Here's the A.I. output: Keywords showing the most improvement: Openrouter N8N. Keywords needing attention: Ai Generated Reference Letter Obsidian Second Brain Suggested actions for improvement: Optimize for "best Docker Synology" despite stable ranking, an improvement to top 10 is an achievable goal. Since "2nd brain app for developer" is of interest to a developer. Consider writing a blog post on how the app addresses the specific pain points of developers. Use case Instead of hiring an SEO expert, I run this report weekly. It looks at the data for the past week and looks for visitors with more than 3 visits and recommends ideas to convert more visitors into frequent visitors. How it works The workflow gathers matomo analytics for the past 7 days. We then parse the data The data is sent to Openrouter and using a FREE LLM, it analyses the data. It stores the results in baserow How to use this Input your Matomo analytics credentials Input your Matomo site ID Input your Openrouter.ai credentials Input your baserow credentials You will need to create a baserow database with columns: Dates, Notes, Blog. Created by Rumjahn

Image Carousel Publisher for Instagram and TikTok Description This automation template is designed for content creators, digital marketers, and social media managers looking to streamline their image carousel posting workflow. It automates the process of uploading multiple images as carousels to Instagram and slideshows to TikTok, making your visual content management more efficient across platforms. Who Is This For? Content Creators & Influencers:** Simplify posting image collections and focus more on creating visual content. Digital Marketers:** Ensure consistent carousel posts across multiple platforms with minimal manual effort. Social Media Managers:** Automate repetitive image uploading tasks and maintain visual engagement. What Problem Does This Workflow Solve? Manually uploading image carousels to different platforms can be time-consuming and inconsistent. This workflow addresses these challenges by: Automating Multi-Image Uploads:** Processes multiple images and prepares them for platform-specific formats. Supporting Cross-Platform Publishing:** Simultaneously posts your image carousels to Instagram and TikTok slideshows. Maintaining Visual Consistency:** Ensures your visual stories remain consistent across platforms. Streamlining Batch Processing:** Handles the technical complexity of multi-image uploads with a single workflow trigger. How It Works Image Selection: Trigger the workflow with your selected images. Image Processing: The workflow automatically processes and prepares your images for both platforms. Content Distribution: Uploads the images as a carousel to Instagram and as a slideshow to TikTok. Platform Optimization: Formats the uploads according to each platform's requirements. Setup API Token Generation: Visit upload-post.com and create an account Navigate to the API settings section Generate a new API token Copy the token for use in the next steps Platform Configuration: In the "Upload to Instagram" node: Paste your API token in the designated field Configure your Instagram account settings Set your preferred posting parameters In the "Upload to TikTok" node: Add the same API token Set up your TikTok account credentials Adjust posting preferences Content Parameters Setup: Rename the "HTTP Request" node to "Social Media Upload Request" Configure your account information: Username Account ID Content title format Posting schedule (if applicable) Image Source Configuration: Set up your image source directory Configure image format requirements Test with sample images before going live About upload-post.com Upload-post.com is a third-party service that acts as a bridge between your workflow and social media platforms. It provides: Secure API endpoints for multi-platform posting Image format validation and optimization Queue management for scheduled posts Analytics and posting status tracking Cross-platform compatibility handling Requirements Accounts:** upload-post.com account with access to Instagram and TikTok publishing. API Keys:** Upload-post.com API token. Images:** Properly formatted images that meet Instagram and TikTok specifications: Instagram: Up to 10 images per carousel, 1:1 to 4:5 aspect ratio TikTok: Compatible with slideshow format, 9:16 aspect ratio recommended Use this template to enhance your visual storytelling, maintain consistency across social platforms, and engage your audience with compelling image carousels and slideshows.

Who is this template for? Anyone who is drowning in emails Busy parents who has alot of school emails Busy executives with too many emails Case Study I get too many emails from my kid's school about soccer practice, lunch orders and parent events. I use this workflow to read all the emails and tell me what is important and what requires actioning. Read more -> How I used A.I. to read all my emails What this workflow does It uses IMAP to read the emails from your email account (i.e. Gmail). It then passes the email to Openrouter.ai and uses a free A.I. model to read and summarize the email. It then sends the summary as a message to your messenger (i.e. Line). Setup You need to find your email server IMAP credentials. Input your openrouter.ai API credentials or replace the HTTP request node with an A.I. node such as OpenAI. Input your messenger credentials. I use Line but you can change the node to another messenger line Telegram. You need to change the message ID to your ID inside the http request. You can find your user ID inside the https://developers.line.biz/console/. Change the "to": {insert your user ID}. How to adjust it to your needs You can change the A.I. prompt to fit your needs by telling it to mark emails from a certain address as important. You can change the A.I. model from the current meta-llama/llama-3.1-70b-instruct:free to a paid model or other free models. You can change the messenger node to telegram or any other messenger app you like.

This workflow enriches new accounts in Pipedrive using Datagma API by adding data about ICP (ideal customer profile). Instead of Pipedrive, you can use any other CRM. In this example, ideal buyers are heads of sales/business development. Prerequisites Pipedrive account and Pipedrive credentials How it works Pipedrive trigger node starts the workflow when a new company is created. HTTP Request node queries data from Datagma. Pipedrive node updates Pipedrive contact with new data from Datagma. The Item Lists node simplifies returned data from Datagma that contain lists (arrays), enabling you to easily modify the structure for further processing without the need to use Function nodes and write custom JavaScript. IF node identifies if the lead corresponds ICP. HTTP Request node searches for emails in Datagma. Set node prepares data for further merging. Merge node combines data from multiple streams. Pipedrive node adds a new person in Pipedrive.

Receive realtime call-event data from telli Purpose and Problem Solved This template automates the process of receiving and acting upon real-time call event data from telli, an AI-powered voice agent platform. It solves the challenge of manually updating CRM records and initiating follow-up actions based on call outcomes. By leveraging webhooks and n8n's powerful workflow capabilities, this template enables businesses to instantly update their Airtable CRM and trigger appropriate follow-up actions, enhancing efficiency and responsiveness in customer interactions. Prerequisites An active telli account with API access and webhook capabilities An Airtable base set up as your CRM n8n instance (cloud or self-hosted) Airtable Specifications Create an Airtable base with the following table and fields: Table: Contacts Fields: Name (Single line text) Phone (Phone number) Email (Email) Appointment_Booked (Checkbox) Interest (Single select: High, Medium, Low) Last_Call_Date (Date) Notes (Long text) Step-by-Step Setup Instructions Webhook Configuration in telli: Log into your telli dashboard Navigate to the webhook settings Set the endpoint URL to your n8n Webhook node URL Select the "call_ended" event to trigger the webhook n8n Workflow Setup: Create a new workflow in n8n Add a Webhook node as the trigger Configure the Webhook node to receive POST requests Parse Webhook Data: Add a Set node to extract relevant information from the webhook payload Map fields such as call_outcome, appointment_booked, and interest Decision Logic: Add a Switch node to create different paths based on the call outcome Create branches for scenarios like "Appointment Booked", "Interested", and "Not Interested" Airtable Integration: Add Airtable nodes for each outcome to update the Contacts table Configure the nodes to update fields like Appointment_Booked, Interest, and Last_Call_Date Follow-up Actions: For "Interested" but not booked outcomes, add an Email node to trigger a follow-up email campaign For "Appointment Booked", add a node to create a calendar event or task Testing and Activation: Use the n8n testing feature to simulate webhook calls and verify each path Once satisfied, activate the workflow Example Workflow Webhook receives a "call_ended" event from telli Set node extracts call_outcome: appointment_booked = true, interest = true Switch node directs to the "Appointment Booked" path Airtable node updates the contact record: Set Appointment_Booked to true Set Interest to "High" Update Last_Call_Date Calendar node creates an appointment for the booked slot Example Payload Below is an example of the payload you might receive from telli when a call ends: { "event": "call_ended", "call": { "call_id": "b4a05730-2abc-4eb0-8066-2e4d23b53ba9", "attempt": 1, "from_number": "+17755719467", "to_number": "+16506794960", "external_contact_id": "external-123", "contact_id": "6bd1e7e0-6d00-4c0b-ad5b-daa72457a27d", "agent_id": "d8931604-92ad-45cf-9071-d9cd2afbad0c", "triggered_at": 1731956924302, "started_at": 1731956932264, "booked_slot_for": "2025-02-24T15:30:00Z", "ended_at": 1731957002078, "call_length_min": 2, "call_status": "COMPLETED", "transcript": "Agent: Hello...", "transcriptObject": [ { "role": "agent", "content": "Hello..." } ], "call_analysis": { "summary": { "value": true, "details": "A call between an agent and a customer talking about buying an ice cream machine" }, "appointment": { "value": true, "details": "2025-02-18T15:30:00Z" }, "interest": { "value": true, "details": "The customer is interested in buying an ice cream machine" } } } } In this example, you can see that the call resulted in a booked appointment and showed customer interest. Your n8n workflow would process this data, updating the Airtable CRM and triggering any necessary follow-up actions. By implementing this template, businesses can automate their post-call processes, ensuring timely follow-ups and accurate CRM updates. This real-time integration between telli's AI voice agents and your Airtable CRM streamlines operations, improves customer engagement, and increases the efficiency of your sales and support teams.

Edit an existing image with OpenAI ImageGen1 via API Request Transform your creative pipeline by letting n8n call OpenAI ImageGen1’s edit image endpoint, automatically replacing or augmenting parts of any image you supply and returning a brand-new version in seconds. Designers, marketers, and product teams can eliminate repetitive manual edits and test more variations, faster. Who is this for? Content creators who need quick, on-brand image tweaks Marketers running A/B visual tests at scale Developers exploring the new ImageGen1 API inside low-code automations Use case / problem solved Opening design software to mask, fill, or swap objects is slow and error-prone. This workflow feeds an input image plus a prompt to OpenAI ImageGen1, receives the edited output, and passes it on to any service you like—perfect for bulk-editing product shots, social visuals, or UI mocks. What this workflow does Read or receive the source image (Webhook → Binary Data). Call OpenAI ImageGen1 with an HTTP Request node, sending the image and edit prompt. Parse the JSON response to capture the returned image URL. Download & hand off the edited file (e.g., upload to S3, post to Slack, or store in Drive). Setup Add your OpenAI API key in the API KEY node. Follow the notes on the workflow for more information. (Optional) Point the final node to your preferred storage or chat tool. > 📝 A sticky note in the workflow summarizes these steps and links to the OpenAI documentation. How to customize this workflow Trigger alternatives**: Replace the Chat with Google Drive, Airtable, etc. Chained edits**: Loop the output back for successive prompts. Conditional flows**: Add an If node to branch actions by image size or category. With renamed nodes, color-coded sticky notes, and a concise setup guide, you’ll be editing images via OpenAI ImageGen1 in under five minutes—no code, maximum creativity.

Use case This automation is for teams working in Notion. When you have a lot of back and forth in the comment section, it’s easy to lose track of what is going on in the conversation. This automation relies on AI to generate a summary of the comment section. How it works Every hour (the trigger can be adapted to your need and usecase), the automation checks if new comments have been added to the pages of your Notion database. If there are new comments, the comments are sent to an AI model to write a summary. The summary is then added to a predefined page property. The automation also updates a “Last execution” property. This prevents to re-generate the AI summary when no new comments have been received. Setup Define your Notion variables: Notion database, property that will hold the AI summary, property that will hold the last execution date of the automation. Set up your Notion credentials. Set up your AI model credentials (API key). How to adjust it to your needs Use the LLM model of your choice. In this template, I used Gemini but you can easily replace it by ChatGPT, Claude, etc. Adapt the prompt to your use case to get better summaries: specify the maximum number of characters, give an example, etc. Adapt the trigger to your needs. You could use Notion webhooks as trigger in order to run the automation only when a new comment is added (this setup is advised if you’re on n8n cloud version).

Use case This workflow uses Gmail to send outreach emails to new Hubspot contacts that have yet to be contacted (usually unknown contacts), and records the outreach in Hubspot. Setup Setup HubSpot Oauth2 creds (Be careful with scopes. They have to be exact, not less or more. Yes, it's not simple, but it's well documented in the n8n docs. Be smarter than me, read the docs) Setup Gmail creds. Change the from email and from name in the Record outreach in HubSpot node How to adjust this template to your needs Change the email message in the Set keys node Think about your criteria to reach out to new contacts. Here we simply filter for only contacts with unknown dates.

This workflow provides a robust solution for automatically backing up all your n8n workflows to a designated GitHub repository on a daily basis. By leveraging the n8n API and GitHub API, it ensures your workflows are version-controlled and securely stored, safeguarding against data loss and facilitating disaster recovery. How it works The automation follows these key steps: Scheduled trigger: The workflow is initiated automatically every day at a pre-configured time. List existing backups: It first connects to your GitHub repository to retrieve a list of already backed-up workflow files. This helps in determining whether a workflow's backup file needs to be created or updated. Retrieve n8n workflows: The workflow then fetches all current workflows directly from your n8n instance using the n8n REST API. Process and prepare: Each retrieved workflow is individually processed. Its data is converted into JSON format. This JSON content is then encoded to base64, a format suitable for GitHub API file operations. Commit to GitHub: For each n8n workflow: A standardized filename is generated (e.g., workflow-name-tag.json). The workflow checks if a file with this name already exists in the GitHub repository (based on the list fetched in step 2). If the file exists: It updates the existing file with the latest version of the workflow. If it's a new workflow (file doesn't exist): A new file is created in the repository. Each commit is timestamped for clarity. This process ensures that you always have an up-to-date version of all your n8n workflows stored securely in your GitHub version control system, providing peace of mind and a reliable backup history. Pre-requisites Before you can use this template, please ensure you have the following: An active n8n instance (self-hosted or cloud). A GitHub account. A GitHub repository created where you want to store the workflow backups. A GitHub Personal Access Token with repo scope (or fine-grained token with read/write access to the specific backup repository). This token will be used for GitHub API authentication. n8n API credentials (API key) for your n8n instance. Set up steps Setting up this workflow should take approximately 10-15 minutes if you have your credentials ready. Import the template: Import this workflow into your n8n instance. Configure n8n API credentials: Locate the "Retrieve workflows" node. In the "Credentials" section for "n8n API", create new credentials (or select existing ones). Enter your n8n instance URL and your n8n API Key (you can create your n8n api key in the settings of your n8n instance) Configure GitHub credentials: Locate the "List files from repo" node (and subsequently "Update file" / "Upload file" nodes which will use the same credential). In the "Credentials" section for "GitHub API", create new credentials. Select OAuth2/Personal Access Token authentication method. Enter the GitHub Personal Access Token you generated as per the pre-requisites. Specify repository details: In the "List files from repo", "Update file", and "Upload file" GitHub nodes: Set the Owner: Your GitHub username or organization name. Set the Repository: The name of your GitHub repository dedicated to backups. Set the Branch (e.g., main or master) where backups should be stored. (Optional) Specify a Path within the repository if you want backups in a specific folder (e.g., n8n_backups/). Leave blank to store in the root. Adjust schedule (Optional): Select the "Schedule Trigger" node. Modify the trigger interval (e.g., change the time of day or frequency) as needed. By default, it's set for a daily run. Activate the workflow: Save and activate the workflow. Explanation of nodes Here's a detailed breakdown of each node used in this workflow: Schedule trigger** Type: n8n-nodes-base.scheduleTrigger Purpose: This node automatically starts the workflow based on a defined schedule (e.g., daily at midnight). List files from repo** Type: n8n-nodes-base.github Purpose: Connects to your specified GitHub repository and lists all files, primarily to check for existing workflow backups. Aggregate** Type: n8n-nodes-base.aggregate Purpose: Consolidates the list of file names obtained from the "List files from repo" node into a single item for easier lookup later in the "Check if file exists" node. Retrieve workflows** Type: n8n-nodes-base.n8n Purpose: Uses the n8n API to fetch a list of all workflows currently present in your n8n instance. Json file** Type: n8n-nodes-base.convertToFile Purpose: Takes the data of each workflow (retrieved by the "Retrieve workflows" node) and converts it into a structured JSON file format. To base64** Type: n8n-nodes-base.extractFromFile Purpose: Converts the binary content of the JSON file (from the "Json file" node) into a base64 encoded string. This encoding is required by the GitHub API for file content. Commit date & file name** Type: n8n-nodes-base.set Purpose: Prepares metadata for the GitHub commit. It generates: commitDate: The current date and time for the commit message. fileName: A standardized file name for the workflow backup (e.g., my-workflow-vps-backups.json), typically using the workflow's name and its first tag. Check if file exists** Type: n8n-nodes-base.if Purpose: A conditional node. It checks if the fileName (generated by "Commit date & file name") is present in the list of files aggregated by the "Aggregate" node. This determines if the workflow backup already exists in GitHub. Update file** Type: n8n-nodes-base.github Purpose: If the "Check if file exists" node determines the file does exist, this node updates that existing file in your GitHub repository with the latest workflow content (base64 encoded) and a commit message. Upload file** Type: n8n-nodes-base.github Purpose: If the "Check if file exists" node determines the file does not exist, this node creates and uploads a new file to your GitHub repository with the workflow content and a commit message. Customization Here are a few ways you can customize this template to better fit your needs: Backup path**: In the GitHub nodes ("List files from repo", "Update file", "Upload file"), you can specify a Path parameter to store backups in a specific folder within your repository (e.g., workflows/ or daily_backups/). Filename convention**: Modify the "Commit date & file name" node (specifically the expression for fileName) to change how backup files are named. For example, you might want to include the workflow ID or a different date format. Commit messages**: Customize the commit messages in the "Update file" and "Upload file" GitHub nodes to include more specific information if needed. Error handling**: Consider adding error handling branches (e.g., using the "Error Trigger" node or checking for node execution failures) to notify you if a backup fails for any reason. Filtering workflows**: If you only want to back up specific workflows (e.g., those with a particular tag or name pattern), you can add a "Filter" node after "Retrieve workflows" to include only the desired workflows in the backup process. Backup frequency**: Adjust the "Schedule Trigger" node to change how often the backup runs (e.g., hourly, weekly, or on specific days). Template was created in n8n v1.92.2

Define Your ICP from Customer LinkedIn Profiles Use Case This automation helps marketing and sales teams define their Ideal Customer Profile (ICP) using real LinkedIn profiles of current high-fit customers. By enriching and analyzing profile data, it generates a clear ICP definition and scoring methodology for future targeting. What This Automation Does This automation analyzes LinkedIn profiles of your existing customers and produces: A structured ICP definition A scoring model to evaluate future prospects A Google Boolean search string to find similar prospects Input: LinkedIn profile URLs of existing high-fit customers (e.g., https://www.linkedin.com/in/amirashkenazi/) Output: A Google Doc containing the ICP analysis and scoring methodology How It Works Trigger: Waits for a chat message containing one or more LinkedIn profile URLs. AI Agent: Parses and processes the URLs. Airtop Data Enrichment: Uses Airtop to extract structured information from each LinkedIn profile (e.g., job title, company, experience, skills). Memory: Maintains state between inputs for consistent analysis. LLM Analysis: Uses Claude 3.7 Sonnet to synthesize enriched data into a meaningful ICP. Google Docs: Automatically creates a new doc with a timestamped title and appends the ICP definition. Setup Requirements Airtop Profile connected to LinkedIn, Insert the profile name in the Airtop Tool Airtop API credentials. Get it free here If you choose to activate saving the profiles in Google Docs you will need OAuth2 credentials (or just copy the ICP definition from the chat) Next Steps Use the ICP for Scoring**: Feed new LinkedIn profiles through the same Airtop enrichment and use the scoring function to evaluate fit. Automate Target Discovery**: Plug the Boolean search output into LinkedIn, Google, or People Data Labs for ICP-matching lead generation. Refine Continuously**: Repeat the workflow as your customer base grows or segments evolve. Read more about how to Define ICP from Customer Examples

Monitor X for Relevant Posts Use Case This automation monitors X (formerly Twitter) search pages in real time and extracts high-signal posts that match your categories of interest. It’s ideal for community engagement, lead discovery, thought leadership tracking, or competitive analysis. What This Automation Does Given a search URL and a list of categories, it: Logs into X using Airtop Opens the specified search URL Scrolls through the results Extracts up to 10 valid, English-language posts Filters and classifies each post by category (or marks as [NA] if unrelated) Returns the structured results as JSON Input parameters: airtop_profile** — An Airtop browser profile authenticated on X x_url** — X search URL (e.g., https://x.com/search?q=ai agents&f=live) relevant_categories** — Text-based list of categories to classify posts (e.g., "Web automation use cases", "Thought leadership") Output: A JSON array of posts, each with: writer time text url category How It Works Trigger: This workflow is triggered by another workflow (e.g., a community engagement pipeline). Input Setup: Accepts the Airtop profile, search URL, and categories to use for classification. Session: Starts a browser session using the Airtop profile. Window Navigation: Opens the provided X search URL. Extraction: Scrapes up to 10 posts with /status/ in the URL and text in English. Classification: Each post is labeled with a category if relevant, or [NA] otherwise. Filtering: Discards [NA] posts. Output: Returns the list of classified posts. Setup Requirements Airtop profile with an active X login. Airtop API key connected in n8n. List of category definitions to guide post classification (used in prompt). Next Steps Feed into Engagement Workflows**: Pass the results to workflows that reply, retweet, or track posts. Use in Slack Alerts**: Push classified posts into Slack channels for review and reaction. Customize Classifier**: Refine the categorization logic to include sentiment or company mentions. Read more about Monitoring X for Relevant Posts