Workflow Templates

Purpose This workflow synchronizes three entities from Notion to Clockify, allowing tracked time to be linked to client-related projects or tasks. Demo & Explanation How it works On every run active Clients, Projects and Tasks are retrieved from both Notion and Clockify before being compared by the Clockify ID, which is again stored in Notion for reference Potential differences are then applied to Clockify If an item has been archived or closed in Notion, it is also marked as archived in Clockify All entities are processed sequentially, since they are related hierarchically to each other By default this workflow runs once per day or when called via webhook (e.g. embedded into a Notion Button) Prerequisites A set of Notion databases with a specific structure is required to use this workflow You can either start with this Notion Template or adapt your system based on the requirements described in the big yellow sticky note of this workflow template Setup Clone the workflow and select the belonging credentials Follow the instructions given in the yellow sticky notes Activate the workflow Related workflows: Backup Clockify to Github based on monthly reports Prevent simultaneous workflow executions with Redis

⚠️ DISCLAIMER: This workflow uses the HDW LinkedIn community node, which is only available on self-hosted n8n instances. It will not work on n8n.cloud. Overview This workflow automates the entire LinkedIn lead generation process from finding prospects that match your Ideal Customer Profile (ICP) to sending personalized messages. It uses AI to analyze lead data, score potential clients, and prioritize your outreach efforts. Key Features AI-Driven Lead Generation**: Convert ICP descriptions into LinkedIn search parameters Comprehensive Data Enrichment**: Analyze company websites, LinkedIn posts, and news Intelligent Lead Scoring**: Prioritize leads based on AI analysis of intent signals Automated Outreach**: Connect with prospects and send personalized messages Requirements Self-hosted n8n instance with the HDW LinkedIn community node installed OpenAI API access (for GPT-4o) Google Sheets access HDW API key (available at app.horizondatawave.ai) LinkedIn account Setup Instructions 1. Install Required Nodes Ensure the HDW LinkedIn community node is installed on your n8n instance Command: npm install n8n-nodes-hdw (or use this instruction) 2. Configure Credentials OpenAI**: Add your OpenAI API key Google Sheets**: Set up Google account access HDW LinkedIn**: Configure your API key from horizondatawave.ai 3. Set Up Google Sheet Create a new Google Sheet with the following columns (or copy template): Name, URN, URL, Headline, Location, Current company, Industry, etc. The workflow will populate these columns automatically 4. Customize Your ICP Use chat to provide the AI Agent with your Ideal Customer Profile Example: "Target marketing directors at SaaS companies with 50-200 employees" 5. Adjust Scoring Criteria Modify the lead scoring prompt in the "Company Score Analysis" node to match your specific product/service Tune the evaluation criteria based on your unique business needs 6. Configure Message Templates Update the HDW LinkedIn Send Message node with your custom message How It Works ICP Translation: AI converts your ICP description into LinkedIn search parameters Lead Discovery: Workflow searches LinkedIn using these parameters Data Collection: Results are saved to Google Sheets Enrichment: System collects additional data about each lead: Company website analysis Lead's LinkedIn posts Company's LinkedIn posts Recent company news Intent Analysis: AI analyzes all data to identify buying signals Lead Scoring: Leads are scored on a 1-10 scale based on likelihood of interest Connection Requests: Top-scoring leads receive connection requests Follow-Up: When connections are accepted, automated messages are sent Customization Search Parameters**: Adjust the AI Agent prompt to refine your target audience Scoring Criteria**: Modify scoring prompts to highlight indicators relevant to your product Message Content**: Update message templates for personalized outreach Schedule**: Configure when connection requests and messages are sent Rate Limits & Best Practices LinkedIn has connection request limits (approximately 100-200 per week) The workflow includes safeguards to avoid exceeding these limits Consider spacing your outreach for better response rates Note: Always use automation tools responsibly and in accordance with LinkedIn's terms of service.

Complete MCP server exposing all Google Ads Tool operations to AI agents. Zero configuration needed - all 2 operations pre-built. ⚡ Quick Setup Need help? Want access to more workflows and even live Q&A sessions with a top verified n8n creator.. All 100% free? Join the community Import this workflow into your n8n instance Activate the workflow to start your MCP server Copy the webhook URL from the MCP trigger node Connect AI agents using the MCP URL 🔧 How it Works • MCP Trigger: Serves as your server endpoint for AI agent requests • Tool Nodes: Pre-configured for every Google Ads Tool operation • AI Expressions: Automatically populate parameters via $fromAI() placeholders • Native Integration: Uses official n8n Google Ads Tool tool with full error handling 📋 Available Operations (2 total) Every possible Google Ads Tool operation is included: 📢 Campaign (2 operations) • Get many campaigns • Get a campaign 🤖 AI Integration Parameter Handling: AI agents automatically provide values for: • Resource IDs and identifiers • Search queries and filters • Content and data payloads • Configuration options Response Format: Native Google Ads Tool API responses with full data structure Error Handling: Built-in n8n error management and retry logic 💡 Usage Examples Connect this MCP server to any AI agent or workflow: • Claude Desktop: Add MCP server URL to configuration • Custom AI Apps: Use MCP URL as tool endpoint • Other n8n Workflows: Call MCP tools from any workflow • API Integration: Direct HTTP calls to MCP endpoints ✨ Benefits • Complete Coverage: Every Google Ads Tool operation available • Zero Setup: No parameter mapping or configuration needed • AI-Ready: Built-in $fromAI() expressions for all parameters • Production Ready: Native n8n error handling and logging • Extensible: Easily modify or add custom logic > 🆓 Free for community use! Ready to deploy in under 2 minutes.

Who is this for? Professionals, solopreneurs, or productivity enthusiasts who want to keep their Gmail inbox clean and organized without manual effort. What problem does this solve? Manually archiving emails clutters your time and slows you down. This workflow automates inbox cleanup by removing the "INBOX" label from messages received over 24 hours ago. A perfect companion to AI-based labeling workflows, this keeps your inbox light and relevant. What this workflow does Triggers every day at 4 AM Fetches Gmail messages from the INBOX that are older than 24 hours Processes them one by one using the Split Out node Removes the INBOX label, effectively archiving the messages Setup Connect your Gmail account using OAuth2 credentials. Customize the Schedule Trigger node to adjust the run time. Modify the Gmail filter if you want to archive unread or labeled emails instead. How to customize this workflow to your needs Schedule different frequencies (e.g. twice a day or weekly). 🔄 Pairs Well With This complements the Intelligent Email Organization with AI-Powered Content Classification workflow. Use that to label emails smartly using AI, and this one to auto-archive them for a clean, clutter-free inbox.

This workflow contains community nodes that are only compatible with the self-hosted version of n8n. Cold Calling Automation - End-to-End Automated Cold Calling with Apify, RAG, and WhatsApp The "Cold Calling Automation" workflow is designed to fully automate the end-to-end cold calling process by intelligently combining web scraping, AI-powered research, and WhatsApp messaging. Leveraging key technologies such as Apify for data scraping, RAG (Retrieval-Augmented Generation) for intelligent content creation, and WhatsApp integration for automated outreach, this workflow transforms raw prospect data into personalized, high-converting cold calling campaigns with minimal manual intervention. 💡 Why Use Cold Calling Automation? Scale Your Outreach:** Automate hundreds of personalized cold calls without manual effort or hiring additional staff. Intelligent Personalization:** RAG technology creates highly relevant, personalized messages based on prospect research. Multi-Channel Approach:** Seamlessly integrate WhatsApp messaging with traditional cold calling methods. Real-Time Optimization:** Continuously improve message performance and conversion rates through AI analysis. Cost-Effective:** Reduce cold calling costs while dramatically increasing reach and response rates. ⚡ Who Is This For? Sales Teams:** Looking to scale their cold calling efforts with intelligent automation and personalization. Lead Generation Agencies:** Needing to deliver high-volume, high-quality cold calling services to clients. Business Development Professionals:** Seeking to maximize outreach efficiency while maintaining personal touch. Small Business Owners:** Who want professional-grade cold calling capabilities without hiring expensive sales teams. Marketing Agencies:** Offering comprehensive lead generation and conversion services to clients. ❓ What Problem Does It Solve? Traditional cold calling is time-consuming, expensive, and often ineffective due to lack of personalization and poor timing. Manual prospect research, script writing, and call execution create bottlenecks that limit outreach scale. Generic messages result in low response rates and damaged brand reputation. This workflow solves these problems by automating the entire cold calling pipeline - from prospect identification and research to personalized message creation and delivery - while maintaining high quality and relevance that converts prospects into qualified leads. 🔧 What This Workflow Does ⏱ Prospect Scraping: Uses Apify to automatically scrape and identify high-quality prospects based on your target criteria. 🔍 Intelligent Research: Employs RAG technology to research each prospect and gather relevant business intelligence. ✍️ Personalized Content: Automatically generates custom messages, scripts, and talking points for each prospect. 📱 WhatsApp Integration: Delivers personalized messages through WhatsApp automation for maximum engagement. 📊 Performance Tracking: Monitors response rates, engagement metrics, and conversion data for continuous optimization. 🤖 AI-Powered Follow-up: Automatically handles initial responses and schedules appropriate follow-up actions. 📈 Campaign Analytics: Provides detailed insights on campaign performance and ROI metrics. 🔄 Continuous Learning: Improves message effectiveness and targeting based on campaign results. This workflow also using community node: `@devlikeapro/n8n-nodes-waha` 🔐 Setup Instructions Import the provided workflow JSON into your n8n instance (Cloud or self-hosted). Set up credentials: Apify API credentials for prospect scraping OpenAI API key for RAG and content generation WhatsApp Business API credentials or WAHA integration Database credentials for prospect and campaign tracking Email credentials for notifications and reporting Customize parameters: Target prospect criteria and scraping parameters Message templates and personalization rules Campaign timing and frequency settings Response handling and follow-up logic Performance tracking and reporting preferences Test the complete workflow with a small prospect list to verify scraping, personalization, and delivery. 🧩 Pre-Requirements Active n8n instance (Cloud or Self-hosted) Apify account with appropriate scraping credits OpenAI API key with sufficient usage limits WhatsApp Business account or WAHA setup Database system for prospect and campaign management Basic understanding of your target audience and value proposition 🛠️ Customize It Further Integrate with CRM systems to sync prospects and track conversion through sales pipeline. Add voice calling capabilities using VoIP services for complete omnichannel outreach. Implement A/B testing for message templates and timing optimization. Connect with social media platforms for multi-channel prospecting and engagement. Add sentiment analysis to optimize message tone and approach for different prospect types. Integrate with calendar systems for automatic meeting scheduling from qualified responses. 🧠 Nodes Used Apify nodes for prospect scraping and data collection OpenAI Chat Model and Embeddings for RAG implementation WhatsApp/WAHA nodes for message delivery and response handling Database nodes for prospect storage and campaign tracking HTTP Request nodes for API integrations and webhooks Code nodes for data processing and personalization logic Schedule Trigger for automated campaign execution Conditional nodes for response handling and follow-up logic Set nodes for parameter configuration and data transformation Split In Batches for efficient bulk processing 📊 Expected Results 50-80% increase** in cold calling efficiency and prospect reach 25-40% higher** response rates compared to generic cold calling 60-75% reduction** in manual research and message preparation time Real-time insights** into campaign performance and prospect engagement Scalable system** that grows with your business needs 📞 Support Made by: khaisa Studio Tag: automation, cold calling, lead generation, apify, RAG, whatsapp, AI, sales automation, outreach Category: Sales Automation & Lead Generation Need a custom? contact me for more tailored templates

How It Works Automated daily scraping of competitor websites, pricing pages, job postings, and press releases feeds into an AI analyzer powered by OpenAI or Claude to extract trends, insights, and key metrics. The analyzed results are stored in Google Sheets for historical tracking and longitudinal comparison, and are automatically shared with stakeholders via email or WhatsApp. This workflow eliminates manual competitive research, enabling product teams and executives to monitor market movements efficiently and make timely, data-driven decisions. Setup Steps Configure the daily schedule trigger. Define competitor URLs using workflow variables. Add and configure the OpenAI or Claude API key. Authenticate Google Sheets using the appropriate credentials. Connect Gmail and WhatsApp Business API tokens. Test each scraper individually before enabling full automation. Prerequisites OpenAI/Claude API account, Google Sheets access, Gmail account, WhatsApp Business API, web scraping enabled Use Cases Market share monitoring, pricing strategy updates, competitor talent movement tracking, industry trend reports Customization Modify scrape targets, adjust AI prompt for different metrics, change alert frequency Benefits Real-time competitive visibility, reduced manual research 15+ hours/week, faster decision-making

Complete MCP server exposing all DeepL Tool operations to AI agents. Zero configuration needed - all 1 operations pre-built. ⚡ Quick Setup Need help? Want access to more workflows and even live Q&A sessions with a top verified n8n creator.. All 100% free? Join the community Import this workflow into your n8n instance Activate the workflow to start your MCP server Copy the webhook URL from the MCP trigger node Connect AI agents using the MCP URL 🔧 How it Works • MCP Trigger: Serves as your server endpoint for AI agent requests • Tool Nodes: Pre-configured for every DeepL Tool operation • AI Expressions: Automatically populate parameters via $fromAI() placeholders • Native Integration: Uses official n8n DeepL Tool tool with full error handling 📋 Available Operations (1 total) Every possible DeepL Tool operation is included: 🔧 Language (1 operations) • Translate a language 🤖 AI Integration Parameter Handling: AI agents automatically provide values for: • Resource IDs and identifiers • Search queries and filters • Content and data payloads • Configuration options Response Format: Native DeepL Tool API responses with full data structure Error Handling: Built-in n8n error management and retry logic 💡 Usage Examples Connect this MCP server to any AI agent or workflow: • Claude Desktop: Add MCP server URL to configuration • Custom AI Apps: Use MCP URL as tool endpoint • Other n8n Workflows: Call MCP tools from any workflow • API Integration: Direct HTTP calls to MCP endpoints ✨ Benefits • Complete Coverage: Every DeepL Tool operation available • Zero Setup: No parameter mapping or configuration needed • AI-Ready: Built-in $fromAI() expressions for all parameters • Production Ready: Native n8n error handling and logging • Extensible: Easily modify or add custom logic > 🆓 Free for community use! Ready to deploy in under 2 minutes.

Complete MCP server exposing all Mailcheck Tool operations to AI agents. Zero configuration needed - 1 operations pre-built. ⚡ Quick Setup Need help? Want access to more workflows and even live Q&A sessions with a top verified n8n creator.. All 100% free? Join the community Import this workflow into your n8n instance Activate the workflow to start your MCP server Copy the webhook URL from the MCP trigger node Connect AI agents using the MCP URL 🔧 How it Works • MCP Trigger: Serves as your server endpoint for AI agent requests • Tool Nodes: Pre-configured for every Mailcheck Tool operation • AI Expressions: Automatically populate parameters via $fromAI() placeholders • Native Integration: Uses official n8n Mailcheck Tool tool with full error handling 📋 Available Operations (1 total) Every possible Mailcheck Tool operation is included: 🔧 Email (1 operations) • Check an email 🤖 AI Integration Parameter Handling: AI agents automatically provide values for: • Resource IDs and identifiers • Search queries and filters • Content and data payloads • Configuration options Response Format: Native Mailcheck Tool API responses with full data structure Error Handling: Built-in n8n error management and retry logic 💡 Usage Examples Connect this MCP server to any AI agent or workflow: • Claude Desktop: Add MCP server URL to configuration • Custom AI Apps: Use MCP URL as tool endpoint • Other n8n Workflows: Call MCP tools from any workflow • API Integration: Direct HTTP calls to MCP endpoints ✨ Benefits • Complete Coverage: Every Mailcheck Tool operation available • Zero Setup: No parameter mapping or configuration needed • AI-Ready: Built-in $fromAI() expressions for all parameters • Production Ready: Native n8n error handling and logging • Extensible: Easily modify or add custom logic > 🆓 Free for community use! Ready to deploy in under 2 minutes.

Video Guide I prepared a detailed guide to help you set up your workflow effectively, enabling you to extract insights from YouTube for content generation using an AI agent. Youtube Link Who is this for? This workflow is ideal for content creators, marketers, and analysts looking to enhance their YouTube strategies through data-driven insights. It’s particularly beneficial for individuals wanting to understand audience preferences and improve their video content. What problem does this workflow solve? Navigating the content generation and optimization process can be complex, especially without significant audience insight. This workflow automates insights extraction from YouTube videos and comments, empowering users to create more engaging and relevant content effectively. What this workflow does The workflow integrates various APIs to gather insights from YouTube videos, enabling automated commentary analysis, video transcription, and thumbnail evaluation. The main functionalities include: Extracting user preferences from comments. Transcribing video content for enhanced understanding. Analyzing thumbnails via AI for maximum viewer engagement insights. AI Insights Extraction: Automatically pulls comments and metrics from selected YouTube creators to evaluate trends and gaps. Dynamic Video Planning: Uses transcriptions to help creators outline video scripts and topics based on audience interest. Thumbnail Assessment: Provides analysis on thumbnail designs to improve click-through rates and viewer attraction. Setup N8N Workflow API Setup: Create a Google Cloud project and enable the YouTube Data API. Generate an API key to be included in your workflow requests. YouTube Creator and Video Selection: Start by defining a request to identify top creators based on their video views. Capture the YouTube video IDs for further analysis of comments and other video metrics. Comment Analysis: Gather comments associated with the selected videos and analyze them for user insights. Video Transcription: Utilize the insights from transcriptions to formulate content plans. Thumbnail Analysis: Evaluate your video thumbnails by submitting the URL through the OpenAI API to gain insights into their effectiveness.

Overview This template provides a powerful and configurable utility to convert JSON data into a clean, well-structured XML format. It is designed for developers, data analysts, and n8n users who need to interface with legacy systems, generate structured reports, or prepare data for consumption by Large Language Models (LLMs), which often exhibit improved understanding and parsing with XML-formatted input. Use Cases This workflow is ideal for solving several common data transformation problems: Preparing Data for AI Prompts:** LLMs like GPT-4 often parse XML more reliably than JSON within a prompt. The explicit closing tags and hierarchical nature of XML reduce ambiguity, leading to better and more consistent responses from the AI. Interfacing with Legacy Systems:** Many enterprise systems, SOAP APIs, and older software exclusively accept or produce data in XML format. This template acts as a bridge, allowing modern JSON-based services to communicate with them seamlessly. Generating Structured Reports:** Create XML files for reporting or data interchange standards that require a specific, well-defined structure. Improving Data Readability:** For complex nested data, a well-formatted XML can be easier for humans to read and debug than a compact JSON string. How it works This workflow acts as a powerful, configurable JSON to XML converter. It takes a JSON object as input and performs the following steps: Recursively Parses JSON: It intelligently navigates through the entire JSON structure, including nested objects and arrays. Handles Data Types: Primitive Arrays (e.g., ["a", "b", "c"]) are joined into a single string with a safe delimiter. Complex Arrays (of objects) are converted into indexed XML tags (<0>, <1>, etc.). Dates are automatically detected and formatted into a readable YYYY-MM-DD HH:mm:ss format. Generates XML String: It constructs a final XML string based on the logic and configuration set inside the Code node. The output is provided in a single xml field, ready for use. Set up steps Setup time: ~1 minute This workflow is designed to be used as a sub-workflow (or "child workflow"). In your main workflow, add an Execute Workflow node. In the Workflow parameter of that node, select this "JSON to XML Converter" workflow. That's it! You can now send JSON data to the Execute Workflow node and it will return the converted XML string in the xml field. Customization Options The true power of this template lies in its customizability, all managed within the configuration section at the top of the Code node. This allows you to fine-tune the output XML to your exact needs. REMOVE_EMPTY_VALUES**: Set to true (default) to completely omit tags for null, undefined, or empty string values, resulting in a cleaner XML. Set to false to include empty tags like <myTag></myTag>. Newline Formatting**: Control the spacing and readability of the output with four distinct settings: NEWLINES_TOP_LEVEL: Adjusts the newlines between root-level elements. NEWLINES_ARRAY_ITEMS: Controls spacing between items in a complex array (e.g., between <0> and <1>). NEWLINES_OBJECT_PROPERTIES: Manages newlines between the properties of an object. NEWLINES_WITHIN_TAGS: Adds newlines between an opening/closing tag and its content for an "indented" look. Prerequisites An active n8n instance. Basic familiarity with JSON and XML data structures. Understanding of how to use the Execute Workflow node to run sub-workflows.

Overview This n8n templates helps you to authomatically search Linkeding jobs. It uses AI (Gemini or OpenAPI) to match your resume with each job description and write a sample cover letter for each job and update the job google sheet. You can receive daily matched linkedin job alerts by telegram. Prerequisites AI API Key from one model like: Google Gemini OpenAI Telegram Bot Token - Create via @BotFather Google Sheets - OAuth2 credentials Google Drive - OAuth2 credentials Setup 1. Upload your resume Upload your CV in PDF format in google drive and configure google drive node to read your resume from list of google drive files. You need to configure Google Drive OAuth2 and grant access to your drive before that. You can find useful infomration about how to configure Googel OAuth2 API key in n8n documents. 2. Create Google sheet You need to create a google sheet document consist of two sheets, one sheet for define job filter criteria and second sheet to store job search result. You can download this Google Sheet Template and copy in your personal space. Then you can add your job filter in Google sheet. You can search job by keywords, location, remote type, job type and easy apply. You need to configure Google Sheet OAuth2 and grant access to your drive before that. 3. Conifgure Telegram Bot You need to create a new Telegram Bot in @BotFather and insert API Key in Telegram node and you need to TELEGRAM_CHAT_ID to your telegram ID.

This workflow contains community nodes that are only compatible with the self-hosted version of n8n. Your n8n Command Center in a Telegram Chat Remotely manage and operate your n8n instance from Telegram with powerful admin commands. This workflow connects your n8n instance with a Telegram Bot, giving you remote control over key admin operations through simple chat commands. 📱 You can List your workflows (workflows) Execute a workflow (execute [name]) Activate/deactivate workflows (activate [name], deactivate [name]) List past executions (executions [name]) Permanently delete archived workflows (cleanup) Create backups of all your workflows and credentials (backup) Get help (help) Get notified when a workflow fails and when n8n instance starts. This is especially useful for self-hosted instances when you want quick access to your automation environment from your mobile device. 📌 Notes backup** only works on self-hosted setups. execute, **activate, deactivate, and executions require the workflow name as argument. Workflows must contain the appropriate trigger nodes to be executed or activated. Commands and arguments are not case sensitive, there is no need to prefix with slash and spaces in the argument name are supported. ⚙️ Setup Create your credentials for Telegram API and n8n API. Edit all Telegram and n8n nodes. Select your credentials on them. On telegram nodes provide your chatid. Detailed step-by-step instructions are available in the workflow notes. In each workflow that fails and you want to receive a warning, configure this workflow as Error Workflow in its settings.