Workflow Templates

What this workflow does Automatically triages risky AWS misconfigurations and alerts your team. Pipeline: Security Hub or AWS Config -> EventBridge rules -> SNS (HTTP) -> n8n Webhook -> Normalize -> AI Prioritizer -> Airtable (log) -> Gmail (email) Normalizes incoming findings (S3 / Security Groups / IAM / RDS) into a consistent JSON. Uses an LLM to assign a priority (P0–P3) with rationale and remediation steps. Upserts the finding into Airtable (avoids duplicates). Emails a compact incident summary to your inbox. This can be swapped for Microsoft Teams or Slack, etc. Category: Security / Cloud / Alerting Time to set up: ~10–15 minutes Difficulty: Beginner–Intermediate Cost: Mostly free (n8n CE + AWS SNS/EventBridge; OpenAI + Airtable/Gmail as used) What you’ll need An n8n instance reachable over HTTP. AWS account (one region) with permissions to create SNS topics and EventBridge rules. Security Hub** enabled (or AWS Config rules that emit compliance events). n8n credentials: OpenAI, Airtable, Gmail. Nodes used Webhook** (POST /aws-misconfig) Code:** SNS Handler (token check, confirm/unwrap) IF:** route mode === "confirm" vs notification HTTP Request:** SNS SubscriptionConfirmation (GET) Code:** Normalize Finding Message a model:** AI Prioritizer (JSON out) Airtable:** Create/Upsert Gmail:** Send message Edit Fields:** final JSON response Setup steps Import and activate the workflow in n8n. Webhook Respond: When Last Node Finishes -> First Entry JSON. Append a shared secret to the URL, e.g. ?token=MY_SUPER_TOKEN, and keep the check in the SNS Handler code node. Create an SNS topic (e.g., misconfig-events) in the same region as your EventBridge rules. Create EventBridge rules targeting the SNS topic: Rule A (Security Hub): source = aws.securityhub, detail-type = Security Hub Findings - Imported Rule B (AWS Config): source = aws.config, detail-type = Config Rules Compliance Change Create an SNS subscription with Protocol = HTTP and Endpoint = your production webhook URL: http://YOUR_HOST:5678/webhook/aws-misconfig?token=MY_SUPER_TOKEN (The workflow auto-confirms the subscription on first POST.) Configure Airtable (Upsert on Finding ID) and Gmail recipients.

This n8n workflow recommends Taiwan indie music based on a user's city, mood, birthday, today's weather, and star sign. Here's a concise overview: Trigger: Starts manually with the "When clicking ‘Test workflow’" node. Input Setup: The "infomation" node sets user inputs (e.g., city: Taipei, mood: Happy, birthday: 1996/11/21). Song Recommendation: The "get song recommendation" node uses OpenAI's GPT-4o-mini to: Fetch today's weather for the specified city. Determine the user's zodiac sign from their birthday. Check the zodiac sign's daily fortune. Recommend a Taiwan indie song considering weather and fortune. Explain the song choice and highlight its features. Return results in JSON format. Data Extraction: The "Information Extractor" node parses the JSON output, extracting fields like date, city, weather, zodiac sign, fortune, song, artist, and additional info. Spotify Search: The "Spotify" node searches for the recommended song using the artist and song name, retrieving a Spotify URL. Final Output: The "Final Output" node compiles all data, including the Spotify link, into a structured format. Additional Note: A "Sticky Note" provides context about the workflow's purpose and credits the creator, n8nguide. This workflow integrates AI, weather data, astrology, and Spotify to deliver personalized Taiwan indie music recommendations.

This workflow contains community nodes that are only compatible with the self-hosted version of n8n. Description This workflow automatically collects daily trending topics from Twitter and YouTube, filters them for relevance, and uses an AI model (such as Mistral Cloud or another OpenAI-compatible API) to generate engaging social media hashtags. The final results, including source platform and date, are saved into a connected Google Sheet for easy access, tracking, or team collaboration. Ideal for content creators, marketers, and social media managers, this automation eliminates the manual effort of trend research and hashtag writing by combining real-time scraping with LLM-powered generation. The result is a scalable, daily strategy tool to stay aligned with what’s trending across major platforms. How It Works Daily Trigger Starts the workflow automatically on a daily schedule. Trend Scraping Scrapes current trending content from Twitter and YouTube using the Crawl and Scrape community node. Filtering & Slicing Removes irrelevant or duplicate entries and limits each platform’s list to top-performing trends. Merge Trends Combines Twitter and YouTube trends into a single dataset. AI Hashtag Generation Sends each trend topic to an AI model to generate relevant hashtags. Output to Google Sheets Loops through AI results and writes them to a Google Sheet, including trend, platform, hashtags, and timestamp. Setup Instructions Estimated time: 10–15 minutes Prerequisites A self-hosted instance of n8n (required for community nodes) API key for Mistral Cloud or any OpenAI-compatible LLM Google Sheets account connected via OAuth2 credentials Twitter and YouTube trend URLs (or scraping logic for target regions) Template Image: Example: Crawl and Scrape Node for Twitter Trends You can use the following configuration in the Crawl and Scrape node to extract Twitter trends from Trends24) { "parameters": { "url": "https://trends24.in/", "selectors": [ { "label": "Twitter Trends", "selector": ".trend-card__list li a", "type": "text" } ] }, "name": "Scrape Twitter Trends", "type": "n8n-nodes-crawl-and-scrape.crawlAndScrape", "typeVersion": 1, "position": [300, 200] } Google Sheet Column Format Column A: Generated Hashtags

Create your own intelligent Telegram bot that summarizes articles and processes commands automatically. This powerful workflow turns Telegram into your personal AI assistant, handling /help, /summary <URL>, and /img <prompt> commands with intelligent responses - perfect for teams, content creators, and anyone wanting smart automation in their messaging. 🚀 What It Does Smart Command Processing: Automatically recognizes and routes /help, /summary, and /img commands to appropriate AI-powered responses. Article Summarization: Fetches any URL, extracts content, and generates professional 10-12 bullet point summaries using OpenAI. Image Generation: Processes image prompts and integrates with AI image generation services. Help System: Provides users with clear command instructions and usage examples. 🎯 Key Benefits ✅ Personal AI Assistant: Get instant article summaries in Telegram ✅ Team Productivity: Share quick content summaries with colleagues ✅ Content Research: Rapidly digest articles and web content ✅ 24/7 Availability: Bot works around the clock without maintenance ✅ Easy Commands: Simple /summary <link> format anyone can use ✅ Scalable: Handles multiple users and requests simultaneously 🏢 Perfect For Content Teams & Researchers Journalists quickly summarizing news articles Marketing teams researching competitor content Students processing academic papers and articles Analysts digesting industry reports Business Applications Team Communication**: Share article insights in group chats Research Assistance**: Quick content analysis for decision making Content Curation**: Summarize articles for newsletters or reports Knowledge Sharing**: Help teams stay informed efficiently ⚙️ What's Included Complete Bot Workflow: Ready-to-deploy Telegram bot with all commands AI Integration: OpenAI-powered content summarization and processing Smart Routing: Intelligent command recognition and response system Error Handling: Robust system handles invalid commands gracefully Extensible Design: Easy to add new commands and features 🔧 Quick Setup Requirements n8n Platform**: Cloud or self-hosted instance Telegram Bot Token**: Create via @BotFather (free, 5 minutes) OpenAI API**: For content summarization (pay-per-use) Basic Configuration**: Follow 15-minute setup guide 📱 User Experience Simple Commands: /help - Show available commands /summary https://example.com - Get article summary /img sunset over mountains - Generate image (with supported APIs) Sample Summary Output: 📄 Article Summary: • Company reports 40% revenue growth in Q3 2024 • New AI features driving customer acquisition • Expansion into European markets planned for 2025 • Investment in R&D increased by 25% this quarter • Customer satisfaction scores improved to 94% • Three new product launches scheduled for next year • Remote work policy made permanent post-pandemic • Sustainability goals on track to meet 2025 targets • Partnership with major tech firm announced • Stock price up 15% following earnings report 🎨 Customization Options Command Extensions: Add custom commands for specific workflows Response Formatting: Customize summary style and length Multi-Language: Support different languages for international teams Integration APIs: Connect additional AI services and tools User Permissions: Control who can use specific commands Analytics: Track usage patterns and popular content 🏷️ Tags & Categories #telegram-bot #ai-automation #content-summarization #article-processing #team-productivity #openai-integration #smart-assistant #workflow-automation #messaging-bot #content-research #ai-agent #n8n-workflow #business-automation #telegram-integration #ai-powered-bot 💡 Use Case Examples News Team: Quickly summarize breaking news articles for editorial meetings Marketing Agency: Research competitor content and industry trends efficiently Sales Team: Digest industry reports and share insights with prospects Remote Team: Keep everyone informed with summarized company updates 📈 Expected Results 80% faster** content research and analysis 50% more articles** processed per day vs manual reading 100% team accessibility** through familiar Telegram interface 24/7 availability** for global teams across time zones 🛠️ Setup & Support Quick Start: Deploy your bot in 15 minutes with included guide Video Tutorial: Complete walkthrough available Template Commands: Pre-built responses and formatting Expert Support: Direct help from workflow creator 📞 Get Help & Resources YouTube: https://www.youtube.com/@YaronBeen/videos 💼 Professional Support LinkedIn: https://www.linkedin.com/in/yaronbeen/ 📧 Direct Help Email: Yaron@nofluff.online - Response within 24 hours Ready to build your intelligent Telegram assistant? Get this AI Telegram Bot Agent and transform your messaging app into a powerful content processing tool. Perfect for teams, researchers, and anyone who wants AI-powered assistance directly in Telegram. Stop manually reading long articles. Start getting instant, intelligent summaries with simple commands.

This workflow automates daily or manual keyword rank tracking on Google Search for your target domain. Results are logged in Google Sheets and sent via email using Bright Data's SERP API. Requirements: n8n (local or cloud) with Google Sheets and Gmail nodes enabled Bright Data API credentials Main Use Cases Track Google search rankings for multiple keywords and domains automatically Maintain historical rank logs in Google Sheets for SEO analysis Receive scheduled or on-demand HTML email reports with ranking summaries Customize or extend for advanced SEO monitoring and reporting How it works The workflow is divided into several logical steps: 1. Workflow Triggers Manual:** Start by clicking 'Test workflow' in n8n. Scheduled:** Automatically triggers every 24 hours via Schedule Trigger. 2. Read Keywords and Target Domains Fetches keywords and domains from a specified Google Sheets document. The sheet must have columns: Keyword and Domain. 3. Transform Keywords Formats each keyword for URL querying (spaces become +, e.g., seo expert → seo+expert). 4. Batch Processing Processes keywords in batches so each is checked individually. 5. Get Google Search Results via Bright Data Sends a request to Bright Data's SERP API for each keyword with location (default: US). Receives the raw HTML of the search results. 6. Parse and Find Ranking Extracts all non-Google links from HTML. Searches for the target domain among the results. Captures the rank (position), URL, and total number of results checked. Saves timestamp. 7. Save Results to Google Sheets Appends the findings (keyword, domain, rank, found URL, check time) to a “Results” sheet for history. 8. Generate HTML Report and Send Email Builds an HTML table with current rankings. Emails the formatted table to the specified recipient(s) with Gmail. Setup Steps Google Sheets: Create a sheet named “Results”, and another with Keyword and Domain columns. Update document ID and sheet names in the workflow’s config. Bright Data API: Acquire your Bright Data API token. Enter it in the Authorization header of the 'Getting Ranks' HTTP Request node. Gmail: Connect your Gmail account via OAuth2 in n8n. Set your destination email in the 'Sending Email Message' node. Location Customization: Modify the gl= parameter in the SERP API URL to change country/location (e.g., gl=GB for the UK). Notes This workflow is designed for n8n local or cloud environments with suitable connector credentials. Customize batch size, recipient list, or ranking extraction logic per your needs. Use sticky notes in n8n for further setup guidance and workflow tips. With this workflow, you have an automated, repeatable process to monitor, log, and report Google search rankings for your domains—ideal for SEO, digital marketing, and reporting to clients or stakeholders.

📰 Publish Latest News on X and Other Social Media Platforms Using Keyword A comprehensive n8n automation that fetches the latest news based on keywords, generates AI-powered social media content, and automatically publishes to X (Twitter) with complete tracking and notification systems. 📋 Overview This workflow provides a professional news publishing solution that automatically discovers breaking news, creates engaging social media content using AI, and publishes to X (Twitter) with comprehensive tracking. Perfect for news organizations, content creators, social media managers, and businesses wanting to stay current with automated news sharing. The system uses BrightData's Google News dataset, OpenAI's GPT-4o for content generation, and multi-platform integration for complete automation. ⭐ Key Features 📝 Form-Based Input**: Clean web form for keyword and country submission 📰 Real-Time News Fetching**: BrightData Google News integration for latest articles 🤖 AI Content Generation**: GPT-4o powered tweet creation with hashtags 📱 Auto X Publishing**: Direct posting to X (Twitter) with URL tracking 📊 Complete Tracking**: Google Sheets logging of all published content 🔔 Email Notifications**: Success alerts with tweet links 🌍 Multi-Country Support**: Localized news for US, India, UK, Australia ⚡ Status Monitoring**: Real-time progress tracking with retry logic 🛡 Error Handling**: Robust error management and validation 🔄 Loop Management**: Intelligent waiting for news processing completion 🎯 What This Workflow Does Input: News Name**: Keyword or topic for news search (required) Country**: Target country for localized news (dropdown: US/IN/GB/AU) Processing: Form Submission: Captures news keyword and target country News Triggering: Initiates BrightData Google News scraping job Status Monitoring: Checks scraping progress with intelligent retry loop Data Retrieval: Fetches latest news articles when ready AI Content Creation: Generates engaging tweet content using GPT-4o Social Publishing: Posts content to X (Twitter) automatically URL Generation: Creates direct tweet links for tracking Data Logging: Saves content and URLs to Google Sheets Email Notification: Sends success confirmation with tweet link Completion: Workflow ends with full audit trail 📋 Output Data Points | Field | Description | Example | | :------------ | :---------------------------------- | :----------------------------------------------------------------------------------------------------- | | TweetMessage | AI-generated social media content | "Breaking: AI revolution transforming healthcare with 40% efficiency gains. New study shows promising results in patient care automation. #AI #Healthcare #Innovation #TechNews #US" | | TweetURL | Direct link to published tweet | https://twitter.com/i/web/status/1234567890123456789 | 🛠️ Setup Instructions Prerequisites: n8n instance (self-hosted or cloud) X (Twitter) account with API v2 access OpenAI account with GPT-4o access Gmail account for notifications Google account with Sheets access BrightData account with Google News dataset access Basic understanding of social media automation Step 1: Import the Workflow Copy the JSON workflow code from the provided file. In n8n, click "+ Add workflow". Select "Import from JSON". Paste the workflow code and click "Import". The workflow will appear with all nodes properly connected. Step 2: Configure API Credentials X (Twitter) API Setup: Create X Developer Account at developer.twitter.com. Create new app and generate API keys. In n8n: Credentials → + Add credential → Twitter OAuth2 API. Add your Twitter API credentials: API Key API Secret Key Bearer Token Access Token Access Token Secret Test the connection with a sample tweet. OpenAI API Configuration: Get API key from platform.openai.com. Ensure GPT-4o model access is available. In n8n: Credentials → + Add credential → OpenAI API. Add your OpenAI API key. Verify model access in the "OpenAI Chat Model" node. Gmail Integration: Create "Gmail OAuth2" credential. Follow OAuth setup process. Grant email sending permissions. Test with sample email. BrightData News API: The workflow uses pre-configured token: 5662edde-6735-4c5d-a6c6-693043a5a9a5. Dataset ID: gd_lnsxoxzi1omrwnka5r (Google News). Verify access to Google News dataset. Test API connection. Google Sheets Integration: Create "Google Sheets OAuth2 API" credential. Complete OAuth authentication. Grant read/write permissions. Test connection. Step 3: Configure Google Sheets Integration Create Google Sheets Structure: Sheet Name: "Publish Latest News on Social Media Platforms Using Keyword" Tab: "Data" (default) Columns: Tweet Message: AI-generated content posted to X Tweet URL: Direct link to published tweet Sheet Configuration: Create new Google Sheet or use existing one. Add the required column headers. Copy Sheet ID from URL: https://docs.google.com/spreadsheets/d/SHEET_ID_HERE/edit. Current configured Sheet ID: 1koxNrwdeuaSBdREuKc7JQh3d9blEk0sQDJ8VgVLjPOo. Update Workflow Settings: Open "Google Sheets" node. Replace Document ID with your Sheet ID. Select your Google Sheets credential. Choose "Data" sheet/tab. Verify column mapping is correct. Step 4: Configure Form Interface Form Settings: Open "On form submission" node. Form configuration: Title: "News Publisher" Description: "publish latest news to direct social media" Fields: News Name (text, required) Country (dropdown: US, IN, GB, AU, required) Webhook URL: Copy webhook URL from form trigger node. Current webhook ID: 8d320705-688c-4150-a393-cf899d2bbb52. Test form accessibility and submission. Step 5: Configure Email Notifications Gmail Setup: Open "Gmail" node. Update recipient email: raushan@iwantonlinemarketing.com. Email template includes: Success confirmation Direct tweet link Professional formatting Test email delivery. Step 6: Test the Workflow Sample Test Data: Use these examples for testing: | News Name | Country | Expected Results | | :-------------------- | :------ | :------------------------------------------------- | | artificial intelligence | US | Latest AI news with US-specific hashtags | | cricket world cup | IN | Sports news with India-focused content | | brexit update | GB | UK political news with British hashtags | | bushfire news | AU | Australian environmental news | Testing Process: Activate the workflow (toggle switch). Navigate to the webhook form URL. Submit test data. Monitor execution progress: News fetching (30-60 seconds) AI content generation (10-15 seconds) X publishing (5-10 seconds) Sheet update and email (5 seconds) Verify results in all platforms. 📖 Usage Guide Using the Form Interface Navigate to the webhook URL provided by the form trigger. Enter news keyword or topic (e.g., "climate change", "stock market", "technology"). Select target country from dropdown. Click submit and wait for processing. Check email for success notification with tweet link. Example Inputs to Test | News Name | Country | Expected | | :-------------------------------- | :------ | :----------------------------------------------------- | | "artificial intelligence breakthrough" | "US" | Latest AI developments with tech hashtags | | "football premier league" | "GB" | UK football news with sports hashtags | | "stock market updates" | "IN" | Indian market news with finance hashtags | | "hollywood movies" | "AU" | Entertainment news with Australian perspective | Country-Specific Considerations United States (US)**: Focus on national news and global impact. Hashtags: #USA, #American, #Breaking, #News. Time zone considerations for optimal posting. India (IN)**: Emphasis on regional relevance. Hashtags: #India, #Indian, #News, #Breaking. Cultural context in content generation. United Kingdom (GB)**: British perspective and terminology. Hashtags: #UK, #British, #News, #Breaking. Focus on European context. Australia (AU)**: Australian angle and regional focus. Hashtags: #Australia, #Australian, #News, #Breaking. Pacific region context. 📊 Reading the Results Google Sheets Data The output sheet contains: Complete tweet content with hashtags and formatting. Direct tweet URLs for easy access and sharing. Chronological record of all published content. Audit trail for content management. Email Notifications Success emails include: Confirmation that content was published. Direct link to view the tweet. Professional formatting for easy reference. X (Twitter) Posts Published content features: AI-optimized messaging within 260 character limit. Relevant hashtags based on topic and country. Engaging format designed for social media. Professional tone suitable for news sharing. 🔧 Customization Options Expanding Social Media Platforms Add more platforms to the publishing workflow: // Add LinkedIn publishing { "node": "LinkedIn", "type": "n8n-nodes-base.linkedin", "parameters": { "text": "={{ $json.output }}", "additionalFields": {} } } // Add Facebook posting { "node": "Facebook", "type": "n8n-nodes-base.facebook", "parameters": { "pageId": "YOUR_PAGE_ID", "message": "={{ $json.output }}" } }

This workflow is designed to automate the generation and updating of SEO meta titles and descriptions for WooCommerce products using n8n. It leverages Google Sheets for data input, a FREE language model (Gemini 2.0 Flash Exp. via OpenRouter) for generating SEO-optimized meta tags, and WooCommerce for updating product details. How It Works: Trigger: The workflow can be triggered manually or on a schedule. The manual trigger allows for testing, while the schedule trigger can be set to run at regular intervals (e.g., every few minutes) to process new products. Data Retrieval: The workflow starts by retrieving product IDs from a Google Sheets document. It looks for products that do not yet have meta titles or descriptions. Using the retrieved product ID, the workflow fetches the corresponding product details from WooCommerce, including the product name, description, short description, and categories. Meta Tag Generation: The product details are passed to a language model (Gemini 2.0 Flash Exp) via OpenRouter. The model generates SEO-optimized meta titles and descriptions based on the provided content. The generated meta tags are structured and validated to ensure they meet SEO best practices, such as character limits and keyword inclusion. Update WooCommerce: The generated meta title and description are then updated in the WooCommerce product metadata using the Yoast SEO fields. Update Google Sheets: Finally, the workflow updates the Google Sheets document with the newly generated meta tags, along with the product URL, title, and the timestamp of the update. Set Up Steps: Google Sheets Setup: Create a copy of the provided Google Sheets template and insert WooCommerce product IDs in column "B". Ensure the Google Sheets document has columns for METATITLE, METADESCRIPTION, URL, TITLE POST, and DATA (timestamp). n8n Workflow Configuration: Google Sheets Node: Configure the "Get product ID" node to connect to your Google Sheets document. Use OAuth2 for authentication. WooCommerce Node: Set up the WooCommerce nodes to connect to your WooCommerce store using the WooCommerce API credentials. OpenRouter Node: Configure the "Gemini 2.0 Flash Exp" node with your OpenRouter API credentials to access the language model. Structured Output Parser: Ensure the output parser is set to handle the structured data format for meta titles and descriptions. Workflow Execution: Trigger the workflow manually to test the process or set up a schedule trigger to automate the workflow at regular intervals. Monitor the workflow execution to ensure that meta tags are generated and updated correctly in both WooCommerce and Google Sheets. Validation: After the workflow runs, verify that the meta titles and descriptions in WooCommerce are correctly updated and that the Google Sheets document reflects the changes. This workflow streamlines the process of optimizing WooCommerce product pages for SEO, saving time and ensuring consistency in meta tag generation. Need help customizing? Contact me for consulting and support or add me on Linkedin.

🧠 How It Works This AI Agent automatically qualifies property buyer leads from form submissions. Form Submission Trigger When a user submits their details via a property inquiry form, the workflow is triggered. AI Lead Classification The buyer's input (budget, location, timeline, etc.) is analyzed by OpenAI to extract structured data and generate a lead score (0–100). Lead Qualification Logic Leads with a score of 70 or above are marked as qualified, the rest are ignored or stored separately. Follow-Up Action Qualified leads trigger: Email notification to the agent Record creation in Airtable as CRM ⚙️ How to Set Up Form Setup Replace the form trigger with your preferred source (Typeform, Google Form, etc.) Make sure the form includes: Name, Email, Budget, Location, Timeline, Property Type Connect Your Credentials Add your OpenAI API key for the LLM node Connect your Gmail account for notifications Link your Airtable base and table to store qualified leads Customize Scoring Logic (Optional) You can tweak the prompt in the Information Extractor node to change how scoring works Test the Workflow Submit a test entry via the form Check if you receive an email and see the lead in Airtable Activate & Go Live Turn on the workflow and start qualifying real buyer leads in real time Connect with my linkedin: https://www.linkedin.com/in/bheta-dwiki-maranatha-15654b227/

This n8n workflow is a fun way to query and search over your credentials on your n8n instance. Good to know Your credentials should remain safe as this workflow does not decrypt or use any decrypted data. Example Usage "Which workflows are using Slack and Google Calendar?" "Which workflows have AI in their name but are not using openAI?" How it works Using the n8n API, it fetches all workflow data on the instance. Workflow data contains references to credentials used so this will be extracted. With some necessary reformatting, the workflows and their credentials metadata are stored to a SQLite database. Next, an AI agent is used with a custom SQL tool that reads the SQLite database created in the previous step. The AI agent is instructed to perform SQL queries against our workflow credential table when asked about credentials by the user. Requirements You'll need an n8n API key. Please note that only workflows will be scoped to your API key. Customising the workflow Add extra table fields to the SQLite database to answer even more complex queries such as: workflow status to differentiate between active and inactive workflows.

Automated Pre-Issued Workshop Certificate Generator Description: This workflow automates the entire pre-issuance process of workshop participation certificates. When an attendee submits a registration form via a webhook, the workflow validates the data, verifies the attendee’s email, generates a unique Certificate ID and QR code, creates a styled certificate image, stores it on Google Drive, emails the certificate to the attendee, logs all details in Google Sheets, and notifies organizers via Slack — all fully automated. This template is ideal for institutions, event teams, training organizations, hackathons, and workshops that want to automate certificate issuing and remove manual processing. Key Features: Webhook-based registration intake** Required field + email validation using VerifiEmail API** Auto-generated Certificate ID, QR code, and verification URL** Dynamic HTML-to-Image certificate generation** Automatic email delivery with certificate attachment (Gmail)** Auto-upload certificate to Google Drive** Real-time Slack notification for organizers** Registration + certificate logging in Google Sheets** Instant webhook response with certificate metadata** How It Works (Short Summary): Webhook Trigger receives registration details. Validator checks for mandatory fields (name, email, event). Email verification ensures the email is deliverable. Certificate generation creates unique ID + QR + HTML. HTML-to-Image converts the certificate to PNG. Upload to Google Drive stores the certificate file. Email node sends the certificate to the attendee. Google Sheets logs the registration + certificate details. Slack message notifies organizers instantly. Webhook response returns success JSON. Use Cases: Workshops Webinars Training sessions Bootcamps Corporate events Hackathons Student registrations Event ticketing / entry pass systems Required Credentials: VerifiEmail API** – email validation at verifi.email HTMLCSStoImage API** – convert certificate HTML to PNG at htmlcsstoimg.com Gmail OAuth2** – send certificate emails Google Drive OAuth2** – store certificate files Google Sheets OAuth2** – logging Slack API** – organizer notifications Setup Instructions: Import this template into your n8n instance. Open the Webhook node and copy the generated webhook URL. Use this URL in your registration form / frontend / Postman. Add all required credentials in the Credentials Manager. Customize certificate HTML (colors, branding, logos) if needed. Test with a sample POST request containing all required fields: name email event date time venue organization designation Enable the workflow. Input Format (POST Body Required): { "name": "John Doe", "email": "john@example.com", "event": "AI Workshop 2025", "date": "25 Nov 2025", "time": "10:00 AM", "venue": "Auditorium Hall", "organization": "Tech University", "designation": "Student" } Output (Webhook Response): { "success": true, "message": "Registration successful! Certificate sent to your email.", "certificateId": "CERT-12345-ABCD", "verifyUrl": "https://workshopverify.com/cert?id=CERT-12345-ABCD" } Why This Workflow is Useful: Eliminates manual certificate design & sending Ensures professional, consistent certificates Reduces event staff workload Guarantees accurate data logging Provides instant attendee confirmation Enhances event experience with automation

SmartSupport Flow: Auto-Handle IT Requests from Email to JIRA with Slack notification Watch the demo video below: Who’s it for > This workflow is built for lean IT teams, office managers, and business operators who receive support requests via email and want to automate ticket creation, smart AI resolution advice, and seamless communication with both users and internal teams, all without lifting a finger. If your team is tired of manually triaging inbox requests, this AI-powered flow will transform your support handling process. How it works / What it does Trigger on New Email: Uses Gmail Trigger to detect new support request emails. Fetch Email Content: Retrieves the full message body and metadata. Check for Duplication: Skips processing if the email has already been handled (based on READ/UNREAD label). Mark as Read: Updates Gmail to mark the email as processed. Extract Structured Request: Uses the Support Request Reader Agent powered by OpenAI to extract: Request title Request description Requested by Department Category and priority Create Jira Ticket: A main issue is created in Jira using the structured request. Generate AI-Based Solution: Invokes the IT Support Advisor Agent to propose resolution(s). Post Comment to Jira: Adds the suggested solution(s) to the issue as a comment. Notify IT Team: Sends the ticket and context to a Slack channel for visibility and action. (Optional) Send Email to Requester: Currently deactivated. Can be enabled to acknowledge receipt. How to set up Gmail Integration Connect Gmail in the “Gmail Trigger” and “Get Email Content” nodes. OpenAI Configuration Use OpenAI API credentials in both the Reader and Advisor agent models. Jira Integration Authenticate your Jira account. Set project key and issue fields in the “Create Main Issue” node. Slack Notification Configure Slack connection and select a target channel. Set up Jira, Slack, Email Set your company Jira based URL, IT Support slack channel and IT Support email in the Edit Fields (Set) node (Optional) Email Acknowledgment Provide SendGrid credentials and email template in the “Send email to requester” node if re-enabled. Requirements Gmail API access with appropriate permissions OpenAI account with API access (for GPT-4 or GPT-3.5) Jira instance with project and permission to create/comment on issues Slack workspace and Webhook or OAuth setup n8n instance running with all above integrations configured How to customize the workflow Enhance Email Deduplication**: Adjust the deduplication logic to use message-id, threadId, or custom headers. Expand Reader Agent**: Configure the LLM to extract more details such as asset tags, urgency levels, or locations. Tailor Advisor Agent**: Adjust prompt to generate multiple solutions, troubleshooting guides, or internal references. Routing by Department**: Add logic to forward requests to different teams based on the request category or department. Enable Email Acknowledgment**: Activate and customize the email notification step to inform requesters that their issue is being handled.

SignSnapHome to Multi-CRM Auto Follow-up: Complete Real Estate Open House Automation Transform Your Open House Leads into Clients with Zero Manual Work Are you tired of manually entering open house visitor information into your CRM? Losing hot leads because you didn't follow up fast enough? This powerful n8n workflow automatically syncs every SignSnapHome open house sign-in to three major real estate CRMs and executes a customizeable 7-day follow-up sequence via email and SMS. Setup Video Here 🎯 What This Workflow Does This automation creates a complete, hands-free lead nurturing system for real estate agents using SignSnap Home for open house visitor management. Every time someone signs in at your open house, this workflow: Instantly captures all visitor data from SignSnap Home via webhook Intelligently scores each lead based on agent status and property interest Automatically syncs contact information to three CRMs simultaneously: HubSpot - For marketing automation and pipeline management Follow Up Boss - For real estate-specific lead management Monday.com - For team collaboration and task tracking Logs everything to Google Sheets for complete audit trail and reporting Sends personalized follow-ups over 7 days for qualified leads: Day 0: Immediate thank you email Day 2: SMS text message check-in Day 5: Market update email with consultation offer Day 7: Automatic task created in HubSpot for agent to call 🔥 Key Features Smart Lead Qualification Not all open house visitors are equal. This workflow automatically identifies qualified leads who receive the full follow-up sequence: ✅ Visitors who don't currently have a real estate agent ✅ Visitors who have an agent but haven't signed a buyer agreement Leads who already have representation get the basic treatment (thank you email + CRM sync) to respect existing relationships while still capturing their information for future opportunities. Multi-CRM Distribution Why limit yourself to one CRM? This workflow syncs to three platforms simultaneously: HubSpot**: Creates/updates contacts with full lead scoring and property visit history Follow Up Boss**: Adds leads with source attribution and detailed notes Monday.com**: Creates board items for team visibility and collaboration Complete Activity Tracking Every touchpoint is logged to Google Sheets across three tabs: Lead Master Log**: Complete record of every visitor with lead scores and qualification status Follow-up Activity**: Timestamp of every email, SMS, and task created Errors**: Captures any visitors without email addresses for manual follow-up TCPA-Compliant SMS Follow-up Automated SMS messaging via Twilio includes: Proper consent tracking (via open house sign-in) "Reply STOP to unsubscribe" compliance footer Personalized messaging based on agent status Complete activity logging for audit trail 💼 Perfect For Real Estate Agents** using SignSnap Home for open house management Real Estate Teams** who need centralized lead tracking across multiple CRMs Brokerages** wanting to standardize follow-up processes across agents Property Marketing Teams** managing multiple open houses simultaneously 🛠️ What You'll Need Required Accounts & Credentials: SignSnapHome account with webhook integration enabled HubSpot account (Free or paid tier) with API access Follow Up Boss account with API key Monday.com account with API token Twilio account with SMS-enabled phone number SMTP Email service (Gmail, SendGrid, etc.) Google Sheets with OAuth2 access Technical Requirements: Active n8n instance (cloud or self-hosted) Basic familiarity with n8n workflows 30 minutes for initial setup and credential configuration 📊 Lead Scoring Algorithm This workflow includes intelligent lead scoring to help you prioritize follow-up: Base Score: 50 points Scoring Adjustments: No real estate agent: +30 points (HOT lead!) Property rating 4-5 stars: +20 points Property rating 1-2 stars: -20 points No buyer agreement signed: +10 points Lead Status Categories: 70-100 points**: HOT 🔥 50-69 points**: WARM 40-49 points**: OPEN 0-39 points**: COLD The Day 7 follow-up task is automatically prioritized as HIGH for leads scoring 70+ points. 🚀 Setup Overview Step 1: Import Workflow Download this workflow JSON and import it into your n8n instance. Step 2: Configure Credentials Set up authentication for all seven services: HubSpot OAuth2 or API Token Follow Up Boss HTTP Basic Auth (API key as username) Monday.com API Token Twilio API credentials SMTP email settings Google Sheets OAuth2 Step 3: Create Google Sheets Structure Create one Google Sheet with three tabs: Tab 1: "Lead Master Log" Timestamp First Name Last Name Email Phone Property Lead Score Lead Status Has Agent Buyer Agreement Qualifies for Follow-up Source Tab 2: "Follow-up Activity" Timestamp Contact Email Contact Name Activity Type Message Property Success Notes Tab 3: "Errors" Timestamp Guest Name Property Phone Error Reason Step 4: Update Placeholders Replace these values in the workflow nodes: YOUR_GOOGLE_SHEET_ID_HERE - Your Google Sheet ID (or select manually) YOUR_EMAIL@DOMAIN.COM - Your from email address YOUR_TWILIO_PHONE_NUMBER - Your Twilio phone number (format: +15551234567) YOUR_MONDAY_BOARD_ID - Your Monday.com board ID Step 5: Configure SignSnap Home Activate the workflow in n8n Copy the webhook URL Go to SignSnapHome.com → Settings → Integrations Paste webhook URL and enable "Send on each submission" Step 6: Test! Have someone sign in at your next open house (or use test mode) and watch the magic happen! 📈 Expected Results Time Savings: 15-20 minutes per open house visitor (data entry, CRM updates, follow-up scheduling) Response Rate Improvements: Immediate thank you email: Builds rapport instantly Day 2 SMS: 98% open rate (vs 20-30% for email) Day 5 market update: Re-engages interested prospects Day 7 agent call task: Ensures no lead falls through cracks, make sure you set up your crm or change this to a simple notification node. Conversion Rate Impact: Many agents report 2-3x increase in open house visitor conversions with automated follow-up vs manual processes. 🎨 Customization Ideas This workflow is designed to be easily customizable: Adjust Follow-up Timing Change Wait node durations (Day 2 → Day 1, Day 5 → Day 3, etc.) Add more touchpoints (Day 10, Day 30, Day 90) Remove SMS and use email-only sequence Modify Lead Scoring Edit the JavaScript code in "Parse SignSnap Data" node Add new scoring criteria (property price range, visit duration, etc.) Change threshold values for HOT/WARM/COLD status Expand CRM Coverage Add Salesforce using HTTP Request node Include Pipedrive (native node available) Connect Zoho CRM (native node available) Add your brokerage's proprietary CRM via API Enhance Email Content Add property photos and listing details Include market statistics and neighborhood data Embed video tours or agent introduction videos Add social proof (testimonials, recent sales) Create Property-Specific Sequences Use IF nodes to branch by property address Send different messaging per listing Customize follow-up based on price range Include neighborhood-specific content 🔐 Compliance & Privacy This workflow is designed with real estate compliance in mind: TCPA Compliance (SMS): Consent established via open house sign-in "Reply STOP to unsubscribe" included in all messages Complete activity logging for audit trail Business relationship already established CAN-SPAM Compliance (Email): Easy unsubscribe mechanism Clear sender identification Accurate subject lines Business address included Data Privacy: No data stored in n8n workflow memory All data passed through encrypted connections CRM platforms handle data retention per their policies Google Sheets can be restricted to specific users 🆘 Troubleshooting "No email address" errors Make email required in SignSnap Home form settings Check "Errors" tab in Google Sheet for missed leads Follow up manually via phone using logged information CRM sync failures Verify all API credentials are current and not expired Check API rate limits (especially HubSpot free tier) Review execution logs in n8n for specific error messages SMS not sending Confirm Twilio account has sufficient balance Verify phone number format: +1XXXXXXXXXX (E.164 format) Check that recipient's country allows SMS from your Twilio number Ensure phone number was captured in SignSnap Home Wait nodes not resuming Confirm workflow is ACTIVE (not just saved) Check n8n queue system is running properly Verify execution mode settings allow waiting executions 📚 Additional Resources SignSnap Home: Website: https://signsnaphome.com Documentation: Contact SignSnap Home support Webhook setup guide: Available in app settings n8n Documentation: Webhook nodes: https://docs.n8n.io/integrations/builtin/core-nodes/n8n-nodes-base.webhook/ Wait node: https://docs.n8n.io/integrations/builtin/core-nodes/n8n-nodes-base.wait/ Code node: https://docs.n8n.io/code-examples/ CRM API Documentation: HubSpot: https://developers.hubspot.com/ Follow Up Boss: https://docs.followupboss.com/ Monday.com: https://developer.monday.com/ 🌟 Success Story "Before this automation, I was spending 30+ minutes after every open house manually entering contacts into HubSpot, then setting reminders to follow up. Now it's completely hands-free. The SMS follow-up on Day 2 alone has doubled my response rate. Best workflow I've ever implemented!" 🚦 Next Steps Download this workflow from the n8n Creator Hub Import into your n8n instance Follow the setup guide in the sticky notes Test with a sample submission before your next open house Monitor results in your Google Sheets activity log Customize and optimize based on your response rates 💡 Pro Tips A/B test your messaging**: Duplicate the workflow and test different email subject lines or SMS wording Track conversion rates**: Add a "Converted" column to your Google Sheet and update it when leads become clients Segment by property**: Use IF nodes to send different follow-up sequences for luxury vs starter homes Add social media enrichment**: Connect Clearbit or Hunter.io to automatically find LinkedIn profiles Create dashboard reports**: Connect Google Sheets to Data Studio for visual analytics 📞 Support For workflow-specific questions, please comment on this workflow in the n8n Creator Hub. For SignSnap Home account issues, contact SignSnap Home support directly. For CRM-specific questions, consult each platform's documentation linked above. 🏷️ Tags real-estate open-house crm-automation lead-nurturing sms-marketing email-automation hubspot follow-up-boss monday.com twilio google-sheets webhook multi-crm lead-scoring signsnap-home Version: 1.0 Last Updated: January 2025 Compatibility: n8n v1.0+ License: MIT Built with ❤️ for the real estate community. Questions or improvements? Drop a comment below!