Workflow Templates

Companion workflow for LinkedIn node docs

Companion workflow for CrateDB node docs

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Scheduled Gmail Cleanup – Auto-Delete Spam, Promotions, Social & Trash to save the Gmail space and time Managing Gmail manually can be tedious and time-consuming. Spam, Promotions, Social, and Trash folders quickly fill up with unwanted emails, taking up valuable storage and creating clutter. This workflow provides a simple yet powerful Gmail automation for efficient email management, helping you maintain a cleaner inbox with zero daily effort. This workflow is triggered by a Schedule node that runs once per day (customizable). It then uses multiple Gmail nodes to: Fetch Spam Emails – Identify all emails in the Spam folder. Fetch Promotions Emails – Collect promotional messages from Gmail’s Promotions category. Fetch Social Emails – Pull emails from the Social tab. Fetch Trash Emails – Find all items already marked as trash. Delete Fetched Emails – Automatically delete the emails retrieved from these categories. By default, the workflow deletes the selected emails permanently. Once removed, they are not recoverable. Key Benefits Automatically deletes junk, spam, and promotional emails daily Keeps Gmail storage under control and prevents hitting Google’s limits Saves time by eliminating manual cleanup tasks Helps you achieve and maintain Inbox Zero Simple “set and forget” automation — once activated, it runs in the background How to Use Import this workflow into your n8n account. Connect your Gmail account using Gmail OAuth2 credentials. Open each Gmail node and select your Gmail credential. Adjust the Schedule Trigger if you want to run it more or less frequently (default: once per day). Save and activate the workflow. Once set up, your Gmail inbox will automatically stay clean and organized every day. Who Is This For? Professionals who want to focus only on important emails Productivity enthusiasts striving for Inbox Zero Users approaching Gmail’s 15GB storage limit Teams managing shared inboxes with heavy email flow Customising this workflow Schedule**: Adjust the Schedule Trigger to run hourly, daily, or weekly. Categories**: Remove nodes for folders you want to keep, or add filters to only delete emails older than a certain number of days. Deletion Settings**: Modify the Gmail Delete node to move emails to Trash instead of permanent deletion if you prefer a safer cleanup.

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This automated n8n workflow uses the Gmail API to clean the spam folder by permanently deleting all emails on the first day of each month. The system ensures efficient email management and improves Gmail storage by removing unwanted spam emails. Good to Know Gmail API rate limits should be respected to ensure proper email fetching A short delay is introduced to avoid hitting API limits The workflow runs automatically on the first day of every month Improves Gmail hygiene by removing spam emails How It Works Monthly Trigger (1st Day)** - Starts the workflow automatically on the first of every month to perform email cleanup Fetch Gmail Emails** - Uses Gmail API to retrieve all emails in the spam folder for the Gmail account Pause Before Deletion (5s)** - Introduces a short delay to avoid hitting Gmail's API rate limits and ensure all emails are fetched properly Delete Fetched SPAM Emails** - Permanently deletes all retrieved emails from the spam folder to free up Gmail space and improve email hygiene How to Use Import the workflow into n8n Configure Gmail API credentials for access Test the workflow on a sample date to verify email fetching and deletion Adjust the pause duration if needed based on API limits Monitor the workflow to ensure proper spam cleanup Requirements Gmail API credentials Customizing This Workflow Adjust the pause duration in the Pause node to align with Gmail API rate limits Modify the trigger schedule if a different cleanup frequency is preferred

Archive Trending TikTok Hashtags to Airtable with Apify This template uses a community node (@apify/n8n-nodes-apify). It will not work without the required node installed. Who it's for Social Media Managers & Content Creators Discover relevant hashtags and build content calendars based on real trends. Marketing & Brand Strategists Track cultural shifts and find opportunities by understanding regional audience interests. Data Analysts Create a dataset for analyzing hashtag trends, virality, and performance over time. What it does This workflow automates trend discovery and data collection from TikTok into Airtable. Schedule**: Triggers automatically once a month. Scrape**: Runs an Apify Actor to scrape TikTok’s top 100 trending hashtags for a specified country (default is US). Retrieve**: Fetches the dataset with hashtag metrics after scraping completes. Process & Load**: Splits the dataset and saves each hashtag as a new record in Airtable with relevant details. How to set it up 1. Install the Community Node Go to Settings; Community Nodes on your n8n instance and install @apify/n8n-nodes-apify. 2. Prepare Airtable Create a base with a table named Trending Hashtags: ID Name Country Industry Date Added Publish Count Video Views Rank Status 3. Add Credentials Add your Apify and Airtable credentials in n8n. 4. Configure Scraper (Optional) Open the 1. Run TikTok Hashtag Scraper node. In the Custom Body, you can adjust: country_code (e.g., "US" to "GB") top100_period (e.g., "30" to "7") 5. Configure Airtable Node Open the 4. Save Hashtag to Airtable node. Select the correct Airtable Base and the Trending Hashtags table. 6. Activate Workflow Save and activate the workflow. It will now run automatically every month. Requirements Installed community node: @apify/n8n-nodes-apify Apify account Airtable account with a structured base How to customize the workflow Change Schedule Modify the Start: Monthly Schedule node to run weekly or on another interval. Add Notifications Attach a Slack or Discord node after the 4. Save Hashtag to Airtable node to alert your team when new data is added. Filter Hashtags Use a Filter node after 3. Split Hashtags into Items to only save hashtags that meet specific conditions (e.g., over 1M video views).

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Description: Automatically detect and flag high-value sales orders as VIP in Zoho CRM using this intelligent n8n workflow. Ideal for eCommerce platforms, sales automation tools, or ERP systems, this automation template listens to incoming order data via webhook, checks if the sales order amount exceeds a set threshold (₹10,000 or $10,000), and updates the CRM with a VIP tag in real time. Whether you're scaling your operations or building a smart sales pipeline, this template ensures no important order goes unnoticed—real-time tagging of premium clients made easy. What This Template Does (Step-by-Step) 🔔 Webhook Trigger (Sales Order Intake) Receives real-time POST requests from your e-commerce, POS, or order management system Captures order details, including total value ($json.body.salesorder.total) ⚖️ High-Value Condition Check Evaluates whether the sales order value exceeds a custom threshold (default: 10,000) If order total > 10,000, continues the workflow Otherwise, halts execution (no CRM action) 🏷️ Zoho CRM VIP Tagging Automatically creates or updates a purchase order record in Zoho CRM Tags the record with “VIP Order” to flag it for priority handling Uses OAuth2-secured integration with your Zoho account Required Integrations: ✅ Zoho CRM (OAuth2 credentials) ✅ Any external sales/order system with webhook support Use Cases: 💰 B2B sales teams tracking large enterprise orders 🛍️ D2C brands prioritizing premium customers for fulfillment or loyalty 🔁 CRM automation agencies building smart workflows for clients 🧑‍💼 Sales managers setting up internal escalations or alerts for VIP deals Key Features: ⚙️ No-code CRM automation using n8n 🔒 Secure Zoho CRM integration via OAuth2 ⏱️ Instant tagging for faster follow-up 🧠 Configurable logic (change the threshold easily!) 📈 Scalable for thousands of incoming orders