Workflow Templates

This workflow automatically syncs your Zendesk tickets to your HubSpot contacts. Every 5 minutes, your Zendesk account collects all the new or updated tickets and syncs them accordingly, with your HubSpot contacts database. Prerequisites Zendesk account and Zendesk credentials HubSpot account and HubSpot credentials How it works Cron node triggers the workflow every 5 minutes. Function Item node checks all the tickets received after the last execution timestamp. Zendesk node collects all tickets updated after last execution. Zendesk node collects the user data of ticket requester. Set node collects the contact`s email, name and externalID. Merge by key node combines two inputs, ticket data and ticket requester data. If node splits the workflow conditionally, based on data received. If the data corresponds to a ticket that already exists, HubSpot node will update the ticket. If the data does not correspond to a ticket, HubSpot node creates/updates the contact. Zendesk node updates the external Id in Zendesk for the said contact. HubSpot node creates a new ticket. Zendesk node updates the ticket with the external Id. The Function Item node sets the new last execution timestamp.

Auto-Publish Social Videos to 9 Platforms via Google Sheets and Blotato Who is this workflow for? This workflow is ideal for marketers, content creators, virtual assistants, and automation specialists managing multi-platform video content. It’s especially useful for teams who want to centralize publishing via a spreadsheet and automate social distribution in one shot. What problem does this workflow solve? Manually posting videos to multiple social platforms is tedious and time-consuming. This workflow allows you to streamline video distribution using Blotato’s API — no more switching between platforms or re-uploading the same video multiple times. What this workflow does This automation reads video metadata (URL, caption, title) from a Google Sheet, uploads the video to Blotato, and automatically publishes it to Instagram, YouTube, TikTok, Facebook, LinkedIn, Threads, Twitter (X), Pinterest, and Bluesky. It also updates the sheet to reflect the publishing status (STATUS = DONE), ensuring that your data remains clean and trackable. Setup Set up your Google Sheet with the required columns: PROMPT, DESCRIPTION, URL VIDEO, Titre, row_number, and STATUS. Add your Blotato API key in the headers of the Upload Video and Post to X nodes. Replace the platform-specific IDs in the Assign Social Media IDs node (Instagram ID, Facebook Page ID, etc.). Set the schedule in the Schedule Trigger node to define when the publishing happens. > ⚠️ Disclaimer: This workflow uses Community Nodes. These are only available on self-hosted n8n instances. How to customize this workflow Add logic to skip rows already marked as DONE. Expand to more platforms supported by Blotato. Use a webhook or Telegram trigger instead of the scheduler for more interactivity. Modify content per platform if needed (caption formatting, hashtags, etc.). 📄 Documentation: Notion Guide Demo Video 🎥 Watch the full tutorial here: YouTube Demo

This workflow gets leads' contacts from a CSV file and adds it to the Pipedrive CRM by creating an organization and a person. The CSV file in this workflow serves as a universal connector allowing you to export contacts from any platform like LinkedIn, Facebook, etc. Prerequisites Google account and Google credentials Pipedrive account and Pipedrive credentials How it works The Google Drive Trigger node starts the workflow when a new CSV file is uploaded to a specific folder in Google Drive. Google Drive node downloads the CSV file. Spreadsheet File node reads data from the CSV file and sends the output to the Merge node. This Spreadsheet File's output becomes the input 1 for the Merge node. Meanwhile, the Pipedrive node gets the same list of contacts from the CSV file. IF node checks if Pipedrive has these contacts already created previously and sends the checked results to the Merge node. These results arrive at the Merge node as input 2. Merge node compares two inputs via email and removes the matches. Pipedrive node creates new contacts based on the data provided by the Merge node with necessary details such as organization and notes.

This workflow creates a customizable form with a dynamic dropdown field that automatically updates its options from an external data source. How it works The workflow polls an external data source (Google Sheets in this example) at regular intervals New values are processed and formatted for the dropdown The form automatically updates with the new dropdown options Set up steps Configure your data source: Default setup uses Google Sheets replace with credentials for your sheet set up the update frequency Or modify to use any other data source (API, database, etc.) Adjust the form configuration: Customize the form title and description Add or modify form fields as needed The template includes the dropdown field by default Connect form submissions: Use the "Execute Workflow" node to process form submissions This template provides a foundation for creating dynamic forms that stay synchronized with your data sources, making it ideal for situations where dropdown options need to reflect current data.

This cutting-edge n8n automation is a powerful digital marketing tool designed to streamline the process of transforming Google Drive videos into Facebook advertising assets. By intelligently connecting cloud storage, video upload, and ad creation platforms, this workflow: Discovers Marketing Content: Automatically scans Google Drive Identifies video marketing materials Eliminates manual content searching Seamless Video Distribution: Downloads selected video files Uploads directly to Facebook Prepares videos for advertising Instant Ad Creative Generation: Creates Facebook ad creatives Leverages uploaded video content Accelerates marketing campaign setup Automated Platform Integration: Connects Google Drive and Facebook Reduces manual intervention Speeds up content deployment Key Benefits 🤖 Full Automation: Zero-touch video marketing 💡 Smart Content Management: Effortless video distribution 📊 Rapid Campaign Setup: Quick ad creative generation 🌐 Multi-Platform Synchronization: Seamless content flow Workflow Architecture 🔹 Stage 1: Content Discovery Manual Trigger**: Workflow initiation Google Drive Integration**: Video file scanning Intelligent File Selection**: Identifies MP4 video files Prepares for marketing use 🔹 Stage 2: Video Preparation Automatic Download** File Validation** Marketing-Ready Formatting** 🔹 Stage 3: Facebook Upload Direct Video Upload** Ad Account Integration** Seamless Platform Transfer** 🔹 Stage 4: Ad Creative Generation Automated Creative Setup** Video-Based Ad Creation** Instant Marketing Asset Preparation** Potential Use Cases Digital Marketing Teams**: Rapid content deployment Social Media Managers**: Streamlined ad creation Content Creators**: Efficient video marketing Small Business Owners**: Simplified advertising workflow Marketing Agencies**: Scalable content distribution Setup Requirements Google Drive Connected Google account Configured video folder Appropriate sharing settings Facebook Ads Ad account credentials Page ID configuration API access token n8n Installation Cloud or self-hosted instance Workflow configuration API credential management Future Enhancement Suggestions 🤖 AI-powered video selection 📊 Performance tracking integration 🔔 Campaign launch notifications 🌐 Multi-platform ad deployment 🧠 Intelligent content routing Technical Considerations Implement robust error handling Use secure API authentication Maintain flexible file processing Ensure compliance with platform guidelines Ethical Guidelines Respect copyright and usage rights Maintain transparent marketing practices Ensure appropriate content selection Provide clear advertising disclosures Hashtag Performance Boost 🚀 #MarketingAutomation #VideoAdvertising #FacebookAds #DigitalMarketing #ContentMarketing #AIMarketing #WorkflowAutomation #SocialMediaStrategy #AdTech #MarketingInnovation Workflow Visualization [Manual Trigger] ⬇️ [List Drive Videos] ⬇️ [Download Video] ⬇️ [Upload to Facebook] ⬇️ [Create Ad Creative] Connect With Me Ready to revolutionize your digital marketing? 📧 Email: Yaron@nofluff.online 🎥 YouTube: @YaronBeen 💼 LinkedIn: Yaron Been Transform your marketing workflow with intelligent, automated solutions!

Workflow Overview This cutting-edge n8n workflow is a powerful automation tool designed to revolutionize how content creators and marketers engage with YouTube channels. By leveraging AI and the YouTube Data API, this workflow automatically: Discovers New Content: Monitors a specific YouTube channel Retrieves the latest video in real-time Checks for new uploads at regular intervals Generates Intelligent Comments: Uses advanced AI (OpenAI's GPT models) to analyze video metadata Crafts contextually relevant, human-like comments Ensures each comment feels organic and engaging Seamless Deployment: Automatically posts the AI-generated comment directly on the video Eliminates manual interaction Increases potential channel visibility and engagement Key Benefits 🤖 Full Automation: No manual comment writing required 💡 Smart Contextual Comments: AI understands video content ⏱️ Time-Saving: Instant engagement without human intervention 📈 Potential Increased Visibility: Regular, intelligent interactions Setup Requirements YouTube Data API Credentials Obtain a Google Cloud API key Configure channel ID you want to target Set up OAuth2 authentication for comment posting OpenAI API Access Create an OpenAI account Generate an API key for comment generation Select preferred GPT model (GPT-4o, GPT-3.5, etc.) n8n Installation Install n8n (cloud or self-hosted) Import the workflow configuration Configure API credentials Set up scheduling preferences Potential Use Cases Content Creators monitoring competitor channels Marketing teams maintaining online presence Social media managers automating engagement Researchers tracking specific YouTube channels Future Enhancements Logging comment history Dynamic OAuth2 token management Multi-channel support Sentiment analysis for comment generation Connect With Me Got questions? Want to dive deeper? 📧 Email: Yaron@nofluff.online 🎥 YouTube: @YaronBeen 💼 LinkedIn: Yaron Been **Unlock the power of AI-driven YouTube engagement – automate, optimize, and amplify your online# Automate YouTube Engagement with GPT-4o Generated Comments Workflow Overview This n8n automation leverages AI to streamline YouTube channel engagement, providing a sophisticated solution for content interaction. By combining the YouTube Data API and OpenAI's GPT-4o, the workflow: Intelligent Content Discovery: Dynamically monitors specified YouTube channels Real-time detection of new video uploads Configurable monitoring intervals AI-Powered Comment Generation: Utilizes GPT-4o for contextual analysis Generates nuanced, platform-appropriate comments Ensures authentic, relevant interactions Automated Engagement: Seamlessly posts AI-crafted comments Enhances channel visibility Reduces manual social media management Key Benefits 🤖 Advanced Automation: AI-driven engagement 💡 Contextual Intelligence: GPT-4o powered insights ⏱️ Efficiency Optimization: Instant, scalable interactions 📈 Strategic Visibility: Consistent, meaningful channel presence Detailed Setup Instructions Prerequisites n8n instance (cloud or self-hosted) YouTube Data API access OpenAI API key Target YouTube channel(s) Configuration Steps YouTube Data API Setup Create a Google Cloud project Enable YouTube Data API v3 Generate OAuth2 credentials Store credentials securely in n8n OpenAI API Configuration Create OpenAI account Generate API key Select GPT-4o model Configure API key in n8n credentials Workflow Customization Replace placeholder channel IDs Adjust monitoring frequency Customize AI prompt for comment generation Configure OAuth2 authentication Workflow Customization Options Modify AI prompt to match specific content styles Add keyword filters for video selection Implement multi-channel support Create custom engagement rules Potential Use Cases Content creator audience engagement Brand social media management Community interaction automation Research and monitoring Ethical Considerations Maintain transparency about AI-generated comments Respect platform guidelines Avoid spam or misleading interactions Ensure comments add genuine value Future Enhancement Roadmap Advanced sentiment analysis Multi-language support Engagement performance tracking Adaptive comment generation Security Best Practices Never hardcode API keys Use n8n's credential management Implement secure OAuth2 authentication Regularly rotate API credentials Technical Requirements n8n v0.220.0 or higher YouTube Data API v3 OpenAI API access Stable internet connection Workflow Architecture [YouTube Channel Trigger] ⬇️ [Fetch Latest Video] ⬇️ [AI Comment Generation] ⬇️ [Post Comment] #YouTubeAutomation #AIEngagement #ContentMarketing #SocialMediaTech #GPT4Automation #WorkflowInnovation #AIComments #DigitalMarketing Connect With Me Exploring AI-Powered Social Media Automation? 📧 Email: Yaron@nofluff.online 🎥 YouTube: @YaronBeen 💼 LinkedIn: Yaron Been Transform your YouTube engagement with intelligent, responsible automation! Note: This workflow template is a starting point. Always customize and test thoroughly in your specific environment.

Use Case Automatically archive emails in your Gmail inbox from the last day, unless they have been starred. Been using this with my personal and work emails to stick to an Inbox Zero strategy, without having to click or swipe a lot. Setup Add your Gmail creds How to adjust this template Set your own schedule for when to run this. Otherwise, should be good to go. 🤞🏽

In Grist, when I mark a row as confirmed (via a toggle): a webhook is set up to notify n8n, and this workflow will create derived records in the destination table. Design decisions Confirmation-based In the source table there is a boolean column "Confirmed" that will trigger the transfer. This way there is a manual check involved & it's a conscious step to trigger the workflow. Runs once If the destination table already contains an entry, we will not re-create/update it (as it might've already been changed manually) Setup Create a boolean column Confirmed in source table Add a webhook in Grist Settings Add grist API credentials in n8n Set document ID & source table ID/Name in the 'get existing' node Set docID, the destination table ID/Name - and the columns & values you want in the Create Row node

Who is this for? This template is designed for businesses and organizations that use Mautic for email marketing and want to automate the process of removing contacts from specific segments when they receive an unsubscribe request via email. What problem is this workflow solving? / use case Many email recipients, especially those who are less tech-savvy, may not follow the standard unsubscribe link provided in emails. Instead, for example in Gmail, they click the "Unsubscribe" button in the Gmail web interface, which in turn sends an email with a consistent format, these emails contain the word unsubscribe in the 'To' field using the following structure: hello+unsubscribe_6629823aa976f053068426@example.com This workflow automates the process of identifying such unsubscribe emails and removing the contact from the relevant Mautic segments, ensuring compliance with unsubscribe requests and maintaining a clean mailing list. What this workflow does Monitors a Gmail account for incoming emails. Identifies unsubscribe emails based on specific patterns in the "To" field (e.g., containing the word "unsubscribe"). Retrieves the contact's ID from Mautic based on the email address. Removes the contact from the specified "newsletter" segment in Mautic. Adds the contact to the "unsubscribed" segment in Mautic. Sends a confirmation email to the contact, acknowledging their unsubscribe request. Setup Configure your email address and unsubscribe message in the "Edit Fields" node. Set your credentials in the Gmail trigger and in the Mautic nodes. Set the segments for the "newsletter" and "unsubscribed" in the Mautic nodes. Make sure your n8n installation has a public endpoint for your Gmail trigger to work correctly. Deploy the workflow. How to customize this workflow to your needs Adjust the conditions for identifying unsubscribe emails based on your specific requirements. Modify the segments or actions taken in Mautic according to your desired behavior. Customize the confirmation email message and sender details. Note: This workflow assumes a consistent structure for unsubscribe emails, where the "From" field contains the word "unsubscribe" using the "+" sign. If your email provider follows a different convention, adjust the conditions in the "Is automated unsubscribe?" node accordingly.

How it works: Did you ever miss any errors in your workflow executions? I did! And I usually only realised a few days or weeks later. 🙈 This template attaches a default error workflow to all your active workflows. From now on, you'll receive a notification whenever a workflow errors and you'll have peace of mind again. It runs every night at midnight so you never have to think of this again. Of course, you can also run it manually. Steps to set up: Update the Gmail note with your own email address, or replace it with any other notification mechanism. You can also use Slack, Discord, Telegram or text messages.. Activate the workflow. Relax. Caveats: I did not add any rate limiting, so if you have a workflow that runs very frequently and it errors... well let's say your mailbox will not be a nice place anymore. Ideas for improvement? If you have any suggestions for improvement, feel free to reach out to me at bart@n8n.io. Enjoy!

This guide will show you how to use a workflow as a reusable tool in n8n, such as integrating an AI Agent or other specialized processes into your workflows. By the end of this example, you'll have a simple, reusable workflow that can be easily plugged into larger projects, making your automations more efficient and scalable. With this approach, you can create reusable workflows like "Scrape a Page," "Search Brave," or "Generate an Image," which you can then call whenever needed. While n8n makes it easy to build these workflows from scratch, setting them up as reusable components saves time as your automations grow in complexity. Setup Add the "Execute Workflow Trigger" node Add the node(s) to perform the desired tasks in the workflow Add a final "Set" or "Edit Fields" node at the end to ensure all external workflows return a consistent output format Details In this example, the "Execute Workflow Trigger" expects input in the following JSON format: [ { "query": { "url": "https://en.wikipedia.org/wiki/some_info" } } ] Once your external workflow is ready, you can instruct the AI Agent to use this tool by connecting it to the external workflow. Set up the schema type to "Generate from JSON Example" using this structure: { "url": "URL_TO_GET" } Finally, ensure your external workflow includes a "Set" or "Edit Fields" node at the end to define the response format. This helps keep the outputs of your reusable workflows consistent and predictable.

This n8n template empowers you to instantly summarize long pieces of text by sending a simple webhook request. By integrating with ApyHub's summarization API, you can distil complex articles, reports, or messages into concise summaries, significantly boosting efficiency across various domains. 🔧 How it works Receive Content Webhook:** This node acts as the entry point, listening for incoming POST requests. It expects a JSON body containing: content: The long text you want to summarize. summary_length (optional): The desired length of the summary (e.g., 'short', 'medium', 'long'). Defaults to 'medium'. And a header containing your apy-token for the ApyHub API. Start Summarization Job:** This node sends a POST request to ApyHub's summarization endpoint (api.apyhub.com/sharpapi/api/v1/content/summarize). It passes the content and summary_length from the webhook body, along with your apy-token from the headers. ApyHub processes the text asynchronously, and this node immediately returns a job_id. Get Summarization Result:** Since ApyHub's summarization is an asynchronous process, this node is crucial. It polls ApyHub's job status endpoint (api.apyhub.com/sharpapi/api/v1/content/summarize/job/status/{{job_id}}) using the job_id obtained from the previous step. It continues to check the status until the summarization is finished, at which point it retrieves the final summarized text. Respond with Summarized Content:** This node sends the final, distilled summarized text back to the service that initiated the webhook. 👤 Who is it for? This workflow is extremely useful for: Content Creators & Marketers:** Quickly summarize articles for social media snippets, email newsletters, or blog post intros. Researchers & Students:** Efficiently get the gist of academic papers, reports, or long documents without reading every word. Customer Support & Sales Teams:** Summarize customer inquiries, long email chains, or call transcripts to quickly understand key issues or discussion points. News Aggregators & Media Monitoring:** Automatically generate summaries of news articles from various sources for quick consumption. Business Professionals:** Condense lengthy reports, meeting minutes, or project updates into digestible summaries for busy stakeholders. Legal & Compliance:** Summarize legal documents or regulatory texts to highlight critical clauses or changes. Anyone Dealing with Information Overload:** Use it to save time and extract key information from overwhelming amounts of text. 📑Data Structure When you trigger the webhook, send a POST ** request with a **JSON body and an apy-token in the headers: { "content": "Your very long text goes here. This could be an article, a report, a transcript, or any other textual content you want to summarize. The longer the text, the more valuable summarization becomes!", "summary_length": "medium" // Optional: "short", "medium", or "long" } Headers: apy-token: YOUR_APYHUB_API_KEY Note: You'll need to obtain an API Key from ApyHub to use their API services. They typically offer a free tier for testing. The workflow will return a JSON response similar to this (the summary content will vary based on input): { "summary": "Max Verstappen believes the Las Vegas Grand Prix is '99% show and 1% sporting event', not looking forward to the razzmatazz. Other drivers, like Fernando Alonso, were more equivocal about the hype, acknowledging the investment and spectacle. Lewis Hamilton praised the city's energy but emphasized it's 'a business, ultimately', believing there will still be good racing.", "status": "finished", "result_file_id": "..." // ApyHub might provide a file ID for larger results } ⚙️ Setup Instructions Get an ApyHub API Key:** Go to https://apyhub.com/ and sign up to get your API key. Import Workflow:** In your n8n editor, click "Import from JSON" and paste the provided workflow JSON. Configure Webhook Path:** Double-click the Receive Content Webhook node. In the 'Path' field, set a unique and descriptive path (e.g., /summarize-content). Activate Workflow:** Save and activate the workflow. 📝 Tips This content summarizer is a powerful component. Here's how to supercharge it and make it an indispensable part of your automation arsenal: Integrate with Document/File Storage:** Google Drive/Dropbox/OneDrive:* Automatically summarize documents uploaded to these services. Add a Watch New Files trigger (if available for your service) or a Cron node to regularly check for new files. Then, read the file content, pass it to this summarizer, and save the summary back to a designated folder or as a comment on the original file. CRM/CMS Systems:* Pull long notes, customer interactions, or article drafts from your CRM/CMS, summarize them, and update the records with the concise version. Email Processing & Triage:** Email Trigger: Use an Email node to trigger the workflow when new emails arrive. Extract the email body, summarize it, and then: Send a shortened summary as a notification to your Slack or Telegram. Add a summary to a task management tool (e.g., Trello, Asana) for quicker triaging. Create a summary for an email digest. Slack/Discord Bot Integration:** Create a Slack/Discord command (using a custom webhook or a dedicated Slack/Discord node) where users can paste long text. The bot then sends the summarized version back to the channel. Dynamic Summary Length & Options:** Allow the user to specify summary_length (short, medium, long) in the webhook body, as already implemented. Explore ApyHub's documentation for more parameters (if any) and dynamically pass them. Error Handling & User Feedback:** Add an IF node after Get Summarization Result to check for status: 'failed' or error messages. If an error occurs, send a helpful message back to the webhook caller or an internal alert. For very long texts that might exceed API limits, add a Function node to truncate the input content if it's too long, and notify the user. Multi-language Support (if ApyHub offers it):** If ApyHub supports summarization in multiple languages, extend the webhook to accept a language parameter and pass it to the API. Web Scraping & Article Summaries:** Combine this with a HTTP Request node to scrape content from a web page (e.g., a news article). Then, pass the extracted article text to this summarizer to get quick insights. Data Storage & Archiving:** Store the original content alongside its summary in a database (e.g., PostgreSQL, MongoDB) or a simple spreadsheet (Google Sheets, Airtable). This creates a searchable, summarized archive of your content. Automated Report Generation:** If you receive daily/weekly reports, use this workflow to summarize key sections, then compile these summaries into a concise digest or dashboard using a Merge node and send it out automatically.