Workflow Templates

Header 1Smart Weekly Job Discovery Powered by Decodo This workflow automates the entire search process: every week, it uses Decodo’s reliable scraping engine to scan the web for fresh opportunities in your region and industry — no manual searching, no endless scrolling. Decodo handles the heavy lifting behind the scenes: it gathers search results, opens each job link, and extracts clean, readable text from pages that are normally full of scripts and formatting noise. The workflow always receives structured, usable information ready for AI analysis. Intelligent Matching — Not Just Scraping Once the jobs are collected, the system analyzes the candidate’s CV and compares it to each posting. It evaluates: Skill alignment Experience relevance Domain match Seniority level Then it generates a Match Percentage for each role, filtering out weak options and keeping only meaningful opportunities. A Weekly Report That Feels Human Every week, the workflow sends a polished report straight to your inbox: A quick overview of the candidate’s strengths Best-fit roles sorted by match score Clear reasons why each job fits Posted dates and direct links Insights on skills and market trends It reads like a personalized career briefing — generated automatically. How to Configure It Decodo Setup Add your Decodo API credentials to n8n. The Google Search + Scraper nodes rely on Decodo’s Web Scraping API. Make sure your plan supports scraping LinkedIn/Indeed pages. AI Setup Add your Google Gemini API key. The workflow uses two Gemini models: one for summarizing, one for job-matching. You can switch to OpenAI or Claude if you prefer. CV Input Add your CV text into the workflow (or connect Google Drive/Sheets for auto-loading). The Job Matcher Agent will use this text to compute match percentages. Email Setup Add your Gmail credentials and choose where the final report should be sent. Flexible and Easy to Customize Change the search region. Target different industries. Store all job data in Notion or Google Sheets. With Decodo’s scraping pipeline at the core, the whole process stays consistent, fast, and dependable. If you need any help Get in Touch

How it works This workflow automatically processes bank statements from various formats and extracts structured transaction data with intelligent categorization using AI. Key Steps File Upload - Accepts bank statements via webhook upload (PDF, Excel, CSV formats). Smart Format Detection - Automatically routes files to appropriate processors (PDF text extraction or spreadsheet parsing). AI-Powered Extraction - Uses GPT-4 to extract account details, transactions, and balances from statement data. Data Processing & Categorization - Cleans, validates, and automatically categorizes transactions into expense categories. Database Storage - Saves processed data to PostgreSQL database for analysis and reporting. API Response - Returns structured summary with transaction counts, expense totals, and category breakdowns. Set up steps Setup time: 8-12 minutes Configure OpenAI credentials - Add your OpenAI API key for AI-powered data extraction. Set up PostgreSQL database - Connect your PostgreSQL database and create the required table structure. Configure webhook endpoint - The workflow provides a /upload-statement endpoint for file uploads. Customize transaction categories - Modify the AI prompt to include your preferred expense categories. Test the workflow - Upload a sample bank statement to verify the extraction and categorization process. Set up database table - Ensure your PostgreSQL database has a bank_statements table with appropriate columns. Features Multi-format support**: PDF, Excel, CSV bank statements AI-powered extraction**: GPT-4 extracts account details and transactions Automatic categorization**: Expenses categorized as groceries, dining, gas, shopping, utilities, healthcare, entertainment, income, fees, or other Data validation**: Cleans and validates transaction data with error handling Database storage**: PostgreSQL integration for data persistence API responses**: Clean JSON responses with transaction summaries and category breakdowns Smart routing**: Automatic format detection and appropriate processing paths

Lead Scoring Pipeline – Matrix + Notion This workflow automatically enriches incoming form leads, applies a customizable scoring model, then routes high-value prospects to a Notion CRM database and a Matrix channel for instant sales notification. It streamlines lead qualification by combining third-party enrichment APIs, conditional logic, and asynchronous batching—eliminating manual research and ensuring your sales team focuses on the best opportunities. Pre-conditions/Requirements Prerequisites n8n instance (self-hosted or n8n cloud) ScrapeGraphAI community node installed Matrix community node installed Notion Integration (internal integration or Notion OAuth) Active third-party enrichment/validation APIs (e.g., Clearbit, Hunter, Kickbox) for scoring data A Notion database set up as your “Leads” table with fields: Name, Email, Company, Score, Status, Enrichment Required Credentials ScrapeGraphAI API Key** – For optional web-scraping based enrichment Notion OAuth2 / Integration Token** – To create & update pages in your CRM database Matrix Username & Password** – For sending room messages (Optional) Third-party API Keys** – Clearbit, Hunter, etc. Additional Setup Requirements | Setting | Example / Notes | |---------------------------------|----------------------------------------------------------| | Notion Database ID | 8f3d49e8c8f74e6f9d32e8e2bf7c1c46 | | Matrix Room ID | !aBcDeFgHiJ:matrix.org | | Scoring Threshold (env var) | LEAD_SCORE_MIN=70 | | Batch Size | SPLIT_IN_BATCHES=10 (controls parallel requests) | | Webhook URL for form submission | https://your-n8n-instance/webhook/leads | How it works This workflow automatically enriches incoming form leads, applies a customizable scoring model, then routes high-value prospects to a Notion CRM database and a Matrix channel for instant sales notification. It streamlines lead qualification by combining third-party enrichment APIs, conditional logic, and asynchronous batching—eliminating manual research and ensuring your sales team focuses on the best opportunities. Key Steps: Schedule / Webhook Trigger**: Starts on a schedule (daily) or via a form-submission webhook. Split in Batches**: Processes leads in manageable chunks to avoid rate limits. HTTP Requests**: Calls enrichment APIs (Clearbit, Hunter, etc.) to retrieve firmographic & technographic data. Code (Scoring Logic)**: Calculates a numeric lead score using weighted criteria (industry, employee count, email validity, etc.). If Node (Qualification)**: Checks if the computed score meets or exceeds the defined threshold. Notion Node**: Inserts or updates the qualified lead record in your Notion CRM database. Matrix Node**: Sends a rich-text message to the sales room with lead details and score. Wait + Merge**: Handles asynchronous API limits and merges enrichment data back into the main flow. Set up steps Setup Time: 15-25 minutes Clone the template in your n8n instance or import the JSON. Set environment variables (LEAD_SCORE_MIN, SPLIT_IN_BATCHES, API keys) in n8n Settings → Variables. Configure the Webhook/Schedule Trigger Webhook: copy the URL to your form provider Schedule: set cron (e.g., every hour). Update HTTP Request nodes with your enrichment API endpoints & headers. Map Notion fields: open the Notion node → choose your connection → select your Leads database → map data pins (Name, Email, etc.). Enter Matrix credentials & Room ID in the Matrix node. Adjust scoring weights in the Code node (weights object) to match your ICP (Ideal Customer Profile). Execute the workflow once with test data, verify Notion rows and Matrix messages. Activate the workflow and monitor via n8n’s execution list. Node Descriptions Core Workflow Nodes: Schedule Trigger / Webhook** – Initiates the workflow on time-based interval or form submission. SplitInBatches** – Limits API calls to avoid hitting rate caps. HTTP Request (Enrichment)** – Queries external services for company, domain, and email data. Set (Normalize)** – Formats API responses for scoring. Code (Score Calculator)** – JavaScript that assigns points based on business rules. If (Score ≥ Threshold?)** – Branches leads into “Qualified” or “Discard” paths. Notion (Create/Update Page)** – Inserts the qualified lead into Notion database. Matrix (Send Message)** – Notifies the sales team with lead context. Merge (Rejoin Streams)** – Consolidates asynchronous branches before completion. Sticky Note** – Documentation & config hints embedded directly in the canvas. Data Flow: Schedule/Webhook → SplitInBatches → HTTP Request (Enrichment) → Set → Code (Score) → If (Qualified?) → a. (Yes) Notion → Matrix b. (No) Wait (Cooldown) → Merge Customization Examples 1. Change Scoring Weights // Code node snippet const weights = { employeeCount: 0.4, // increase influence of company size emailDeliverability: 0.2, industryMatch: 0.25, techStack: 0.15, }; 2. Notify Different Matrix Rooms Based on Territory // If node expression {{ $json.country === 'US' ? '!usSales:matrix.org' : '!intlSales:matrix.org' }} Data Output Format The workflow outputs structured JSON data: { "name": "Jane Doe", "email": "jane@acme.co", "company": "Acme Co.", "enrichment": { "employeeCount": 120, "industry": "SaaS", "techStack": ["AWS", "React"] }, "score": 83, "qualified": true, "notionPageId": "9b2a4c09-0bf4-4b58-988a-1f361b0a2c20", "matrixEventId": "$15163622445EBvZJ:matrix.org" } Troubleshooting Common Issues Low or zero scores for valid leads – Review weighting logic and API response mapping in the Code node. Notion “Missing required property” error – Ensure all mandatory database fields are mapped and Notion token has write access. Matrix authentication failure – Double-check username/password or switch to an access token login method. Performance Tips Reduce SPLIT_IN_BATCHES size if you’re hitting API rate limits. Enable “Execute Once” during testing to prevent excess API usage. Pro Tips: Store enrichment API keys as n8n credentials, not hard-coded strings. Add a second If node to flag “Priority” leads (score > 90) for immediate follow-up. Use n8n’s built-in logging to create an audit trail by writing each execution to a Loggly/Datadog endpoint. This is a community template provided “as is.” Always test thoroughly in a non-production environment before activating in production.

Automated AI Video Avatar Workflow for Shorts using n8n & HeyGen Automatically generate AI avatar short videos and publish them to social platforms using n8n and HeyGen. This workflow turns viral ideas or prepared scripts into fully rendered AI avatar videos and handles publishing and tracking without manual editing. Who is this for? This template is ideal for: Content creators producing Shorts, Reels, or TikTok videos at scale Marketers using AI avatars for faceless or branded content Affiliate marketers running automated short-form content funnels AI automation builders combining LLMs, avatars, and no-code workflows Teams that want a repeatable system to generate and publish short videos If you want to automate AI avatar video creation instead of manually scripting, rendering, and uploading videos, this workflow is for you. What problem is this workflow solving? Creating short-form video content with AI avatars usually involves many manual steps and tools. Common challenges include: Manually writing scripts for each video Switching between AI tools for script generation and video rendering Waiting for avatar videos to render and checking status manually Uploading videos to social platforms one by one Tracking which ideas have been processed or published This workflow connects all steps into a single automated pipeline and removes repetitive manual work. What this workflow does This automated AI video avatar workflow: Triggers on a defined schedule Loads viral content ideas or pending rows from Google Sheets Analyzes content and generates optimized scripts using AI Creates AI avatar videos automatically via HeyGen Waits for video rendering and checks completion status Retrieves the final video once rendering is complete Publishes the video to social platforms Updates Google Sheets with publishing status and results The entire process runs end-to-end with minimal human intervention. Setup 1. Prepare Google Sheets Create a Google Sheet to manage your content pipeline with columns such as: idea / topic – Source idea or viral reference script – Generated or custom script (optional) status – pending / processing / published / error video_url – Final rendered video link publish_result – Publishing status or notes Only rows marked as pending will be processed by the workflow. 2. Connect Google Sheets Authenticate your Google Sheets account in n8n Select the spreadsheet in the content loading nodes Ensure update nodes can write back to the same sheet for status tracking 3. Configure AI & HeyGen Add credentials for your AI model (e.g. Gemini or OpenRouter) Add your HeyGen API credentials Configure avatar settings such as voice, language, and style Test video creation once before running the workflow at scale. 4. Configure Publishing & Schedule Set up publishing credentials for your target social platforms Open the Schedule trigger and define how often the workflow runs The schedule controls how frequently new AI avatar videos are created and published How to customize this workflow to your needs You can adapt this workflow without changing the core structure: Replace viral idea sources with your own content inputs Add approval steps (Slack, Telegram, Email) before video creation Customize scripts per platform or language Disable publishing and use the workflow only for video generation Add retry logic for failed renders or publishing steps Extend the workflow with analytics or performance tracking Best practices Start with a small batch of test rows Keep status values consistent in Google Sheets Use short, clear scripts optimized for AI avatars Monitor render and publish status nodes regularly Adjust schedule frequency based on rendering limits 📄 Documentation For a full walkthrough and advanced customization ideas, see Video Guide

This n8n template from Intuz delivers a complete and automated solution to streamline your development workflow for a single repository. By embedding specific keywords and a JIRA issue ID within your git commit commands, this workflow automatically creates a Pull Request in GitHub and simultaneously updates the corresponding JIRA ticket. This provides a complete, seamless integration that eliminates manual steps and keeps your project management perfectly in sync with your codebase. How it works This workflow acts as a powerful bridge between your Git repository and your project management tools, driven entirely by the structure of your commit messages. GitHub Webhook Trigger: The workflow starts when a developer pushes a new commit to a specified repository in GitHub. Parse Commit Message: A Code node extracts key information from the commit message: The JIRA Issue Key (e.g., FF-1196). The base branch for the PR (e.g., development). Action commands like [auto-pr] and [taskcompleted]. Conditional PR Creation: An IF node checks if the [auto-pr] command is present. If yes, it uses the GitHub node to automatically create a pull request from the developer's branch to the specified base branch. If no, this step is skipped, allowing for multiple commits before a PR is made. Conditional JIRA Update: Another IF node checks for the [taskcompleted] command. If yes, it uses the JIRA node to transition the corresponding issue to your "Done" status (e.g., "Task Completed" or "In Review"). If no, the JIRA issue remains in its current state, perfect for work-in-progress commits. How to Use: Quick Start Guide Click the "Use Template" button to import this workflow into your n8n instance. Configure the GitHub Trigger: Open the "GitHub Push Trigger" node. It will display a unique Webhook URL. Copy this URL. In your GitHub repository, go to Settings > Webhooks > Add webhook. Paste the URL into the Payload URL field. Set the Content type to application/json. Under "Which events would you like to trigger this webhook?", select Just the push event. Click Add webhook. Connect Your Accounts: GitHub: Select your GitHub API credential in the "Create Pull Request" node. JIRA : Select your JIRA API credential in the "Update JIRA Issue Status" node. Customize the JIRA Transition (Important): Open the "Update JIRA Issue Status" node. In the Transition parameter, you need to set the specific status you want to move the issue to (e.g., 'Done', 'Completed', 'In Review'). You can use the ID or the exact name of the transition from your JIRA project's workflow. Activate the Workflow: Save your changes and activate the workflow. You're ready to automate! Example Commit Message: git commit -m "FF-1196 Implement OAuth login [auto-pr,development,taskcompleted]" Key Requirements to Use Template An active n8n instance. A GitHub account with repository admin permissions to create webhooks. A JIRA Cloud account with permissions to update issues. Developers who can follow the specified git commit message format. Connect with us Website: https://www.intuz.com/services Email: getstarted@intuz.com LinkedIn: https://www.linkedin.com/company/intuz Get Started: https://n8n.partnerlinks.io/intuz For Custom Worflow Automation Click here- Get Started

Overview Transform your contract management process with this enterprise-grade workflow that handles the complete contract lifecycle - from initial intake through execution, monitoring, and renewal. This comprehensive solution combines AI-powered contract analysis with automated risk scoring, clause comparison, obligation tracking, and proactive alerts. It integrates with multiple data sources including email, SharePoint, contract CLM systems, and creates a centralized contract intelligence hub that prevents revenue leakage, ensures compliance, and accelerates deal velocity. What You Can Do This advanced workflow orchestrates a complete contract management ecosystem that monitors multiple channels (email, Google Drive, SharePoint, APIs) for new contracts and amendments. It extracts and analyzes over 50 contract data points using AI, performs multi-dimensional risk assessment across legal, financial, and operational factors, compares clauses against your approved template library, tracks all obligations and key dates with automated reminders, integrates with Salesforce/CRM for deal alignment, routes contracts through dynamic approval workflows based on risk scores, generates executive dashboards with contract analytics, and maintains a searchable repository with version control. The system handles complex scenarios including multi-party agreements, framework contracts with statements of work, international contracts requiring jurisdiction analysis, and M&A due diligence requiring bulk contract review. Who It's For Designed for enterprise legal operations teams managing thousands of contracts annually, procurement departments negotiating complex vendor agreements, contract managers overseeing multi-million dollar portfolios, compliance teams ensuring regulatory adherence across jurisdictions, sales operations needing faster contract turnaround, and C-suite executives requiring contract intelligence for strategic decisions. Essential for organizations in regulated industries (healthcare, finance, government) and companies undergoing digital transformation of their legal operations. The Problem It Solves Manual contract management creates massive operational risks and inefficiencies. Organizations typically have contracts scattered across emails, shared drives, and filing cabinets with no central visibility. This leads to missed renewal deadlines costing 5-10% of contract value, unauthorized contract variations creating compliance risks, obligation failures resulting in penalties and damaged relationships, and inability to leverage favorable terms across similar contracts. Studies show that inefficient contract management costs organizations up to 9% of annual revenue. This workflow creates a single source of truth for all contracts, automates tracking and compliance, and provides predictive insights to prevent issues before they occur. Setup Instructions Multi-Channel Integration: Configure connectors for email (Office 365/Gmail), Google Drive, SharePoint, and contract management systems PDF Vector Setup: Install PDF Vector node and configure API with enterprise rate limits Database Configuration: Set up PostgreSQL/MySQL for contract repository with proper indexing Template Library: Upload your standard contract templates and approved clause library Risk Framework: Configure risk scoring matrix for your industry (legal, financial, operational risks) Approval Matrix: Define approval routing based on contract value, type, and risk score CRM Integration: Connect to Salesforce/HubSpot for opportunity and account alignment Notification Setup: Configure Slack/Teams channels and email distribution lists Dashboard Creation: Set up Tableau/PowerBI connectors for executive reporting Security Configuration: Enable encryption, audit logging, and role-based access controls Key Features Intelligent Intake System**: Monitor email attachments, shared folders, CRM uploads, and API submissions Advanced AI Extraction**: Extract 50+ data points including nested obligations and conditional terms Multi-Dimensional Risk Scoring**: Analyze legal, financial, operational, and reputational risks Clause Library Comparison**: Compare against approved templates and flag deviations Obligation Management**: Track deliverables, milestones, and SLAs with automated alerts Dynamic Approval Routing**: Route based on AI risk score, contract value, and deviation analysis Version Control & Redlining**: Track all changes and maintain complete audit trail Salesforce Integration**: Sync contract data with opportunities and accounts Predictive Analytics**: Forecast renewal likelihood and negotiation outcomes Bulk Processing**: Handle M&A due diligence with parallel processing of hundreds of contracts Multi-Language Support**: Process contracts in 15+ languages with automatic translation Executive Dashboards**: Real-time visibility into contract portfolio and risk exposure Customization Options Implement industry-specific modules for healthcare (BAAs, DPAs), financial services (ISDAs, loan agreements), technology (SaaS, licensing), or government contracting. Add AI models trained on your historical contracts for better extraction accuracy. Create custom risk factors for emerging regulations like AI governance or ESG compliance. Build integration with specific CLM systems (Ironclad, Docusign CLM, Icertis). Implement advanced analytics including contract similarity scoring, win-rate analysis by clause variations, and automatic playbook generation. Add blockchain integration for smart contract execution and configure automated contract assembly for standard agreements. Note: This workflow uses the PDF Vector community node. Make sure to install it from the n8n community nodes collection before using this template.

🤖AI-Powered Appointment Scheduling with Google Calendar & Sheets Virtual Receptionist Automate customer conversations with an AI-powered virtual receptionist. This workflow can chat naturally with clients, answer general business questions (like services, location, and hours), check availability in Google Calendar, book appointments, and save customer details in Google Sheets. Fully customizable for any business type — salons, clinics, agencies, consultants, and more. 📖 How It Works Welcome the customer when the customer says hi AI greets warmly: “Hello! I’m [AI name] from [Business name].” Answer general questions Provides instant replies about services, pricing, business location, hours, and availability. Understand their need Identifies the service requested and preferred time. Check availability Queries Google Calendar for open slots. Gather customer details Collects name, phone, and email (optional). Confirm booking Creates the appointment in Google Calendar. Save records Logs booking and customer info into Google Sheets. ⚙️ Setup Steps (Quick) Connect your Google Calendar and Google Sheets accounts. Add your business details (name, type, services, hours, policies) to the Business Info Sheet. Configure your OpenAI API key (or use n8n free credits). Optional: Connect Twilio WhatsApp for direct chat responses. 🏢 Example Business Info (Google Sheet) | business_id | business_name | business_type | location | phone | email | services | calendar_id | timezone | currency | working_hours | ai_name | ai_personality | ai_role | emergency_available | booking_advance_days | cancellation_hours | |-------------|-----------------|---------------------|----------------------------------|-----------------|---------------------------|----------|-----------------------|----------|----------|--------------------------------|---------|-----------------------------------|------------------------------------------------------------------------------------------------|----------------------|----------------------|-------------------| |001| Luxe Hair Studio | Hair & Beauty Salon | 123 Main Street, New York, NY 10001 | 1 (XXX) XXX-XXXX | yourbusiness@email.com | “Haircut & Styling (60 minutes, $3500…)Hair Coloring (120 minutes, $8000…)…” | calendar-id-here | GMT -3 | USD | Mon–Sat: 9:00 AM – 7:00 PM, Sun: Closed | bella | Friendly, Stylish, Professional | Manages bookings, answers FAQs, recommends services, gives beauty tips, sends reminders, etc. | no | 10 | 24 | ✅ Purpose: Supplies context (services, pricing, hours, AI personality, booking policies). 💡 The AI uses this sheet to answer general business questions (e.g., “Where are you located?”, “Do you do hair colouring?”, “What are your working hours?”). 📊 Appointments Sheet Example | client_number | client_name | event_id | summary | services | |----------------|-------------|-----------|----------------------------------|----------| | 001 | Sarah Lee | evt-10293 | Appointment with Sarah Lee – Haircut & Styling | Haircut & Styling | | 002 | John Smith | evt-10294 | Appointment with John Smith – Highlights | Highlights | ✅ Purpose: Logs confirmed bookings with service details and links back to Google Calendar. 💡 Features ✅ AI receptionist with conversation memory ✅ Answers FAQs – location, services, hours, pricing ✅ Google Calendar integration for real-time availability ✅ Google Sheets integration for customer records & reporting ✅ Customizable AI name, role, and personality 🔑 Who It’s For Salons & Spas** – Manage bookings and FAQs Clinics & Health Services** – Automated scheduling + patient info Agencies & Consultants** – Answer inquiries + schedule meetings Any Service Business** – Save time, improve customer experience

Who is this for This template is for sales teams, recruiters, and growth professionals who need to enrich a list of email addresses with full contact details -- names, phone numbers, and physical addresses -- and push verified new leads directly into HubSpot CRM without manual data entry. How it works The workflow accepts a list of email addresses defined in a configuration node. It submits each email to the ScraperCity People Finder API, which performs a reverse lookup to surface associated names, phones, and addresses. Because the scrape runs asynchronously, the workflow polls the job status every 60 seconds until completion. Once the scrape succeeds, it downloads the CSV results, parses each row into structured contact records, removes duplicates, and upserts every new contact into HubSpot CRM. How to set up Create a ScraperCity API Key credential in n8n (HTTP Header Auth, header name Authorization, value Bearer YOUR_KEY). Create a HubSpot App Token credential in n8n. Open the Configure Lookup Parameters node and replace the example emails with your target list. Execute the workflow manually and monitor the polling loop until results appear in HubSpot. Requirements ScraperCity account with People Finder access (app.scrapercity.com) HubSpot account with a valid private app token n8n instance (cloud or self-hosted) How to customize the workflow Add more emails to the Configure Lookup Parameters node or replace it with a Google Sheets or webhook trigger to feed emails dynamically. Adjust the Wait Before Retry node duration if your scrapes consistently finish faster or slower. Extend the Map Contact Fields node to populate additional HubSpot properties such as lifecycle stage or lead source.

Who is this for Content creators, social media managers, and solopreneurs who want to automate carousel post creation and multi-platform publishing from a single Telegram message. What this workflow does This workflow turns a Telegram message or voice note into a fully designed carousel post published simultaneously to Instagram, Facebook, and TikTok. An AI agent drafts quotes and captions, you approve via chat, and the rest happens automatically -- image generation, publishing, and status tracking. How it works Telegram input -- Send a topic or idea to the Telegram bot as a text message or voice note. Voice transcription -- If a voice note is detected, OpenAI Whisper transcribes it to text. AI drafting -- An AI Agent (OpenAI GPT with conversation memory and structured output) generates a short script, 5 carousel quotes, and a social media caption with hashtags. Review loop -- The draft is sent back to Telegram. You can request changes -- the agent refines until you approve. Data logging -- Approved quotes and the caption are saved to a Google Sheets spreadsheet for reference. Image generation -- Each of the 5 quotes is rendered as a styled carousel slide using your APITemplate.io template. Multi-platform publishing -- The carousel is posted to Instagram, Facebook (with page selection), and TikTok via Blotato. Status monitoring -- Each platform's publish status is polled in a retry loop. You receive a Telegram confirmation on success or an error notification if something fails. Setup steps Telegram Bot -- Create a bot via @BotFather and add the API token as a Telegram credential in n8n. OpenAI -- Add your API key as an OpenAI credential. Used for both the AI Agent and Whisper transcription. Google Sheets -- Create an OAuth2 credential. Set up a spreadsheet with columns: run_id, quote1–quote5, social_media_text. Update the Sheet ID and tab in the Google Sheets node. APITemplate.io -- Create an account and design a carousel slide template. Set the template ID in the five image generation nodes. Blotato -- Connect your Instagram, Facebook, and TikTok accounts in Blotato. Add the Blotato API credential in n8n. Update the account and page IDs in the three publishing nodes. Requirements Community node:* @blotato/n8n-nodes-blotato -- *self-hosted n8n only** OpenAI API key Google Sheets OAuth2 credentials APITemplate.io account and template Blotato account with connected social media profiles Telegram Bot token How to customize AI prompt** -- Edit the system message in the "AI: Draft & Revise Post" node to change tone, quote count, or output structure. Carousel design** -- Modify or replace the APITemplate.io template ID to use your own visual design. Platforms** -- Remove or add publishing nodes if you only need some platforms (e.g., Instagram only). Approval flow** -- Adjust the approval keywords in the AI prompt (currently: "approved", "ok", "looks good", "ship it"). Retry timing** -- Change the wait durations in the status-check loops to match your preferred polling interval.

This workflow automatically generates and delivers professional invoice PDFs whenever a Stripe checkout session completes. It fetches the line items from Stripe, formats them into a clean invoice with your company details, generates a branded PDF via TemplateFox, emails it to the customer, and saves a copy to Google Drive. Problem Solved Without this automation, invoicing after a Stripe payment requires: Monitoring your Stripe dashboard for completed checkouts Manually creating an invoice with the correct line items and totals Exporting as PDF and emailing it to the customer Saving the invoice to your file storage for bookkeeping Repeating this for every single payment This workflow handles all of that automatically for every Stripe checkout, including proper invoice numbering, due dates, and tax calculations. Who Can Benefit SaaS companies** billing customers through Stripe Checkout E-commerce stores** sending invoices after purchase Service providers** using Stripe for client payments Freelancers** who want automatic invoicing after payment Accountants** who need invoice PDFs archived in Google Drive Prerequisites TemplateFox account with an API key (free tier available) Stripe account with API access Gmail account with OAuth2 configured Google Drive account with OAuth2 configured Install the TemplateFox community node from Settings → Community Nodes Setting Up Your Template You need a TemplateFox invoice template for this workflow. You can: Start from an example — Browse invoice templates, pick one you like, and customize it in the visual editor to match your branding Create from scratch — Design your own invoice template in the TemplateFox editor Once your template is ready, select it from the dropdown in the TemplateFox node — no need to copy template IDs manually. Workflow Details Step 1: Stripe Trigger Fires on every completed checkout session (checkout.session.completed). This captures successful payments with full customer and product details. Step 2: Get Line Items An HTTP Request node calls the Stripe API to fetch the line items for the checkout session (product names, quantities, amounts). Stripe doesn't include line items in the webhook payload, so this separate call is required. Step 3: Format Invoice Data A Code node combines the Stripe session data and line items into a clean invoice structure: company details, client info (from Stripe customer), line items with prices, subtotal, tax, total, invoice number (auto-generated from date + session ID), and due date (Net 30). Step 4: TemplateFox — Generate Invoice Select your invoice template from the dropdown — the node automatically loads your template's fields. Map each field to the matching output from the Code node (e.g. client_company → {{ $json.client_company }}). TemplateFox generates a professional invoice PDF using your custom template. Step 5a: Email Invoice Sends the invoice PDF link to the customer via Gmail with invoice number, amount, and due date. Step 5b: Save to Google Drive Downloads the PDF and uploads it to a Google Drive folder for bookkeeping. Runs in parallel with the email step. Customization Guidance Company details:** Set your company name, address, logo, bank details, and VAT number directly in the template editor — they never change between invoices, so there's no reason to pass them from n8n. Invoice numbering:** Modify the invoiceNumber format in the Code node (default: INV-YYYY-MMDD-XXXXXX). Payment terms:** Change the due date calculation (default: Net 30). Drive folder:** Set your Google Drive folder ID in the "Save to Google Drive" node. Template:** Use any invoice template from your TemplateFox account — select it from the dropdown. Email body:** Customize the invoice email text in the "Email Invoice" node. Note: This template uses the TemplateFox community node. Install it from Settings → Community Nodes.

This workflow helps you monitor domain expiration dates and send automated reminders via Telegram when a domain is about to expire or has already expired, using WHOIS data and AI-powered information extracting. It helps prevent service downtime, lost traffic, and missed renewals for individuals and teams managing multiple domains. Common use cases: Track and remind on agency-managed client domains Monitor personal or business domain portfolios Send automated expiry alerts for IT and DevOps teams How it works Runs daily at 08:00 AM Reads domain data from Google Sheets Fetches WHOIS information from whois.com for each domain Extracts the data (expired date, domain owner, status domain) using AI Sends a Telegram reminder if the domain expires within 90 days Records the notification date to avoid duplicate alerts Setup steps Add your Google Sheets ID and ensure the required columns exist Connect your Google Sheets credentials Connect your Telegram credentials Configure your LLM provider (Ollama or other) Activate the workflow Need Help? Contact me on LinkedIn!

Stop manually copy-pasting client data into Word templates. This workflow automates the entire invoicing process, handling complex line items, VAT calculations, PDF generation, and CRM syncing in under 20 seconds. It is designed to solve the "Admin Trap" by connecting your database (Airtable) to your document generator (Google Drive/Docs) via a Webhook trigger. ⚡ What this workflow does Receives Data: Listens for a Webhook (compatible with frontends like Lovable, Softr, or standard forms) containing the Client ID and a list of Services. Splits Line Items: Uses a "Split In Batches" logic to iterate through multiple services/products, ensuring every line item is recorded individually. Database Sync: Creates a parent "Invoice" record and links child "Service" records in Airtable. Generates PDF: Populates a Google Doc/Sheet template with dynamic client data and service rows, then exports it as a PDF. Files & Links: Uploads the PDF to a designated Google Drive folder and attaches the file URL back to the specific Invoice record in Airtable. 🛠 Setup Requirements 1. Airtable Base Structure You need three linked tables to make this work: Clients: Stores Address, VAT Number, and Email. Invoices: The master record containing Date, Total Amount, and the Invoice PDF attachment field. Services: Stores individual line items (Value, Units, VAT Amount) linked to the Invoices table. 2. Google Drive Template Create a Google Doc or Sheet. Use {{variable_name}} placeholders for Client Name, Address, and Invoice ID. Ensure you have a section for line items that matches the automation loop. 💡 Use Case Perfect for freelancers, agencies, and founders who want to trigger invoices from a dashboard or dropdown menu without manually calculating VAT or typing out addresses. 👋 Need help building this? Want to automate & scale your business? I help founders automate their "boring work" so they can focus on sales. https://www.linkedin.com/in/sergiomedinah/ https://sergio-medina.com/