Workflow Templates

> Note: This template requires a self-hosted community edition of n8n. Does not work on cloud. Try It Out This n8n template shows how to validate API requests with Auth0 Authorization tokens. Auth0 doesn't work with the standard JWT auth option because: 1) Auth0 tokens use the RS256 algorithm. 2) RS256 JWT credentials in n8n require the user to use private and public keys and not secret phrase. 3) Auth0 does not give you access to your Auth0 instance private keys. The solution is to handle JWT validation after the webhook is received using the code node. How it works There are 2 approaches to validate Auth0 tokens: using your application's JWKS file or using your signing cert. Both solutions uses the code node to access nodeJS libraries to verify the token. JWKS**: the JWK-RSA library is used to validate the application's JWKS URI hosted on Auth0 Signing Cert**: the application's signing cert is imported into the workflow and used to verify token. In both cases, when the token is found to be invalid, an error is thrown. However, as we can use error outputs for the code node, the error does not stop the workflow and instead is redirected to a 401 unauthorized webhook response. When token is validated, the webhook response is forwarded on the success branch and the token decoded payload is attached. How to use Follow the instructions as stated in each scenario's sticky notes. Modify the Auth0 details with that of your application and Auth0 instance. Requirements Self-hosted community edition of n8n Ability to install npm packages Auth0 application and some way to get either the JWK url or signing cert.

How it works: This workflow automates your customer service with built in notifications for your users & ticket creation with Asana. If a user submits a form, he gets send a confirmation message via WhatsApp a task is opened in Asana with his request in it. Setup: You need to add your credentials to the WhatsApp Business Cloud node. You need to add your credentials to the Asana node. Replace the placeholders with the correct phone number, id, and so on. Change the confirmation message to your liking. Optional Changes: You could extend this workflow to update your user on the progress of the ticket in Asana. You can change the messaging from WhatsApp to E-Mail. You can change the form submission service from n8n-native to Typeform or similar. You can change the task management software from Asana to the one you use. Click here to find a blog post with additional information.

This workflow contains community nodes that are only compatible with the self-hosted version of n8n. AI dental appointment booking with Google Calendar and Sheets Who's it for This workflow is perfect for dental practices, medical offices, and healthcare providers who want to automate their appointment scheduling process. It's ideal for practices that receive high volumes of appointment requests and want to reduce manual booking while maintaining accurate patient records. What it does This AI-powered voice agent handles complete appointment booking workflows for "Pearly Whites Dental." When patients call or submit requests, the system: Analyzes the request using Google Gemini AI to understand patient needs Checks calendar availability in real-time via Google Calendar integration Automatically finds and offers up to 2 available appointment slots when the preferred time isn't available Books confirmed appointments directly to the practice calendar Logs all patient information (name, insurance, concerns) to Google Sheets for record-keeping Maintains conversation context across interactions for natural dialogue flow The workflow operates in Central Time Zone and assumes standard business hours (8 AM - 5 PM, excluding lunch). How it works The system receives webhook requests containing patient interaction data. The AI agent processes this information and determines which tools to use based on the request type. For availability checks, it intelligently searches multiple time slots in 30-minute increments until finding suitable options. All appointments are automatically formatted as "Dental Appointment | [Patient Name]" and logged with complete patient details. Requirements Google Calendar API access with OAuth2 credentials Google Sheets API access for patient data logging Google Gemini API key for AI processing Webhook endpoint for receiving requests Pre-configured Google Calendar and Sheets document How to set up Configure Google Calendar credentials in the calendar tool nodes Set up Google Sheets integration with your patient tracking spreadsheet Add your Google Gemini API key to the language model node Update the calendar ID in both calendar nodes to match your practice calendar Modify the Google Sheets document ID to point to your patient records sheet Test the webhook endpoint to ensure proper request processing How to customize the workflow Adjust business hours** by modifying the availability checking logic in the system prompt Change appointment duration** by updating the end time calculation (currently set to 1 hour) Modify patient data fields** by updating the Google Sheets column mapping Update practice name** by changing "Pearly Whites Dental" references in the system prompt Customize response format** by adjusting the AI agent's instructions for different appointment types

This automated n8n workflow delivers an instant DevOps toolkit by installing Docker, K3s, Jenkins, Grafana, and more on a Linux server within 10 seconds. It optimizes performance, enhances security, and provides ready-to-use templates for DevOps projects. Main Components Configure Parameters** - Defines server details, tool versions, and credentials System Preparation** - Updates the system and installs base packages Install Docker** - Deploys Docker Engine and Docker Compose Install Kubernetes** - Sets up K3s cluster with kubectl, Helm, and k9s Install Jenkins** - Configures Jenkins CI/CD server with Docker integration Install Monitoring** - Deploys Prometheus and Grafana using Helm charts Create DevOps User** - Establishes a dedicated user with appropriate permissions Security Configuration** - Implements firewall, VS Code, and Terraform Final Configuration** - Sets up sample projects and configuration files Setup Complete** - Provides a summary and access details Essential Prerequisites Linux server with SSH access Root-level administrative privileges Customization Guide Adjust tool versions or credentials in the Configure Parameters node Modify the number of nodes or security settings as needed Features 🔧 Core DevOps Tools Installed: Docker - Container platform with Docker Compose Kubernetes - K3s (lightweight) with kubectl and Helm Jenkins - CI/CD automation server Prometheus - Monitoring and alerting Grafana - Visualization and dashboards ⚡ Optimizations Made: Streamlined Commands - Combined multiple operations into single bash scripts Reduced Nodes - 10 nodes vs 12 in original (more efficient) Better Error Handling - Each step includes verification Cloud-Ready - Includes AWS CLI, Azure CLI, and Google Cloud SDK Security First - Proper firewall configuration and user permissions Parameters to Configure server_host: Your Linux server IP address server_user: SSH username (typically 'root') server_password: SSH password docker_version: Docker version to install k3s_version: K3s version to install username: DevOps username user_password: Password for the DevOps user How to Use Copy the JSON code from the artifact Open your n8n workspace Select "Import from JSON" or "+" → "From JSON" Paste the JSON code Configure parameters in the "Configure Parameters" node with your server details Run the workflow Workflow Actions Install: Deploys Docker, K3s, Jenkins, Prometheus, and Grafana with optimizations Create User: Sets up a DevOps user with necessary permissions Configure: Applies security settings and provides templates

🛠️Setup Guide 'Get OVH Invoices to Google Sheets' Author: Oliver Bardenheier Who is this for? This Workflow is for all users who have services (Domains, BareMetal, VPS, Cloud, etc.) with Provider OVH.com (European API) It automatically retrieves invoice data, -files and puts the Data in a Google Spreadsheet for further processing. What problem is this workflow solving? / use case Currently the invoices from OVH do not come as an attachment via mail, it is just a link. So, the receiver has to be logged in to the ovh account to download the file. Even more effort if one is using 2FA. This workflow retrieves all information through the oauth2 token. What this workflow does This Workflow automatically retrieves invoice data, -files from Your OVH.com account and puts the Data in a Google Spreadsheet for further processing. It also saves the invoice PDF to a certain (yearly) folder in Your Google Drive. Setup Make a copy of this Google Sheet Template Set the timeframe for the query to Your likings in "Query Latest OVH Invoices" You could set an email trigger before and make the frame only one day. Log into Your OVH Account and get Your Credentials here Authentication using oAuth2 Authorization Code "Login with OVHcloud SSO" You need to Authorize OVHcloud API console If this worked fine You'll see a green text: "Access Token Received" Head over to the OVH API Console to get Your Token. Set Up Header Auth in the HTTP nodes: Authentication = Generic Credential Type Generic Auth Type = Header Auth Header Auth = Your OVH Header Credentials: -- a.) In every API Call in the console You'll find a curl example, just take the data from the line including: -H "authorization: Bearer eyJhxxxxxxxxxxxxxxxxxxxxxxxxxxxxx......" -- b.) Create a new Credential in n8n for the header auth. Put in the 'name' Field: authorization Copy Your Token including Bearer in the value field: 'Bearer eyJhxxxxxxxxxxxxxxxxxxxxxxxxxxxxx......' How to customize this workflow to your needs You can put in a mail trigger that activates on every incoming invoice mail from OVH. Adjusting the timeframe to get invoices from a certain time period, or remove the time variables completely to get ALL invoices.

Use Case Track all Linear tickets in Google sheets. Useful if you want to do some custom analysis but don't want to pay for Linear's Plus features (Linear Insights) or that it does not cover. Setup Add Linear API header key Add Google sheets creds Update which teams to get tickets from in Graphql Nodes Update which Google Sheets page to write all the tickets to You only need to add one column, id, in the sheet. Google Sheets node in automatic mapping mode will handle adding the rest of the columns. Set any custom data on each ticket Activate workflow 🚀 How to adjust this template Set any custom fields you want to get out of this, that you can quickly do in n8n.

🎬 Google Veo 3 Prompt and Video Generator via Leonardo.ai + Claude 4 Transform text descriptions into cinematic videos using Google's Veo 3 model through Leonardo.ai's platform! 🚀 What This Workflow Does This advanced automation pipeline takes your creative ideas and turns them into professional-quality videos using Google's powerful Veo 3 model (accessed via Leonardo.ai), enhanced by Claude 4's sophisticated prompt engineering. ✨ Key Features 🤖 AI-Powered Prompt Enhancement**: Uses Claude 4 Sonnet with Wikipedia integration to craft optimal Google Veo 3 prompts 🎥 Professional Video Generation**: Leverages Google's Veo 3 model through Leonardo.ai for high-quality text-to-video conversion ☁️ Automatic Cloud Storage**: Videos are automatically saved to your Google Drive 📋 Structured Prompting**: Follows Google Veo3 best practices with 8 essential elements (Subject, Context, Action, Style, Camera Motion, Composition, Ambiance, Audio) ⚡ Hands-Off Processing**: Set it and forget it - the workflow handles the entire pipeline 🔧 How It Works Input Your Concept - Describe your video idea in the "Video Context" node AI Enhancement - Claude 4 transforms your description into a cinematic Google Veo 3 prompt using advanced techniques Video Generation - Google's Veo 3 model (via Leonardo.ai) creates your video (720p resolution, ~8 seconds) Smart Waiting - 4-minute processing buffer ensures completion Auto-Download - Retrieves the finished video from Leonardo's servers Cloud Storage - Uploads directly to your Google Drive folder 💡 Perfect For Content Creators** looking to automate video production Marketing Teams** needing quick promotional videos Educators** creating engaging visual content Social Media Managers** generating scroll-stopping content Creative Professionals** exploring AI-assisted filmmaking 📋 Requirements Leonardo AI account with API access Anthropic API key (Claude 4 Sonnet) Google Drive integration N8N instance (cloud or self-hosted) 👨‍💻 About the Creator Created by: AlexK1919 - AI-Native Workflow Automation Architect, n8n Ambassador and Verified Partner, Co-Founder @ WotAI If you'd like to review more Google Veo 3 Prompts organized by business category, check out over 9,000+ free, pre-made prompts at: Google Veo 3 Prompts 📄 License This workflow is available under Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International (CC BY-NC-SA 4.0) license. You are free to use, adapt, and share this workflow for non-commercial purposes under the terms of this license. Full license details: https://creativecommons.org/licenses/by-nc-sa/4.0/ 🎯 Example Output Input: "Star Wars stormtrooper digging for uranium in desert, saying something funny" The AI generates a structured prompt with: Subject**: Detailed character description Context**: Desert environment specifics Action**: Dynamic digging movements Style**: Cinematic vlog aesthetic Camera**: Appropriate angles and movement Audio**: Dialogue, sound effects, and music ⚙️ Setup Notes Character Limit**: Prompts are optimized for Leonardo's 1,500 character API limit Processing Time**: Allow 4+ minutes for Google Veo3 video generation Quality**: 720p resolution with native audio generation Consistency**: Uses advanced Google Veo3 prompting for reliable results 🔄 Customization Options Modify the prompt engineering system message for different styles Adjust video resolution and model parameters Change storage destination (Google Drive folder) Add post-processing steps or notifications 📈 Why This Workflow Rocks Unlike simple text-to-video tools, this workflow: Intelligently enhances** your prompts using AI for Google Veo 3 Follows industry best practices** for Google Veo3 prompting Automates the entire pipeline** from idea to stored video Leverages multiple AI models** for superior results Handles technical details** like API limits and timing 🚨 Pro Tips Be specific in your initial context - detail creates better videos The workflow includes comprehensive Google Veo3 prompting guidelines Videos are typically 5-8 seconds - plan accordingly for longer content Experiment with different styles and camera movements optimized for Veo 3 The AI can access Wikipedia for factual enhancement Ready to revolutionize your video creation process? Import this workflow and start generating professional videos with just a text description! Perfect for anyone looking to harness the power of AI for content creation. Tags: #veo3 #GoogleVeo3 #AI #VideoGeneration #Leonardo #Claude #Automation #ContentCreation #GoogleAI

This template can be used to search for an email address with Icypeas. Be sure to have an active account to use this template. How it works This workflow can be divided into three steps : The workflow initiates with a manual trigger (On clicking 'execute'). It connects to your Icypeas account. It performs an HTTP request to search for an email address. Set up steps You will need a working icypeas account to run the workflow and get your API Key, API Secret and User ID. You will need a personn firstname, lastname and domain/company name to perform the search.

Who is this for? This workflow is designed for Customer Satisfaction Managers (CSM), sales professionals, and operations managers who need to automate the analysis of client transcripts, save summarized notes to HubSpot, and route relevant feedback to the appropriate departments via email. What problem is this workflow solving? / Use Case Manually processing client conversations, extracting key insights, and distributing them to the right teams is time-consuming and error-prone. This workflow automates: Transcript analysis** using AI (OpenAI) to identify relevant content. HubSpot integration** to log meeting notes against client records. Email routing** to ensure feedback reaches the correct departments (e.g., support, sales, product, admin). What this workflow does Input Transcript: Accepts a client conversation transcript (e.g., from emails, calls, or chats). HubSpot Sync: Searches for the client’s HubSpot ID using their email. Uploads a summarized version of the conversation as meeting notes. AI-Powered Routing: Uses an OpenAI model to analyze the transcript and categorize content by department. Triggers emails (via Gmail) to route feedback to the relevant teams. Form Completion: Ends the workflow with optional user confirmation. Setup Prerequisites: n8n instance (cloud or self-hosted). HubSpot API credentials (for contact lookup and notes upload). OpenAI API key (for transcript analysis). Gmail account (for sending emails). Configuration: Replace placeholder nodes (e.g., HubSpot, OpenAI, Gmail) with your authenticated accounts. Define email templates and recipient addresses for routing. Adjust the OpenAI prompt to match your categorization criteria (e.g., "support," "billing"). How to customize this workflow to your needs Transcript Sources**: Extend the workflow to pull transcripts from other sources (e.g., Zoom, Slack). Departments**: Modify the routing logic to include additional teams or conditions. Notifications**: Add Slack/MS Teams alerts for urgent feedback. Error Handling**: Introduce retries or fallback actions for failed HubSpot/Gmail steps.

What This Workflow Does This n8n workflow reads backlinks from a Google Sheet, sends each one to the DataForSEO On-Page API, and checks: Whether the backlink is still live on the target page Whether it's dofollow or nofollow Whether it's missing (i.e., lost) The result is then written back to the same Google Sheet under a Status column. Your result will look like this: Step-by-Step Setup Instructions Add your DataForSEO and Google Sheets credentials in n8n Make sure your Google Sheet has these columns: Backlink URL, Landing page, and Status Click the Test Workflow button to check a batch of backlinks Workflow Breakdown Trigger: Manual test start Read Data: Pulls backlink URLs and target pages from Google Sheets Format URLs: Extracts domain from URL Send POST Request to DataForSEO: Triggers a crawl on the backlink URL Wait 20 seconds: Allows crawl to finish Fetch Link Results: Retrieves backlink data from DataForSEO Validate Backlink: Checks if the backlink is live, and whether it’s dofollow Update Google Sheets: Logs the status as Live, Lost, or Lost (Nofollow)

This n8n template automates the transformation of raw meeting notes into structured tasks and documents using GPT (or another model) , syncing them to Notion and TickTick via a Telegram bot. Use Cases Automate note-taking and formatting for daily standups, brainstorming sessions, or client calls. Reduce cognitive load by eliminating manual tracking of ideas and tedious formatting. Convert discussions into actionable tasks instantly with TickTick and structured notes in Notion. How It Works Capture Notes: Send raw meeting notes to a Telegram bot. AI Processing: The workflow sends the text to AI, which: Removes duplicates and extracts key points. Formats content into structured Markdown notes for Notion. Identifies tasks with deadlines (e.g., "- Prepare presentation (Responsible: John, Deadline: Friday)"). Task Parsing: Extracts task titles, removing metadata like "Responsible" and "Deadline." Review & Edit: The bot returns formatted notes and tasks for review in Telegram. Sync & Publish: Notes are published to a Notion database. Tasks are exported to TickTick via API. Confirmation: A Telegram reaction (e.g., 👌 emoji) confirms successful processing. Setup Instructions Set Up Telegram Bot: Create a Telegram bot via BotFather and obtain an API token. Add the token to the "Telegram Trigger" and "Send-Edited-Notes" nodes under credentials (telegramApi). Configure OpenAI: Obtain an OpenAI API key and add it to the "Edit-Notes" node (openAiApi credentials). Ensure the model is set to gpt-4.1-mini in the node parameters. Set Up Notion: Create a Notion database for notes (e.g., "Meetings"). Add the database ID to the "Create a Database Page" node (databaseId). Configure Notion API credentials (notionApi) in the node. Set Up TickTick: Obtain a TickTick API key and add it to the "Create a Task" node (tickTickOAuth2Api credentials). Specify your TickTick project ID in the node (projectId). Deploy Workflow: Ensure your n8n instance is self-hosted to support community nodes (TickTick, Notion). Activate the workflow in n8n. Test: Send a test message to the Telegram bot (e.g., "Discussed project timeline. Tasks: - Prepare slides (Responsible: Alice, Deadline: Friday)"). Verify that notes appear in Notion, tasks in TickTick, and a 👌 reaction in Telegram. Configuration Examples Telegram Trigger: { "parameters": { "updates": ["message"], "additionalFields": {} }, "credentials": { "telegramApi": { "id": "your-telegram-api-id", "name": "meeting notes" } } } OpenAI Prompt (in "Edit-Notes" node): Analyze the quick meeting notes from {{ $json.message.text }} Generate meeting notes and a task list in the following format:\nMeeting Notes:\n- [Note 1]\n- [Note 2]\n\nTasks:\n- [Task 1] \n- [Task 2] Notion Database Page { "parameters": { "resource": "databasePage", "databaseId": "your-notion-database-id", "title": "MN {{ $now }}", "blockUi": { "blockValues": [ { "textContent": "{{ $json.message.text }}" } ] } } } Requirements Requires an OpenAI API key (or another model). APIs: Pre-configured Notion and TickTick API credentials are required. The template includes setup guides. Setup: Uses community nodes, requiring a self-hosted n8n instance. Customizing This Workflow Replace the Telegram bot with a webhook or form for alternative inputs (e.g., mobile apps). Modify the OpenAI prompt in the "Edit-Notes" node to customize note and task formats. Add filters in the "Split Notes and Tasks" node to prioritize tasks (e.g., ++#urgent++). Integrate Google Calendar via an additional HTTP Request node to auto-set deadlines based on text (e.g., "by Friday").

How it works The automation loads rows from a Google Sheet of leads that you want to contact. It makes a Google search via Apify for LinkedIn links based on the First name / Last name / Company. Another Apify actor fetches the right LinkedIn profile based on the first profile which is retuned The same process is done for the company that the lead works for, giving extra context. If the lead has a current company listed on their LinkedIn, we use that URL to do the lookup, rather than doing a separate Google search. A call is made to OpenRouter to get an LLM to generate an email based on a prompt designed to do personalized outreach. An email is sent via a Gmail node. Set up steps Connect your Google Sheets + Gmail accounts to use these APIs. Make an account with Apify and enter your credentials. Set your details in the "Set My Data" node to customize the workflow to revolve around your company + value proposition. I would recommend changing the prompt in the "Generate Personalized Email" node to match the tone of voice that you want your agent to have. You can change the guidelines to e.g. change whether the agent introduces itself, and give more examples in the style you want to make the output better.