Workflow Templates

This n8n template automates the process of capturing leads from Webflow form submissions and syncing them with your Pipedrive CRM. It ensures that each submission is accurately associated with the correct organization and contact in Pipedrive, streamlining lead management and minimizing duplicates. Use cases include: Sales teams that want to automate CRM data entry, marketing teams capturing qualified leads from landing pages, or any business looking to improve their Webflow-to-CRM integration workflow. Good to know The workflow assumes that Webflow form submissions include the lead’s email address. The domain is extracted from the email to match or create the organization in Pipedrive. This template does not handle lead scoring or enrichment, but can be extended for such use-cases. How it works Extract website from email The email is split to extract the domain (e.g., jane@company.com → company.com), which is used to search for existing organizations. Check if the organization exists The Pipedrive API is queried using the domain. If the organization exists, we proceed. If not, a new organization is created. Check if the person exists -- If the person already exists in Pipedrive, a note is added to their activities to log the form submission. -- If the person does not exist, a new person is created, a note is added to the person, and a new lead is created. (Optional) Add your own actions You can extend this workflow to trigger Slack notifications, email follow-ups, or internal dashboards. How to use Start with the manual trigger node, or replace it with a webhook to connect directly to Webflow form submissions in real-time. Requirements Webflow form integration (via webhook or other method) Pipedrive account and API key Customising this workflow You can add enrichment services to auto-fill job titles or LinkedIn profiles. Perfect for growing sales pipelines without manual CRM input.

🎵 TikTok Post Scraper via Keywords | Bright Data + Sheets Integration 📝 Workflow Description Automatically scrapes TikTok posts based on keyword search using Bright Data API and stores comprehensive data in Google Sheets for analysis and monitoring. 🔄 How It Works This workflow operates through a simple, automated process: Keyword Input:** User submits search keywords through a web form Data Scraping:** Bright Data API searches TikTok for posts matching the keywords Processing Loop:** Monitors scraping progress and waits for completion Data Storage:** Automatically saves all extracted data to Google Sheets Result Delivery:** Provides comprehensive post data including metrics, user info, and media URLs ⏱️ Setup Information Estimated Setup Time: 10-15 minutes This includes importing the workflow, configuring credentials, and testing the integration. Most of the process is automated once properly configured. ✨ Key Features 📝 Keyword-Based Search Search TikTok posts using specific keywords 📊 Comprehensive Data Extraction Captures post metrics, user profiles, and media URLs 📋 Google Sheets Integration Automatically organizes data in spreadsheets 🔄 Automated Processing Handles scraping progress monitoring 🛡️ Reliable Scraping Uses Bright Data's professional infrastructure ⚡ Real-time Updates Live status monitoring and data processing 📊 Data Extracted | Field | Description | Example | |-------|-------------|---------| | url | TikTok post URL | https://www.tiktok.com/@user/video/123456 | | post_id | Unique post identifier | 7234567890123456789 | | description | Post caption/description | Check out this amazing content! #viral | | digg_count | Number of likes | 15400 | | share_count | Number of shares | 892 | | comment_count | Number of comments | 1250 | | play_count | Number of views | 125000 | | profile_username | Creator's username | @creativity_master | | profile_followers | Creator's follower count | 50000 | | hashtags | Post hashtags | #viral #trending #fyp | | create_time | Post creation timestamp | 2025-01-15T10:30:00Z | | video_url | Direct video URL | https://video.tiktok.com/tos/... | 🚀 Setup Instructions Step 1: Prerequisites n8n instance (self-hosted or cloud) Bright Data account with TikTok scraping dataset access Google account with Sheets access Basic understanding of n8n workflows Step 2: Import Workflow Copy the provided JSON workflow code In n8n: Go to Workflows → + Add workflow → Import from JSON Paste the JSON code and click Import The workflow will appear in your n8n interface Step 3: Configure Bright Data In n8n: Navigate to Credentials → + Add credential → Bright Data API Enter your Bright Data API credentials Test the connection to ensure it's working Update the workflow nodes with your dataset ID: gd_lu702nij2f790tmv9h Replace BRIGHT_DATA_API_KEY with your actual API key Step 4: Configure Google Sheets Create a new Google Sheet or use an existing one Copy the Sheet ID from the URL In n8n: Credentials → + Add credential → Google Sheets OAuth2 API Complete OAuth setup and test connection Update the Google Sheets node with your Sheet ID Ensure the sheet has a tab named "Tiktok by keyword" Step 5: Test the Workflow Activate the workflow using the toggle switch Access the form trigger URL to submit a test keyword Monitor the workflow execution in n8n Verify data appears in your Google Sheet Check that all fields are populated correctly ⚙️ Configuration Details Bright Data API Settings Dataset ID:** gd_lu702nij2f790tmv9h Discovery Type:** discover_new Search Method:** keyword Results per Input:** 2 posts per keyword Include Errors:** true Workflow Parameters Wait Time:** 1 minute between status checks Status Check:** Monitors until scraping is complete Data Format:** JSON response from Bright Data Error Handling:** Automatic retry on incomplete scraping 📋 Usage Guide Running the Workflow Access the form trigger URL provided by n8n Enter your desired keyword (e.g., "viral dance", "cooking tips") Submit the form to start the scraping process Wait for the workflow to complete (typically 2-5 minutes) Check your Google Sheet for the extracted data Best Practices Use specific, relevant keywords for better results Monitor your Bright Data usage to stay within limits Regularly backup your Google Sheets data Test with simple keywords before complex searches Review extracted data for accuracy and completeness 🔧 Troubleshooting Common Issues 🚨 Scraping Not Starting Verify Bright Data API credentials are correct Check dataset ID matches your account Ensure sufficient credits in Bright Data account 🚨 No Data in Google Sheets Confirm Google Sheets credentials are authenticated Verify sheet ID is correct Check that the "Tiktok by keyword" tab exists 🚨 Workflow Timeout Increase wait time if scraping takes longer Check Bright Data dashboard for scraping status Verify keyword produces available results 📈 Use Cases Content Research Research trending content and hashtags in your niche to inform your content strategy. Competitor Analysis Monitor competitor posts and engagement metrics to understand market trends. Influencer Discovery Find influencers and creators in specific topics or industries. Market Intelligence Gather data on trending topics, hashtags, and user engagement patterns. 🔒 Security Notes Keep your Bright Data API credentials secure Use appropriate Google Sheets sharing permissions Monitor API usage to prevent unexpected charges Regularly rotate API keys for better security Comply with TikTok's terms of service and data usage policies 🎉 Ready to Use! Your TikTok scraper is now configured and ready to extract valuable data. Start with simple keywords and gradually expand your research as you become familiar with the workflow. Need Help? Visit the n8n community forum or check the Bright Data documentation for additional support and advanced configuration options. For any questions or support, please contact: Email or fill out this form

This workflow contains community nodes that are only compatible with the self-hosted version of n8n. 🧠 Perplexity-Powered Daily AI News Digest (via Telegram) This ready-to-deploy n8n workflow automates the entire process of collecting, filtering, formatting, and distributing daily AI industry news summaries directly to your Telegram group or channel. Powered by Perplexity and OpenAI, it fetches only high-signal AI updates from trusted sources (e.g. OpenAI, DeepMind, HuggingFace, MIT Tech Review), filters out duplicates based on a Google Sheet archive, and delivers beautifully formatted news directly to your team — every morning at 10AM. For more such build and step-by-step tutorials, check out: https://www.youtube.com/@Automatewithmarc 🚀 Key Features: Perplexity AI Integration: Automatically fetches the most relevant AI developments from the last 24 hours. AI Formatter Agent: Cleans the raw feed, removes duplicates, adds summaries, and ensures human-friendly formatting. Google Sheets Log: Tracks previously reported news items to avoid repetition. Telegram Delivery: Sends a polished daily digest straight to your chat, ready for immediate team consumption. Customizable Scheduling: Preconfigured for daily use, but can be modified to fit your team's preferred cadence. 💼 Ideal For: Anyone who wants to stay ahead of fast-moving AI trends with zero manual effort 🛠️ Tech Stack: Perplexity AI OpenAI (GPT-4 or equivalent) Google Sheets Telegram API ✅ Setup Notes: You’ll need to connect your own OpenAI, Perplexity, Google Sheets, and Telegram credentials. Replace the Google Sheet ID and Telegram channel settings with your own.

Automate Amazon searches to Telegram with AI-powered scraping This workflow connects Amazon product lookups to Telegram using AI-enhanced scraping and automation. It lets users send a product name to a Telegram bot and instantly receive pricing, discount, and product links — all pulled dynamically from Amazon. Who’s it for Amazon affiliates Telegram shopping groups Product reviewers & resellers Deal-focused communities Anyone wanting fast price checks without browsing How it works Telegram Trigger receives messages from the user. AI Classifier (via OpenRouter & LangChain) detects whether the user is asking for a product. If yes, it sends the query to Apify's Amazon Scraper to fetch real product listings. The scraped data (price, discount, rating, link) is formatted into a Telegram response. If not a product query, an AI fallback response is sent instead. Requirements Telegram Bot Token Apify API Token OpenRouter API Key (or compatible LLM provider)

Who is this for? This workflow is for small business owners, personal assistants, or project managers who rely on multiple platforms for communication and scheduling. Ideal for users managing customer support, personal scheduling, or group event coordination via LINE, Google Calendar, and Gmail. What problem is this workflow solving? Reduces the manual effort needed to manage conversations, schedule events, and handle email communications. Provides an intelligent system for replying to user messages and fetching relevant calendar or email information in real time. Bridges the gap between messaging platforms and productivity tools, improving efficiency. What this workflow does LINE Chatbot Automation**: Automatically processes and responds to messages received via LINE. Google Calendar Management**: Retrieves upcoming events or schedules new events dynamically based on user queries. Email Retrieval**: Fetches recent emails using Gmail and filters them based on user instructions. AI-Powered Replies**: Uses OpenAI GPT to interpret user queries and provide tailored responses. Setup Prerequisites: LINE Developer account and API access. Google Calendar and Gmail accounts with OAuth credentials. An n8n instance with access to environment variables. Steps: Set up environment variables (LINE_API_TOKEN and DYNAMIC_EMAIL). Configure API credentials for Google Calendar and Gmail in n8n. Test the workflow by sending a sample message via LINE. Enhancements: Use sticky notes to provide inline instructions for each node. Include a video walkthrough or a step-by-step document for first-time users. How to customize this workflow to your needs Localization**: Modify responses in the AI Agent node to match the language and tone of your audience. Integration**: Add more integrations like Slack or Microsoft Teams for additional notifications. Advanced Filters**: Add specific conditions to Gmail or Google Calendar nodes to fetch only relevant data, such as events with specific keywords or emails from certain senders. Advanced Use Cases Customer Support**: Automatically schedule meetings with clients based on their messages in LINE. Event Management**: Handle RSVP confirmations, event reminders, and email follow-ups for planned events. Personalized Assistant**: Use the workflow to act as a personal virtual assistant that syncs your schedule, replies to messages, and summarizes emails. Tips for Optimization Edit Fields Node**: Add a centralized node to configure dynamic inputs (e.g., tokens, emails, or thresholds) for easy updates. Fallback Responses**: Use a switch node to handle unrecognized input gracefully and provide clear feedback to users. Logs and Monitoring**: Add nodes to log interactions and track message flows for debugging or analytics. Let me know if you'd like me to expand on any specific section or add more customization ideas!

This workflow integrates iOS Shortcuts with n8n to create a simple, automatic location-based reminder system. When the user arrives at a specified location, an automation in the Shortcuts app sends a webhook trigger to n8n. If the trigger matches predefined date and time conditions, n8n sends a Telegram message reminder to the user. This is perfect for repetitive weekly tasks like taking out the bins, customized with conditions for day and time. Key Features Location-Based Trigger: Uses iOS Shortcuts automation to start the workflow upon arrival at a specific location. Time and Day Validation: Logic in n8n checks current weekday and time to ensure reminders are sent only when appropriate. Telegram Integration: Sends reminders directly to your Telegram account using your bot. Minimal Setup: Uses native iOS and simple webhook setup in n8n. How It Works iOS Shortcut Trigger: When the user arrives at a designated location, the iOS shortcut sends a GET request to the n8n webhook. n8n Webhook Node: Receives the request and triggers the workflow. Conditional Check: An IF node checks if the current time is after 4:00 PM and it's a Wednesday (or any other configured condition). Telegram Node: If the condition passes, n8n sends a message like "Don't forget to take the bins out." to your Telegram bot. Setup Instructions Create a Telegram Bot: Use @BotFather to create a bot and obtain your bot token. Add Telegram API credentials in n8n with your bot token. Setup iOS Shortcut: Open the Shortcuts app on your iPhone. Go to the Automation tab → Tap + → Create Personal Automation. Choose Arrive → Select a location. Add action: Get Contents of URL. Method: GET, URL: your n8n Webhook URL (e.g. https://n8n.yourdomain.com/webhook/your-path). Save the automation. (You can also test the automation by pressing the Play button) Import Workflow into n8n: Load the provided workflow JSON. Set your webhook path and Telegram credentials. Adjust the logic in the IF node to your usecase. In my case, I check if today is Wednesday and after 4 PM until Midnight. Expose n8n Publicly: Ensure your n8n instance is publicly accessible via HTTPS so the shortcut can reach it. Customization Guidance Change Reminder Message: Modify the text inside the Telegram node to suit different reminders. Add More Conditions: Extend the logic to support more days, hours, or different trigger messages. Add Multi-Channel Output: Send reminders via email, SMS, or Slack in addition to Telegram. Use More Triggers: Expand to other types of shortcut triggers (e.g. NFC tag, leaving location, time of day). Security and Implementation Webhook Protection: Avoid using easily guessable webhook URLs. Secure Telegram Token: Store your bot token securely in n8n credentials, not in plain workflow text. Limit Shortcut Scope: Only trigger the shortcut at trusted locations or with secure iCloud sync. Automation Permissions: Ensure your iPhone allows shortcut automations to run without confirmation. Benefits Automates repetitive location-based reminders without user interaction. Provides a lightweight, native solution using iOS and n8n with no extra apps. Keeps you on track for routine tasks like garbage days, medicine reminders, or arrival-based tasks. Easily extendable for multiple locations or trigger conditions.

Find LinkedIn Professionals with Google Search and Airtable Who is this for? This workflow is perfect for sales professionals, recruiters, business development teams, and marketers who need to build targeted prospect lists from LinkedIn. Whether you're looking for specific job titles, industry professionals, or experts in particular locations, this template automates the tedious process of manual LinkedIn searching. Follow me for more What problem is this workflow solving? Finding qualified prospects on LinkedIn manually is time-consuming and inefficient. Traditional methods involve: Manually searching LinkedIn with limited search capabilities Copy-pasting profile information one by one Struggling with LinkedIn's search limitations and restrictions Difficulty organizing and tracking prospect data No systematic way to avoid duplicate contacts This workflow solves these challenges by leveraging Google's powerful search capabilities to find LinkedIn profiles at scale, automatically extracting key information, and organizing everything in a structured database. What this workflow does The workflow performs intelligent LinkedIn prospect discovery through these key steps: Keyword-Based Search: Uses Google Custom Search API to find LinkedIn profiles matching your specific criteria (job titles, industries, locations) Smart Data Extraction: Automatically parses profile titles, descriptions, URLs, and search snippets from Google results Structured Storage: Saves all prospect data to Airtable with proper field mapping and automatic deduplication Pagination Handling: Automatically processes multiple pages of search results to maximize prospect discovery Rate Limiting: Includes built-in delays to respect API limits and ensure reliable operation Key features: Deduplication**: Prevents storing duplicate LinkedIn profiles Batch Processing**: Handles large prospect lists efficiently Customizable Search**: Easily modify keywords to target different professional segments Clean Data Output**: Structured data ready for outreach campaigns Setup Prerequisites You'll need accounts with the following services: Google Cloud Console** (for Custom Search API) Airtable** (free tier works) n8n** (cloud or self-hosted) Step 1: Google Custom Search Setup Go to Google Cloud Console Create a new project or select existing one Enable the Custom Search API Create credentials (API Key) Set up a Custom Search Engine at Google CSE Configure it to search the entire web Copy your Search Engine ID (cx parameter) Bonus: Youtube Set-up Guide Step 2: Airtable Base Setup Create a new Airtable base with a table named "LinkedIn Prospects" containing these fields: Title (Single line text) - LinkedIn profile headline linkedin_url (URL) - Direct link to LinkedIn profile Search (Single line text) - Original search terms used Description (Long text) - Profile description/summary Snippet (Long text) - Google search result snippet Step 3: n8n Credentials Configuration Set up these credentials in n8n: Google Custom Search API: Type: HTTP Query Auth Name: Google Query Auth Query Parameter Name: key Value: Your Google API key Airtable: Type: Airtable Personal Access Token Token: Your Airtable personal access token Configure the base and table IDs in the Airtable node Step 4: Workflow Configuration Import this workflow template Update the "⚙️ CUSTOMIZE YOUR SEARCH KEYWORDS HERE" node with your target keywords Configure the Airtable node with your base and table information Test the workflow with a small keyword set first How to customize this workflow to your needs Targeting Different Industries Modify the search keywords in the yellow configuration node: // For technology professionals "Software Engineer React" "Product Manager SaaS" "Data Scientist Machine Learning" // For sales professionals "Account Executive Enterprise" "Sales Director B2B" "Business Development Manager" // For marketing professionals "Digital Marketing Manager" "Content Marketing Specialist" "Growth Marketing Lead" Geographic Targeting Add location keywords to narrow your search: "Marketing Manager London" "Sales Director New York" "Software Engineer Berlin" Company Size Targeting Include company type indicators: "CFO Startup" "VP Engineering Fortune 500" "Marketing Director SMB" Adjusting Search Volume Modify the Maxresults parameter in the "Configure Search Settings" node: Set to 10 for quick tests Set to 50-100 for comprehensive searches Maximum recommended: 100 per search to respect API limits Industry-Specific Customization For Recruiters: Target specific job titles and seniority levels Add skills-based keywords ("Python Developer", "React Specialist") Include experience indicators ("Senior", "Lead", "Principal") For Sales Teams: Focus on decision-maker titles ("Director", "VP", "C-Level") Target specific company sizes or industries Include location-based searches for territory management For Marketers: Search for industry influencers and thought leaders Target specific professional communities Look for content creators and industry experts Advanced Filtering Add conditional logic after the search results to filter prospects based on: Profile description keywords Title patterns Company information (when available in snippets) Integration Extensions Connect additional tools to enhance your prospect research: Email finder tools** (Hunter.io, Apollo) for contact discovery CRM integration** (HubSpot, Salesforce) for automatic lead creation Enrichment services** (Clearbit, ZoomInfo) for additional prospect data Slack/Teams notifications** for real-time prospect alerts Data Quality Improvements Enhance the workflow with additional processing: Duplicate detection** across multiple search terms Profile validation** to ensure active LinkedIn profiles Keyword scoring** to rank prospect relevance Export formatting** for specific CRM requirements This template provides a solid foundation that can be adapted for virtually any B2B prospect research need, making it an essential tool for modern sales and marketing teams.

N8N for Beginners: Looping Over Items Description This workflow is designed for n8n beginners to understand how n8n handles looping (iteration) over multiple items. It highlights two key behaviors: Built-In Looping:** By default, most n8n nodes iterate over each item in an input array. Explicit Looping:* The *Loop Over Items* node allows controlled iteration, enabling *custom batch processing** and multi-step workflows. This workflow demonstrates the difference between processing an unsplit array of strings (single item) vs. a split array (multiple items). Setup 1. Input Data To begin, paste the following JSON into the Manual Trigger node: { "urls": [ "https://www.reddit.com", "https://www.n8n.io/", "https://n8n.io/", "https://supabase.com/", "https://duckduckgo.com/" ] } 📌 Steps to Paste Data: Double-click** the "Manual Trigger" node. Click "Edit Output" (top-right corner). Paste the JSON and Save. The node turns purple, indicating that test data is pinned. 1. Click "Test Workflow" button at the bottom of the canvas Explanation of the n8n Nodes in the Workflow | Node Name | Purpose | Documentation Link | |-----------|---------|--------------------| | Manual Trigger | Starts the workflow manually and sends test data | Docs | | Split Out | Converts an array of strings into separate JSON objects | Docs | | Loop Over Items (Loop Over Items 1) | Demonstrates how an unsplit array is treated as one item | Docs | | Loop Over Items (Loop Over Items 2) | Iterates over each item separately | Docs | | Wait | Introduces a delay per iteration (set to 1 second) | Docs | | Code | Adds a constant parameter (param1) to each item | Docs | | NoOp (Result Nodes) | Displays output for inspection | Docs | Execution Details 1. How the Workflow Runs Manual Trigger starts execution** with the pasted JSON data. The workflow follows two paths: Unsplit Array Path → Loop Over Items 1 Processes the entire array as a single item. Result1 & Result5: Show that the array was not split. Split Array Path → Split Out → Loop Over Items 2 Splits the array into separate objects. Result2, Result3, Result4: Show that each item is processed individually. A Wait node (1 sec delay) demonstrates controlled execution. Code nodes modify the JSON, adding a parameter (param1). 2. What You Will See | Node | Expected Output | |------|---------------| | Result1 & Result5 | The entire array is processed as one item. | | Result2, Result3, Result4 | The array is split and processed as individual items. | | Wait Node | Adds a 1-second delay per item in Loop Over Items 2. | Use Cases This workflow is useful for: ✅ API Data Processing: Loop through API responses containing arrays. ✅ Web Scraping: Process multiple URLs individually. ✅ Task Automation: Execute a sequence of actions per item. ✅ Workflow Optimization: Control execution order, delays, and dependencies. Notes Sticky notes are included in the workflow for easy reference. The Wait node is optional—remove it for faster execution. This template is structured for beginners but serves as a building block for more advanced automations.

Smart Invoice Collection System with OpenAI, Gmail & Google Sheets Categories: Financial Automation, AI Business Tools, Cash Flow Management This workflow creates an intelligent invoice collection system that automatically follows up on overdue invoices using AI-powered personalization. The system monitors your invoice database, analyzes email history to prevent inappropriate follow-ups, and sends increasingly urgent but professional reminders at precise intervals. Built to solve one of the biggest cash flow killers for small businesses, this automation can easily generate an additional $10-15K per year in recovered payments. Benefits Automated Cash Flow Recovery** - Generate $10-15K annually in previously forgotten invoice payments Intelligent Timing** - AI analyzes email history to prevent sending follow-ups at inappropriate times Escalating Urgency** - Four template levels from gentle reminders to firm collection notices Professional Communication** - Maintains business relationships while ensuring payment Zero Manual Work** - Complete automation from overdue detection to email delivery High-Value Service** - Easily sold to clients for $1,500-3,000 per implementation How It Works Invoice Monitoring System: Connects to Google Sheets containing your invoice database with sent dates and client information Automatically calculates days overdue using date difference calculations Filters invoices to process only those at specific intervals (7, 14, 21, 28 days overdue) Runs on schedule (daily recommended) to catch invoices as they become overdue Email History Intelligence: Retrieves recent email conversations with each client using Gmail integration Analyzes communication patterns to identify recent discussions about invoices Prevents sending follow-ups within 72 hours of relevant email conversations Aggregates email threads with timestamps for comprehensive context analysis AI-Powered Follow-up Generation: Uses OpenAI to analyze conversation history and determine follow-up appropriateness Selects appropriate template based on days overdue and escalation schedule Generates personalized emails that reference specific client names and invoice details Adapts tone from friendly reminders to more urgent payment requests over time Professional Email Delivery: Creates properly formatted emails with personalized subject lines and content Maintains professional tone while applying appropriate urgency levels Includes clear next steps and payment instructions for clients Optionally creates drafts for review or sends automatically based on your preference Smart Template Escalation: 7 Days:** Gentle reminder with helpful tone ("Hope you're well, just checking on that invoice") 14 Days:** Professional follow-up with assistance offer ("Here to help if anything's unclear") 21 Days:** More direct approach with specific timeline expectations 28 Days:** Firm but professional final notice before escalation Required Google Sheets Setup Create a Google Sheet with these exact column headers: Invoice Tracking Sheet: Client Name - Full name of client/company for personalization Email - Client's email address for follow-up communications Date Sent - Date invoice was originally sent (format: YYYY-MM-DD) Invoice ID - Unique identifier for tracking and reference Amount - Invoice amount (optional, for internal tracking) Status - Payment status (Pending, Paid, Overdue - optional) Setup Instructions: Create Google Sheet with exact column headers listed above Populate with your outstanding invoice data Connect Google Sheets OAuth credentials in n8n Update the Google Sheets document ID in the "Google Sheets" node Configure Gmail OAuth for email access and sending Set schedule trigger for daily execution (recommended 9 AM business hours) Template Customization: The system includes 4 pre-written templates that you can customize: Modify sender name and signature in the AI prompt Adjust urgency levels and escalation timing Customize company-specific language and policies Add payment links or specific instructions Business Use Cases Service-Based Businesses** - Agencies, consultants, and freelancers with NET30/60 payment terms B2B Companies** - Businesses with recurring invoice cycles and multiple clients Accounting Firms** - Offer automated collections as a premium service to clients Small Business Owners** - Eliminate manual follow-up work while improving cash flow Automation Agencies** - High-value service offering with clear ROI demonstration Professional Services** - Lawyers, architects, and consultants with project-based billing Revenue Potential This system transforms invoice collection economics: $10-15K annual recovery** for average small business with forgotten invoices $1,500-3,000 implementation fee** when sold as a service to clients 40-60% reduction** in accounts receivable aging Zero ongoing labor costs** - replaces hours of manual follow-up work Improved client relationships** - consistent, professional communication Scalable business offering** - one-time setup serves clients indefinitely Difficulty Level: Intermediate Estimated Build Time: 1-2 hours Monthly Operating Cost: ~$15 (OpenAI + Google Workspace APIs) Watch My Complete Build Process Want to see exactly how I built this invoice collection system from scratch? I walk through the entire development process live, including the AI prompting strategies, email history analysis, and the exact business logic that generates thousands in recovered payments. 🎥 Watch My Live Build: "THIS Smart Invoice System Will Make You an Additional $750/Month" This comprehensive tutorial shows the real development process - including advanced filtering logic, AI prompt engineering, and the proven templates that maintain professional relationships while ensuring payment. Set Up Steps Google Sheets Integration: Create invoice tracking spreadsheet with required column structure Set up Google Sheets OAuth credentials and permissions Configure document ID and sheet name in the workflow Test data retrieval with sample invoice entries Gmail Configuration: Set up Gmail OAuth for both reading and sending emails Configure email search parameters for conversation history Test email retrieval and draft creation functionality Set appropriate sender name and signature AI Follow-up Engine: Configure OpenAI API credentials with appropriate rate limits Customize the 4 escalation templates for your business tone Test AI decision-making with sample conversation histories Optimize prompts for your specific industry and client types Schedule and Automation: Set up daily schedule trigger (recommended 9 AM business hours) Configure error handling for API failures and network issues Test complete workflow with small batch of overdue invoices Monitor initial runs and optimize timing/templates based on results Quality Control: Start with draft mode to review AI-generated emails before sending Monitor client responses and adjust templates for better results Track payment recovery rates to demonstrate system effectiveness Scale to full automation once confident in output quality Advanced Optimizations Enhance the system with additional capabilities: Multi-Currency Support** - Handle international invoices with proper formatting Payment Link Integration** - Include Stripe/PayPal links for immediate payment CRM Integration** - Sync with Salesforce, HubSpot, or other business systems Escalation Rules** - Automatically transfer to collections after final notice Performance Analytics** - Track recovery rates and optimize messaging Multi-Language Templates** - Support international clients with localized messaging Important Considerations Email Frequency** - Built-in 72-hour delays prevent overwhelming clients with follow-ups Professional Tone** - Templates maintain business relationships while ensuring payment Legal Compliance** - Follow local collection laws and regulations for your jurisdiction Client Communication** - System preserves conversation history for context and disputes Privacy Protection** - All email analysis happens securely within your n8n instance Why This System Works The key to successful automated invoice collection lies in intelligent timing and personalization: Context awareness** prevents follow-ups during ongoing payment discussions Graduated escalation** maintains professionalism while applying appropriate pressure Personalized messaging** makes automated emails feel human-written Consistent execution** ensures no invoices fall through the cracks Relationship preservation** maintains client trust while securing payments Check Out My Channel For more revenue-generating automation systems and proven business-building strategies, explore my YouTube channel where I share the exact systems used to scale automation agencies to $72K+ monthly revenue.

For Who? Content Creators Youtube Automation Marketing Team How it works? 1 - Retrieve Base Image, Image Description and Situation from Airtable 2 - Generate Image Prompt 3 - Generate Image via Fal AI 4 - Verify if Image is generated 5 - Upload Image on Airtable 📺 YouTube Video Tutorial: SETUP Setup Input : The first part of the workflow can be replaced with anything else. You need as input a Prompt and the Base Image URL (publicly available). Setup Output : In this Workflow, the output is storing the image on Airtable but you can replace that with anything else but basically you have two options : Store the Generated Image somewhere : Keep everything like this and replace the last Airtable node with the Third Party you want to use. Use the Image directly in n8n : In HTTP Request "Generate Image" switch sync_mode to "true", remove all the following nodes and add "Extract form File" node (convert to Base64 String) APIs : For the following third-party integrations, replace ==[YOUR_API_TOKEN]== with your API Token or connect your account via Client ID / Secret to your n8n instance: Fal AI (FLUX KONTEXT MAX) : https://fal.ai/models/fal-ai/flux-pro/kontext/max/api#schema-input Airtable : https://docs.n8n.io/integrations/builtin/app-nodes/n8n-nodes-base.airtable/?utm_source=n8n_app&utm_medium=node_settings_modal-credential_link&utm_campaign=n8n-nodes-base.airtable

🎨 AI Image Editor with Form Upload + Telegram Delivery 🚀 Who’s it for? 👥 This workflow is built for content creators, social media managers, designers, and agencies who need fast, AI-powered image editing without the hassle. Whether you're batch-editing for clients or spicing up personal projects, this tool gets it done — effortlessly. What it does 🛠️ A seamless pipeline that: 📥 Accepts uploads + prompts via a clean form ☁️ Saves images to Google Drive automatically 🧠 Edits images with OpenAI’s image API 📁 Converts results to downloadable PNGs 📬 Delivers the final image instantly via Telegram Perfect for AI-enhanced workflows that need speed, structure, and simplicity. How it works ⚙️ User Uploads: Fill a form with an image + editing prompt Cloud Save: Auto-upload to your Google Drive folder AI Editing: OpenAI processes the image with your prompt Convert & Format: Image saved as PNG Telegram Delivery: Final result sent straight to your chat 💬 You’ll need ✅ 🔑 OpenAI API key 📂 Google Drive OAuth2 setup 🤖 Telegram bot token & chat ID ⚙️ n8n instance (self-hosted or cloud) Setup in 4 Easy Steps 🛠️ 1. Connect APIs Add OpenAI, Google Drive, and Telegram credentials to n8n Store keys securely (avoid hardcoding!) 2. Configure Settings Set Google Drive folder ID Add Telegram chat ID Tweak image size (default: 1024×1024) 3. Deploy the Form Add a Webhook Trigger node Test with a sample image Share the form link with users 🎯 Fine-Tune Variables In the Set node, customize: 📐 Image size 📁 Folder path 📲 Delivery options ⏱️ Timeout duration Want to customize more? 🎛️ 🖼️ Image Settings Change size (e.g. 512x512 or 2048x2048) Update the model (when new versions drop) 📂 Storage Auto-organize files by date/category Add dynamic file names using n8n expressions 📤 Delivery Swap Telegram with Slack, email, Discord Add multiple delivery channels Include image prompt or metadata in messages 📝 Form Upgrades Add fields for advanced editing Validate file types (e.g. PNG/JPEG only) Show a progress bar for long edits ⚡ Advanced Features Add error handling or retry flows Support batch editing Include approvals or watermarking before delivery ⚠️ Notes & Best Practices ✅ Check OpenAI credit balance 🖼️ Test with different image sizes/types ⏱️ Adjust timeout settings for larger files 🔐 Always secure your API keys

Deep Multiline Icebreaker System (AI-Powered Cold Email Personalization) Categories: Lead Generation, AI Marketing, Sales Automation This workflow creates an advanced AI-powered cold email personalization system that achieves 5-10% reply rates by generating deeply personalized multi-line icebreakers. The system scrapes comprehensive website data, analyzes multiple pages per prospect, and uses advanced AI prompting to create custom email openers that make recipients believe you've personally researched their entire business. Benefits Superior Response Rates** - Achieves 5-10% reply rates vs. 1-2% for standard cold email campaigns Deep Website Intelligence** - Scrapes and analyzes multiple pages per prospect, not just homepages Advanced AI Personalization** - Uses sophisticated prompting techniques with examples and formatting rules Complete Lead Pipeline** - From Apollo search to personalized icebreakers in Google Sheets Scalable Processing** - Handle hundreds of prospects with intelligent batching and error handling Revenue-Focused Approach** - System designed around proven $72K/month agency methodologies How It Works Apollo Lead Acquisition: Integrates directly with Apollo.io search URLs through Apify scraper Processes 500+ leads per search with comprehensive contact data Filters for prospects with both email addresses and accessible websites Multi-Page Website Scraping: Scrapes homepage to extract all internal website links Processes relative URLs and filters out external/irrelevant links Performs intelligent batching to prevent IP blocking during scraping Comprehensive Content Analysis: Converts HTML to markdown for efficient AI processing Uses GPT-4 to generate detailed abstracts of each webpage Aggregates insights from multiple pages into comprehensive prospect profiles Advanced AI Icebreaker Generation: Employs sophisticated prompting with system messages, examples, and formatting rules Uses proven icebreaker templates that reference non-obvious website details Generates personalized openers that imply deep manual research Smart Data Processing: Removes duplicate URLs and handles scraping errors gracefully Implements token limits to control AI processing costs Organizes final output in structured Google Sheets format Required Google Sheets Setup Create a Google Sheet with these exact tab and column structures: Search URLs Tab: URL - Contains Apollo.io search URLs for your target audiences Leads Tab (Output): first_name - Contact's first name last_name - Contact's last name email - Contact's email address website_url - Company website URL headline - Job title/position location - Geographic location phone_number - Contact phone (if available) multiline_icebreaker - AI-generated personalized opener Setup Instructions: Create Google Sheet with "Search URLs" and "Leads" tabs Add your Apollo search URLs to the first tab (one per row) Connect Google Sheets OAuth credentials in n8n Update the Google Sheets document ID in all sheet nodes The workflow reads from Search URLs and outputs to Leads automatically Apollo Search URL Format: Your search URLs should look like: https://app.apollo.io/#/people?personLocations[]=United%20States&personTitles[]=ceo&qKeywords=marketing%20agency&page=1 Business Use Cases AI Automation Agencies** - Generate high-converting prospect outreach for service-based businesses B2B Sales Teams** - Create personalized cold email campaigns that actually get responses Marketing Agencies** - Offer premium personalization services to clients Consultants** - Build authority through deeply researched prospect outreach SaaS Companies** - Improve demo booking rates through personalized messaging Professional Services** - Stand out from generic sales emails with custom insights Revenue Potential This system transforms cold email economics: 5-10x Higher Response Rates** than standard cold email approaches $72K/month proven methodology** - exact system used to scale successful AI agency Premium Positioning** - prospects assume you've done extensive manual research Scalable Personalization** - process hundreds of prospects daily vs. manual research Difficulty Level: Advanced Estimated Build Time: 3-4 hours Monthly Operating Cost: ~$150 (Apollo + Apify + OpenAI + Email platform APIs) Watch My Complete Live Build Want to see me build this entire deep personalization system from scratch? I walk through every component live - including the AI prompting strategies, website scraping logic, error handling, and the exact techniques that generate 5-10% reply rates. 🎥 See My Live Build Process: "I Deep-Personalized 1000+ Cold Emails Using THIS AI System (FREE TEMPLATE)" This comprehensive tutorial shows the real development process - including advanced AI prompting, multi-page scraping architecture, and the proven icebreaker templates that have generated over $72K/month in agency revenue. Set Up Steps Apollo & Apify Integration: Configure Apify account with Apollo scraper access Set up API credentials and test lead extraction Define target audience parameters and lead qualification criteria Google Sheets Database Setup: Create multi-sheet structure (Search URLs, Leads) Configure proper column mappings for lead data Set up Google Sheets API credentials and permissions Website Scraping Infrastructure: Configure HTTP request nodes with proper redirect handling Set up error handling for websites that can't be scraped Implement intelligent batching with split-in-batches nodes AI Content Processing: Set up OpenAI API credentials with appropriate rate limits Configure dual-AI approach (page summarization + icebreaker generation) Implement token limiting to control processing costs Advanced Icebreaker Generation: Configure sophisticated AI prompting with system messages Set up example-based learning with input/output pairs Implement formatting rules for natural-sounding personalization Quality Control & Testing: Test complete workflow with small prospect batches Validate AI output quality and personalization accuracy Monitor response rates and optimize messaging templates Advanced Optimizations Scale the system with: Industry-Specific Templates:** Customize icebreaker formats for different verticals A/B Testing Framework:** Test different AI prompt variations and templates CRM Integration:** Automatically add qualified responders to sales pipelines Response Tracking:** Monitor which personalization elements drive highest engagement Multi-Touch Sequences:** Create follow-up campaigns based on initial response data Important Considerations AI Token Management:** System includes intelligent token limiting to control OpenAI costs Scraping Ethics:** Built-in delays and error handling prevent website overload Data Quality:** Filtering logic ensures only high-quality prospects with accessible websites Scalability:** Batch processing prevents IP blocking during high-volume scraping Why This System Works The key to 5-10% reply rates lies in making prospects believe you've done extensive manual research: Non-obvious details from deep website analysis Natural language patterns that avoid template detection Company name abbreviation (e.g., "Love AMS" vs "Love AMS Professional Services") Multiple page insights aggregated into compelling narratives Check Out My Channel For more advanced automation systems and proven business-building strategies that generate real revenue, explore my YouTube channel where I share the exact methodologies used to build successful automation agencies.