Workflow Templates

How it works This comprehensive recruitment automation workflow transforms your hiring process from manual screening to intelligent candidate management. The system begins by automatically collecting CVs from multiple job boards and career platforms, immediately parsing each submission using advanced AI technology to extract key information including skills, experience levels, educational background, and career progression patterns. Once parsed, the workflow employs predictive scoring algorithms that evaluate each candidate against your specific job requirements and company culture criteria. This multi-dimensional analysis considers technical skills alignment, experience relevance, cultural fit indicators, and career trajectory patterns to generate compatibility scores with remarkable accuracy. The system then seamlessly transitions qualified candidates into automated interview scheduling, coordinating availability across hiring managers, team members, and candidates while optimizing for timezone considerations and calendar conflicts. Finally, successful candidates enter a personalized onboarding workflow that adapts to their role, department, and experience level, ensuring smooth integration into your organization. Target audience and problem solved This workflow is designed for HR departments, talent acquisition teams, and growing companies struggling with time-intensive recruitment processes. It specifically addresses the challenges of manual CV screening, subjective candidate evaluation, scheduling conflicts, and inconsistent onboarding experiences. Organizations processing high volumes of applications or seeking to eliminate recruitment bias while maintaining quality standards will benefit most from this automation. Set up steps Prerequisites: Ensure you have API access to your chosen AI parsing service (OpenAI, Affinda, or equivalent), active accounts on target job boards, and administrative access to your calendar and ATS systems. Configure job board integrations: Connect your LinkedIn Recruiter, Indeed, and Glassdoor accounts using their respective APIs. Set up webhook endpoints to automatically capture new CV submissions and configure filtering criteria based on job titles, locations, and basic qualifications. Establish AI parsing service: Choose and configure your CV analysis provider (OpenAI for natural language processing, Affinda for specialized CV parsing, or alternative services). Set up API credentials and define extraction templates for skills, experience, education, and custom fields relevant to your industry. Integrate calendar systems: Connect Google Calendar, Outlook, or your preferred scheduling platform. Configure availability windows for all hiring team members, set interview duration templates, and establish buffer times between meetings. Synchronize ATS platform: Link your Applicant Tracking System (Workday, BambooHR, Greenhouse, etc.) to ensure seamless candidate data flow. Map workflow fields to your ATS schema and establish status update triggers. Connect interview tools: Integrate video conferencing platforms (Zoom, Microsoft Teams, Google Meet) for automatic meeting room creation and invitation distribution. Configure recording settings and waiting room preferences. Link HRMS for onboarding: Connect your Human Resource Management System to trigger personalized onboarding sequences based on role type, department, and seniority level. Key Features 🧠 Advanced CV analysis**: Leverages machine learning to automatically extract and categorize skills, experience, education, certifications, and career progression patterns with 95% accuracy 📊 Multi-criteria scoring**: Implements customizable evaluation matrices considering technical skills, soft skills, experience relevance, cultural fit indicators, and growth potential 📅 Intelligent scheduling**: Automatically coordinates complex interview schedules across multiple stakeholders, considering time zones, availability preferences, and interview type requirements 🎯 Precise candidate matching**: Generates compatibility percentages based on job requirements, team dynamics, and long-term career alignment factors ⚡ Accelerated recruitment cycle**: Reduces time-to-hire by up to 60% through automated screening, intelligent prioritization, and streamlined communication workflows 👥 Collaborative evaluation**: Enables structured feedback collection from multiple interviewers with standardized scoring rubrics and consensus-building tools 📱 Enhanced candidate experience**: Provides mobile-optimized interfaces for application tracking, interview scheduling, and communication throughout the recruitment journey 🔄 Continuous optimization**: Automatically tracks and analyzes recruitment metrics to continuously improve scoring algorithms and process efficiency Customization options The workflow offers extensive customization capabilities including adjustable scoring weights for different criteria, industry-specific skill taxonomies, custom interview formats, and role-based onboarding paths. Organizations can configure approval workflows, set up custom notification templates, and establish specific integration parameters to match their unique recruitment processes and company culture. This automation solution transforms recruitment from a time-intensive manual process into a strategic, data-driven system that improves both hiring quality and candidate experience while significantly reducing administrative overhead.

Automated YouTube Leads: Turn Comments into Enriched Prospects Workflow Overview This cutting-edge n8n workflow is a powerful automation tool designed to revolutionize how businesses and marketers identify and qualify leads directly from YouTube video comments. By leveraging specialized Apify Actors and an intelligent AI agent, this workflow seamlessly transforms raw comment data into comprehensive lead profiles, saving valuable time and resources. This workflow automatically: Discovers & Scrapes Comments: Monitors a Google Sheet for new YouTube video URLs. Automatically extracts all comments from specified YouTube videos using a dedicated Apify Actor. Marks videos as "scrapped" to avoid reprocessing. Intelligent Lead Enrichment: Retrieves unprocessed comments from Google Sheets. Activates an advanced AI agent (powered by OpenRouter's cutting-edge models) to research comment authors. Utilizes Google Search (via Serper API) and specialized Apify scrapers (for website content and Instagram profiles) to find publicly available information like social media links, bios, and potential contact details. Generates concise descriptions for each lead based on gathered data. Organized Data Storage: Creates new entries in a dedicated Google Sheet for each new lead. Updates lead profiles with all discovered enriched data (email, social media, short bio, etc.). Marks comments as "processed" once their authors have been researched and enriched. Key Benefits 🤖 Full Automation: Eliminates manual data collection and research, freeing up your team for strategic tasks. 💡 Smart Lead Enrichment: AI intelligently sifts through information to build rich, actionable lead profiles. ⏱️ Time-Saving: Instant, scalable lead generation without human intervention. 📈 Enhanced Lead Quality: Go beyond basic contact info with comprehensive social and professional context. 📊 Centralized Data: All leads are neatly organized in Google Sheets for easy access and integration. Setup Requirements n8n Installation: Install n8n (cloud or self-hosted). Import the workflow configuration. Configure API credentials. Set up scheduling preferences for continuous operation. Google Sheets Credentials: A Google Cloud API key with access to Google Sheets. Set up OAuth2 authentication in n8n for read/write access to your "youtube leads" spreadsheet (containing "videos", "comments", and "leads" sheets). OpenRouter API Access: Create an OpenRouter account. Generate an API key to access their chat models (e.g., google/gemini-2.5-flash-preview-05-20) for AI agent operations. Apify API Access: Create an Apify account. Generate a personal API token. This token is used to run the following Apify Actors: mohamedgb00714/youtube-video-comments (for comment extraction) mohamedgb00714/fireScraper-AI-Website-Content-Markdown-Scraper (for website content extraction) mohamedgb00714/instagram-full-profile-scraper (for Instagram profile details) Serper API Key: Sign up for an account on Serper.dev. Obtain an API key for performing Google searches to find social media profiles and other information. Potential Use Cases Content Creators: Identify highly engaged audience members for community building or direct outreach. Marketing Teams: Discover potential customers or influencers interacting with competitor content. Sales Professionals: Build targeted lead lists based on specific interests expressed in comments. Market Researchers: Analyze audience demographics and interests by enriching profiles of commenters on relevant videos. Recruiters: Find potential candidates based on their expertise or engagement in industry-specific discussions. Future Enhancement Roadmap CRM Integration: Directly push enriched leads into popular CRM systems (e.g., HubSpot, Salesforce). Automated Outreach: Implement automated email or social media messaging for qualified leads. Sentiment Analysis: Analyze comment sentiment before enrichment to prioritize positive interactions. Multi-Platform Support: Expand comment extraction and lead enrichment to other platforms (e.g., TikTok, Facebook). Advanced Lead Scoring: Develop a scoring model based on engagement, profile completeness, and relevance. Ethical Considerations Data Privacy: Ensure all collected data is publicly available and used in compliance with relevant privacy regulations (e.g., GDPR, CCPA). Platform Guidelines: Adhere strictly to YouTube's Terms of Service and Apify's usage policies. Transparency: If engaging with leads, be transparent about how their information was obtained (if applicable). No Spam: This tool is designed for lead identification, not for unsolicited mass messaging. Technical Requirements n8n v1.0.0 or higher (recommended for latest features and stability) Google Sheets API access OpenRouter API access Apify API access Serper API access Stable internet connection Workflow Architecture [YouTube Video URLs (Google Sheet)] ⬇️ [Schedule/Manual Trigger] ⬇️ [Extract Comments (Apify YouTube Scraper)] ⬇️ [Save Raw Comments (Google Sheet)] ⬇️ [AI Agent (OpenRouter) for Lead Research] ⬇️ [Google Search (Serper) & Web Scraping (Apify FireScraper/Instagram Scraper)] ⬇️ [Save Enriched Leads (Google Sheet)] ⬇️ [Mark Comments Processed (Google Sheet)] Connect With Me Exploring AI-Powered Lead Generation? 📧 Email: mohamedgb00714@gmail.com 💼 LinkedIn: Mohamed el Hadi Msaid Transform your YouTube engagement into a powerful lead generation engine with intelligent, automated insights\!

This template enables fully automated lead enrichment using Surfe’s bulk API. Simply drop a Google Spreadsheet into your Google Drive, and n8n will handle everything — from reading the leads, enriching them in batches, filtering valid data, and pushing results to HubSpot. 1. ❓ What Problem Does This Solve? Manually enriching contact lists is tedious, error-prone, and doesn’t scale. Whether you’re importing leads from events, marketing forms, or partners, this workflow ensures each record is enriched and synced to your CRM — hands-free. 2. 🧰 Prerequisites To use this template, you’ll need: A self-hosted or cloud instance of n8n A Surfe API Key A Google Drive and Sheets account (with OAuth or service account) A HubSpot account with access to create/update contacts (via OAuth or Private App Token) The workflow JSON file (included with this tutorial) 3. 📌 Input File Format To run the automation, you must upload a Google Spreadsheet to a specific folder in your Drive. The spreadsheet must contain the following columns: first name (required) last name (required) Either company name or company domain (at least one is required) linkedin url (optional) 🛑 Important: Any row missing first name, last name, and both company name and company domain will be ignored automatically by the workflow. Each row represents a person to enrich. We recommend including the linkedin url if available, but it's not mandatory. 4. ⚙️ Setup Instructions 4.1 🔐 Create Your Credentials in n8n 4.1.1 📁 Google Drive To connect Google Drive and Google Sheets in your workflow, you need to authorize n8n via Google OAuth 2.0 using a Client ID and Client Secret from the Google Cloud Console. 📋 Step 1: Create a Google Cloud Project Visit Google Cloud Console Create a new project or select an existing one Navigate to APIs & Services → OAuth consent screen ⚙️ Step 2: Configure the OAuth Consent Screen Enter the following: App name (e.g. n8n Integration) User support email Choose Audience Type: Internal if you’re using a Google Workspace account External if using a personal Gmail account Under Contact information email address Click Save and Continue 🔑 Step 3: Create OAuth Client Credentials Go to APIs & Services → Credentials Click + Create Credentials → OAuth Client ID Select Web application as the application type Name it (e.g. n8n Google Drive Access) In Authorized redirect URIs, paste this: https://oauth.n8n.cloud/oauth2/callback (Or your self-hosted n8n redirect URI) Click Create Copy the Client ID and Client Secret ✅ Step 4: Finish Setup in n8n In n8n, go to Credentials → Create New → Google Drive / Google Sheets Choose OAuth2 Paste your: Client ID Client Secret Redirect URL (should match Google Console) Click Sign in with Google Authorize access and save the credential ✅ Your Google Drive is now ready to use in workflows. 4.1.2 📊 Google Sheets OAuth2 API Go to n8n → Credentials Create new credentials: Type: Google Sheets OAuth2 API Here a pop-up will open where you can login to your Google account from where you will read the Google Sheets When it’s done you should see this on n8n 4.1.3 📧 Gmail OAuth2 API Go to n8n → Credentials Create new credentials: Type: Gmail OAuth2 API A pop-up window will appear where you can log in with your Google account that is linked to Gmail Make sure you grant email send permissions when prompted 4.1.4 🚀 Surfe API In your Surfe dashboard → Use Surfe Api → copy your API key Go to n8n → Credentials → Create Credential Choose Credential Type: Bearer Auth Name it something like SURFE API Key Paste your API key into the Bearer Token Save 4.1.5 🎯 HubSpot 🔓 Private App Token Go to HubSpot → Settings → Integrations → Private Apps Create an app with scopes: crm.objects.contacts.read crm.objects.contacts.write crm.schemas.contacts.read Save the App token Go to n8n → Credentials → Create Credential → HubSpot App Token Paste your App Token ✅ You are now all set for the credentials 4.2 📥 Import and Configure the N8N Workflow Import the provided JSON workflow into N8N Create a New Blank Workflow click the … on the top left Import from File 4.2.1 🔗 Link Nodes to Your Credentials In the workflow, link your newly created credentials to each node of this list : Google Drive Node -> Credentials to connect with → Google Drive Account Google Sheets -> Credentials to connect with → Google Sheets Account Gmail Node Credentials to connect with → Gmail account Hubspot Node →Credentials to connect with → Gmail account Surfe HTTP nodes: Authentication → Generic Credential Type Generic Auth Type → Bearer Auth Bearer Auth → Select the credentials you created before Surfe HTTP nodes Surfe HTTP nodes HubSpot node → Credentials to connect with → select your HubSpot credentials in the list 4.2.2 🔧 Additional Setup for the Google Drive Trigger Node 5. 🔄 How This N8N Workflow Works A new Google Sheet containing a linkedin_url column is added to a specific folder in Google Drive n8n detects the new file automatically via the Google Drive Trigger All rows are read and batched in groups of 500 to comply with Surfe’s API limits Each batch is sent to Surfe’s Bulk Enrichment API n8n polls Surfe until the enrichment job is complete It extracts the enriched contact data from Surfe’s response Only contacts with both email and phone number are kept These validated leads are pushed to HubSpot Finally, a Gmail notification is sent to confirm the job is complete 6. 🧩 Use Cases Post-event contact enrichment** – After a trade show, upload a list of LinkedIn profile URLs from badge scans or lead capture forms Outbound LinkedIn campaign follow-ups** – Gather LinkedIn URLs from manual outreach and enrich them into usable CRM leads CRM data enhancement** – Use LinkedIn URLs to fill in missing contact info for existing or imported contacts List building from LinkedIn exports** – Upload a list of LinkedIn profiles (e.g. from Sales Navigator) and turn them into fully enriched contacts in HubSpot 7. 🛠 Customization Ideas 🔁 Add retry logic for failed Surfe enrichment jobs 📤 Log enriched contacts into a Google Sheet or Airtable 🔍 Add pre-check logic to avoid creating duplicates in HubSpot 📊 Extend the flow to generate a basic summary report of enriched vs rejected contacts 8. ✅ Summary This workflow turns a basic Google Sheet of LinkedIn URLs into fully enriched, CRM-ready contacts — automatically synced with HubSpot. Just upload your file. Let Surfe do the rest.

Use Case Transform and optimize images for web use: You need to host local images online You want to reduce image file sizes automatically You need image URLs for web content You want to generate and optimize AI-created images What this Workflow Does The workflow processes images through two services: Uploads images to ImgBB for hosting and URL generation (free but need API key) Optimizes images using ReSmush.it to reduce file size (free) Optional: Creates images using OpenAI's image generation Returns optimized image URLs ready for use Setup Create an ImgBB account and get your API key Add your ImgBB API key to the HTTP Request node (key parameter) Optional: Configure OpenAI credentials for image generation Connect your image input source How to Adjust it to Your Needs Skip OpenAI nodes if using your own image files Adjust image optimization parameters Customize image hosting settings Modify output format for your needs More templates and n8n workflows >>> @simonscrapes

Your Landing Page is Leaking Sales—Here’s How to Fix It in Seconds Visitors land on your page. But instead of converting, they bounce. Why? Something’s broken. Something’s missing. But what? ❌ Is your CTA too weak? ❌ Is your messaging unclear? ❌ Is your design creating friction? You know something is off, but don’t know what. What if you could get an instant, expert-level report on exactly what to fix? This workflow will do an AI Analysis of your landing page, provide a CRO Audit, so you can optimize your landing page. Who is This For? SaaS Founders & Startups**: Stop leaving money on the table. Make every visitor count. Marketers & Growth Experts**: Turn landing pages into high-converting assets. E-commerce & Lead Gen Businesses**: More conversions = more revenue. How It Works Paste your URL Get an instant roast + fix list Implement changes & watch conversions jump The workflow scrapes the url you input, gets the htlm source code of the landing page, and sends it to OpenAI AI Agent. The Agent makes a deep analysis, roasts the landing page, and provides 10 Conversion Rate Optimization Tips to improve your landing page. Setup Guide You will need OpenAI Credentials with an API Key to run the workflow. The workflow is using the OpenAI-o1 model to deliver the best results. It costs between $0.20/0.30 per run. You can adjust the prompt to your wish in the AI Agent parameters. Once the workflow has been completed, select Logs to get a readable version. Below is an example.

Shopify Order to Slack Notification E-commerce Automation Team Communication This n8n template instantly notifies your team in Slack whenever a new order is placed on your Shopify store. Perfect for small to medium businesses that want immediate awareness of sales activity and faster order processing. How it works Shopify sends webhook to n8n when new order is created Order data is extracted and formatted into professional message Rich Slack notification is posted to designated channel with customer details, order number, total amount, and direct admin link Team gets instant visibility into new sales activity Set up instructions Set up Shopify credentials in n8n: API Key, Password, Shop Subdomain, and Shared Secret Requirements Shopify store with admin access Slack workspace with channel permissions n8n Shopify and Slack credentials configured Customising this workflow Add email notifications alongside Slack alerts Include customer shipping information in notifications Filter alerts by order value thresholds or product types

Gmail AI Email Manager - Setup Guide 🎯 Workflow Overview This workflow will create an intelligent Gmail email manager that can: Monitor incoming emails via webhook Analyze email content using AI Categorize emails automatically Generate smart responses Take actions based on email content Send notifications for important emails 📋 Pre-Setup Checklist Before we build the workflow, let me gather the necessary information and validate our approach. Phase 1: Discovery & Planning [ ] Search for Gmail nodes [ ] Find AI analysis nodes [ ] Identify webhook trigger options [ ] Check notification nodes Phase 2: Configuration Requirements [ ] Gmail API credentials [ ] AI service (OpenAI/Claude) API key [ ] Webhook URL setup [ ] Email classification rules 🔧 Setup Instructions Step 1: Gmail API Setup Go to Google Cloud Console Create new project or select existing Enable Gmail API Create OAuth 2.0 credentials Add authorized redirect URI: https://your-n8n-instance.com/rest/oauth2-credential/callback Step 2: AI Service Setup Choose one of the following: OpenAI**: Get API key from platform.openai.com Claude**: Get API key from console.anthropic.com Local AI**: Set up Ollama or similar Step 3: n8n Credentials Gmail OAuth2: Add client ID, secret, and scopes AI Service: Add API key Webhook: Configure webhook URL Gmail AI Email Manager - Setup Guide 🔧 Quick Setup Checklist 1. Google Cloud Console [ ] Enable Gmail API [ ] Create OAuth2 credentials [ ] Add redirect URI: https://your-n8n.com/rest/oauth2-credential/callback [ ] Set up Gmail push notifications with Pub/Sub 2. API Keys [ ] Get OpenAI API key from platform.openai.com [ ] Create Google Sheets for logging (optional) 3. n8n Credentials [ ] Gmail OAuth2: Client ID, Secret, Scopes: gmail.readonly,gmail.modify,gmail.compose [ ] OpenAI API: Your API key 4. Gmail Labels (Create these) [ ] URGENT (red) [ ] IMPORTANT (orange) [ ] PROMOTIONAL (purple) [ ] PERSONAL (green) [ ] WORK (blue) [ ] SPAM (gray) 5. Update Workflow Values [ ] High Priority Alert: Change notification email [ ] Spreadsheet Log: Update sheet ID (if using) [ ] Webhook: Copy URL after saving workflow 6. Test [ ] Save & activate workflow [ ] Send test email to Gmail [ ] Check execution log [ ] Verify auto-categorization works That's it! Your AI email manager is ready! 🚀

WhatsApp Flows Encrypted Data Exchange Workflow Summary This workflow enables secure end-to-end encrypted data exchange with WhatsApp Flows for interactive applications inside Whatsapp. It implements the WhatsApp Business Encryption protocol using RSA for key exchange and AES-GCM for payload encryption, providing a secure channel for sensitive data transmission while interfacing with WhatsApp's Business API. This follows the official WhatsApp Business Encryption specifications to establish an encrypted GraphQL-powered data exchange channel between your business and the WhatsApp consumer client. How It Works Encryption Flow Webhook Reception: Receives encrypted data from WhatsApp containing: encrypted_flow_data: The AES-encrypted payload encrypted_aes_key: The RSA-encrypted AES key initial_vector: Initialization vector for AES decryption Decryption Process: The workflow decrypts the AES key using an RSA private key Then uses this AES key to decrypt the payload data The inverted IV is used for response encryption Data Processing: The workflow parses the decrypted JSON data Routes requests based on the screen parameter. Response Generation: Generates appropriate response data based on the request type Encrypts the response using the same AES key and inverted IV Returns the base64-encoded encrypted response Key Components Webhook Endpoint**: Entry point for encrypted WhatsApp requests Decryption Pipeline**: RSA and AES decryption components Business Logic Router**: Screen-based routing for different functionality Encryption Pipeline**: Secure response encryption How to Use Deploy the Workflow: Import the workflow JSON into your n8n instance Set Up WhatsApp Integration: Configure your WhatsApp Business API to send requests to your n8n webhook URL Ensure your WhatsApp integration is set up to encrypt data using the public key pair of the private key used in this workflow Test the Flow: Send an encrypted test message from WhatsApp to verify connectivity Check if appointment data is being retrieved correctly Validate that seat selection is functioning as expected Production Use: Monitor the workflow performance in production Set up error notification if needed Requirements Authentication Keys RSA Private Key: Required for decrypting the AES key (included in the workflow) WhatsApp Business Public Key: Must be registered with the WhatsApp Business API PostgreSQL Credentials: For accessing appointment data from the database WhatsApp Business Encryption Setup As specified in the WhatsApp Business Encryption documentation: Generate a 2048-bit RSA Key Pair: The private key remains with your business (used in this workflow) The public key is shared with WhatsApp Register the Public Key with WhatsApp: Use the WhatsApp Cloud API to register your public key Set up the public key using the /v17.0/{WhatsApp-Business-Account-ID}/whatsapp_business_encryption endpoint Key Registration API Call: POST /v17.0/{WhatsApp-Business-Account-ID}/whatsapp_business_encryption { "business_public_key": "YOUR_PUBLIC_KEY" } Verification: Verify your public key is registered using a GET request to the same endpoint Ensure the key status is "active"

This n8n template allows you to instantly generate QR codes from any text or URL by simply sending a webhook request. It's a versatile tool for creating dynamic QR codes for various purposes, from marketing campaigns to event registrations, directly integrated into your automated workflows. 🔧 How it works Receive Data Webhook: This node acts as the entry point for the workflow. It listens for incoming POST requests and expects a JSON body with a data property containing the text or URL you want to encode into the QR code. Generate QR Code: This node makes an HTTP GET request to the QR Server API (api.qrserver.com) to generate the QR code image. The content from your webhook is passed as the data parameter to the API. Respond with QR Code: This node sends the response from the QR Server API back to the service that initiated the webhook. The QR Server API directly returns the image data, so your webhook response will be the QR code image itself. 👤 Who is it for? This workflow is ideal for: Marketers: Generate QR codes for product links, event registrations, or promotional materials on the fly. Developers: Integrate QR code generation into applications, websites, or internal tools. Event Organizers: Create dynamic QR codes for ticketing, information access, or check-ins. Businesses: Streamline processes requiring physical-to-digital transitions, like menu access or contact sharing. Automation Enthusiasts: Add QR code generation capabilities to any workflow. 📑 Data Structure When you trigger the webhook, send a POST request with a JSON body structured as follows: { "data": "https://www.yourwebsite.com/your-specific-page-or-text-to-encode" } The workflow will return the QR code image directly in the response. ⚙️ Setup Instructions Import Workflow: In your n8n editor, click "Import from JSON" and paste the provided workflow JSON. Configure Webhook Path: Double-click the Receive Data Webhook node. In the 'Path' field, set a unique and descriptive path (e.g., /generate-qr). Customize QR Code (Optional): Double-click the Generate QR Code node. You can adjust the size parameter in the URL (e.g., size=200x200 for a larger QR code) or add other parameters supported by the QR Server API (e.g., bgcolor, color, qzone). Activate Workflow: Save and activate the workflow. 📝 Tips Handling the Image Output: Since the QR Server API directly returns the image, the webhook response will be the image data. Depending on your use case, you might want to: Save to File/Cloud: Insert a node (e.g., Write Binary File, Amazon S3, Google Drive) after Generate QR Code to save the image to a file system or cloud storage. Embed in HTML/Email: If you're building an HTML response or sending an email, you might need to convert the image data to a Base64 string or provide a URL to a saved image. Error Handling: Enhance workflow robustness by adding an Error Trigger node. This allows you to catch any issues during QR code generation and set up notifications or logging. Dynamic Size/Color: You can extend the Receive Data Webhook to accept parameters for size, color, or bgcolor in the incoming JSON. Then, dynamically pass these to the url of the Generate QR Code node to create highly customizable QR codes. Input Validation: For more advanced use cases, you could add a Function node after the webhook to validate the incoming data to ensure it's in a valid format (e.g., a URL).

This n8n workflow reads emails from your Outlook inbox, drafts AI-powered replies using OpenAI, and routes them through the gotoHuman node for human approval before replying automatically. ✅ Key Features Reads Outlook emails** from today only (excluding those from your own address). AI-generated replies** crafted using OpenAI based on the subject and body of the email. Community node integration**: Uses the gotoHuman node for human review and approval of replies before sending. Safe sending**: Only approved responses are automatically sent back via Outlook. Expandable**: Can be easily modified to: Send drafts instead of full replies Include additional email filters Trigger at intervals or via webhook 🧠 Nodes Used Microsoft Outlook – Fetch and reply to emails OpenAI – Generates smart reply text gotoHuman – Human-in-the-loop approval system Loop Over Items, IF, Code, and Set nodes for processing logic Manual Trigger – For testing 🔧 Setup Instructions 1. Connect APIs Outlook OAuth2**: Go to Azure Portal Register an app Add Mail.Read, Mail.Send scopes Set redirect URI: https://api.n8n.cloud/oauth2-credential/callback Paste credentials in n8n credential manager OpenAI API**: Create account at OpenAI Create an API Key Add it to n8n credentials gotoHuman API**: Go to https://gotoHuman.ai and sign in Create a review template (e.g., “Email Responses”) Copy the Template ID and API key into n8n credentials 🪜 Workflow Steps Overview 1. Trigger Use the Manual Trigger to test or schedule execution with a cron node. 2. Filter Emails from Today A Code node outputs today's date in the proper yyyy-mm-dd format. const today = new Date(); today.setHours(0, 0, 0, 0); return [{ json: { searchQuery: received:${today.toISOString().split('T')[0]} } }]; 3. Search and Filter Outlook Messages Uses the Outlook node with a search query like: received:2025-08-06 -from:rbreen@ynteractive.com (Update to your email) 4. Generate AI Response Text prompt to OpenAI: subject: {{ $json.subject }} body: {{ $json.body.content }} System prompt: > You are a personal assistant helping respond to emails. I am an AI automation expert specializing in helping small and medium-size businesses automate processes. Create a short response to the email. Sign the email as Robert Breen. 5. Review with gotoHuman Submit AI output for human approval using the gotoHuman node. The output schema should match the Review Template fields (e.g., "email", "OriginalEmail"). 6. IF Node Decision If status is approved, send reply If not, return to loop for revision or skip ✏️ Customization Ideas ✉️ Send only drafts by skipping the "reply" step and storing results. 🕒 Schedule the workflow with a Cron trigger for automation. 🔎 Add label filters or subject keywords for advanced targeting. 🔗 External Links gotoHuman Community Node OpenAI Microsoft Outlook API Setup 💬 Need More Help? If you'd like help customizing this or building similar automations, reach out: Robert Breen AI & Automation Consultant 🌐 https://ynteractive.com 📧 robert.j.breen@gmail.com 🔗 LinkedIn

This workflow is especially suitable for founders and operators offering services to their clients and regularly scheduling sales or project update meetings. How it works When a booking is created, rescheduled, or canceled in cal.com, this workflow syncs the meeting and contact data into Notion. When a new booking is scheduled: Creates a meeting in the dedicated Notion database. Here we can customize all the information to include on the meeting page (e.g., mapping the answers to custom questions). Finds the Contact(s) in the dedicated Notion database (based on the email). If the Contact(s) exists, it links the contact(s) to the newly created meeting. If the Contact(s) doesn’t exist, it creates the contact(s) and links them to the newly created meeting. When a booking is rescheduled: The automation finds the event in Notion (based on the “cal id” property) It updates the event date and time in Notion When a booking is cancelled: The automation deletes the event in Notion (i.e., it archives the page, which remains available in the Trash for 30 days) Requirements A Cal account and API key. A Notion account and connection with access to all the databases involved (Meetings, Contacts). Find all your connections, manage their access, or create a new connection on your Notion Integrations page. A Meetings and Contacts database in Notion, both accessible by the Integration (see step 2 above). The database names don't matter. You will input your database IDs in the workflow. Find a Notion database ID in the URL between the slash characters. Notion database column specifications In the Meetings database, these are required properties: Event time (date) cal id (text) Contacts (relation) Name In the Contacts database, these are required properties: Name Email Meetings (relation) Read the essay and watch the video for a detailed walkthrough.

📰 Publish Latest News on X and Other Social Media Platforms Using Keyword A comprehensive n8n automation that fetches the latest news based on keywords, generates AI-powered social media content, and automatically publishes to X (Twitter) with complete tracking and notification systems. 📋 Overview This workflow provides a professional news publishing solution that automatically discovers breaking news, creates engaging social media content using AI, and publishes to X (Twitter) with comprehensive tracking. Perfect for news organizations, content creators, social media managers, and businesses wanting to stay current with automated news sharing. The system uses BrightData's Google News dataset, OpenAI's GPT-4o for content generation, and multi-platform integration for complete automation. ⭐ Key Features 📝 Form-Based Input**: Clean web form for keyword and country submission 📰 Real-Time News Fetching**: BrightData Google News integration for latest articles 🤖 AI Content Generation**: GPT-4o powered tweet creation with hashtags 📱 Auto X Publishing**: Direct posting to X (Twitter) with URL tracking 📊 Complete Tracking**: Google Sheets logging of all published content 🔔 Email Notifications**: Success alerts with tweet links 🌍 Multi-Country Support**: Localized news for US, India, UK, Australia ⚡ Status Monitoring**: Real-time progress tracking with retry logic 🛡 Error Handling**: Robust error management and validation 🔄 Loop Management**: Intelligent waiting for news processing completion 🎯 What This Workflow Does Input: News Name**: Keyword or topic for news search (required) Country**: Target country for localized news (dropdown: US/IN/GB/AU) Processing: Form Submission: Captures news keyword and target country News Triggering: Initiates BrightData Google News scraping job Status Monitoring: Checks scraping progress with intelligent retry loop Data Retrieval: Fetches latest news articles when ready AI Content Creation: Generates engaging tweet content using GPT-4o Social Publishing: Posts content to X (Twitter) automatically URL Generation: Creates direct tweet links for tracking Data Logging: Saves content and URLs to Google Sheets Email Notification: Sends success confirmation with tweet link Completion: Workflow ends with full audit trail 📋 Output Data Points | Field | Description | Example | | :------------ | :---------------------------------- | :----------------------------------------------------------------------------------------------------- | | TweetMessage | AI-generated social media content | "Breaking: AI revolution transforming healthcare with 40% efficiency gains. New study shows promising results in patient care automation. #AI #Healthcare #Innovation #TechNews #US" | | TweetURL | Direct link to published tweet | https://twitter.com/i/web/status/1234567890123456789 | 🛠️ Setup Instructions Prerequisites: n8n instance (self-hosted or cloud) X (Twitter) account with API v2 access OpenAI account with GPT-4o access Gmail account for notifications Google account with Sheets access BrightData account with Google News dataset access Basic understanding of social media automation Step 1: Import the Workflow Copy the JSON workflow code from the provided file. In n8n, click "+ Add workflow". Select "Import from JSON". Paste the workflow code and click "Import". The workflow will appear with all nodes properly connected. Step 2: Configure API Credentials X (Twitter) API Setup: Create X Developer Account at developer.twitter.com. Create new app and generate API keys. In n8n: Credentials → + Add credential → Twitter OAuth2 API. Add your Twitter API credentials: API Key API Secret Key Bearer Token Access Token Access Token Secret Test the connection with a sample tweet. OpenAI API Configuration: Get API key from platform.openai.com. Ensure GPT-4o model access is available. In n8n: Credentials → + Add credential → OpenAI API. Add your OpenAI API key. Verify model access in the "OpenAI Chat Model" node. Gmail Integration: Create "Gmail OAuth2" credential. Follow OAuth setup process. Grant email sending permissions. Test with sample email. BrightData News API: The workflow uses pre-configured token: 5662edde-6735-4c5d-a6c6-693043a5a9a5. Dataset ID: gd_lnsxoxzi1omrwnka5r (Google News). Verify access to Google News dataset. Test API connection. Google Sheets Integration: Create "Google Sheets OAuth2 API" credential. Complete OAuth authentication. Grant read/write permissions. Test connection. Step 3: Configure Google Sheets Integration Create Google Sheets Structure: Sheet Name: "Publish Latest News on Social Media Platforms Using Keyword" Tab: "Data" (default) Columns: Tweet Message: AI-generated content posted to X Tweet URL: Direct link to published tweet Sheet Configuration: Create new Google Sheet or use existing one. Add the required column headers. Copy Sheet ID from URL: https://docs.google.com/spreadsheets/d/SHEET_ID_HERE/edit. Current configured Sheet ID: 1koxNrwdeuaSBdREuKc7JQh3d9blEk0sQDJ8VgVLjPOo. Update Workflow Settings: Open "Google Sheets" node. Replace Document ID with your Sheet ID. Select your Google Sheets credential. Choose "Data" sheet/tab. Verify column mapping is correct. Step 4: Configure Form Interface Form Settings: Open "On form submission" node. Form configuration: Title: "News Publisher" Description: "publish latest news to direct social media" Fields: News Name (text, required) Country (dropdown: US, IN, GB, AU, required) Webhook URL: Copy webhook URL from form trigger node. Current webhook ID: 8d320705-688c-4150-a393-cf899d2bbb52. Test form accessibility and submission. Step 5: Configure Email Notifications Gmail Setup: Open "Gmail" node. Update recipient email: raushan@iwantonlinemarketing.com. Email template includes: Success confirmation Direct tweet link Professional formatting Test email delivery. Step 6: Test the Workflow Sample Test Data: Use these examples for testing: | News Name | Country | Expected Results | | :-------------------- | :------ | :------------------------------------------------- | | artificial intelligence | US | Latest AI news with US-specific hashtags | | cricket world cup | IN | Sports news with India-focused content | | brexit update | GB | UK political news with British hashtags | | bushfire news | AU | Australian environmental news | Testing Process: Activate the workflow (toggle switch). Navigate to the webhook form URL. Submit test data. Monitor execution progress: News fetching (30-60 seconds) AI content generation (10-15 seconds) X publishing (5-10 seconds) Sheet update and email (5 seconds) Verify results in all platforms. 📖 Usage Guide Using the Form Interface Navigate to the webhook URL provided by the form trigger. Enter news keyword or topic (e.g., "climate change", "stock market", "technology"). Select target country from dropdown. Click submit and wait for processing. Check email for success notification with tweet link. Example Inputs to Test | News Name | Country | Expected | | :-------------------------------- | :------ | :----------------------------------------------------- | | "artificial intelligence breakthrough" | "US" | Latest AI developments with tech hashtags | | "football premier league" | "GB" | UK football news with sports hashtags | | "stock market updates" | "IN" | Indian market news with finance hashtags | | "hollywood movies" | "AU" | Entertainment news with Australian perspective | Country-Specific Considerations United States (US)**: Focus on national news and global impact. Hashtags: #USA, #American, #Breaking, #News. Time zone considerations for optimal posting. India (IN)**: Emphasis on regional relevance. Hashtags: #India, #Indian, #News, #Breaking. Cultural context in content generation. United Kingdom (GB)**: British perspective and terminology. Hashtags: #UK, #British, #News, #Breaking. Focus on European context. Australia (AU)**: Australian angle and regional focus. Hashtags: #Australia, #Australian, #News, #Breaking. Pacific region context. 📊 Reading the Results Google Sheets Data The output sheet contains: Complete tweet content with hashtags and formatting. Direct tweet URLs for easy access and sharing. Chronological record of all published content. Audit trail for content management. Email Notifications Success emails include: Confirmation that content was published. Direct link to view the tweet. Professional formatting for easy reference. X (Twitter) Posts Published content features: AI-optimized messaging within 260 character limit. Relevant hashtags based on topic and country. Engaging format designed for social media. Professional tone suitable for news sharing. 🔧 Customization Options Expanding Social Media Platforms Add more platforms to the publishing workflow: // Add LinkedIn publishing { "node": "LinkedIn", "type": "n8n-nodes-base.linkedin", "parameters": { "text": "={{ $json.output }}", "additionalFields": {} } } // Add Facebook posting { "node": "Facebook", "type": "n8n-nodes-base.facebook", "parameters": { "pageId": "YOUR_PAGE_ID", "message": "={{ $json.output }}" } }