Workflow Templates

Tags*: Supply Chain, Logistics, Geocoding, Transportation, GPS API Context Hi! I’m Samir — a Supply Chain Engineer and Data Scientist based in Paris, and founder of LogiGreen Consulting. I help companies improve their logistics operations using data, AI, and automation to reduce costs and minimize environmental footprint. > Let’s use n8n to analyze geographical data! 📬 For business inquiries, you can add find me on LinkedIn Who is this template for? This workflow is designed for logistics and transport teams but also market analytics experts that need to process geocoding data (get GPS coordinates from addresses). Ideal for: Transportation Planning Supply Chain Network Design Route optimization studies How does it work? This n8n workflow connects to a Google Sheet where you store addresses with country codes, and uses the OpenRouteService API to calculate: 📏 GPS Coordinates (longitude, latitude) 🗺️ Neighbourhood, City and local information Steps: ✅ Load addresses with country codes 🔁 Loop through each record 🚚 Query OpenRouteService 🧾 Extract and store results: longitude, latitude, neighbourhood 📤 Update the Google Sheet with new values What do I need to get started? This workflow is beginner-friendly and requires: A Google Sheet with route pairs (departure and destination coordinates) A free OpenRouteService API key 👉 Get one here Next Steps 🗒️ Follow the sticky notes inside the workflow to: Select your sheet Plug in your API key Launch the flow! 🎥 Check the Tutorial 🚀 You can customise the workflow to: Add additional outputs from the API Connect to your TMS via API or EDI This template was built using n8n v1.93.0 Submitted: June 1, 2025

🧾 Description: This automation uses GPT-4o to scan unread Gmail emails and intelligently classify them as: Action → Requires your attention (reply, review, schedule, or respond) No Action → Informational or promotional; no action needed The result? You eliminate inbox noise and gain a clear daily routine: only check what's in Action Required. ⚙️ How It Works: Trigger: Runs on a customizable schedule Fetch Emails: Pulls unread messages from Gmail Classify via GPT-4o: Determines if each email needs action or not Sort Emails: Labels actionable emails as Action Required Labels non-actionable ones as No Action Removes the Inbox label to clean your primary inbox view ✅ Emails stay in your account—just better organized 🚀 How to Use: Import the workflow into your n8n instance Set up Gmail and OpenAI credentials Create Gmail labels: Action Required No Action Activate the workflow Start your day by checking only the Action Required label 📦 Requirements: n8n (self-hosted or cloud) Gmail OAuth2 account OpenAI API key (GPT-4o or GPT-4o-mini) Gmail labels: Action Required, No Action 💡 Why It Matters: Stop manually filtering emails. This workflow helps you focus only on what matters while keeping everything else out of your way—without deleting or archiving anything.

Do you want to know where a web visitor lives? This workflow enriches any lead by IP address using the uProc.io Location By IP address tool and sends an email in Spanish or English depending on the detected web visitor country. You need to add your credentials (Email and API Key - real -) located at Integration section to n8n. Node "Create IP and Email Item" can be replaced by any other supported service with IP and Email values, like Mailchimp, Calendly, or MySQL. The "uProc" node returns the location of the provided IP address. "If" node checks if the web visitor country code belongs to Spain (ES Isocode). If positive, we use the Spanish language in our emails. Otherwise, we will use the English language in our communications. Depending on the detected country code, we use the Amazon SES node to send the customized email adapted to the right language.

This n8n workflow template automates the process of managing meeting guests booked through Cal.com. It captures attendee information, logs it in a Google Sheet, and subscribes new guests to your Beehiiv newsletter, while also notifying you in Telegram. How it Works This workflow is designed to streamline your post-booking process. When a new meeting is booked via Cal.com, the workflow automatically triggers. It extracts the attendee details, adds a new row with the guest's information to a designated Google Sheet, and then adds the guest as a subscriber to your Beehiiv newsletter. Finally, it sends a notification to a specified Telegram channel, keeping you informed of new subscribers. Features Automated Data Entry:** Automatically log meeting guest details into Google Sheets. Newsletter Growth:** Effortlessly add new meeting guests to your Beehiiv subscriber list. Real-time Notifications:** Get instant alerts in Telegram for new subscribers. Seamless Integration:** Connects Cal.com, Google Sheets, Beehiiv, and Telegram. Set Up To use this workflow, you will need the following: Cal.com:** Set up a Cal.com account and configure a webhook to trigger the workflow on new bookings. You will need the webhook URL provided by the first node in this workflow. Google Cloud:** A Google Cloud account with access to Google Sheets. You will need to specify the Sheet and the range where data should be added. Beehiiv:** A Beehiiv account. You will need your Beehiiv API key and the publication ID of your newsletter. Telegram Account:** A Telegram account and a channel where you want to receive notifications. You will need your Telegram Bot Token and the chat ID of the channel. Configure each node** in the workflow with your respective API keys, IDs, and sheet details as required. The "Define your parameters" box in the workflow provides guidance on finding your Telegram chat ID and Beehiiv API key/publication ID. Additional Enhancements This workflow can be extended and customized further: Conditional Logic:** Add filters to only subscribe guests based on certain criteria (e.g., specific meeting types). Data Enrichment:** Integrate with other services to enrich guest data before adding to Google Sheets or Beehiiv. CRM Integration:** Connect to a CRM to create or update contact records for new guests. Custom Notifications:** Customize the content and format of the Telegram notification. Need Help? If you need assistance setting up this workflow, encounter any issues, or would like to explore setting up similar automation workflows tailored to your company's specific needs, please contact us at 1 Node.

🚀 Form-Based X/Twitter Poster (v2) A user-friendly n8n workflow that enables users to submit tweets through a simple web form — with optional image, video, or GIF uploads — and posts them to a connected X/Twitter account. Designed for ease of use, this workflow handles both media and text-only posts, providing clear feedback upon submission. 🧭 Overview Workflow Name: Form-Based X/Twitter Poster (v2) Goal: Provide a web form for users to create tweets, upload optional media, and post directly to X/Twitter. 🛠 How It Works 1. Form Submission Trigger Node:** On form submission Type:** formTrigger Purpose:** Renders a web form for tweet creation. Fields:** Post Content: Required textarea for tweet text. Media: Optional file upload (.jpg, .png, .gif, .mp4, etc.). Button:** "Submit" Output:** JSON with text and binary media (if any). 2. Extract Media Details Node:** Extract Media Details Type:** code Purpose:** Extracts tweet text, checks for media, determines media type. Output Example:** { "content": "My tweet!", "mime_type": "image/jpeg", "media_type": "IMAGE" } 3. If Media Exists Node:** If Media Exists Type:** if Purpose:** Checks whether media was uploaded. True Path:** Media was uploaded. False Path:** No media uploaded. 4. Upload Media to X/Twitter (True path only) Node:** Upload Media (X) Type:** httpRequest Purpose:** Uploads media to Twitter via API v1.1. Media Category:** TWEET_IMAGE (can be customized) Auth:** Twitter OAuth1 API Output:** Includes media_id_string 5. Post Tweet with Media (True path) Node:** X Type:** twitter Purpose:** Posts tweet with uploaded media. Auth:** Twitter OAuth2 API 6. Post Text-Only Tweet (False path) Node:** X1 Type:** twitter Purpose:** Posts tweet without media. Auth:** Twitter OAuth2 API 7. Show Confirmation Message Node:** End Form Type:** form Purpose:** Displays thank-you message post-submission. Title:** Thank you so much for sharing your experience on X! 🖤 Message:** We truly appreciate your support and are so glad we could make a positive impact. Your words mean the world to us! 🛠 How to Customize Form Fields:** Change form title, labels, help texts, or file formats. Media Logic:** Add logic for distinguishing GIF vs VIDEO. Adjust media upload URL dynamically: https://upload.twitter.com/1.1/media/upload.json?media_category={{ $json.media_type === 'VIDEO' ? 'TWEET_VIDEO' : ($json.media_type === 'GIF' ? 'TWEET_GIF' : 'TWEET_IMAGE') }} Error Handling:** Add Error Trigger nodes to catch and manage failures gracefully. Tweet Text:** Customize tweet text with extra formatting or default content. Advanced Ideas:** Schedule tweets Post to multiple accounts Add content approval steps 🔐 Required Credentials 1. Twitter OAuth1 API Used by:** Upload Media (X) Required for:** Media upload via v1.1 Credentials:** Consumer Key, Consumer Secret, Access Token, Access Token Secret Workflow Credential Name:** X OAuth - Akhil 2. Twitter OAuth2 API Used by:** X, X1 Required for:** Posting tweets Scopes:** tweet.read, tweet.write, users.read, offline.access Workflow Credential Name:** X OAuth2 - Akhil 💡 Use Cases Easy Tweet Tool:** For non-technical users to share content. Content Approval:** Internal review system before posting. Announcements:** Quickly broadcast updates. Campaign Posting:** Streamline recurring content sharing. 🧑‍💻 Node Naming Suggestions | Old Name | Suggested Name | |--------------------|--------------------------| | If Image Exists | If Media Exists | | X | Post Tweet with Media | | X1 | Post Text-Only Tweet | ❤️ Made with love by Akhil using n8n

Flow Start: The flow starts upon receiving an HTTP GET call. Webhook: Receives the HTTP GET call and triggers the flow. Database: Connects to the database (Customer Datastore) to retrieve all necessary information (getAllPeople). Data Processing: Variable Insertion: The retrieved data is inserted into a variable. Variable Aggregation: The variables are aggregated and prepared for use in FlutterFlow. Webhook Response: Sends the response back through the Webhook with the processed data ready for use in FlutterFlow.

Automated Daily Outlook Calendar Meeting Digest Overall Goal This workflow automatically runs at a scheduled time (daily at 8 AM by default), calculates the current day's date range, fetches all calendar events from a specified Microsoft Outlook account for that day, formats these events into a user-friendly HTML email, and then sends this digest to a designated email address. How it Works (Step-by-Step Breakdown): Node: Schedule Trigger (Schedule Trigger Node) Type:** n8n-nodes-base.scheduleTrigger Purpose:** Automatically starts the workflow at a predefined time. Configuration:** Rule > Interval > Trigger At Hour: 8 (Triggers every day at 8:00 AM according to the n8n server's timezone) Output:** Triggers the workflow execution at the scheduled time. Node: Code (Code Node) Type:** n8n-nodes-base.code Purpose:** Dynamically calculates the start and end timestamps for "today," based on when the workflow is triggered. Configuration (JS Code):** Gets the current date and time (workflow runtime). Sets today to beginning of current day (00:00:00). Sets tomorrow to beginning of next day (00:00:00). Converts these to ISO string format (e.g., 2023-10-27T00:00:00Z). Output:** JSON object with today and tomorrow ISO date strings. Node: Microsoft Outlook (Microsoft Outlook Node) Type:** n8n-nodes-base.microsoftOutlook Purpose:** Fetch calendar events from Outlook within the calculated date range. Configuration:** Resource: Event Filters (Custom): start/dateTime ge '{{$json.today}}' and start/dateTime lt '{{$json.tomorrow}}' (OData filter to fetch events starting on or after today and before tomorrow, i.e., all today's events.) Output:** List of event objects from Outlook. Node: Edit Fields (Set Node) Type:** n8n-nodes-base.set Purpose:** Transform and simplify the event data structure from Outlook. Configuration:** Maps fields from Outlook event to new field names: id subject description (from bodyPreview) meeting_start meeting_end attendees meeting_organizer meeting_organizer_email meeting_link Output:** List of JSON objects with simplified meeting details. Node: Generate HTML (Code Node) Type:** n8n-nodes-base.code Purpose:** Generate a single HTML email body summarizing all meetings and create the email subject line. Configuration (JS Code):** Processes all meeting items from "Edit Fields" node. Defines generateMeetingReminderEmail function to format each meeting into an HTML "card." Escapes HTML special characters, formats times, attendees, etc. Concatenates all cards into a full HTML document. Generates subject line (e.g., "🗓️ Your Meetings Today – Friday, Oct 27"). Output:** JSON object with: { "subject": "email subject string", "html": "generated HTML content string" } Node: Send Email (Email Send Node) Type:** n8n-nodes-base.emailSend Purpose:** Send the generated HTML digest email to the designated recipient. Configuration:** From Email: test@gmail.com To Email: akhilgadiraju@gmail.com Subject: {{ $json.subject }} (dynamic from Generate HTML node) HTML: {{ $json.html }} (dynamic from Generate HTML node) Output:** Email sending status. Sticky Notes Update Time:** Near "Schedule Trigger" node; configure trigger time as needed. Update Email Details:** Near "Send Email" node; change sender and receiver email addresses. How to Customize It Schedule (Schedule Trigger node):** Modify the trigger hour, minutes, or days of week to change when the workflow runs. Date Range (Code node):** Adjust JS to change date range (e.g., next business day, upcoming week). Outlook Calendar (Microsoft Outlook node):** Specify Calendar ID or refine OData filters for event selection. Event Details (Edit Fields node):** Add/remove/modify event fields extracted. Email Appearance and Content (Generate HTML node):** Change CSS styling, meeting details, or subject line logic. No Meetings Scenario:** Use an "If" node after "Edit Fields" to handle no-meeting days (e.g., send "No meetings today!" email or skip email). Email Recipients (Send Email node):** Update "From" and "To" emails; multiple recipients separated by commas. Error Handling Use "Error Trigger" nodes to catch and handle failures (Outlook API, SMTP errors). Send alerts or log errors accordingly. Use Cases Automated Daily Personal Meeting Briefing:** Get daily email summaries of your meetings. Automated Team Meeting Digest:** Send daily team calendar digest emails. Proactive Daily Planning:** Automatically stay informed of your day’s schedule. Required Credentials Add these credentials in your n8n instance under Credentials: Microsoft Outlook (OAuth2 API):** Used by: "Microsoft Outlook" node Credential Name in Workflow: Outlook (ID: JcYqVJwcwZIhB8oy) Requires OAuth2 with Calendars.Read permission. SMTP:** Used by: "Send Email" node Credential Name in Workflow: SMTP account (ID: vCexcphurglwGBfk) Requires SMTP server details (host, port, username, password). Ensure these credentials are configured correctly with required permissions. Activate the workflow for scheduled execution. Made with ❤️ using n8n by Akhil.

Zsxkib Canary Qwen 2.5b Text Generator Description 🎤The best open-source speech-to-text model as of Jul 2025, transcribing audio with record 5.63% WER and enabling AI tasks like summarization directly from speech✨ Overview This n8n workflow integrates with the Replicate API to use the zsxkib/canary-qwen-2.5b model. This powerful AI model can generate high-quality text content based on your inputs. Features Easy integration with Replicate API Automated status checking and result retrieval Support for all model parameters Error handling and retry logic Clean output formatting Parameters Required Parameters audio** (string): Audio file to transcribe Optional Parameters llm_prompt** (string, default: None): Optional LLM analysis prompt show_confidence** (boolean, default: False): Show AI reasoning in analysis include_timestamps** (boolean, default: True): Include timestamps in transcript How to Use Set up your Replicate API key in the workflow Configure the required parameters for your use case Run the workflow to generate text content Access the generated output from the final node API Reference Model: zsxkib/canary-qwen-2.5b API Endpoint: https://api.replicate.com/v1/predictions Requirements Replicate API key n8n instance Basic understanding of text generation parameters

Who is this for? For developers and organizations that need to convert HTML files to PDF. What problem is this workflow solving? The file format conversion problem. What this workflow does Converts HTML to file. Converts the HTML file to PDF. Stores the PDF file in the local file system. How to customize this workflow to your needs Open the HTTP Request node. Adjust the URL parameter (all endpoints can be found here). Add your secret to the Query Auth account parameter. Please create a ConvertAPI account to get an authentication secret. Optionally, additional Body Parameters can be added for the converter.

📌 Who is this for? This workflow is perfect for social media managers, content creators, digital marketers, and copywriters who want to save time and stay relevant by automatically generating fresh caption ideas based on trending search behavior. 💡 What problem is this workflow solving? Manually coming up with engaging social media content is time-consuming and often hit-or-miss. This workflow leverages Google autocomplete to identify what users are searching for, then uses AI to convert those suggestions into short, engaging captions for use on platforms like Instagram, LinkedIn, or Twitter. ⚙️ What this workflow does This automation runs daily at noon and transforms trending search topics into ready-to-use captions: Run Every Day at 12 PM A schedule trigger that activates the workflow once per day. Get Search Keywords from Google Sheet Pulls a list of base search phrases from a Google Sheet which serve as the starting point for getting trending autocomplete terms. Fetch Autocomplete Suggestions (Dumpling AI) Calls Dumpling AI’s get-autocomplete endpoint using the base phrase to return Google autocomplete suggestions. API Reference → Format Suggestions into Array Formats the list of returned suggestions into an array format that can be looped through. Loop Through Each Autocomplete Suggestion Splits the array into individual suggestions to process each one separately. Generate Caption from Suggestion (GPT-4o) Sends each suggestion to GPT-4o with a detailed system prompt to create a short, human-sounding, engaging caption under 280 characters. Save Keyword & Generated Caption to Google Sheet Saves both the original search suggestion and the generated caption to another tab in Google Sheets for content scheduling or review. This workflow combines real-time search trend data with the power of AI to keep your social media feed fresh, relevant, and consistent — all without lifting a finger.

This workflow helps digital marketers and outreach specialists automate the research and creation of cold email icebreakers for local businesses. What it does: Starts with a Form Trigger, where you input a search keyword (e.g., “Dentist in New York”). Uses Dumpling AI’s Google Maps API to search for local businesses matching the keyword. Extracts individual business data, including website URLs. Sends each website to Dumpling AI to extract: A website summary for personalization An email address (if available) Sends the summary and business info to GPT-4 via OpenAI to write a short, warm, and customized icebreaker message. Filters out results with missing email addresses. Logs the business name, email, website, phone number, website summary, and generated icebreaker into Google Sheets. Optionally pushes the lead and personalization to Instantly.ai for automated cold outreach. Tools Used: Form Trigger (n8n) Dumpling AI (Search & Extraction APIs) OpenAI GPT-4 (via LangChain Node) Google Sheets Instantly.ai (optional lead delivery) 🛠️ How to Customize the Workflow Change the search region or business type:* Adjust the default keyword in the *Form Trigger** or connect a different input source (like Google Sheets). Customize the prompt:* Modify the *GPT-4 node prompt** to match your agency tone or outreach style. Add or remove data fields:* Edit the *Google Sheets node** to store additional business data or remove unnecessary ones. Connect to your CRM or outreach tool:* Replace or extend the *Instantly API node** with your own CRM (e.g., HubSpot, Close, Pipedrive) using HTTP Request or native integrations. Control batching size:* The *Split In Batches node** is set to 2 by default. You can increase this to speed up processing or reduce it to avoid rate limits. This automation is ideal for sales teams, digital marketing freelancers, and agencies who want to scale lead generation while keeping emails personal and relevant.

This n8n workflow template uses community nodes and is only compatible with the self-hosted version of n8n. 📈 StockPulse: AI-Picked Daily News for Your Portfolio Stay ahead of the market with this automated, AI-powered stock market news briefing delivered straight to your inbox — no code required. Watch Step-by-step Video Tutorial Here: https://www.youtube.com/watch?v=iZvPej9eLYE&t=201s ⚙️ What it does: This workflow runs every morning and: Triggers a scheduled prompt to a Langchain AI Agent (OpenAI) Uses the Tavily Web Search API to fetch fresh financial news relevant to your watchlist or portfolio Summarizes the top stories, highlighting: 🔍 Key headlines 💡 Investment opportunities ⚠️ Risks and macro trends 📊 Suggested trades Sends a clean, readable email via Gmail to your preferred address 🔧 Built with: 🧠 Langchain AI Agent (OpenAI GPT-4o) 🔍 Tavily Search Tool 📬 Gmail Node for Email Delivery ⏰ Daily Cron Trigger (customizable) 💼 Who it’s for: Investors and traders who want to save time on news gathering Financial creators looking for curated, actionable insights Non-technical users interested in automating stock news monitoring Anyone who wants to combine AI + automation + market data 🟢 Customize easily: Edit your stock list or news focus inside the Agent prompt 📨 Email ready: Just plug in your Gmail credentials and you’re good to go ⏱️ 10-minute setup — no coding required!