Workflow Templates

AI-Powered Email Draft Automation Workflow In this guide, we’ll walk you through setting up an AI-driven workflow that automatically processes incoming emails using a custom AI model (e.g., Llama), prepares email content, and saves it as a Gmail draft. Ready to automate your email drafting process? Let’s dive in! What’s the Goal? Automatically detect and process new emails via IMAP. Use a custom AI model to analyze and generate email content. Prepare structured and relevant email responses. Save the generated content as a Gmail draft for review or sending. Enable 24/7 email automation with seamless integration. By the end, you’ll have a self-running email assistant that drafts responses effortlessly. Why Does It Matter? Manual email drafting is time-consuming and prone to delays. Here’s why this workflow is a game changer: Zero Human Error:** AI ensures consistent and accurate drafts. Time-Saving Automation:** Instantly process and draft emails, boosting efficiency. 24/7 Availability:** Handle emails anytime without manual intervention. Focus on Strategy:** Free your team from repetitive drafting tasks. Think of it as your tireless email drafting assistant that never misses a beat. How It Works Here’s the step-by-step magic behind the automation: Step 1: Trigger the Workflow Detect new emails using IMAP via the Check New Email (IMAP) node. Capture incoming email content for processing. Step 2: Process Email with AI Send the email text to a custom AI model (e.g., Llama) for analysis. Use the Custom AI Model node to generate a context-aware response or draft content. Step 3: Prepare Email Content Format the AI-generated content into a polished email structure using the Prepare Email Content node. Ensure the content is ready for drafting with proper salutations and structure. Step 4: Save as Gmail Draft Route the prepared email content to the Save as Gmail Draft node. Save the draft in Gmail for review or manual sending. Step 5: Log & Optimize Log all processed emails and drafts in a database (e.g., Airtable, Google Sheets). Continuously improve the AI model based on feedback or new email patterns. How to Use the Workflow? Importing a workflow in n8n is a straightforward process that allows you to use pre-built or shared workflows to save time. Below is a step-by-step guide to importing the Smart Email Draft Generator workflow in n8n, based on the official documentation and community resources. Steps to Import a Workflow in n8n 1. Obtain the Workflow JSON Source the Workflow:** Workflows are typically shared as JSON files or code snippets. You might receive them from: The n8n community (e.g., n8n.io workflows page). A colleague or tutorial (e.g., a .json file or copied JSON code). Exported from another n8n instance. Format:** Ensure you have the workflow in JSON format, either as a file (e.g., workflow.json) or as text copied to your clipboard. 2. Access the n8n Workflow Editor Log in to n8n:** Open your n8n instance (via n8n Cloud or your self-hosted instance). Navigate to the Workflows tab in the n8n dashboard. Open a New Workflow:** Click Add Workflow to create a blank workflow, or open an existing workflow if you want to merge the imported workflow. 3. Import the Workflow Option 1: Import via JSON Code (Clipboard): In the n8n editor, click the three dots (⋯) in the top-right corner to open the menu. Select Import from Clipboard. Paste the JSON code of the workflow into the provided text box. Click Import to load the workflow into the editor. Option 2: Import via JSON File: In the n8n editor, click the three dots (⋯) in the top-right corner. Select Import from File. Choose the .json file from your computer. Click Open to import the workflow. Setup Notes: IMAP Credentials:** Configure IMAP settings in the Check New Email (IMAP) node with your email account credentials (e.g., Gmail IMAP settings). Custom AI Model:** Set up the Custom AI Model node with your AI model credentials (e.g., Llama API key or endpoint). Gmail Integration:** Authorize the Save as Gmail Draft node with Gmail API credentials to save drafts. Content Customization:** Adjust the Prepare Email Content node to tailor the email structure or tone as needed.

Introduction: This workflow template helps you determine if a Twitch user's stream is currently live or offline. Setup Instructions: The Document node holds the sample Twitch username you wish to check, you may adapt it in your workflow by replacing this with a chain that contains the Twitch username you want to check. This value is passed to the GraphQL node query as $('Document').item.json.twitch so make sure to change this based on your workflow. How it Works: The important nodes here are the GrapQL and IF nodes. The GrapQL queries the Twitch API, and then the output returns a document with the stream property. The IF node then checks if this property has a value, if null means the user is offline, otherwise the user is online or live. Common Use Cases: You can use this with other workflow templates to post live stream alerts to Twitter/X, Bluesky, and Discord via webhooks, etc to notify your community to join youR stream. You may also use an LLM node to write a custom alert based on the value of property title How to adjust this template If you want to check a list of Twitch channels, you can simply exchange the Document set node in the beginning with your list of channels. For more information on the GraphQL output please see the official Twitch API documentation: Get Streams

Who is this template for? This template is for teams and administrators who use n8n to monitor Elastic alerts and want to receive automated email notifications when an alert is triggered. It leverages Microsoft Graph API to send emails and provides an efficient way to notify users about alerts directly in their inbox. How it works? The template connects to the Elastic API to retrieve alert data. When a new alert is detected, the workflow processes the alert content and sends an email notification via Microsoft Graph API. The email includes alert details such as the alert name, timestamp, severity, and a summary of the message, allowing for quick action or review. Setup steps Step 1: Set up OAuth2 Credentials in n8n for Microsoft Graph API with Mail.Send permission. Step 2: Configure your Elastic API endpoint in the HTTP Request node to retrieve alerts. Step 3: Modify the email recipients in the template to specify who will receive the alert notifications. Step 4: Customize the email format, if necessary, to include additional alert details or adjust the message.

This n8n template empowers you to instantly fetch a list of public holidays for any given year and country using the Nager.Date API. This is incredibly useful for scheduling, planning, or integrating holiday data into various business and personal automation workflows. 🔧 How it works Receive Holiday Request Webhook: This node acts as the entry point, listening for incoming POST requests. It expects a JSON body containing the year (e.g., 2025) and countryCode (e.g., US for United States, PH for Philippines, DE for Germany) for which you want to retrieve public holidays. Get Public Holidays: This node makes an HTTP GET request to the Nager.Date API (date.nager.at). It dynamically uses the year and countryCode from your webhook request to query the API. The API responds with a JSON array, where each object represents a public holiday with details like its date, name, and type. Respond with Holiday Data: This node sends the full list of public holidays received from Nager.Date back to the service that initiated the webhook. 👤 Who is it for? This workflow is ideal for: Businesses with International Operations: Automatically check holidays for different country branches to adjust production schedules, customer service hours, or delivery estimates. HR & Payroll Departments: Accurately calculate workdays, plan leave schedules, or process payroll taking public holidays into account. Event Planners: Avoid scheduling events on public holidays, which could impact attendance or venue availability. Travel Agencies: Inform clients about holidays in their destination country that might affect local business hours or attractions. Content & Social Media Schedulers: Plan content around national holidays to maximize engagement or avoid insensitive postings. Personal Productivity & Travel Planning: Integrate holiday data into your calendar or task management tools to plan trips or personal time off more effectively. Developers: Easily integrate a reliable source of public holiday data into custom applications, dashboards, or internal tools without managing complex datasets. 📑 Data Structure When you trigger the webhook, send a POST request with a JSON body structured as follows: { "year": 2025, "countryCode": "PH" // Example: "US", "DE", "GB", etc. } You can find a comprehensive list of supported country codes on the Nager.Date API documentation: https://www.nager.at/Country The workflow will return a JSON array, where each element is a holiday object, like this example for a single holiday: [ { "date": "2025-01-01", "localName": "New Year's Day", "name": "New Year's Day", "countryCode": "PH", "fixed": true, "global": true, "counties": null, "launchYear": null, "types": [ "Public" ] } // ... more holiday objects ] ⚙️ Setup Instructions Import Workflow: In your n8n editor, click "Import from JSON" and paste the provided workflow JSON. Configure Webhook Path: Double-click the Receive Holiday Request Webhook node. In the 'Path' field, set a unique and descriptive path (e.g., /public-holidays). Activate Workflow: Save and activate the workflow. 📝 Tips This workflow is a foundation for many powerful automations: Conditional Branching for Specific Holidays: Add an IF node after "Get Public Holidays" to check for a specific holiday (e.g., "Christmas Day"). You can then trigger different actions (e.g., send a reminder, adjust a schedule) only for that particular holiday. Filtering and Aggregating Data: Use a Filter node to only keep holidays of a certain type (e.g., "Public"). Use a Code or Function node to count the number of public holidays, or extract just the names and dates into a simpler list. Storing Holiday Data: Google Sheets/Airtable: Automatically append new holidays to a spreadsheet for easy reference or further analysis. Database: Store holiday data in a database (like PostgreSQL or MySQL) to build a custom holiday calendar application. Scheduling and Reminders: Connect this workflow to a Cron or Schedule node to run periodically (e.g., once a year at the start of the year). Use the retrieved holiday dates to set up reminders in your calendar (Google Calendar node) or send notifications (Slack, Email, SMS) a few days before an upcoming holiday. Integrate with Business Logic: Employee Leave Management: Cross-reference employee leave requests with public holidays to ensure accuracy. Automated Messages: Schedule automated "Happy Holiday" messages to customers or employees. E-commerce Shipping: Adjust estimated shipping times based on upcoming non-working days. API Key (Not needed for Nager.Date free tier): The Nager.Date API used here does not require an API key for basic public holiday lookups, which makes this template very easy to use out-of-the-box.

Inquiry Form to Personalised WhatsApp Message Overview This workflow creates a smart, automated system for capturing leads from an inquiry form, initiating personalized WhatsApp message via Unipile API, and updating your Google Sheet CRM. It uses AI to craft initial outreach messages and logs the success or failure of each message sent, ensuring you track every lead effectively. This automation helps you engage leads quickly and efficiently, without manual effort. Use Case This workflow is ideal for: Sales Teams**: Automate the first touchpoint with new leads, qualifying them and initiating conversations. Small Businesses**: Provide immediate, personalized responses to inquiries, enhancing customer experience. Customer Support**: Quickly gather more context from users after they fill out a help form. Lead Generation**: Streamline the process from form submission to active lead engagement and CRM tracking. How It Works Form Submission Trigger: The workflow is activated when someone submits an "Inquiry Form." This form collects essential lead details such as: Full Name Email WhatsApp number Company Name "How can we help you?" (a notes field) AI Crafts Personalized Message: An OpenAI node, acting as "Alex" (a friendly, approachable human assistant), generates a short, personalized, and engaging opening message for the lead. This message directly addresses the lead by their first name and includes an open-ended question to encourage them to share more details about their needs. WhatsApp Outreach: The AI then uses the WhatsApp API (via Unipile) to send this personalized message directly to the lead's WhatsApp number. Unipile is key here, as it allows sending messages without prior chat history and can connect to your personal WhatsApp. Log Success or Failure: The AI checks the response from the WhatsApp API. If the WhatsApp message is sent successfully: The lead's details, along with the personalized message, WhatsApp chat ID, and message ID, are logged into a "Successful" sheet in your Google Sheet CRM. If the WhatsApp message fails to send: The lead's information, the attempted message, and the reason for failure are logged into a "Failed" sheet in your Google Sheet CRM. This helps you identify and follow up on problematic leads. How to Set It Up To set up your Lead Capture Agent, follow these steps: Google Sheet Setup: Copy the Template: Make a copy of the provided Google Sheet Template ("Sales Agent" with "Successful" and "Failed" sheets) into your own Google Drive. Connect Google Sheets: Ensure your Google Sheets OAuth2 API credentials are set up in n8n and linked to the "Google Sheets" and "Google Sheets3" nodes. Update Sheet IDs: In both "Google Sheets" and "Google Sheets3" nodes, update the documentId with the ID of your copied "Sales Agent" Google Sheet. Unipile (WhatsApp API) Credentials: Sign up for Unipile: Get your DSN and API key from Unipile (they offer a 7-day free trial). Replace Placeholders: In the "Whatsapp API" node, replace <YOUR_DSN>, <YOUR_API_KEY>, and <YOUR_ACCOUNT_ID> with your actual Unipile credentials. OpenAI API Key: Connect your OpenAI API key as an API credential in n8n and link it to the "OpenAI" node. Inquiry Form Setup: The "Enquiry Form" node generates a public webhook URL. You can embed this form on your website or share the URL directly. Alternatively, if you use your own form solution, configure it to send data via a webhook to the URL provided by the "Enquiry Form" node. Import the Workflow: Import the provided workflow JSON into your n8n instance. Activate and Test: Once all settings are complete, activate the workflow. Test it by submitting a new entry through the "Inquiry Form." Check your Google Sheet to see the lead captured and the message status. This workflow is designed to ensure no lead falls through the cracks, giving your sales or support team a powerful edge!

Transform raw customer feedback into powerful testimonial quotes automatically. This intelligent workflow monitors feedback forms, uses AI to identify and extract the most emotionally engaging testimonial content, and organizes everything into a searchable database for your marketing campaigns - turning every piece of customer feedback into potential marketing assets. 🚀 What It Does Smart Feedback Monitoring: Automatically detects new customer feedback submissions from Google Forms and triggers testimonial extraction within minutes. AI-Powered Quote Extraction: Uses Google Gemini to analyze feedback and extract short, emotionally engaging testimonial quotes while filtering out neutral or irrelevant content. Marketing-Ready Output: Focuses on impactful phrases and statements that work perfectly for websites, social media, ads, and sales materials. Automated Database Building: Creates and maintains a searchable testimonial library in Google Sheets with customer details and extracted quotes. Instant Team Notifications: Sends immediate email alerts to your marketing team with new testimonials, ensuring no valuable social proof goes unused. 🎯 Key Benefits ✅ Never Miss Marketing Gold: Automatically extract value from every feedback submission ✅ Save 8+ Hours Weekly: Eliminate manual review of feedback for testimonials ✅ Build Social Proof Library: Create searchable database of customer quotes ✅ Boost Conversion Rates: Use authentic testimonials across marketing campaigns ✅ Identify Happy Customers: Spot satisfied clients for case studies and referrals ✅ Scale Content Creation: Generate testimonials faster than customers submit feedback 🏢 Perfect For Businesses Needing Social Proof E-commerce stores showcasing product satisfaction SaaS companies highlighting user success stories Service businesses building trust and credibility Coaches and consultants demonstrating client results Marketing Applications Website Content**: Populate testimonial sections automatically Social Media**: Create quote posts and success story content Sales Materials**: Include powerful customer quotes in proposals Email Marketing**: Add authentic testimonials to campaigns ⚙️ What's Included Complete Workflow Setup: Ready-to-deploy n8n workflow with all integrations configured Google Forms Integration: Automatically processes new feedback submissions AI Quote Extraction: Google Gemini identifies most impactful testimonial content Database Management: Organized Google Sheets storage with customer information Team Notifications: Instant email alerts to marketing team members Setup Documentation: Complete configuration and customization guide 🔧 Technical Requirements n8n Platform**: Cloud or self-hosted instance Google Workspace**: For Forms, Sheets, and Gmail integration Google Gemini API**: For AI-powered testimonial extraction (free tier available) Customer Feedback**: Existing or new feedback collection process 📊 Before & After Examples Before (Raw Customer Feedback): "I was really struggling with managing my team's projects and keeping track of all the deadlines. Everything was scattered across different tools and I was spending way too much time just trying to figure out what everyone was working on. Since we started using your project management software about 6 months ago, it's been a complete game changer. Now I can see everything at a glance, our team communication has improved dramatically, and we're actually finishing projects ahead of schedule. The reporting features are amazing too - I can finally show my boss concrete data about our team's productivity. I honestly don't know how we managed without it. The customer support team has been fantastic as well, always quick to help when we had questions during setup." After (AI Extracted Testimonial): "Complete game changer - now I can see everything at a glance, our team communication has improved dramatically, and we're actually finishing projects ahead of schedule." Healthcare Example: Raw Feedback: "I had been dealing with chronic back pain for over 3 years and had tried everything - physical therapy, medication, different doctors. Nothing seemed to help long-term. When I found Dr. Martinez, I was honestly pretty skeptical because I'd been disappointed so many times before. But after our first consultation, I felt hopeful for the first time in years. She really listened to me and explained everything clearly. The treatment plan she developed was comprehensive but manageable. Within just 2 months, I was experiencing significant pain reduction, and now after 6 months, I'm practically pain-free. I can play with my kids again, sleep through the night, and even started hiking on weekends. Dr. Martinez didn't just treat my symptoms - she helped me get my life back." Extracted Testimonial: "Within just 2 months, I was experiencing significant pain reduction, and now I'm practically pain-free. Dr. Martinez didn't just treat my symptoms - she helped me get my life back." 🎨 Customization Options Industry-Specific Extraction: Tailor AI prompts for healthcare, technology, finance, retail terminology Quote Length Control: Adjust extraction for short punchy quotes vs longer detailed testimonials Sentiment Targeting: Focus on specific emotions like excitement, relief, satisfaction, transformation Multi-Channel Forms: Connect multiple feedback sources to one testimonial database Approval Workflows: Add human review step before testimonials go live CRM Integration: Connect extracted testimonials to customer records 🔄 How It Works Customer submits feedback via your Google Form Workflow detects new submission within 1 minute automatically AI analyzes feedback content to identify most impactful statements Testimonial quote is extracted and formatted for marketing use Quote is saved to database with customer details and timestamp Marketing team receives email with new testimonial content 💡 Use Case Examples SaaS Company: Automatically extract user success quotes from feature feedback surveys for website testimonials E-commerce Store: Turn product review submissions into powerful testimonial quotes for product pages and ads Healthcare Practice: Extract patient satisfaction quotes from feedback forms for website and marketing materials Consulting Firm: Convert client project feedback into testimonials highlighting business transformation results 📈 Expected Results 300% increase** in testimonial collection vs manual methods 90% time savings** on testimonial creation and organization 50% improvement** in marketing content authenticity 25% boost** in conversion rates using extracted testimonials Unlimited scalability** as feedback volume grows 🛠️ Setup & Support Quick Deployment: Complete setup in 20 minutes with included guide Pre-Built Prompts: AI extraction prompts optimized for different industries Template Library: Ready-to-use feedback forms and testimonial layouts Video Tutorial: Complete walkthrough from setup to first extracted testimonial 📞 Get Help & Learn More 🎥 Free Video Tutorials YouTube Channel: https://www.youtube.com/@YaronBeen/videos Complete setup and configuration guide 💼 Professional Support LinkedIn: https://www.linkedin.com/in/yaronbeen/ Connect for testimonial marketing strategy consulting Share your social proof automation success stories Access exclusive templates for different business types 📧 Direct Support Email: Yaron@nofluff.online Technical setup assistance and customization help AI prompt optimization for your specific business Integration with existing marketing and CRM systems Response within 24 hours

This workflow is perfect for technical writers, content creators, marketers, and developers who write in Markdown but need to collaborate or publish using Google Docs format. Ideal for teams that want to streamline their content creation and review process. What problem does this workflow solve? Manual conversion from Markdown to Google Docs is time-consuming and often loses formatting. This workflow eliminates the tedious copy-paste process, automatically preserves formatting, and creates organized, timestamped documents in your Google Drive. Perfect for content teams who write in Markdown but need Google Docs for collaboration and review. What this workflow does Converts Markdown to HTML** with proper formatting preservation (headers, lists, links, tables) Creates timestamped Google Docs** documents with automatic naming Adds Drive location metadata** for better organization and reference Maintains document structure** including emojis, tables, and text formatting Automates file creation** in specified Google Drive folders Setup Google Drive OAuth2 credentials configured in n8n Target Google Drive folder URL Input your content title and Markdown text in the "Set Input Data" node How to customize this workflow to your needs Modify HTML formatting options** in the Markdown conversion node Change file naming patterns** to match your organization system Adjust Drive folder structure** and metadata inclusion Update MIME type handling** for different output requirements Add additional processing steps** like notifications or integrations Perfect for technical documentation workflows, content publishing pipelines, blog preparation, and automated report generation. Setup Instructions - Markdown to Google Docs Converter Prerequisites n8n instance** (local or cloud) Google account** with Google Drive access Basic understanding** of n8n workflow configuration Step 1: Import the Workflow Open n8n and navigate to Workflows Click "Add workflow" → "Import from JSON" Upload the Export_Markdown_Content_do_Google_Docs_Document.json file Save the workflow with a descriptive name Step 2: Configure Google Drive Credentials Create Google Drive OAuth2 Credentials In n8n, go to Settings → Credentials Click "Add credential" → "Google Drive OAuth2 API" Follow the OAuth setup to authorize n8n access to Google Drive: Visit Google Cloud Console Create or select a project Enable Google Drive API Create OAuth2 credentials Add authorized redirect URI for your n8n instance Name the credential (e.g., "Google Drive - Markdown Converter") Configure Google Drive Nodes Update these nodes with your Google Drive credentials: Create Empty File Update Document with Correct HTML Formatting In each node: Select your Google Drive credential from the dropdown Test the connection to ensure it works properly Step 3: Prepare Your Google Drive Create Target Folder Go to Google Drive (drive.google.com) Create a new folder for your converted documents Copy the folder URL (will look like: https://drive.google.com/drive/folders/FOLDER_ID) Ensure the folder has proper permissions for your Google account Step 4: Configure Input Data Set Your Default Values Open the "Set Input Data" node Update the assignments with your preferences: Google Drive URL: Replace the example URL with your target folder URL Format: https://drive.google.com/drive/folders/YOUR_FOLDER_ID Content Title: Set a default title or leave placeholder text This will be used in the document filename Content in Markdown: Add your Markdown content or keep example for testing Supports standard Markdown syntax (headers, lists, links, tables) Step 5: Test the Workflow Initial Test Run Ensure all credentials are configured Click the "Test workflow" button on the Manual Trigger node Monitor the execution - check for any errors in node outputs Verify the result: Check your Google Drive folder Look for a new document with timestamp in the name Open the document to verify formatting Troubleshooting Common Issues Google Drive Permission Errors: Verify OAuth2 credentials are properly configured Check that the target folder exists and is accessible Ensure Google Drive API is enabled in Google Cloud Console Markdown Conversion Issues: Check that your Markdown syntax is valid Test with simple content first (headers, paragraphs, lists) Verify the "Change Markdown To HTML" node settings File Creation Problems: Confirm the Google Drive folder URL format is correct Check that the folder ID in the URL is valid Ensure your Google account has write permissions to the folder Step 6: Customize for Your Needs Modify HTML Formatting Options In the "Change Markdown To HTML" node: Enable/disable emoji support** (currently enabled) Adjust table formatting** (currently enabled) Modify header ID generation** (currently disabled) Configure space requirements** for headers Update File Naming Pattern In the "Create Empty File" node: Change the naming convention**: Currently uses _PUB {Content Title} {timestamp} Modify timestamp format**: Currently yyyy-MM-dd HH:mm:ss Add prefixes or suffixes** as needed for your organization Step 7: Production Usage Regular Workflow Execution Update the "Set Input Data" node with new content Execute the workflow manually or set up triggers Monitor execution logs for any issues Check Google Drive for generated documents Integration Options Webhook Integration: Add a Webhook trigger to accept external Markdown content Useful for automated content publishing workflows Email Integration: Add email notifications when documents are created Include links to generated Google Docs Advanced Configuration Error Handling Add error handling nodes after critical operations Implement retry logic for API failures Set up notifications for failed executions Performance Optimization Adjust the "Wait for Document Creation" timing if needed Consider file size limits for Google Docs Support and Troubleshooting Common Solutions Timeout errors**: Increase wait time in "Wait for Document Creation" Authentication failures**: Refresh Google OAuth2 credentials Formatting issues**: Test with simpler Markdown first Getting Help Check n8n community forums for Google Drive integration issues Review Google Drive API documentation for rate limits Test with minimal Markdown content to isolate problems Total setup time: ~15-20 minutes Difficulty level: Intermediate Requirements: Google account, n8n instance, basic OAuth2 setup knowledge

This workflow retrieves all Squarespace Orders and saves them into a Google Sheets spreadsheet using the Squarespace Commerce API. It uses pagination to ensure all orders are collected efficiently. How It Works The workflow queries your Squarespace Orders API. It fetches data in paginated batches and inserts them into Google Sheets. The Global node is used to configure API parameters dynamically, allowing users to set date filters, pagination, and fulfillment status. The workflow runs on demand or on a schedule, ensuring your data stays up to date. Parameters This workflow allows you to customize the API request using the Global node settings: api-version** (string, required) – The current API version (see Squarespace Orders API documentation). modifiedAfter**={a-datetime} (string, conditional) – Fetch orders modified after a specific date (ISO 8601 format). modifiedBefore**={b-datetime} (string, conditional) – Fetch orders modified before a specific date (ISO 8601 format). cursor**={c} (string, conditional) – Used for pagination, cannot be combined with other filters. fulfillmentStatus**={status} (optional, enum) – Filter by fulfillment status: PENDING, FULFILLED, or CANCELED. maxPage** – Set -1 to enables infinite pagination to fetch all available orders. Requirements Credentials To use this workflow, you need: Squarespace API Key – Retrieve from your Squarespace settings. Google Sheets API credentials – Required to insert data into a spreadsheet. Google Sheets Setup Use the Squarespace order export feature to create a reference sheet. Google Sheets template is available Who Is This For? This workflow is designed for: Squarespace store owners exporting orders for tax reports, analytics, or sales tracking. Businesses automating order data retrieval for external reporting. Anyone needing an efficient way to extract Squarespace order data without manual effort. Explore More Templates Get all orders in Shopify to Google Sheets Sync Shopify customers to Google Sheets + Squarespace compatible csv 👉 Check out my other n8n templates

Overview Slack quietly released an update to their API that allows developers to build "AI Apps & Agents", which is a special classification of apps that have access to several special capabilities including: Multiple simultaneous chat threads with one user Loading "three dots" UI while your agent is thinking Option for users to pin your app to their top bar for quick chat access This workflow demonstrates how to build a Slack agent that takes advantage of all of these features. For a full video walkthrough of this workflow, watch this YouTube tutorial. Setup Instructions All of the below steps are required for this workflow to function properly unless otherwise noted. Create a Slack App Visit api.slack.com and click "Your Apps" Create a new app from scratch and follow the setup instructions In the Agents & AI Apps tab, enable the toggle and give your app a brief description In the OAuth & Permissions tab, enable the following bot token scopes: assistant:write chat:write channels:read im:history Install the app into your workspace and grant the requested permissions In your Slack workspace, right click your app's name in the sidebar, click "View app details", and make note of your apps Channel ID - you'll need this later. Copy your app's Bot User OAuth Token - you'll need that to create your n8n credentials In the Event Subscriptions tab, enable events and paste the workflows PRODUCTION webhook url (from this workflow's trigger node) into the input. In the same tab under "Susbcribe to bot events", select message.im Create a Postgres database In order to save the chat history and give your agent a working memory, you'll need your own Postgres database. You can use Supabase, Neon, or any other Postgres database provider. Once you've added your database's credentials to n8n, you can select those credentials in the Postgres Chat Memory node. This worklow saves all chat history in a table called chat_histories, but you name the table whatever you want. Create n8n Credentials You'll need to create the following credentials: Slack API. Use your Bot User OAuth Token referenced above. Bearer Auth. Use the same Bot User OAuth Token. Postgres. Use the connection string or config from your database provider. OpenRouter (or any other LLM model for the agent's model node) Wire Everything Up Now that you've created your Slack app, have your Postgres database, and have created credentials, follow these steps to wire up your workflow: In the "On Message Received" trigger, use your Slack API credential and enter your apps Channel ID in the "Channel To Watch" field. In the "Set Thinking Status" node, use your Bearer Auth credential. In the "Postgres Chat Memory" node, use your Postgres credential. In the "Send Reply" node, use your Slack API credential. Using the Chatbot Once you've completed the setup process and added in your credentials, you'll have a fully functional Slack chatbot complete with threads, loading UI, and the ability to pin your app to your workspace's top bar. Taking the Next Steps Now that this skeleton app is in place, it's up to you to add horsepower to the AI agent at the center of it all. Customize the prompts and add whatever tools you'd like. The sky is the limit! If you have any questions or feedback about this workflow, or would like me to build custom workflows for your business, email me at n8n@paperjam.agency.

This n8n template demonstrates how to create a comprehensive marketing automation and booking system that combines Excel-based lead management with voice-powered customer interactions. The system utilizes VAPI for voice communication and Excel/Google Sheets for data management, making it ideal for restaurants seeking to automate marketing campaigns and streamline booking processes through intelligent voice AI technology. Good to know Voice processing requires active VAPI subscription with per-minute billing Excel operations are handled in real-time with immediate data synchronization The system can handle multiple simultaneous voice calls and lead processing All customer data is stored securely in Excel with proper formatting and validation Marketing campaigns can be scheduled and automated based on lead data How it works Lead Management & Marketing Automation Workflow New Lead Trigger: Excel triggers capture new leads when customers are added to the lead management spreadsheet Lead Preparation: The system processes and formats lead data, extracting relevant details (name, phone, preferences, booking history) Campaign Loop: Automated loop processes through multiple leads for batch marketing campaigns Voice Marketing Call: VAPI initiates personalized voice calls to leads with tailored restaurant offers and booking invitations Response Tracking: All call results and lead responses are logged back to Excel for campaign analysis Booking & Order Processing Workflow Voice Response Capture: VAPI webhook triggers when customers respond to marketing calls or make direct booking requests Response Storage: Customer responses and booking preferences are immediately saved to Excel sheets Information Extraction: System processes natural language responses to extract booking details (party size, preferred times, special requests) Calendar Integration: Booking information is automatically scheduled in restaurant management systems Confirmation Loop: Automated follow-up voice messages confirm bookings and provide additional restaurant information Excel Sheet Structure Lead Management Sheet | Column | Description | |--------|-------------| | lead_id | Unique identifier for each lead | | customer_name | Customer's full name | | phone_number | Primary contact number | | email | Customer email address | | last_visit_date | Date of last restaurant visit | | preferred_cuisine | Customer's food preferences | | party_size_typical | Usual number of guests | | preferred_time_slot | Preferred dining times | | marketing_consent | Permission for marketing calls | | lead_source | How customer was acquired | | lead_status | Current status (new, contacted, converted, inactive) | | last_contact_date | Date of last marketing contact | | notes | Additional customer information | | created_at | Lead creation timestamp | Booking Responses Sheet | Column | Description | |--------|-------------| | response_id | Unique response identifier | | customer_name | Customer's name from call | | phone_number | Contact number used for call | | booking_requested | Whether customer wants to book | | party_size | Number of guests requested | | preferred_date | Requested booking date | | preferred_time | Requested time slot | | special_requests | Dietary restrictions or special occasions | | call_duration | Length of VAPI call | | call_outcome | Result of marketing call | | follow_up_needed | Whether additional contact is required | | booking_confirmed | Final booking confirmation status | | created_at | Response timestamp | Campaign Tracking Sheet | Column | Description | |--------|-------------| | campaign_id | Unique campaign identifier | | campaign_name | Descriptive campaign title | | target_audience | Lead segments targeted | | total_leads | Number of leads contacted | | successful_calls | Calls that connected | | bookings_generated | Number of bookings from campaign | | conversion_rate | Percentage of leads converted | | campaign_cost | Total VAPI usage cost | | roi | Return on investment | | start_date | Campaign launch date | | end_date | Campaign completion date | | status | Campaign status (active, completed, paused) | How to use Setup: Import the workflow into your n8n instance and configure VAPI credentials Excel Configuration: Set up Excel/Google Sheets with the required sheet structure provided above Lead Import: Populate the Lead Management sheet with customer data from various sources Campaign Setup: Configure marketing message templates in VAPI nodes to match your restaurant's branding Testing: Test voice commands such as "I'd like to book a table for tonight" or "What are your specials?" Automation: Enable triggers to automatically process new leads and schedule marketing campaigns Monitoring: Track campaign performance through the Campaign Tracking sheet and adjust strategies accordingly The system can handle multiple concurrent voice calls and scales with your restaurant's marketing needs. Requirements VAPI account** for voice processing and natural language understanding Excel/Google Sheets** for storing lead, booking, and campaign data n8n instance** with Excel/Sheets and VAPI integrations enabled Valid phone numbers** for lead contact and compliance with local calling regulations Customising this workflow Multi-location Support**: Adapt voice AI automation for restaurant chains with location-specific offers Seasonal Campaigns**: Try popular use-cases such as holiday promotions, special event marketing, or loyalty program outreach Integration Options**: The workflow can be extended to include CRM integration, SMS follow-ups, and social media campaign coordination Advanced Analytics**: Add nodes for detailed campaign performance analysis and customer segmentation

How it works Trigger the workflow manually via the n8n UI. Define key parameters like the image prompt, number of images, size, quality, and model. Send a POST request to OpenAI’s image generation API using those inputs. Split the API response to handle multiple images. Convert the base64 image data into downloadable binary files. Set up steps Initial setup takes around 5–10 minutes. You’ll need an OpenAI API key, a configured HTTP Request node with credentials, and to customize the prompt/parameter fields in the “Set Variables” node. No advanced config or external services needed. Important Note You have to make sure to complete OpenAI's new verification requirements to use their new image API: https://help.openai.com/en/articles/10910291-api-organization-verification It only takes a few minutes and does not cost any money.

Who is this for? Marketers, lead generation agencies, freelancers, consultants, and sales teams who need to collect business leads from Google Maps. Small business owners looking to build targeted local business lists. Anyone interested in automating web scraping without coding skills. What problem is this workflow solving? Manually scraping business data from Google Maps is time-consuming and repetitive. This automation simplifies the process by: Collecting business details based on search terms and location. Filtering out irrelevant results. Delivering qualified leads directly to your inbox. What this workflow does This workflow automates Google Maps lead scraping using APIFY and sends the gathered leads via email. The steps include: Collecting user input through a simple form (business type, location, recipient email). Sending an HTTP request to APIFY to run a Google Maps scraper (actor). Filtering results to include only businesses with email addresses. Converting results to CSV format. Sending an automated email with the leads as a CSV attachment via Gmail. Setup Create an APIFY Account: Sign up at APIFY.COM (https://apify.com/). You get $5 in free credits (~1,000 leads). Get Your API Key: Copy your API key from APIFY Prepare n8n: Create a new workflow. Add an HTTP Request node to interact with APIFY. Configure authentication with your API key. Customize the Form: Build a simple form inside n8n to collect user inputs: Business Type, City, Country, Recipient Email. Filter Results: Use IF and Filter nodes to remove entries without email addresses. Convert to CSV: Use a "Spreadsheet File" node to generate a CSV from the filtered leads. Send Email: Use the Gmail node (or any email node) to send the CSV file to the provided recipient. How to customize this workflow to your needs Change search parameters to target different business niches or locations. Add filters to only include businesses with websites. Customize the email subject and body. Integrate with CRM or marketing platforms for direct lead injection. Expand filtering logic for more refined targeting. Notes This template uses APIFY (paid service after free credits). You will need an APIFY API key and a Gmail account (or SMTP credentials) to run this automation. For self-hosted n8n users: ensure you have internet access and proper credentials set up for external HTTP requests. Want A Video Tutorial on How To Setup This Automation : https://www.youtube.com/watch?v=Kz_Gfx7OH6o