Workflow Templates

This workflow contains community nodes that are only compatible with the self-hosted version of n8n. Description This automation template is designed for content curators, marketers, and anyone looking to supercharge their content sharing strategy. It transforms any web article, blog post, or news link into a series of platform-specific social media posts, generated by AI. It also captures a live screenshot of the webpage to use as the post image, automating the entire process of publishing them across X (Twitter), LinkedIn, Threads, and Reddit. Note: The default example is configured to share n8n templates, but this workflow can promote any web page, article, or news story. Just change the URL! The upload-post node only works for self-hosted n8n instances, but you can use the standard http node for uploading the content* Who Is This For? Content Curators & Marketers:** Effortlessly share valuable industry news and articles with tailored messages and visuals for each audience. Social Media Managers:** Keep your social feeds consistently active with relevant, high-quality content without the manual overhead. Community Builders & Brand Evangelists:** Quickly disseminate product updates, tutorials, and blog posts to your community on all relevant platforms. Professionals & Thought Leaders:** Build your personal brand by easily sharing insightful articles with automated visuals, adding your unique perspective. What Problem Does This Workflow Solve? Sharing a single piece of content across multiple social platforms is tedious. You need to manually write unique posts, create visuals, and then publish everything. This workflow addresses these challenges by: Automating Content Creation:** Uses a powerful AI agent (Google Gemini) to read any URL and write compelling, unique posts for each social network. Generating Visuals Automatically:** Captures a high-quality screenshot of the source webpage to use as a visually appealing image in your posts, increasing engagement. Ensuring Platform-Specific Tone:** The AI is instructed to generate professional posts for LinkedIn, concise threads for X, conversational updates for Threads, and community-focused posts for Reddit. One-Click Distribution:** Takes a single URL as input and handles the entire content creation and sharing process across multiple platforms automatically. How It Works Input a URL: In the "Set Input Data" node, simply paste the URL of the article or page you want to share. AI Analysis & Generation: The workflow sends the URL to the AI agent, which scrapes the content and generates four distinct, ready-to-publish posts. Screenshot Generation: At the same time, it uses the ScreenshotOne service to capture a high-quality image of the provided URL. Cross-Platform Publishing: The generated content and the screenshot are automatically sent to the corresponding nodes to be posted on X, LinkedIn, and Threads, while the text-only version is sent to Reddit. Setup AI Model Credentials: Add your Google Gemini API key to the Google Gemini Chat Model node to power the AI agent. Screenshot Service (ScreenshotOne): The workflow uses ScreenshotOne to generate images for your posts. Create a free account at screenshotone.com to get your own API key. The free plan includes 100 screenshots per month. In the Upload Post X, Upload Post LinkedIn, and Upload Post Threads nodes, go to the Photos parameter (under Additional Fields) and replace the existing access_key in the URL with your own. Upload-Post Account: This workflow uses upload-post.com for multi-platform posting. Create a free account at upload-post.com to get your API Token and User ID. Add the credentials in the Upload Post X, Upload Post LinkedIn, and Upload Post Threads nodes. Reddit Credentials: Connect your Reddit account using OAuth2 in the Reddit node to enable posting. Customize the AI: (Optional) Edit the prompt in the Social Media Agent node to match your content. The default prompt is optimized for sharing n8n templates, but you can easily adapt it for any topic to fit your brand's voice and style. Requirements Accounts:** n8n, Google (for Gemini API), ScreenshotOne, upload-post.com, Reddit. API Keys & Credentials:** Google Gemini API Key, ScreenshotOne API Key, Upload-post.com API Token & User ID, Reddit OAuth2 credentials. Use this template to become a content-sharing powerhouse, saving hours of work while increasing your reach and engagement across the web.

How it works Use Telegram to send in new phrases (flashcard front) You can also manually input phrase in the workflow itself ChatGPT generates provided phrase description (in English but you can change it) including multiple meanings & generates examples of using the phrase in a sample sentence (flashcard back) Steps to setup Provide your Telegram bot API key (optional) Provide your OpenAI key Provide Google Sheets credentials How to import flashcards from Google Sheets into Anki Use Google Sheets to Anki add-on: 1871608121 In Anki simply click Sync Decks and you're done :) Enjoy

This n8n template from Intuz provides a complete and automated solution for hyper-personalized email outreach. It powerfully combines AI with Gmail and Google Sheets, using specific keywords and prospect data to automatically craft unique, compelling email content that boosts engagement and secures more replies. Instead of manually replying to every lead or inquiry, this template does the heavy lifting for you, ensuring every response is relevant, thoughtful, and timely. It reads each person's unique inquiry, uses OpenAI to craft a perfectly tailored and human-like response, and sends it directly from your Gmail account. Ideal for sales, marketing, and customer support teams looking to boost engagement and save hours of manual work. Use Cases: Sales Teams: Instantly follow up with new leads from your website's contact form with a personalized touch. Customer Support: Provide initial, intelligent responses to support tickets, answering common questions or acknowledging receipt of a complex issue. Marketing Automation: Nurture leads by responding to content downloads or webinar sign-ups with relevant, non-generic information. Founders & Solopreneurs: Manage all incoming business inquiries (partnerships, media, etc.) efficiently without sacrificing quality. How It Works: Trigger the Flow (Manual): Start the automation whenever you're ready to process a new batch of inquiries from your sheet. Fetch Inquiries from Google Sheets: The workflow connects to your specified Google Sheet and reads each row. It pulls the contact's First Name, Email ID, the Inquiry Intent (e.g., "Demo Request," "Pricing Inquiry"), and the full text of their Original Inquiry. Sync Your Signature: Before writing the email, an HTTP Request node dynamically fetches your display name from your Gmail account settings. This ensures the signature in the generated email (Thanks, {{Your Name}}) is always accurate. Craft a Hyper-Personalized Reply with AI: It uses this context to generate a high-quality, professional, and friendly email reply in HTML format. For example: If the intent is "Technical Support," the AI will generate a helpful, empathetic response addressing the technical issue. If the intent is "Partnership Proposal," it will draft a professional reply acknowledging the proposal and outlining the next steps. Send via Gmail: The final node takes the AI-generated message, adds a relevant subject line (e.g., "Re: Your Demo Request"), and sends it directly to the contact's email address from your connected Gmail account. This process loops for every single row in your Google Sheet, turning a list of names into a series of meaningful conversations. Setup Instructions: To get this workflow running, you'll need to configure a few things: Credentials: Google: Connect your Google account via OAuth2 and ensure you have enabled access for Google Sheets, Google Drive, and Gmail. OpenAI: Add your OpenAI API key as a credential. Google Sheet Setup: Create a Google Sheet with the following exact column headers: -First Name -Email ID -Inquiry Intent (A short category like "Demo Request", "Billing Issue", etc.) -Original Inquiry (The full text of the email or message you received). Node Configuration: Get row(s) in sheet: Select your Google Sheet document and the specific sheet name. Message a model (OpenAI): Choose your preferred OpenAI model (e.g., gpt-4-turbo, gpt-3.5-turbo). HTTP Request & Send Personalized emails: These nodes should automatically use your configured Gmail credentials. No changes are typically needed. Connect with us Website: https://www.intuz.com/cloud/stack/n8n Email: getstarted@intuz.com LinkedIn: https://www.linkedin.com/company/intuz Get Started: https://n8n.partnerlinks.io/intuz

📚 Automated School Fee Reminder Workflow with Payment Link Automatically sends fee reminders (via email and WhatsApp) to parents with secure payment links, 3 days before the due date. 🔧 Main Components Daily Fee Check – 8 AM** Scheduled trigger that starts the workflow daily at 8 AM. Read Pending Fees** Fetches student fee records from an Excel sheet (using getAll method). Process Fee Reminders** Filters records to find pending fees due within the next 3 days. Prepare Email Reminder** Generates personalized email messages with payment links. Wait for Email Preparation** Adds delay/wait condition for email logic readiness. Send Email Reminder** Sends the fee reminder email with a secure payment link to the parent. Prepare WhatsApp Reminder** Generates WhatsApp-friendly messages with fee and payment details. Wait for WhatsApp Preparation** Waits for WhatsApp message logic to complete. Send WhatsApp Message** Sends the message to the parent’s WhatsApp number using a message API. Update Reminder Status** Updates the Excel file to mark reminders as sent to avoid duplicates. 🧩 Channels Used 📧 Email – with personalized payment link 💬 WhatsApp – formatted reminder message 🔐 Payment Integration Secure payment links are auto-generated per student to enable direct and safe online fee payments. ✅ Essential Prerequisites Excel sheet with fee records (student_fee_data.xlsx) SMTP credentials for sending email WhatsApp API or provider integration (like Twilio or Gupshup) Access to a payment gateway or service for link generation File storage access to update reminder status in Excel 📁 Required Excel File Structure (student_fee_data.xlsx) | Student ID | Name | Email | Phone | Fee Due Date | Amount | Reminder Sent | | ---------- | ---- | ----- | ----- | ------------ | ------ | ------------- | 🧾 Expected Input Format Example { "studentId": "ST123", "name": "Ria Mehta", "email": "ria.mehta@example.com", "phone": "+919123456789", "dueDate": "2025-08-10", "amount": "₹5000", "reminderSent": "No" } 🚀 Key Features ⏰ Scheduled Daily Execution – Fully automated at 8 AM 🧮 Due-Date Filtering – Only targets fees due in the next 3 days 💬 Multi-Channel Notifications – Sends reminders via both Email and WhatsApp 🔗 Secure Payment Links – Auto-generated for each student 🔄 Reminder Tracking – Prevents duplicate reminders by updating status ⚙️ Quick Setup Guide Import Workflow JSON into your n8n instance. Configure schedule in the “Daily Fee Check” node (default: 8 AM). Set Excel file path in the “Read Pending Fees” node. Update your fee processing logic in the “Process Fee Reminders” node. Add email credentials in the “Send Email Reminder” node. Integrate WhatsApp provider API in the “Send message” node. Define how you generate secure payment links. Test with sample data and activate workflow. 🛠️ Parameters to Configure | Parameter | Description | | ------------------ | ------------------------------------------ | | excel_file_path | Path to the fee tracking Excel file | | smtp_host | SMTP server for sending email reminders | | smtp_user | Email username | | smtp_password | Email password | | whatsapp_api_key | WhatsApp API key for sending messages | | payment_api_url | URL for generating payment links | | admin_email | (Optional) Admin email for error reporting |

📄 What this workflow does This workflow helps you analyze Google reviews of any business to generate powerful marketing insights. By simply submitting a business name and its Google Place ID, it fetches the top 30 reviews and uses GPT-4 (via LangChain Agent) to extract valuable customer insights such as marketing angles, customer motivations, product pain points, and voice of customer (VOC) quotes. The output is stored automatically in a connected Google Sheet. 👤 Who is this for Marketing teams looking for messaging inspiration Founders or product managers exploring customer feedback Brand strategists gathering real-world insights Agencies running VOC or sentiment analysis 🛠️ Requirements Dumpling AI API key** OpenAI GPT-4 or GPT-4o access** Google Sheets connection** A form or manual input with: Business Name Google Place ID ⚙️ How to set up Connect Credentials Dumpling AI (via HTTP Header Auth) OpenAI (GPT-4) Google Sheets (OAuth2) Prepare your Google Sheet Create columns: Business Name, Place ID, Marketing Angles, Customer Motivations, Frictions and Barriers, Product Opportunities, VOC Snippets Update Nodes Replace the Google Sheets Document ID and Tab Name with yours Check that the Dumpling API node is linked to your credential Optional: tweak the prompt in the LangChain Agent node to fit your tone or goals 🤖 How it works (Workflow Steps) User submits business name + Google Place ID Dumpling AI fetches top 30 reviews Workflow aggregates review text GPT-4 via LangChain analyzes the reviews Insights are parsed and logged to Google Sheets 💡 Customization Ideas Push output to Notion, Airtable, or Slack Add sentiment scoring to prioritize themes Create summaries for each insight category Schedule insights to be emailed weekly This is a plug-and-play VOC research workflow — great for founders, marketers, and product teams who want actionable data from real customers without doing manual review scraping or summarizing.

📘 Student Absence Alerts & Attendance Tracking Automation Automatically alerts parents about student absences and tracks 30-day attendance patterns to identify risks and trends. 🔧 Main Components Daily Attendance Check – 10:30 AM** Triggers the workflow every day at 10:30 AM. Read Today’s Attendance** Retrieves current-day attendance records from the source Excel or database. Read Student Contacts** Reads contact details (email, phone) of students for alert delivery. Process Absent Students** Identifies students who are absent and unexcused for the day. Prepare Absence Email** Generates customized email content for absent students. Send Absence Email** Sends an absence alert email to the student’s parent/guardian. Prepare Absence SMS** Formats WhatsApp-friendly message for alerts. Send Absence WhatsApp** Sends the WhatsApp message using API (e.g., Facebook Graph). Generate Attendance Report** Prepares a daily attendance summary with absence level classifications. Save Attendance Report** Appends the generated report to a historical attendance sheet. ⚠️ Alert Logic Based on the past 30-day absence pattern, the system classifies students into: | Level | Absences in 30 Days | Status | | --------- | ------------------- | -------------- | | 🔴 High | 5+ | Critical Alert | | 🟡 Medium | 3–4 | Warning | | 🟢 Low | 1–2 | Low Risk | 📊 Tracking Features 🔢 Attendance Rate Calculation – Tracks each student's attendance percentage 🔍 Pattern Analysis – Detects recurring absenteeism trends 🚨 Risk Identification – Flags high-risk students for early intervention 📈 Historical Reporting – Maintains daily logs for future reference ✅ Essential Prerequisites Excel sheet or database with daily attendance logs Excel sheet or database with student contact details SMTP credentials for sending emails WhatsApp API integration (e.g., Facebook Graph or Twilio) Storage access for saving attendance reports 📁 Required Excel File Structures Attendance Sheet (daily_attendance.xlsx) | Student ID | Date | Status | | ---------- | ---------- | ------ | | ST101 | 2025-08-06 | Absent | Contacts Sheet (student_contacts.xlsx) | Student ID | Name | Email | Phone | | ---------- | ---------- | --------------------------------------------- | ------------- | | ST101 | Aryan Shah | aryan@example.com | +919123456789 | 🧾 Expected Input Format Example { "studentId": "ST101", "name": "Aryan Shah", "email": "aryan@example.com", "phone": "+919123456789", "status": "Absent", "date": "2025-08-06" } 🚀 Key Features ⏰ Scheduled Daily Execution – Automated tracking at 10:30 AM ✉️ Multi-Channel Notifications – Email + WhatsApp alerts to parents 📊 Absence Pattern Monitoring – 30-day trend analysis 🧠 Risk-Based Alerts – Smart classification into alert levels 🗂️ Daily Reports – Easy to audit attendance summary logs ⚙️ Quick Setup Guide Import Workflow JSON into n8n. Configure schedule trigger at 10:30 AM. Set Excel file paths in "Read Today’s Attendance" and "Read Student Contacts". Customize absence thresholds in the “Process Absent Students” node. Add SMTP details for the “Send Absence Email” node. Integrate WhatsApp API in the “Send Absence WhatsApp” node. Test with mock data and review reports. Activate the workflow. 🔧 Parameters to Configure | Parameter | Description | | ---------------------- | -------------------------------------- | | attendance_file_path | Path to today's attendance records | | contacts_file_path | Path to student contacts sheet | | smtp_user | Email username for SMTP server | | smtp_password | Password for SMTP server | | whatsapp_api_url | Endpoint for sending WhatsApp messages | | alert_thresholds | Absence count thresholds for alerts |

This workflow is an experiment to integrate charts in AI Agents, using the new Structured Output from OpenAI and Quickchart.io. How it works Users chat with an AI Agent. Anytime the AI Agent considers a chart is needed, it calls a tool to generate a chart OpenAI generates a chart using the Quickchart definition This object is added at the end of a Quickchart.io URL (see documentation) The url is added in the conversation via the AI Agent as markdown. Set up steps Create an OpenAI API Key Create the OpenAI credentials Use the credentials for the HTTP Request node (as Predefined Credential type) Activate your workflow Start chatting For example, you can ask the AI Agent to generate a chart about the top 5 movies at the box office Start exploring the limits Shout-out Quickchart.io is an amazing open source project that provides a free API to test. Go check them out! Example of chart

How It Works This workflow automates the analysis of security alerts from Sophos Central, turning raw events into actionable intelligence. It uses the official Sophos SIEM integration tool to fetch data, enriches it with VirusTotal, and leverages Google Gemini to provide a real-time threat summary and mitigation plan via Telegram. Prerequisite (Important): This workflow is triggered by a webhook that receives data from an external Python script. You must first set up the Sophos-Central-SIEM-Integration script from the official Sophos GitHub. This script will fetch data and forward it to your n8n webhook URL. Tool Source Code: Sophos/Sophos-Central-SIEM-Integration The n8n Workflow Steps Webhook: Receives enriched event and alert data from the external Python script. IF (Filter): Immediately filters the incoming data to ensure only events with a high or critical severity are processed, reducing noise from low-priority alerts. Code (Prepare Indicator): Intelligently inspects the Sophos event data to extract the primary threat indicator. It prioritizes indicators in the following order: File Hash (SHA256), URL/Domain, or Source IP. HTTP Request (VirusTotal): The extracted indicator is sent to the VirusTotal API to get a detailed reputation report, including how many security vendors flagged it as malicious. Code (Prompt for Gemini): The raw JSON output from VirusTotal is processed into a clean, human-readable summary and a detailed list of flagging vendors. AI Agent (Google Gemini): All collected data—the original Sophos log, the full alert details, and the formatted VirusTotal reputation—is compiled into a detailed prompt for Gemini. The AI acts as a virtual SOC analyst to: Create a concise incident summary. Determine the risk level. Provide a list of concrete, actionable mitigation steps. Telegram: The complete analysis and mitigation plan from Gemini is formatted into a clean, easy-to-read message and sent to your specified Telegram chat. Setup Instructions Configure the external Python script to forward events to this workflow's Production URL. In n8n, create Credentials for Google Gemini, VirusTotal, and Telegram. Assign the newly created credentials to the corresponding nodes in the workflow.

The Problem 😫 Tired of manually logging every coffee and cab ride? Stop wrestling with spreadsheets! This template automates your expense tracking so you can manage your finances effortlessly. It's perfect for freelancers, small business owners, and anyone who wants a simple, chat-based way to track spending. How It Works ✨ Just send a message to your personal Telegram bot like "5 usd for coffee with my card" and this workflow will automatically: 📲 Get your message from Telegram. 🤖 Use AI to understand the amount, category, currency, and payment method. 💱 Convert currencies automatically using live exchange rates. ✍️ Log everything neatly into a new row in your Google Sheet. 🛠️ Quick Setup Guide Google Sheets 📝 Create a new Google Sheet. Make sure your first row has these exact column names: date, amount, category, description, user_id, payment_method, currency, exchange_rate, amount_converted Copy the Sheet ID from the browser's URL bar. Telegram Bot 🤖 Chat with @BotFather on Telegram, use the /newbot command, and get your API Token. Chat with @userinfobot to get your personal Chat ID. n8n Workflow 🔗 Add your credentials for Google Sheets, Telegram, and your AI model. Paste your Chat ID into the Telegram Trigger node. Paste your Sheet ID into the Append row in sheet node. Activate the workflow and start tracking! ✅

This n8n workflow demonstrates how to build a simple uptime monitoring service using scheduled triggers. Useful for webmasters with a handful of sites who want a cost-effective solution without the need for all the bells and whistles. How it works Scheduled trigger reads a list of website urls in a Google Sheet every 5 minutes Each website url is checked using the HTTP node which determines if the website is either in the UP or DOWN state. An email and Slack message are sent for websites which are in the DOWN state. The Google Sheet is updated with the website's state and a log created. Logs can be used to determine total % of UP and DOWN time over a period. Requirements Google Sheet for storing websites to monitor and their states Gmail for email alerts Slack for channel alerts Customising the workflow Don't use Google Sheets? This can easily be exchanged with Excel or Airtable.

Description This n8n workflow enables users to send an image to a Telegram bot and receive the extracted text using Tesseract OCR (via the n8n-nodes-tesseractjs Community Node). It's a quick and straightforward way to convert images into readable text directly through chat. How it Works The workflow listens for new image messages coming in via the Telegram bot. Once an image is received, it downloads the image file from Telegram (which initially arrives as application/octet-stream). The image data, now properly identified, is then sent to the Tesseract OCR node to extract the text. Finally, the recognized text is sent back as a reply to the Telegram user. Setup Steps Install Community Node: Ensure you have installed n8n-nodes-tesseractjs in your n8n instance. Connect Telegram Bot: Configure the Telegram Trigger node with your Telegram bot. Bot Token: Add your Telegram bot token to the Send Message node to send replies. Deploy & Test: Activate (deploy) the workflow and send an image to your Telegram bot to test.

Description: Automate your AI newsletter creation and delivery using this ready-to-deploy n8n workflow template. Powered by GPT (OpenAI/Azure) and integrated with Gmail, this workflow generates rich, structured, and engaging AI-focused newsletters and sends them out daily or weekly—completely hands-free. What It Does: 📰 Fetches the latest AI trends and updates using GPT ✍️ Automatically formats news into structured newsletter sections: headlines, tools, stats, tips, and more 📧 Sends HTML email newsletters via Gmail 🕘 Runs automatically at your chosen schedule (default: 9 AM daily) Setup Includes: Connect your OpenAI or Azure GPT API Add Gmail SMTP or OAuth credentials Customize categories, schedule, and email styling Perfect for: Tech bloggers, content marketers, AI influencers, and automation enthusiasts who want to send curated AI content to their audience without manual effort.