Workflow Templates

Overview This solution ensures the secure backup and version control of your self-hosted n8n workflows by storing them in a GitLab repository. It compares current workflows with their GitLab counterparts, updates files when differences are detected, and organizes them in user-specific folders (e.g., repo -> username -> workflow.json). Backups are triggered manually or weekly, with a success notification sent via email. Operational Process Manual Backup Trigger**: Initiates the backup process on demand. Scheduled Weekly Backup**: Automatically triggers the backup every week. Fetch N8N Workflows**: Retrieves all workflows from n8n using the API (getAll:workflow). Prepare Backup Metadata**: Generates metadata, including user details for folder organization. Process Each Workflow**: Handles each workflow individually for processing. Format Workflow for GitLab**: Structures workflows with proper versioning for GitLab compatibility. Rate Limit Control**: Manages API rate limits to ensure smooth operation. Create to GitLab Repository**: Saves workflows to GitLab; creates a new file if it doesn’t exist. Check Backup Status**: Verifies if the file exists; if true, proceeds to update; if false, loops back. Update Backup Summary**: Updates the existing file in GitLab with the latest version. Log Backup Results**: Records the outcome of the backup process. Send Email**: Sends a confirmation email: "Hello, The scheduled backup of all n8n workflows has been completed successfully. All workflows have been committed to the GitLab repository without any errors. Regards, n8n Automation Bot" Implementation Guide Import this solution into your n8n instance. Configure GitLab API credentials and specify the target repository. Set up n8n API access to enable workflow retrieval. Customize the Prepare Backup Metadata node to map users to folders as needed. Test the process using the Manual Backup Trigger to confirm GitLab integration. Schedule weekly backups via the Scheduled Weekly Backup node (recommended for Fridays). Requirements GitLab API credentials with write access n8n API access for workflow retrieval A configured GitLab repository Customization Options Adjust the Prepare Backup Metadata node to include additional user fields. Modify the Rate Limit Control node to accommodate varying API limits. Tailor the Send Email node to include custom notification details.

Still manually copy-pasting your Tally form responses? What if every submission went straight into Airtable — and the user got an automatic email right after? That’s exactly what this workflow does. No code, no headache — just a simple and fast automation: Tally → Airtable → Gmail. STEP 1 — Capture Tally Form Responses Goal Trigger the workflow automatically every time someone submits your Tally form. What we're setting up A webhook that catches form responses and kicks off the rest of the flow. Steps to follow Add a Webhook node Parameter : Value Method : POST Path : formulaire-tally Authentication : None Respond : Immediately Save the workflow → This will generate a URL like: https://your-workspace.n8n.cloud/webhook-test/formulaire-tally 💡 Use the Test URL first (found under Parameters > Test URL) Head over to Tally Go to your form → Form Settings > Integrations > Webhooks Paste the Test URL into the Webhook field Enable the webhook ✅ Submit a test entry → Tally won’t send anything until a real submission is made. This step is required for n8n to capture the structure. Expected output n8n receives a JSON object containing: General info (IDs, timestamps, etc.) A fields[] array with all the form inputs (name, email, etc.) Each field is nicely structured with a label, key, type, and most importantly, a value. Perfect foundation for the next step: data cleanup. STEP 2 — Clean and Structure the Form Data (Set node) Goal Take the raw data sent by Tally and turn it into clean, readable JSON that's easy to use in the rest of the workflow. Tally sends the responses inside a big array called field. Can you grab a field directly with something like {{$json"fields"["value"]}}? Yes. But a good workflow is like a sock drawer — when everything’s folded and labeled, life’s just easier. So we’re going to clean it up using a Set node. Steps to follow Add a Set node right after the Webhook. Enable the “Keep only set” option. Define the following fields in the Set node: Field name: Expression full_name: {{$json"fields"["value"]}} company_name: {{$json"fields"["value"]}} job_title: {{$json"fields"["value"]}} email: {{$json"fields"["value"]}} phone_number: {{$json"fields"["value"] ?? ""}} submission_date: {{$now.toISOString()}} ⚠️ The order of fields[] depends on your Tally form. If you change the question order, make sure to update these indexes accordingly. Expected output You’ll get a clean, structured JSON like this: Now your data is clear, labeled, and ready for the rest of your workflow. STEP 3 — Save Data in Airtable Goal Every time someone submits your Tally form, their info is automatically added to an Airtable base. No more copy-pasting — everything lands right where it should. Steps to follow Create your Airtable base Start by creating a base named Leads (or whatever you prefer), with a table called Form Submissions. Add the following columns in this exact order so everything maps correctly later: Generate an Airtable token So n8n can send data into your base: Go to 👉 [ https://airtable.com/create/tokens](https://airtable.com/create/tokens ) Click Create token Give it a name (e.g. Tally Automation) Check the following permissions: data.records:read data.records:write schema.bases:read Under Base access, either choose your base manually or select “All current and future bases” Click Create token and copy the generated key Add configure the Airtable node in n8n Node: Airtable Operation: Create Authentication: Personal Access Token Paste your token n8n will suggest your base and table (or you can manually grab the IDs from the URL: https://airtable.com/appXXXXXXXX/tblYYYYYYYY/...) Map your fields Inside the Airtable node, add the following field mappings: Every new Tally form submission automatically creates a new row in your Airtable base. STEP 4 — Send an Automatic Confirmation Email Goal Send a professional email as soon as a form is completed Steps to follow Add a Wait node You don’t want the email to go out instantly — it feels cold and robotic. → Add a Wait node right after Airtable. Mode: Wait for a period of time Delay: 5 to 10 minutes Unit: Minutes Add a Gmail > Send Email node Authentication: OAuth2 Connect a Gmail account (business or test) ⚠️ No API keys here — Gmail requires OAuth. Configure the Send Email node Field Value Credential to connect with Gmail account via OAuth2 Resource : Message Operation : Send To : {{ $json.fields["Email"] }} Subject : Thanks for reaching out! Email Type : HTML Message: (but do the mapping correctly using the Input so that lead receives its name correctly ) End of the Workflow And that’s it — your automation is live! Your lead fills out the Tally form → the info goes to Airtable → they get a clean, professional email without you doing a thing.

Workflow overview: This workflow is designed for dynamic and intelligent conversational capabilities. It incorporates Meta's llama3.3-versatile model for personal assistant. There are no issues when sending simple text to the LINE reply API, so in this workflow you can see how to handle large and complex text sending from AI chat without any errors. Workflow description: User uses Line Messaging API to send message to the chatbot, create line business ID from here: Line Business Set the message from Step 1 to the proper value Send the message to process at Groq using API key that we have created from Groq Send the reply message from AI Agent back to Line Messaging API account Key Features: Utilizes Meta's llama 3.3 model for robust conversational capabilities Handles large and complex text interactions with ease, ensuring reliable connections to LINE Messaging API Demonstrates effective strategies for processing and responding to large and complex text inputs from AI chat To use this template, you need to be on n8n version 1.79.0 or later.

Daily Currency Update Workflow (n8n) Trigger: ScheduleTrigger node (configurable interval) Set Variables: API Key, Preferred Currencies (PKR, GBP, EUR, USD, BDT, INR) HTTP Request: Fetch latest exchange rates from CurrencyFreaks API Set Recipient Email Set Email Subject Send Email: HTML formatted via Gmail OAuth2 with dynamic rate data (date, base currency, rates) Flow: ScheduleTrigger → Set API Key & Currencies → HTTP Request → Set Recipient → Set Subject → Gmail Send

Send Webflow form data to Google Sheets 🚀 How It Works This workflow connects your Webflow form submissions to Google Sheets with style and efficiency. Here's the magic in action: Form Submitted 🎉 – A Webflow form submission triggers the flow. Fields Prepared 🛠️ – Data gets organized, and a submission date is added. Data Logged 📋 – Your data finds a cozy new home in Google Sheets. Set-Up Steps ⏱️ Estimated Time: 5-10 minutes Connect Webflow 🌐 – Hook up your Webflow account and disable legacy APIs (instructions inside the workflow). Set Up Google Sheets 🧾 – Choose your spreadsheet and authenticate. You're Ready! 💫 – Let the workflow take it from here. Why You'll Love It ❤️ No More Manual Copy-Paste:** Save time and keep data clean. Smart Field Mapping:** Automatically creates columns and fits your data. Helpful Notes Along the Way:** Friendly tips guide you through setup like a pro. Enjoy the smooth ride from Webflow to Google Sheets! 🚀

This workflow retrieves all users from n8n, compares them against entries in a Google Sheets spreadsheet, and automatically creates new users when needed. Once new users are created, invitation emails are sent automatically. You can trigger the workflow manually or set it to run on a schedule to ensure continuous synchronization. Spreadsheet Template This workflow is designed to work with a Google Sheets structure inspired by Squarespace's newsletter block connection. You can modify the node settings to adapt to a different column format. 👉 Clone the sample sheet here Suggested columns: Submitted On Email Address Name Requirements Credentials To use this workflow, you need: n8n API Key – to update users from n8n. Google Sheets API credentials – Required to get data from a spreadsheet. Configure Your n8n Instance To make this workflow work with your n8n instance, update the API endpoint: 🔧 Edit Global node 👇 Change n8n_url to match your instance URL: Authentication Guide Explore More Templates 👉 Check out my other n8n templates

Do you want to check the SSL certificate expiration dates of your customers or servers? This workflow gets information of an SSL certificate using the uProc Get Certificate by domain tool. You can use this workflow to query SSL certificates in bulk and send alarms when any certificate has expired. You need to add your credentials (Email and API Key - real -) located at Integration section to n8n. You can replace "Create Domain Item" with any integration containing a domain, like Google Sheets, MySQL, or Zabbix server. Every "uProc" node returns the next fields per every analyzed SSL certificate: issuer: Contains the issuer. provider: Contains the provider. valid_from: Contains the start date. valid_to: Contains the end date. serial_number: Contains the serial number. type: Contains if supports one or multiple domains. protocol: Contains the protocol. valid: Contains its validity. domains: Contains all domains and subdomains supported. An "IF" node detects if the certificate is valid or not. Finally, the workflow sends an alarm to a Telegram channel to know if the certificate has expired.

This workflow shows a no code approach to creating Salesforce accounts and contacts based on data coming from Excel 365 (the online version of Microsoft Excel). For a version working with regular Excel files check out this workflow instead. To run the workflow: Make sure you have both Excel 365 and Salesforce authenticated with n8n. Have a Microsoft Excel workbook with contacts and their account names ready: Select the workbook and sheet in the Microsoft Excel node of the workflow, then configure the range to read data from: Hit the Execute Workflow button at the bottom of the n8n canvas: Here is how it works: The workflow first searches for existing Salesforce accounts by name. It then branches out depending on whether the account already exists in Salesforce or not. If an account does not exist yet, it will be created. The data is then normalised before both branches converge again. Finally the contacts are created or updated as needed in Salesforce.

This workflow updates your Twitter profile banner when you have a new follower. To use this workflow: Configure Header Auth in the Fetch New Followers to connect to your Twitter account. Update the URL of the template image in the Fetch BG node. Create and configure your Twitter OAuth 1.0 credentials in the last HTTP Request node. You can configure the size, and position of the avatar images in the Edit Image nodes. Check out this video to learn how to build it from scratch: How to automatically update your Twitter Profile Banner

Use case If you have a form where potential leads reach out, then you probably want to analyze those leads and send a notification if certain requirements are met, e.g. employee number is high enough. MadKudu is built exactly to solve this problem. We use it along with Hunter and Telegram to get a message for high quality leads. How to setup Add you MadKudu, Hunter, and Telegram credentials Set the Telegram chat id to send to Click the Test Workflow button, enter your email and check your email Activate the workflow and use the form trigger production URL to collect your leads in a smart way How to adjust this template You may want to raise or lower the threshold for your leads, as you see fit.

What it does: This automation will dynamically create Slack channels for your Webflow forms and send formatted messages to those channels for every form submission you receive. When a new form is dedected, a message is sent in the #general Slack channel with a hyperlink to the new channel. This is useful for: Webflow form submissions can only notify a single user email as standard, but by using this workflow you can notify team members of new submissions instead of having to login into Webflow to go download form submissions. Usage guide Full written and video guide The main steps are to create credentials for Webflow and Slack, connect them, and start using the workflow. The video guide illustrates a realword usecase using a Webflow template. The video also breaks down each node in detail to explain what it does in case you want to make modifications.

Every 10 minutes look at your published news in your Tiny tiny RSS public feed and make a toot on your mastodon. You'll need: Your mastondon URL instance Your mastondon access token Your Tiny Tiny RSS public published feed URL