Workflow Templates

This workflow creates a new contact in Mautic when a new customer is created in Shopify. By default, the workflow will fill the first name, last name, and email address. You can add any other fields you require. Prerequisites Shopify account and Shopify credentials. Mautic account and Mautic credentials. How it works Triggers on a new customer in Shopify. Sends the required data to Mautic to create a new contact.

How It Works This workflow automates cross-platform content distribution from Instagram to YouTube with intelligent AI enhancement. Designed for content creators, social media managers, and digital marketers who need to maximize their content reach across platforms efficiently. The template solves the challenge of manual video repurposing by automating the entire process from content retrieval to optimized publishing. It retrieves Instagram videos on schedule, generates engaging metadata using dual AI models (Anthropic Claude for creative titles/descriptions), uploads to YouTube, logs performance metrics to Google Sheets, and sends WhatsApp notifications upon completion. The workflow intelligently routes tasks between AI providers: Claude's language capabilities create compelling and platform-optimized content. This dual-model approach delivers superior results compared to single-AI solutions, combining creativity with precision for maximum engagement. Setup Steps Configure Instagram credentials Add Anthropic API key for Claude model in AI nodes Connect YouTube account and configure upload settings Link Google Sheets with target spreadsheet ID for logging Add WhatsApp Business API credentials Prerequisites Instagram Business/Creator account with API access Use Cases Social media agencies managing multiple client accounts Customization Modify AI prompts for brand-specific tone, adjust scheduling frequency Benefits Saves 2-3 hours daily on manual uploads, ensures consistent posting schedules

This automation template turns any RSS feed into ready-to-publish social content using AI. It continuously ingests articles, scores their quality and relevance, crafts platform-native posts (Twitter/X threads and LinkedIn posts), routes items for review or archiving, logs everything to Google Sheets, and can publish automatically to X, Threads, and LinkedIn. Note: This workflow uses OpenAI models for analysis and content generation and integrates with Upload-Post for multi-platform publishing and Google Sheets for tracking. Costs depend on token usage and posting volume.* Who Is This For? Content Teams & Solo Creators:** Ship consistent, high-signal posts without manual rewriting. Newsletters & Media Brands:** Turn breaking stories into shareable, platform-native content. Agencies:** Scale curation across clients with review and auto-publish paths. Founders & PMMs:** Maintain a steady public presence with minimal effort. What Problem Does This Workflow Solve? Manual curation and rewriting of news is slow and inconsistent. This workflow: Scores Articles:** Filters noise with AI quality/relevance scoring. Auto-Writes Posts:** Generates concise X threads and business-ready LinkedIn copy. Routes Intelligently:** Sends good items to publish/review and archives the rest. Logs Everything:** Keeps a structured history in Google Sheets for analytics. How It Works RSS Polling: Monitors your chosen feed(s) on a schedule. Scoring AI: Rates quality and relevance; extracts summary, key topics, and angle. Parse & Enrich: Normalizes AI output and merges with article metadata. Quality Gates: Directs items to “publish/review” or “archive.” Content Generation: Produces an X thread and a LinkedIn post with clear hooks and insights. Publishing: Uploads to X, Threads, and LinkedIn via Upload-Post (optional). Sheets Logging: Writes summaries, scores, and outputs to Google Sheets. Setup OpenAI API: Add your OpenAI credentials (models like gpt-4.1/gpt-4o). Upload-Post Credentials: Connect the Upload-Post integration and target pages (e.g., LinkedIn org ID). Google Sheets: Add OAuth credentials and point “Store Content”/“New for Review”/“Archive” to your sheets. RSS Feed URL: Replace the sample feed with your preferred sources. Thresholds & Routing: Adjust quality/relevance filters to your standards. Publishing Mode: Toggle platforms (X, Threads, LinkedIn) and decide auto vs. review-first. Requirements Accounts:** n8n, OpenAI, Upload-Post, Google account (Sheets). API Keys:** OpenAI token, Upload-Post credentials, Google Sheets OAuth. Feeds:** One or more RSS URLs for your niche. Features AI Triage:** Quality/relevance scoring to prioritize high-value stories. Platform-Native Output:** Hooked X threads and professional LinkedIn posts. Review or Auto-Publish:** Safe gating before posting live. Analytics-Ready Logs:** Structured entries in Google Sheets. Modular & Extensible:** Swap feeds, add Slack/Discord alerts, or plug into CMS/Notion. Stay top-of-mind: convert fresh news into compelling, on-brand social content—automatically.

This workflow automates the entire process of creating and publishing social media ads — directly from Telegram. By simply sending a product photo to your Telegram bot, the system analyzes the image, generates an AI-based advertising prompt, creates a marketing image via Fal.AI, writes an engaging Facebook/Instagram caption, and posts it automatically. This template saves hours of manual work for marketers and small business owners who constantly need to design, write, and publish product campaigns. It eliminates repetitive steps like prompt writing, AI model switching, and post scheduling — letting you focus on strategy, not execution. The workflow integrates seamlessly with Fal.AI for image generation, OpenAI Vision for image analysis, and the Facebook Graph API for automated publishing. Whether you’re launching a 10.10 campaign or promoting a new product line, this template transforms your product photo into a ready-to-publish ad in just minutes. Who’s it for This workflow is designed for: Marketers and e-commerce owners** who need to create social content quickly. Agencies** managing multiple clients’ campaigns. Small business owners** who want to automate Facebook/Instagram posts. n8n creators** who want to learn AI-assisted content automation. What problem does this solve Manually creating ad images and captions is time-consuming and repetitive. You need to: Edit the product photo. Write a creative brief or prompt. Generate an image in Fal.AI or Midjourney. Write a caption. Log into Facebook and post. This workflow combines all five steps into one automation — triggered directly by sending a Telegram message. It handles AI analysis, image creation, caption writing, and posting, removing human friction while maintaining quality and creative control. What this workflow does The workflow is divided into four main zones, color-coded inside the canvas: 🟩 Zone 1 – Product Image Analysis Trigger: User sends a product image to a Telegram bot. n8n retrieves the file path using Telegram API. OpenAI Vision analyzes the product photo and describes color, material, and shape. An AI agent converts this into structured data for generating ad prompts. 🟥 Zone 2 – Generate Ad Image Prompt The AI agent creates a professional advertising prompt based on the product description and campaign (e.g., “10.10 Sale”). The prompt is sent to the user for confirmation via Telegram before proceeding. 🟨 Zone 3 – Create Ad Image via Fal.AI The confirmed prompt and image are sent to Fal.AI’s image generation API. The system polls the generation status until completion. The generated image is sent back to Telegram for user review and approval. 🟦 Zone 4 – Write Caption & Publish The approved image is re-analyzed by AI to write a Facebook/Instagram caption. The user confirms the text on Telegram. Once approved, the workflow uploads the final post (image + caption) to Facebook automatically using the Graph API. Setup Prerequisites n8n self-hosted or Cloud account** Telegram Bot Token** (via @BotFather) Fal.AI API key** Facebook Page Access Token** with publishing permissions OpenAI API Key** for image analysis and text generation Steps Create a Telegram Bot and paste its token into n8n Credentials. Set up Fal.AI Credentials under HTTP Request → Authentication. Connect your Facebook Page through Facebook Graph API credentials. In the HTTP Request node, set: URL: https://fal.run/fal-ai/nano-banana Auth: Bearer {{ $credentials.FalAI.apiKey }} Configure all LLM and Vision nodes using your OpenAI credentials. Node settings 🟩 Analyze Image (OpenAI Vision) { "model": "gpt-4o-mini", "input": [ { "role": "user", "content": [ { "type": "image_url", "image_url": "{{$json.image_url}}" }, { "type": "text", "text": "Describe this product in detail for advertising context." } ] } ] } 🟥 Set Node – Prepare Fal.AI Body { "prompt": {{ JSON.stringify(($json.ad_prompt || '').replace(/\r?\n/g, ' ')) }}, "image_urls": [{{ JSON.stringify($json.image_url || '') }}], "num_images": 1, "output_format": "jpeg" } 🟦 HTTP Request (Facebook Graph API) { "method": "POST", "url": "https://graph.facebook.com/v19.0/me/photos", "body": { "caption": "{{ $json.caption_text }}", "url": "{{ $json.final_image_url }}", "access_token": "{{ $credentials.facebook.accessToken }}" } } How to customize the workflow Change AI Models:** Swap Fal.AI for Flux, Veo3, or SDXL by adjusting API endpoints. Add Channels:** Extend the workflow to post on LINE OA or Instagram. Add Approval Logic:** Keep Telegram confirmation steps before every publish. Brand Rules:** Adjust AI prompt templates to enforce tone, logo, or color palette consistency. Multi-language Posts:** Add translation nodes for global campaigns. Troubleshooting | Problem | Cause | Solution | |----------|--------|-----------| | Telegram message not triggering | Webhook misconfigured | Reconnect Telegram Trigger | | Fal.AI API error | Invalid JSON or token | Use JSON.stringify() in Set node and check credentials | | Facebook upload fails | Missing permissions | Ensure Page Access Token has pages_manage_posts | | LLM parser error | Output not valid JSON | Add Structured Output Parser and enforce schema | ⚠️ Security Notes Do NOT hardcode API keys** in Set or HTTP Request nodes. Always store credentials securely under n8n Credentials Manager. For self-hosted setups, use .env variables for sensitive keys (OpenAI, Fal.AI, Facebook). 🏷️ Hashtags #n8n #Automation #AIworkflow #FalAI #FacebookAPI #TelegramBot #nanobanana #NoCode #MarketingAutomation #SocialMediaAI #JaruphatJ #WorkflowTemplate #OpenAI #LLM #ProductAds #CreativeAutomation Product Image Process Step

Overview This workflow automates the entire process of creating professional subtitle (.SRT) and synced lyrics (.LRC) files from audio recordings. Upload your vocal track, let Whisper AI transcribe it with precise timestamps, and GPT-5-nano segments it into natural, singable lyric lines. With an optional quality control step, you can manually refine the output while maintaining perfect timestamp alignment. Key Features Whisper AI Transcription**: Word-level timestamps with multi-language support via ISO codes Intelligent Segmentation**: GPT-5-nano formats transcriptions into natural lyric lines (2-8 words per line) Quality Control Option**: Download, edit, and re-upload corrections with smart timestamp matching Advanced Alignment**: Levenshtein distance algorithm preserves timestamps during manual edits Dual Format Export**: Generate both .SRT (video subtitles) and .LRC (synced lyrics) files No Storage Needed**: Files generated in-memory for instant download Multi-Language**: Supports various languages through Whisper API Use Cases Generate synced lyrics for music video releases on YouTube Create .LRC files for Musixmatch, Apple Music, and Spotify Prepare professional subtitles for social media content Batch process subtitle files for catalog releases Maintain consistent lyric formatting across artists Streamline content delivery for streaming platforms Speed up video editing workflow Perfect For For Musicians & Artists For Record Labels For Content Creators What You'll Need Required Setup OpenAI API Key** for Whisper transcription and GPT-5-nano segmentation Recommended Input Format**: MP3 audio files (max 25MB) Content**: Clean vocal tracks work best (isolated vocals recommended, but whole tracks works still good) Languages**: Any language supported by Whisper (specify via ISO code) How It Works Automatic Mode (No Quality Check) Upload your MP3 vocal track to the workflow Transcription: Whisper AI processes audio with word-level timestamps Segmentation: GPT-5-nano formats text into natural lyric lines Generation: Workflow creates .SRT and .LRC files Download your ready-to-use subtitle files Manual Quality Control Mode Upload your MP3 vocal track and enable quality check Transcription: Whisper AI processes audio with timestamps Initial Segmentation: GPT-5-nano creates first draft Download the .TXT file for review Edit lyrics in any text editor (keep line structure intact) Re-upload corrected .TXT file Smart Matching: Advanced diff algorithm aligns changes with original timestamps Download final .SRT and .LRC files with perfect timing Technical Details Transcription API**: OpenAI Whisper (/v1/audio/transcriptions) Segmentation Model**: GPT-5-nano with custom lyric-focused prompt System Prompt*: *"You are helping with preparing song lyrics for musicians. Take the following transcription and split it into lyric-like lines. Keep lines short (2–8 words), natural for singing/rap phrasing, and do not change the wording." Timestamp Matching**: Levenshtein distance + alignment algorithm File Size Limit**: 25MB (n8n platform default) Processing**: All in-memory, no disk storage Cost**: Based on Whisper API usage (varies with audio length) Output Formats .SRT (SubRip Subtitle) Standard format for: YouTube video subtitles Video editing software (Premiere, DaVinci Resolve, etc.) Media players (VLC, etc.) .LRC (Lyric File) Synced lyrics format for: Musixmatch Apple Music Spotify Music streaming services Audio players with lyrics display Pro Tips 💡 For Best Results: Use isolated vocal tracks when possible (remove instrumentals) Ensure clear recordings with minimal background noise For quality check edits, only modify text content—don't change line breaks Test with shorter tracks first to optimize your workflow ⚙️ Customization Options: Adjust GPT segmentation style by modifying the system prompt Add language detection or force specific languages in Whisper settings Customize output file naming conventions in final nodes Extend workflow with additional format exports if needed Workflow Components Audio Input: Upload interface for MP3 files Whisper Transcribe: OpenAI API call with timestamp extraction Post-Processing: GPT-5-nano segmentation into lyric format Routing Quality Check: Decision point for manual review Timestamp Matching: Diff and alignment for corrected text Subtitles Preparation: JSON formatting for both output types File Generation: Convert to .SRT and .LRC formats Download Nodes: Export final files Template Author: Questions or need help with setup? 📧 Email:xciklv@gmail.com 💼 LinkedIn:https://www.linkedin.com/in/vaclavcikl/

This workflow creates or updates a Mautic contact when a new event is scheduled in Calendly. The first name and email address are the only two fields that get updated. Prerequisites Calendly account and Calendly credentials. Mautic account and Mautic credentials. How it works Triggers on a new event in Calendly. Creates a new contact in Mautic if the email address does not exist in Mautic. Updates the contact's first name in Mautic if the email address exists in Mautic.

Instagram Reel Downloader & Logger Automate Instagram Reel Downloads, Storage, and Activity Logging What does this workflow do? Handles incoming webhook requests (ideal for Instagram/Facebook API triggers). Validates the webhook via challenge-response and custom verify token. Checks for messages from yourself (filtering automated/self-triggered runs). Downloads Instagram Reels from URLs posted to the webhook. Uploads the reel to Google Drive and retrieves the download URL. Logs reel details (status, URL, and timestamp) to a Google Sheet for record-keeping. Notifies you on Telegram with the download details and Google Drive link. How does it work? Webhook: Listens for new messages/events (custom webhook endpoint for Meta). Validation: Confirms webhook subscribe/challenge and verify token from Meta API. Sender Check: Ignores messages unless they match your configured sender/recipient. Download Reel: Fetches the reel/attachment from Instagram using received URLs. Timestamp Gen: Adds a precise timestamp and ISO-based unique ID to the activity log. Upload to Drive: Saves the downloaded reel in a preset Google Drive folder. Log to Sheet: Updates a Google Sheet with the reel’s status, URL, and timestamp. Telegram Alert: Instantly notifies you when a new reel is downloaded and logged. What do I need to make this work? A registered webhook endpoint (from your Meta/Instagram app configuration). A Google Drive and Google Sheets account (OAuth2 connected to n8n). A Telegram Bot and Chat ID setup to receive download completion messages. The correct verify_token in your webhook event source matches your template (‘youtube-automation-n8n-token’ by default). Update your Drive/Sheet/Bot credentials as per your n8n instance’s environment. Why use this? Fully automates the collection and archival of Instagram Reels. Centralizes content download, backup, and activity records for your automation flows. Provides instant monitoring and archival of each event. Setup Tips: Make sure your webhook path and Meta app configuration match (/n8n-template-insta-webhook). Double-check the Google credentials and the sheet’s tab IDs/names. Replace the Telegram and Google connection credentials with your own securely. Use this as a foundation for any Instagram/Facebook-based automations in n8n, and customize as your automation stack evolves! Publish confidently, and let users know this template: Saves time, automates digital content management, and notifies users in real-time.

Product Review Analysis with BrowserAct & Gemini-Powered Recommendations. This n8n template demonstrates how to perform product review sentiment analysis and generate improvement recommendations using an AI Agent. This workflow is perfect for e-commerce store owners, product managers, or marketing teams who want to automate the process of collecting feedback and turning it into actionable insights. How it works The workflow is triggered manually. An HTTP Request node initiates a web scraping task with the BrowserAct API to collect product reviews. A series of If and Wait nodes are used to check the status of the scraping task. If the task is not yet complete, the workflow pauses and retries until it receives the full dataset. An AI Agent node, powered by Google Gemini, then processes the scraped review summaries. It analyzes the sentiment of each review and generates actionable improvement recommendations. Finally, the workflow sends these detailed recommendations via a Telegram message and an Email to the relevant stakeholders. Requirements BrowserAct** API account for web scraping BrowserAct* "Product Review Sentiment Analysis*" Template Gemini** account for the AI Agent Telegram* and *SMTP** credentials for sending messages Need Help ? How to Find Your BrowseAct API Key & Workflow ID How to Connect n8n to Browseract How to Use & Customize BrowserAct Templates Workflow Guidance and Showcase How to INSTANTLY Get Product Improvement Ideas from Amazon Reviews | BrowserAct + n8n + Gemini

What it does This workflow is an AI agent in the form of a Telegram bot. Its main purpose is to capture contact information and store it in a CRM. The agent supports multi-modal inputs and can extract contact details from text messages, voice recordings, and images (like photos of business cards). The bot guides the user through data collection via a natural conversation, asks clarifying questions for missing information, and summarizes the extracted data for confirmation before saving. It also checks for duplicate contacts by email and gives users the choice to either create a new contact or update an existing one. For simplicity, this example uses a Google Sheets document to store collected contacts. It can easily be replaced by a real CRM like HubSpot, Pipedrive, Monday, etc. How to use the bot Send contact details via text or voice, or upload a photo of a business card. The bot will show the extracted information and ask questions when needed. Once the bot confirms saving of the current contact, you can send the next one. Use the /new command at any moment to discard the previous conversation and start from scratch. Requirements A Telegram bot Access Token Google Gemini API key Google Sheets credentials How to set up Create a new Telegram bot (see n8n docs and Telegram bot API docs for details) Take webhook URL from the Telegram Trigger node (WEBHOOK_URL) and your bot's access token (TOKEN) and run curl -X POST "https://api.telegram.org/bot{TOKEN}/setWebhook?url={WEBHOOK_URL}" Create a new Google Sheets document with "Full name", "Email", "Phone", "Company", "Job title" and "Meeting notes" columns Configure parameters in the parameters node: Set ID of the Google Sheets document Set sheet name ("Sheet1" by default) Configure Google Sheets credentials for AI Agent's tools: Search for contact and Create new contact and Update existing contact. Add Google Gemini API key for the models ("AI Agent", "Transcribe audio", "Analyze image" nodes)

Generate Invoices for Customers with Jotform, Xero and Slack This workflow automates the entire process of receiving a product/service order, checking or creating a customer in Xero, generating an invoice, emailing it, and notifying the sales team for example (via Slack) — all triggered by a form submission (via Jotform). How It Works Receive Submission Triggered when a user submits a form. Collects data like customer details, selected product/service, etc. Check If Customer Exists Searches Xero to determine if the customer already exists. ✅ If Customer Exists: Update customer details. ❌ If Customer Doesn’t Exist: Create a new customer in Xero. Create The Invoice Generates a new invoice for the customer using the item selected. Send The Invoice Automatically sends the invoice via email to the customer. Notify The Team Notifies the sales team for example via Slack about the new invoice. Who Can Benefit from This Workflow? Freelancers** Service Providers** Consultants & Coaches** Small Businesses** E-commerce or Custom Product Sellers** Requirements Jotform webhook setup, more info here Xero credentials, more info here Make sure that products/services values in Jotform are exactly the same as your item Code in your Xero account Email setup, update email node (Send email) LLM model credentials Slack credentials, more info here

Who’s it for This template is ideal for developers, agencies, hosting providers, and website owners who need real-time alerts when a website goes down. It helps teams react quickly to downtime by sending multi-channel notifications and keeping a historical uptime log for tracking performance over time. What it does / How it works This workflow runs on a schedule and checks a list of websites stored in Google Sheets. For every website URL, it performs an HTTP status check and determines whether the site is up or down. If the website is up, the workflow logs the status and timestamp into a separate uptime log sheet. If the website is down, it sends immediate alerts through Slack and Gmail, and also triggers an automated phone call using a voice-call API service. All uptime and downtime events are logged automatically, enabling long-term monitoring and reporting. Requirements Google Sheets OAuth2 credentials Slack credentials Gmail OAuth2 credentials Voice-call API credentials (e.g., Vapi.ai) A Google Sheet containing the list of website URLs A second Google Sheet for logging uptime history How to set up Connect your Google Sheets, Slack, Gmail, and call-API credentials. Replace both Google Sheet IDs with your own. Update the HTTP Request node to reference your sheet’s URL column. Configure your Slack user or channel for downtime alerts. Add your API Key, assistant ID, and phone number variables to the call alert node. Adjust the schedule interval in the Schedule Trigger node. How to customize the workflow Add SMS alerts (Twilio, Vonage) Log uptime to a database instead of Sheets Add retry logic for false positives Monitor response time in addition to status codes Connect alerts to your incident-management tools (PagerDuty, Jira, Discord)

AI Lead Intelligence & Outreach: Verified Emails, HubSpot Sync & Outlook Drafts Who is this for? This workflow is designed for sales/RevOps teams, B2B founders, SDR/AE teams, and agencies who live in HubSpot and need consistent, compliant first-touch outreach at scale. If you regularly build reusable, multi-client n8n automations, this template will save you hours of manual work. What problem is this workflow solving? / Use case Manual lead handling is slow and inconsistent: Leads arrive messy across forms, lists, and imports; ownership and priority are unclear. Finding the right decision-maker and a deliverable email takes too long. Outreach copy drifts from brand guidelines, and CRM updates get missed. This workflow solves the problem by creating a reliable pipeline from capture → enrichment → verification → CRM sync → Outlook draft, cutting handoffs and preserving auditability. What this workflow does Capture and batching - Triggers on new/updated leads in HubSpot or pulls "ready" rows from Google Sheets; processes items sequentially to stay rate-safe. Normalize and score (ICP) - Cleans names, company, and domains; applies configurable ICP rules and writes score plus reasoning back to HubSpot/Sheets. Enrich contacts - Confirms official company details and identifies likely decision-makers via focused people searches; dedupes and role-normalizes. Verify emails - Finds work emails, checks deliverability, and logs confidence and timestamps to a tracking sheet immediately after each result. Compose outreach - Calls the approved template in Email content; personalizes only the first name; validates structure via Structured Output Parser. Draft in Outlook - Uses Microsoft Graph to create an HTML draft; embeds an inline signature image fetched from Google Drive. CRM sync and tasks - Creates/updates HubSpot contacts and associations, stores the composed email in properties, and opens a next-day follow-up task for the owner. Safety and observability - Deterministic prompts, strict parsing, idempotent writes, and clear flags prevent duplicates; optional Slack/Teams alerts for failures. Setup Connect your accounts: HubSpot (app token) Microsoft Graph (OAuth2) Google Sheets Google Drive Your LLM provider (for Level 2 Orchestrator and Email content) Set your credentials in the respective nodes. Adjust the Google Sheet IDs to match your own sheet structure. Map HubSpot properties (owner, contact/company IDs, custom fields for score, reasoning, and email content). Paste your approved HTML in Email content and upload your signature image to Drive. Configure schedule, batch size, and any Slack/Teams webhooks for notifications. How to customize this workflow to your needs ICP logic**: Edit scoring weights and required qualifiers (industry, region, size, tech stack). Personas**: Change role detection and caps (e.g., Ops, Finance, Procurement). Copy control**: Swap the template in Email content or add A/B variants while keeping structure validation. Triggers**: Use webhook capture from forms, list-based pulls, or time-based recrawls. Delivery**: Switch the mail node to Gmail API if preferred; keep the same compose/verify/track sequence. Governance**: Add holdouts, opt-out checks, and rate limits per domain or owner; expand logs for export to a data warehouse. ✨ With this workflow, you go from messy inbound leads → verified contacts → synchronized HubSpot records → ready-to-send Outlook drafts in just minutes, with almost no manual work. Need help customizing? Contact me for consulting and support: click here