Workflow Templates

Automated Influencer Campaign Management System A comprehensive n8n workflow template for streamlining influencer application processing with real-time social media data validation, intelligent scoring algorithms, and automated onboarding workflows. Who’s It For Marketing agencies managing high-volume influencer applications Brand marketing teams screening social media creators Influencer platforms automating creator onboarding Digital marketing consultants reducing manual workload E-commerce brands building creator partnerships Social media management companies scaling operations How It Works Capture influencer applications via Webhook (connected to forms/websites). Validate applicant emails using VerifiEmail to prevent fake submissions. Fetch real-time social data from Instagram (via Instagram120 API) and YouTube (via YouTube138 API). Calculate engagement scores using a weighted algorithm (Instagram 60% + YouTube 40%). Auto-approve qualified influencers based on follower count & engagement thresholds. Log approved applications in Google Sheets with complete metrics. Send personalized welcome emails with campaign information & next steps. Reject low-quality applications with detailed reasoning (for internal tracking). Generate scoring breakdown with platform-specific analytics & tier classification. Track application volume and approval rates for performance optimization. Offers: Real-time API integration, intelligent scoring, automated actions, scalable processing. 🛠️ How to Set Up Connect your application form to Webhook: POST → https://[your-n8n-url]/webhook/influencer-signup Sign up for RapidAPI and subscribe to Instagram120 + YouTube138 APIs. Get VerifiEmail API key (100 free verifications/month). Configure Gmail OAuth2 in Google Cloud Console for email automation. Create a Google Sheets database for approved influencer storage. Add credentials in n8n: RapidAPI, VerifiEmail, Gmail, Google Sheets. Customize scoring thresholds & email templates in Function nodes. Test with sample data: { "name": "Test Creator", "email": "test@gmail.com", "social_handles": { "instagram": "testuser", "youtube": "testchannel" }, "niche": "fitness", "rate_card": 500 } Requirements n8n instance** (cloud or self-hosted) API credentials**: RapidAPI (Instagram120 + YouTube138 APIs) VerifiEmail Gmail OAuth2 Google Sheets access Form/website integration** → sends webhook data Google Sheets** for database & reporting RapidAPI Integration Details Instagram120 API Pricing Plans:** Free: 1,000 requests/month Pro: 10,000 requests/month ($10/mo) Ultra: 100,000 requests/month ($50/mo) n8n Example:** { "method": "POST", "url": "https://instagram120.p.rapidapi.com/api/instagram/profile", "headers": { "X-RapidAPI-Host": "instagram120.p.rapidapi.com", "X-RapidAPI-Key": "YOUR_RAPIDAPI_KEY", "Content-Type": "application/json" }, "body": { "username": "{{ $('Data Sanitizer').item.json.social_handles.instagram }}" } } YouTube138 API Pricing Plans:** Free: 1,000 requests/month Pro: 10,000 requests/month ($15/mo) Ultra: 100,000 requests/month ($75/mo) n8n Example:** { "method": "GET", "url": "https://youtube138.p.rapidapi.com/channel/details", "headers": { "X-RapidAPI-Host": "youtube138.p.rapidapi.com", "X-RapidAPI-Key": "YOUR_RAPIDAPI_KEY" }, "queryParameters": { "id": "{{ $('Webhook').item.json.body.social_handles.youtube }}", "hl": "en", "gl": "US" } } Core Features Social Media Validation** Instagram follower counts, engagement, verification YouTube subscriber counts, channel stats Cross-platform scoring algorithm Fraud prevention via email validation Intelligent Scoring** Multi-tier classification (Nano, Micro, Macro, Mega) Engagement analysis per platform Customizable approval thresholds Automation Actions** Auto-approve/reject with reasoning Store results in Google Sheets Send onboarding emails Track performance stats Use Cases & Applications Marketing Agencies** → Process 100+ daily influencer applications automatically Brands** → Validate influencer metrics before partnerships Platforms** → Qualify creators for platform admission automatically E-commerce** → Build authentic influencer partnerships Key Benefits ✔️ Saves 80-90% processing costs ✔️ Cuts manual review time from 15 minutes → 30 seconds ✔️ Prevents fraud with real-time validation ✔️ Scales infinitely with no extra staffing Technical Specifications Execution time:** 30–45 sec per application Throughput:** 100+ applications/hour Success rate:** 95%+ valid applications Cost:** ~$0.05–$0.15 per application ROI & Cost Breakdown Manual:** $15–25/hour human review Automated:** $0.05–0.15/application Savings:** 80–90% at scale Break-even:** 50–100 apps/month Integration Example // Example website form submission fetch('https://your-n8n-instance.com/webhook/influencer-signup', { method: 'POST', headers: {'Content-Type': 'application/json'}, body: JSON.stringify(formData) }); Sample Application Data: { "name": "Sarah Johnson", "email": "sarah.fitness@gmail.com", "social_handles": { "instagram": "sarahfitlife", "youtube": "SarahFitnessJourney" }, "niche": "fitness", "country": "US", "rate_card": 750 } Installation Import workflow JSON file into n8n Add API credentials (RapidAPI, VerifiEmail, Gmail, Sheets) Configure Sheets with correct columns Customize scoring & emails Test with sample apps Activate workflow Disclaimers Requires paid RapidAPI plans for scale API rate limiting applies Data accuracy depends on APIs Ensure GDPR/CCPA compliance before production Always test before live deployment License This template is provided as-is for educational and commercial use. Users are responsible for ensuring compliance with laws, platform TOS, and data privacy rules.

Title Create Google Calendar events from labeled Gmail emails using AI Description Who is it for? This template is for anyone who frequently receives unstructured event or task information via email and wants to quickly add it to their Google Calendar without manual data entry. It's perfect for busy professionals, personal productivity enthusiasts, and anyone looking to streamline their scheduling. What it does This workflow automates the process of creating Google Calendar events from emails you label in Gmail, using AI to parse the details. Triggers on Labeled Email: The workflow starts when a new email is given a specific label in Gmail (e.g., "Scheduled"). Parses Event with AI: The email's content is sent to Google Gemini to extract structured event data: title, start time, end time, location, and a description. Creates Calendar Event: Using the data extracted by the AI, a new event is automatically created in your Google Calendar. Sends Confirmation Email: A confirmation email is sent back to you, containing a summary of the created event and a direct link to edit it in Google Calendar. Requirements An active n8n instance. A Google account for Gmail and Google Calendar. Credentials for the Google Gemini API. How to set up Credentials: Configure your credentials for the 'Gmail Trigger', 'Google Gemini Chat Model', 'Create Google Calendar Event', and 'Send Confirmation Email' nodes. Gmail Trigger: Select the 'Gmail Trigger' node. In the 'Label Ids' field, choose the Gmail label you want to use to trigger the workflow (e.g., a label named Scheduled). Confirmation Email: Select the 'Send Confirmation Email' node. In the 'Send To' field, enter the email address where you want to receive the confirmation email. Activate Workflow: Save and activate the workflow. How to customize AI Prompt: You can modify the prompt in the 'Parse Event with AI' node to better suit your needs. For example, you can change the default timezone or add rules for how to handle recurring events. Email Content: Customize the subject and body of the confirmation email in the 'Send Confirmation Email' node. Calendar Options: In the 'Create Google Calendar Event' node, you can add more event details, such as attendees or reminders.

Auto-Post Instagram Carousels from Google Sheets + Drive (Cloudinary + IG Graph) This workflow checks your Google Sheet for “Carousel” posts to do, pulls images from a Drive folder, uploads them to Cloudinary, creates an Instagram carousel, publishes it, and marks the row as “Processed”. Benefits Hands-off posting from a simple Google Sheet queue Pulls all images from a Drive folder for each carousel Uses Cloudinary for fast, reliable hosting Posts via Instagram Graph API (official) Updates your Sheet status to “Processed” after publish How It Works Schedule Trigger runs every few minutes. Get Execution for Carousel reads rows where Status = ToDo and Type = Carousel. Get image list loads all files from the Drive folder in that row. Download Image fetches each file from Drive. Upload to Cloudinary stores the image and returns a public URL. Setup for Instagram prepares access_token, ig_user_id, image_url, caption. Create Media Container (Image) creates an IG container for each image. Combine containers collects all container IDs. Create Media Container (Carousel) builds one carousel with the children IDs + caption. Publish Instagram Carousel publishes the carousel post. Update Execute sets Status = Processed for that ExecuteId in Sheets. Who Is This For Social media managers batching carousels Agencies posting client content on a schedule Creators who organize posts in Google Sheets Setup Google Sheets: set Spreadsheet and “Execute” tab (with ExecuteId, Folder, Expected content, Status, Type) Google Drive: put carousel images in the folder referenced by the row Cloudinary: set cloud name + upload_preset Instagram Graph: get ig_user_id and a valid access_token In n8n: paste tokens/IDs into the Set nodes and HTTP nodes as shown Tips Keep image order in Drive as you want it to appear (or sort before upload) Caption comes from the Sheet field Expected content Make sure the IG account is a Business/Creator account connected to a Facebook Page Use high-res images; Cloudinary will optimize delivery Add error alerts (Slack/Email) if a step fails ROI Save 2–4 hours/week on manual uploads Fewer posting mistakes (everything logged in Sheets) Scales easily to multiple brands and calendars Strategy Insights Add a “Schedule_at” column and delay publishing until that time Write back the IG post ID to Sheets for tracking Extend to cross-post (e.g., Facebook Page) with the same media containers Check Out My Channel For more practical automation workflows for content teams, check out my YouTube channel where I share the exact systems I use to run social posting at scale.

This workflow contains community nodes that are only compatible with the self-hosted version of n8n. Automated Academic Paper Monitoring Stay updated with the latest research in your field. This bot monitors multiple academic databases for new papers matching your interests and sends personalized alerts. Bot Features: Monitor keywords across multiple databases Filter by authors, journals, or institutions Daily/weekly digest emails Slack notifications for high-impact papers Automatic paper summarization Workflow Components: Schedule: Run daily/weekly checks Search: Query latest papers across databases Filter: Apply custom criteria Summarize: Generate paper summaries Notify: Send alerts via email/Slack Archive: Store papers for future reference Perfect For: Research groups tracking their field PhD students monitoring specific topics Labs following competitor publications

Transform your order fulfillment process with complete invoice automation. This workflow automatically generates professional PDF invoices from Jotform orders and delivers them to customers while keeping organized records. What This Workflow Does ✅ Receives order data from Jotform Trigger ✅ Generates professional HTML invoice with your branding ✅ Converts to PDF using HTML to PDF conversion ✅ Saves invoice to Google Drive for record-keeping ✅ Emails PDF invoice to customer automatically Workflow Steps Jotform Trigger - Captures order data when a customer places an order Format Invoice Data - Prepares and structures line item data Generate HTML Invoice - Creates custom branded HTML invoice Generate PDF Invoice - Converts HTML to professional PDF format Download File PDF - Prepares PDF for distribution Save to Google Drive - Archives invoice for your records Email to Customer - Sends invoice PDF directly to customer's inbox Requirements Jotform account with order form set up Sign up for free here PDF generation API key (get yours at pdfmunk.com) Google Drive connection for storage Email service connection (Gmail, SMTP, etc.) Benefits Save time** - Eliminate manual invoice creation Professional branding** - Customize invoice template to match your brand Organized records** - All invoices automatically saved to Google Drive Better customer experience** - Instant invoice delivery after order placement Scalable** - Handles unlimited orders without additional work

AI Lead Qualifier & Router An intelligent lead management system that automatically captures incoming leads via webhook, uses AI to analyze and score each prospect, then routes them to the appropriate team or campaign based on qualification score—delivering hot leads to sales instantly while nurturing others on autopilot. What It Does This workflow eliminates the manual process of: • Daily lead review and qualification • Manual scoring and prioritization • Lead assignment and routing decisions • Follow-up email composition • CRM data entry and updates • Sales team notifications for hot prospects Instead, it delivers qualified, routed leads with AI insights in under 30 seconds—complete with structured scoring, personalized responses, and organized data storage for tracking. Key Features • Webhook Lead Capture - Accepts leads from any source (forms, landing pages, APIs) • AI-Powered Qualification - Analyzes budget, timeline, message quality, and fit using OpenAI • Structured Scoring - Generates 0-100 scores with reasoning, strengths, and concerns • Intelligent Routing - Automatically directs hot leads (70+) to sales, others to nurture • Instant Notifications - Slack alerts for high-priority prospects with full context • Dual Email Flows - Personalized responses based on lead quality and urgency • Airtable Storage - Organized tracking with qualification data and timestamps

This automated n8n workflow processes any inquiry emails using AI-powered intelligence to determine customer intent and provide appropriate responses. The system analyzes incoming emails, performs availability checks or direct booking processing, and sends personalized responses based on the customer's specific requirements across any industry vertical. Good to Know Uses Google Gemini Chat Model for intelligent email analysis and response generation Automatically detects customer intent (availability check vs direct booking request) Includes conditional routing for different response types based on AI analysis Integrates with external booking systems through HTTP requests Provides seamless email automation with personalized customer communication How It Works Gmail Trigger: Initiates the workflow upon receiving a new email. AI Agent: Analyzes the email content to determine the customer's intent (availability check or direct booking). Code: Parses the JSON output from the AI Agent. Wait for Data - Ensures proper data synchronization before proceeding with conditional logic If: Routes the workflow based on the detected intent. Gmail Nodes: Sends appropriate responses or forwards booking details. How to Use Import workflow into n8n Configure Gmail API credentials for email monitoring and sending Set up Google Gemini Chat Model API access Customize AI prompts based on your industry and booking requirements Test with sample inquiry emails to verify intent detection accuracy Configure external booking system integration if needed Monitor email processing and response quality Requirements Gmail API credentials Google Gemini Chat Model API access Email monitoring and sending permissions Optional: External booking system API integration Customizing This Workflow Modify AI prompts for different industries (hotels, restaurants, services, appointments) Adjust conditional logic based on specific business requirements Configure custom email templates for various response scenarios Add integration with CRM or booking management systems Set up additional data processing nodes for complex booking workflows Implement custom validation rules for booking requests

Whether you’re a product manager, developer, or simply curious about workflow automation, you’re in the right place. This n8n workflow is designed to help you streamline and automate your social media content creation, approval, and publishing process—all with minimal manual effort. I’ve put together this guide to make it easy for you to get started, even if you’re new to n8n or automation tools. You’ll find step-by-step instructions, helpful links, and tips to ensure a smooth setup. Feel free to explore, experiment, and make this workflow your own! Let’s dive in and unlock the power of automation together! 1. What This Workflow Does This workflow automates the process of creating, reviewing, and publishing social media posts for LinkedIn and Twitter (X), including image generation and approval steps. It also notifies via Slack and logs posts in Google Sheets. Workflow json: https://drive.google.com/drive/folders/1zE5W0Ff6EBoAFRHupWPybC-fnGZqE84r?usp=sharing 2. Prerequisites An n8n account (sign up for free: n8n Cloud) API credentials for: OpenAI (for content and image generation) LinkedIn Gmail (for approval emails) Twitter/X Slack Google Sheets You’ll find help to set up auth at the end of this doc! 3. How to Use This Workflow Step 1: Import the Workflow Download or copy the workflow JSON. In n8n, click Import and paste/upload the workflow. Step 2: Set Up Credentials For each service node (OpenAI, LinkedIn, Gmail, Twitter, Slack, Google Sheets), click the node and select or create the required credentials. Use the official setup links provided earlier for each service. Step 3: Configure the Trigger The workflow starts with a Form Trigger node. Open the node to customize the form fields if needed. Step 4: Test the Workflow Click Test Workflow to run it manually. Fill out the form to generate a post. The workflow will: Generate platform-specific content using AI. Send an approval email. If approved, generate an image (if selected). Publish to LinkedIn and Twitter. Notify via Slack. Log the post in Google Sheets. Step 5: Review and Adjust Check each node for errors or missing credentials. Adjust content prompts, approval logic, or output formatting as needed. 4. Helpful n8n Resources n8n Quickstart Guide How to use workflow templates Working with credentials Using expressions in n8n

🎧 Convert Unread Newsletters into Conversational AI Podcasts Turn email overload into audio insights — automatically. This workflow transforms unread newsletters sitting in your inbox into engaging, human-like audio conversations between two AI voices. It’s perfect for listening during your commute, workout, or while multitasking. Inspired by Google's NotebookLM, this automation brings long-form content to life by summarizing dense text into a natural dialogue using OpenAI and generating high-quality voice narration with ElevenLabs. The result? A dynamic audio file sent right back to your inbox — hands-free, screen-free, and stress-free. 💡 What this workflow does ✅ Connects to your Gmail inbox to fetch unread newsletters 🤖 Uses GPT-4o Mini to summarize and rephrase content as a conversation 🗣️ Sends the dialogue to ElevenLabs to generate voice clips (voice1 + voice2) 🔁 Merges all audio segments into a single podcast-like MP3 using FFmpeg 📬 Emails the final audio back to you for easy listening 🛠️ What you'll need A Gmail account with IMAP enabled An OpenAI API key (GPT-4o Mini recommended for cost/performance) An ElevenLabs API key + selected voice IDs A self-hosted or local n8n instance with FFmpeg installed Basic knowledge of binary data and audio handling in n8n ✨ Use cases Convert long newsletters into hands-free listening experiences Repurpose Substack or Beehiiv content for podcast-like distribution Build an internal voice dashboard for teams who prefer audio updates 🙌 Want to go further? This workflow is modular and extensible. You can add steps to: Upload the final audio to Spotify, SoundCloud, or Telegram Publish to a private podcast RSS feed Create a daily audio digest from multiple newsletters 📬 Contact & Feedback Need help customizing it? Have ideas or feedback? Feel free to reach out: 📩 Luis.acosta@news2podcast.com If you're building something more advanced with audio + AI, like automated podcast publishing to Spotify — let me know and I’ll figure out how I can help you!

Overview This n8n workflow automates the entire content creation process for SEO blog posts, from topic submission and AI drafting to human approval, revision, and final storage in Google Docs. It ensures high-quality, SEO-optimized content is generated efficiently while keeping a human in the loop for quality control. Prerequisites To use this workflow, you need the following accounts and credentials: Google Sheets Account: To manage the content tracker. The sheet must contain columns for Topic, Reference URL, Title, Status, and Link to document. OpenAI API Key (for GPT-4o-mini): To power the initial content drafting and subsequent revisions. Gmail Account: To send the content for human approval and wait for feedback. Google Docs Account: To create and store the final approved blog posts. How It Works The workflow operates in four main stages: Topic Submission, AI Content Creation, Human Approval & Revision Loop, and Final Publishing. Stage 1: Topic Submission and Tracking This stage captures a new blog topic and adds it to the content tracker. On form submission (Form Trigger): The workflow is initiated when a user submits a Topic and an optional Reference link through the form. Append row in sheet (Google Sheets): The new topic and reference link are added as a new row in your content tracker sheet. Get Topic from Google Sheets: The workflow fetches the newly added row, including the system-generated row_number for tracking updates. Stage 2: AI Content Creation (Initial Draft) The workflow uses an expert AI agent to generate the first draft of the blog post. Copywriter AI Agent: Acting as an expert SEO content strategist, the agent receives the topic and reference URL. The agent improves the provided topic into an SEO-optimized title. It writes a complete, conversational, SEO-friendly blog post (800–1200 words) using proper Markdown headings and lists. OpenAI Chat Model (GPT-4o-mini): Powers the agent's generation. Structured Output Parser: Ensures the output is in a JSON format with separate title and content keys. Set Data: The AI-generated title and content are mapped to workflow variables (Topic Title, Content) for easy use in subsequent nodes. Stage 3: Human Approval and Revision Loop This is the critical quality control step where a human reviews the draft and decides on the next action. Send Content for Approval (Gmail): The generated title and content are sent via email to the approver (<your email>). This uses a custom form that allows the user to choose Yes (Approve), No (Request Revision), or Cancel. The form also includes a Content Feedback textarea. Approval Result (Switch): The workflow pauses until the approver submits the form, and then directs the flow based on their choice. If "Yes" (Approved): Proceeds to the final publishing stage. The Update Topic Status on Google Sheets node is executed, setting the Status to Approved and logging the new Title. If "No" (Revision Requested): Proceeds to the revision loop. Copywriter Revision Agent: This agent takes the original content, the topic title, and the user's Content Feedback. It is instructed to incorporate the feedback, preserving the existing structure and tone, and outputs a revised blog post. The flow loops back through the Set Data node and then returns to the Send Content for Approval node for a new review. If "Cancel": Stops the workflow, and the Update Topic Status on Google Sheets node is executed. Stage 4: Final Publishing Once approved, the content is stored in Google Docs and the tracker is updated. Create Blog file (Google Docs): A new Google Doc is created using the approved Topic Title. Add blog content in file (Google Docs): The final Content (in Markdown format) is inserted into the newly created document. Update sheet with blog post link (Google Sheets): The final tracker update logs the Link to document and the Published date. Customization Tip Recommend using AI humanazier and AI detector tools before approval to make the SEO score better.

🤝🖊️🤖 This workflow automates the process of retrieving meeting transcripts from Fireflies.ai, extracting and summarizing relevant content using Google Gemini, and sending or drafting well-formatted summaries and emails via Gmail. Fireflies is an AI-powered meeting assistant that automatically records, transcribes, and summarizes meetings. It integrates with popular video conferencing tools like Zoom, Google Meet, and Microsoft Teams, helping teams capture key insights and action items without manual note-taking. This workflow automates meeting recap generation, from email detection to AI-powered summarization and delivery. Key Benefits 💡 Automated Insight Extraction**: Uses AI (OpenAI & Gemini) to extract and summarize key insights from meetings automatically. 📩 Instant Client Communication**: Generates ready-to-send meeting summaries and drafts without human intervention. 📥 Email Monitoring**: Listens to Gmail for specific meeting recap messages and reacts accordingly. 🔗 Seamless Fireflies Integration**: Dynamically pulls transcript data 🧠 Dual AI Models**: Combines the strengths of OpenAI and Gemini for rich, contextual summaries in multiple formats. 🛠 Modular Design**: Easily customizable and extensible for adding more destinations (e.g., Slack, Notion, CRM). 🧑‍💼 Ideal for Teams & Consultants**: Great for sales teams, project managers, or consultants who handle multiple client meetings daily. How It Works Trigger: The workflow starts with a Gmail Trigger node that monitors incoming emails with the subject "Your meeting recap". It checks for new emails every hour. Alternatively, it can be manually triggered using the "When clicking ‘Execute workflow’" node for testing. Alternatively, via Webhook. Email Processing: The "Get a message" node fetches the full email content. The "Set Meeting link" node extracts the meeting link from the email. The "Information Extractor" (powered by OpenAI) processes the email text to identify the meeting URL. Transcript Retrieval: A Code node parses the meeting ID from the URL. The "Get a transcript" node (Fireflies.ai integration) fetches the full meeting transcript using the extracted meeting ID. Transcript Processing: The "Set sentences" and "Set summary" nodes extract structured data (sentences, short summary, overview) from the transcript. The "Full transcript" node combines all transcript segments into a readable format. AI Summarization & Email Generation: Google Gemini models analyze and summarize the transcript in Italian ("Expert Meeting transcripts") and generate a client-friendly recap ("Meeting summary expert"). The "Email writer" node combines summaries into a cohesive email draft. The Markdown to HTML nodes format the content for email readability. Output: A "Draft email to client" node prepares the final recap. Two Gmail nodes ("Send Full meeting summary" and "Send a message1") dispatch the summaries to the specified recipient. Set Up Steps Configure Credentials: Ensure the following credentials are set up in n8n: Fireflies.ai API (for transcript retrieval). Gmail OAuth2 (for email triggering/sending). OpenAI API (for initial text extraction). Google Gemini (PaLM) (for summarization). Adjust Nodes: Update the "Gmail Trigger" node with the correct email filter (subject:Your meeting recap). Replace YOUR_EMAIL in the Gmail Send nodes with the recipient’s address. Verify the Code nodes (e.g., meeting ID extraction) match your URL structure. Deploy: Activate the workflow. Test using the Manual Trigger or wait for the Gmail trigger to execute automatically. Optional Customization: Modify the Google Gemini prompts for different summary styles. Adjust the email templates in the final Gmail nodes. Need help customizing? Contact me for consulting and support or add me on Linkedin.

YouTube Transcription, Summarization & Translation to Google Docs This workflow automates the end-to-end process of converting YouTube videos into structured, multilingual written content. It transcribes the video's speech, optionally summarizes it, translates it into the chosen language and stores the result in a well-formatted Google Doc—ready for review, sharing or publication. Who’s It For Content creators and bloggers repurposing video content. Educators and researchers converting lectures into readable notes. Marketing teams localizing video material for international audiences. Students summarizing and translating study material. YouTube viewers who want written notes or blog-ready formats. How It Works A Webhook triggers the flow with inputs: youtube_url, language and enable_summary. A Code node formats these inputs into videoId, originalUrl, language and enable_summary. An HTTP Request node sends the video to Supadata API for full transcription. Another Code node combines all transcript segments into one body of text. The Basic LLM Chain node uses the Google Gemini Chat Model to summarize and translate the transcript if requested. A Google Docs node creates a new document with a title based on videoId and language. A final Google Docs node appends the processed summary and translation into the created document. How to Set Up Webhook Input: Send a POST request with three fields: youtube_url, language, enable_summary. Configure Supadata API: Add the HTTP URL and Authorization Header for transcription. Set up Gemini Chat Model: Use Google Vertex AI/Gemini integration in the Basic LLM Chain node. Create Google Docs Credentials: Connect your Google account using OAuth2. Document Naming Logic: You may adjust document titles using expressions (e.g., {{ videoId }} - {{ language }}). Requirements Supadata API key (or any video-to-text API). Google account with Google Docs access. Google Gemini access via n8n’s LLM integration. n8n Cloud or self-hosted instance. Basic understanding of webhook setup (or a form frontend). How to Customize Change LLM model:** Swap Gemini with GPT-4 or Claude in the LLM Chain node. Summarization toggle:** Use the enable_summary flag to control verbosity. Document layout:** Customize headings, font styles and content sections in Google Docs. Multiple languages:** Extend the workflow to translate into multiple languages and generate one document per language. Sharing options:** Add Gmail or Slack nodes to notify users once the document is generated. Add‑ons Notion Export:** Send the document summary directly into Notion using the Notion node. Slack Notification:** Notify your team with a link to the Google Doc using the Slack node. Google Sheets Logging:** Log video URLs, timestamps, and language used for auditing. n8n Forms Integration:** Allow users to submit video URLs and language via a hosted n8n form. Use Case Examples Repurposing Videos into Blogs:** Automatically convert YouTube podcasts into multilingual blog posts. Educational Notes:** Extract and translate lecture content into shareable study documents. International Marketing Teams:** Summarize and localize product explainer videos for different countries. Transcription Library:** Create a searchable database of translated transcripts from niche educational YouTube channels. Common Troubleshooting | Issue | Possible Cause | Solution | | ------------------------------- | ------------------------------------------ | ---------------------------------------------------------- | | Webhook not triggering | Incorrect webhook URL or POST format | Double-check payload and content-type (application/json) | | Transcription API fails | Invalid video ID or API key | Validate YouTube URL and Supadata API access | | Empty translation/summarization | Transcript was empty or prompt was weak | Ensure the video contains spoken content and refine prompt | | Google Doc not created | OAuth2 credentials not authorized properly | Reconnect Google Docs credentials in n8n | | Gemini LLM Chain fails | Model misconfigured or request malformed | Verify your model selection and payload structure | Need Help? Need help getting this set up or customizing it for your workflow? ✅ We can help you: Set up transcription and translation APIs Modify the summarization prompt Customize document layouts or automate sharing 👉 Contact WeblineIndia's automation experts !