Workflow Templates

Daily n8n Workflow Backup Automatically backs up all workflows to Google Drive daily. How it works Triggers daily at 11 PM (or manually on demand) Creates a timestamped backup folder in Google Drive Fetches all workflows from your n8n instance Converts each workflow to a JSON file Uploads files to the backup folder Automatically deletes old backup folders to save storage Setup steps Ensure your n8n instance has API access enabled Connect your Google Drive account (OAuth2) Create a Google Drive folder for backups and copy its Folder ID Important: Open the 'Cleanup Old Backups' node and paste that Folder ID into the code

How it works This advanced workflow keeps you informed about the hottest game deals across multiple platforms (Nintendo Switch, PlayStation, Xbox, PC, etc.), aggregated by Deku Deals. No more manual checking for price drops – it automatically: Scans Deku Deals daily for popular game deals. Extracts key information like game title, platforms, current price, original price, discount, and direct links. Intelligently tracks previously seen deals using a local database, guaranteeing you only get notified about genuinely new price drops or added games. Delivers a clear and concise notification to your email (or preferred service) summarizing the best new deals. Stay ahead of the sales, save money, and never miss a great game deal again! Set up steps Setting up this workflow involves web scraping, local database management, and understanding some web element selectors. It typically takes around 20-35 minutes. You'll need to: Authenticate your preferred notification service (e.g., Gmail, Telegram). Understand how to use your browser's developer tools to find CSS Selectors (detailed instructions provided within the workflow). No external database setup required, as it uses n8n's built-in SQLite database. All detailed setup instructions and specific configuration guidance are provided within the workflow itself using sticky notes.

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Automate TikTok video posting from Google Sheets & Drive with Blotato. Perfect for content creators and social media managers. ⚠️ IMPORTANT Self-hosted n8n only - requires community nodes not available in cloud version. Google Sheets Structure Required columns: ID, Media URL, Caption, Status Videos must be in Google Drive Status must be "pending" for processing Captions can include hashtags (5 max recommended) How it works Schedule Trigger → Runs every hour Fetch Data → Gets pending videos from Google Sheets Process Video → Extracts Drive ID and shares file Upload → Transfers to Blotato platform Post → Automatically posts to TikTok Update Status → Marks as "posted" in spreadsheet Requirements Self-hosted n8n instance Blotato API account Google Drive & Sheets OAuth2 credentials Community node: @blotato/n8n-nodes-blotato.blotato Use cases Automated TikTok content posting Batch video processing Content management workflows Scheduled social media distribution The workflow processes one video per hour to avoid rate limits and maintains a clear audit trail through Google Sheets integration.

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Sync LinkedIn Profile Visitors to HubSpot CRM Who's it for This workflow is built for sales professionals, recruiters, founders, and marketers who want to automatically capture LinkedIn profile visitors and convert them into actionable CRM leads. Perfect for anyone tired of manually checking who viewed their profile, copying data one by one, and losing warm leads because they never made it into your pipeline. If you're running outbound sales, recruiting talent, building partnerships, or simply want to know who's checking you out on LinkedIn, this automation captures every visitor and enriches them with full professional data before syncing to your CRM. How it works The workflow automatically syncs your LinkedIn profile visitors to HubSpot CRM with enriched professional data. The process flow: Scheduled trigger runs weekly (or manually) to fetch recent visitors ConnectSafely.ai API retrieves all profile visitors from the past 7 days Splits visitors into individual records for processing Apify actor enriches each visitor with complete LinkedIn profile data (email, company, title, location) Email validation filters contacts - only those with valid emails proceed HubSpot integration creates or updates contacts with full enriched information Loop continues until all visitors are processed Setup steps Step 1: Configure ConnectSafely.ai API Credentials Obtain API Key Log into ConnectSafely.ai Dashboard Navigate to Settings → API Keys Generate a new API key Add Bearer Auth Credential in n8n Go to Credentials in n8n Click Add Credential → Header Auth or HTTP Bearer Auth Name it "ConnectSafely.ai API" Paste your ConnectSafely.ai API key Save the credential This credential is used by the "Fetch Profile Visitors" HTTP Request node. Step 2: Configure Apify Integration Get Apify API Key Sign up at Apify.com Go to Settings → Integrations → API Copy your API token Find the LinkedIn Enrichment Actor Go to Apify Store Search for "LinkedIn Profile Scraper" or use actor ID: UMdANQyqx3b2JVuxg Copy the actor URL Add Apify Credential in n8n Go to Credentials → Add Credential → Apify API Paste your Apify API token Save the credential Configure the Apify Node Open the Enrich LinkedIn Profile node Select your Apify credential Update the Actor ID URL with your chosen LinkedIn scraper actor Step 3: Configure HubSpot Integration Create HubSpot App Token Go to HubSpot Settings → Integrations → Private Apps Click Create a private app Name it "n8n LinkedIn Sync" Under Scopes, enable: crm.objects.contacts.read crm.objects.contacts.write Click Create app and copy the access token Add HubSpot Credential in n8n Go to Credentials → Add Credential → HubSpot App Token Paste your access token Save the credential Connect to HubSpot Node Open the Create HubSpot Contact node Select your HubSpot App Token credential Step 4: Configure the Schedule Open the Run Weekly node Adjust the schedule based on your needs: Default: Every week High traffic profiles: Every day Low traffic: Every 2 weeks Step 5: Test the Workflow Click the Test Manually node Click Test Workflow Verify: Profile visitors are fetched correctly Enrichment returns full profile data Contacts with emails are created in HubSpot Contacts without emails are skipped gracefully Customization Time Range Adjustment Edit the JSON body in the Fetch Profile Visitors node to change the lookback period: {"timeRange":"past_7_days","start":0,"fetchAll":true} Options: past_7_days - Last week's visitors (default) past_30_days - Last month's visitors past_90_days - Last quarter's visitors Additional HubSpot Fields The Create HubSpot Contact node maps these fields by default: First Name Last Name Email Job Title Company Name City Country Street Address LinkedIn URL Lead Status (set to "NEW") To add more fields: Open the Create HubSpot Contact node Click Add Field under Additional Fields Map Apify output fields to HubSpot properties Different CRM Integration To use a different CRM instead of HubSpot: Delete the Create HubSpot Contact node Add your CRM node (Salesforce, Pipedrive, Zoho, etc.) Map the enriched fields to your CRM's contact properties Connect it to the "Has Valid Email" true output Add Slack Notifications Want to get notified when high-value visitors are captured? Add a Slack node after Create HubSpot Contact Filter for specific job titles or companies Send a message to your sales channel Use Cases Sales Prospecting**: Automatically capture decision-makers who are researching you before outreach Recruiting**: Build a passive candidate pipeline from people checking out your profile Founder Networking**: Know when investors, partners, or potential hires are interested Account-Based Marketing**: Track when target account contacts view your profile Event Follow-up**: Capture visitors who checked you out after conferences or webinars Troubleshooting Common Issues & Solutions Issue: No visitors returned from API Solution**: Ensure your LinkedIn account is connected in ConnectSafely.ai dashboard and has had recent profile views Issue: Apify enrichment returning empty results Solution**: Verify the LinkedIn URL format is correct (should be full URL like https://www.linkedin.com/in/username). Check your Apify actor is running properly. Issue: "Profile not found" errors Solution**: Some LinkedIn profiles may be private or have restricted visibility. These will be skipped automatically. Issue: HubSpot contact not created Solution**: Check that your HubSpot App Token has crm.objects.contacts.write scope enabled Issue: Duplicate contacts in HubSpot Solution**: HubSpot uses email as the unique identifier. The node is configured to "Create or Update" so duplicates should be updated, not created. Verify the email field is mapping correctly. Issue: Rate limit errors from Apify Solution**: Add a Wait node after the loop with 2-5 second delays between enrichment calls Issue: Missing email addresses for most visitors Solution**: This is normal - enrichment typically finds emails for 60-70% of profiles. Consider adding LinkedIn URL as a fallback identifier in your CRM. Costs & Considerations | Service | Cost | |---------|------| | ConnectSafely.ai | Free trial available, then subscription | | Apify Enrichment | ~$1 per 1,000 records | | HubSpot | Free tier works, or existing subscription | | n8n | Free (self-hosted) or cloud pricing | Estimated monthly cost for 200 visitors/month: ~$0.20 for Apify enrichment Documentation & Resources Official Documentation ConnectSafely.ai Docs**: https://connectsafely.ai/docs Apify LinkedIn Actors**: https://apify.com/store HubSpot API**: https://developers.hubspot.com Support Channels Email Support**: support@connectsafely.ai Documentation**: https://connectsafely.ai/docs Connect With Us Stay updated with the latest automation tips and LinkedIn strategies: LinkedIn**: linkedin.com/company/connectsafelyai YouTube**: youtube.com/@ConnectSafelyAI-v2x Instagram**: instagram.com/connectsafely.ai X (Twitter)**: x.com/AiConnectsafely Need Custom Workflows? Looking to build sophisticated LinkedIn automation workflows tailored to your business needs? Contact our team for custom automation development, strategy consulting, and enterprise solutions. We specialize in: Multi-channel engagement workflows AI-powered personalization at scale Lead scoring and qualification automation CRM integration and data synchronization Custom reporting and analytics pipelines

Automate LinkedIn Company Page Growth End-to-End ⚠️ Important — Start Here Before importing this template, make a personal copy of the provided Google Sheets template. This workflow is designed to work out of the box with that sheet. Growing a LinkedIn Company Page usually requires time, consistency, and manual outreach. With Browserflow + n8n, you can turn the entire process into a hands-off LinkedIn growth engine. This template automates everything from: Scraping LinkedIn engagement Sending connection invites Tracking acceptance Inviting new connections to follow your company page All activity is logged, deduplicated, and fully automated. ⚠️ Disclaimer – Community Node Notice This template uses a verified community node available inside the n8n Cloud environment. To use it: Go to Nodes Search for Browserflow for Linkedin Click Install If you are running n8n locally: Go to Settings → Community Nodes Search for n8n-nodes-browserflow Install and restart n8n 📦 Requirements To use this template, you need: n8n (Cloud or self-hosted) Installed community node: Browserflow for Linkedin An account for Browserflow (7-day free trial)) LinkedIn account A copy of the Google Sheets template ⚙️ Setup Instructions Make a copy of the provided Google Sheets template Import the n8n template into your n8n workflow Create an account with Browserflow (7-day free trial)) Reconnect credentials: Google Sheets Browserflow (API key via credentials) (Optional) Adjust schedule intervals if needed Add your Company Page URL in the final workflow That’s it — no column mapping required if you use the sheet as provided. 🤖 Tip – Quickly Switch to Your Own Google Sheet Using n8n AI (Beta) If you already imported the workflow and want to swap the Google Sheet later, you can use the n8n AI assistant (beta). Paste this prompt (replace the URL): I would like to change all my google sheets integrations to use the following sheet instead: ** It has the exact same sheets and tables and fields The AI will update all Google Sheets nodes automatically. 🧩 What This Template Does This template consists of four connected workflows, each represented with sticky notes inside n8n. 🔍 Step 1 – Retrieve Leads from LinkedIn Post Engagement This workflow scrapes users who engage with LinkedIn posts and stores them in Google Sheets. Workflow actions: Fetch LinkedIn post URLs from Google Sheets Scrape: Commenters (Optional) Likers Split results into individual profiles Filter invalid or duplicate profiles Append new leads to Google Sheets Mark posts as “scraped” to prevent reprocessing 🤝 Step 2 – Send LinkedIn Connection Invites Automatically This workflow sends connection requests to new leads on a schedule. Workflow actions: Schedule trigger (e.g. every 10 minutes) Fetch leads not yet invited Check connection status: ❌ Not connected → Send invite ⏳ Pending → Mark as pending ✅ Connected → Mark as connected Update Google Sheets with status + timestamp 🔄 Step 3 – Track Connection Acceptance This workflow keeps your lead sheet accurate by tracking accepted invitations. Workflow actions: Scheduled trigger Fetch recent LinkedIn connections via Browserflow Match profiles with Google Sheets Update: Connection status Acceptance timestamp ⭐ Step 4 – Invite Connections to Follow Your Company Page Once someone accepts your connection request, this workflow invites them to follow your Company Page. Workflow actions: Fetch connected leads from Google Sheets Filter: Connected Not yet invited to follow Use Browserflow to: Visit your LinkedIn Connections page Send “Invite to Follow Page” action Update follow-invite status in Google Sheets Important configuration: Enter your Company Page URL You must be Admin of the page 📊 Final Result – Your Automated LinkedIn Growth Engine After setup, you get: 🔍 Automated lead scraping from niche engagement 🤝 Automated LinkedIn connection requests 🔄 Automatic acceptance tracking ⭐ Automated Company Page follow invites 📊 Centralized Google Sheets dashboard This system saves hours every week and turns every new connection into a Company Page follower — with zero manual work. 🚀 Need Help? If you need help customizing or extending this automation, feel free to reach out. Happy automating! 🚀

This workflow is a production-ready Meta Ads Webhook dispatcher for the Ad Account object. It receives webhook deliveries from Meta, returns the required acknowledgement, routes events by field, logs them to Google Sheets (separate tabs per event type), and sends a compact Slack notification with counts. Use Case Meta webhooks are powerful, but the “last mile” is usually missing: storing raw events, making them readable, and triggering the next automation reliably. This workflow is ideal if you want to: Centralize all Meta Ads webhook events** in one place (one endpoint, one workflow). Log every event** for auditing and analysis (Google Sheets). Get lightweight alerts** in Slack (count-based, not spammy). Trigger downstream workflows** depending on the webhook type (e.g., Creative Fatigue → replace creatives in the affected ad set). How it Works The workflow is organized into clear blocks: 1. Webhook endpoint + verification A Webhook trigger receives requests from Meta. The workflow detects verification requests (hub.mode=subscribe) and validates the Verify Token. It responds with the hub.challenge value so you can successfully subscribe your webhook in Facebook Developers. 2. Route by event field For real webhook deliveries (object=ad_account), the workflow routes execution by: creative_fatigue ad_recommendations ads_async_creation_request in_process_ad_objects product_set_issue with_issues_ad_objects 3. Acknowledge every webhook delivery For each branch, the workflow immediately returns a JSON acknowledgement (e.g., { "status": "received", "field": "...", "webhook_type": "..." }), so Meta considers the delivery successful. 4. Normalize + log to Google Sheets The workflow splits array payloads (Meta can send multiple entry items and multiple changes). Each event type is appended to its own Google Sheets tab (one spreadsheet, multiple sheets), with the raw webhook body also saved for future debugging. 5. Summarize + notify All event logs are merged and summarized to compute a compact count per field. A Slack node sends a short message like “New Meta Webhook / Type / Count” with a link to the spreadsheet. Setup Instructions 1. Create and configure a Meta app Create an app in Facebook Developers. Add the Webhooks product. Subscribe to the Ad Account object. Configure: Callback URL (your n8n webhook URL) Verify Token (must match the value in the workflow) 2. Configure the Webhook node Set the webhook path. Use the Production URL when you go live. 3. Connect credentials Connect Google Sheets OAuth credentials in all Google Sheets nodes. Connect Slack credentials and choose your target channel. 4. Update Google Sheets destinations Set your Spreadsheet ID and ensure the expected sheet tabs exist (one per supported webhook field). 5. Activate Save and activate the workflow. Trigger a verification request from Facebook Developers to confirm everything is wired correctly. Testing To test the dispatcher before going live, use the open-source tool: meta-ads-webhook-tester. Further Ideas & Customization Add Telegram**: duplicate the Slack notification step and send the same summary message to Telegram. Trigger automations**: after routing by field, execute another workflow (e.g., Creative Fatigue → fetch affected ad set → rotate creatives). Hardening**: add de-duplication (event IDs), retries, and a dead-letter/error sheet tab for failed log writes.

GLPI Pending Tickets Notification to Microsoft Teams 📋 Overview Automate daily notifications for pending GLPI tickets directly to Microsoft Teams. Never miss critical support cases with this workflow that monitors assigned tickets and sends personal alerts. 🔧 How It Works Connect to GLPI - Authenticates and searches for your assigned tickets Filter Results - Finds tickets in "In Progress" status within your entity Send Notifications - Delivers formatted alerts to your Teams chat Clean Up - Properly closes GLPI session for security 📊 What Gets Monitored Tickets assigned to specific technician (configurable) Status: "In Progress/Assigned" Entity: Your organization (customizable) Date range: Tickets after specified date ⚡ Key Benefits Never Miss Deadlines - Daily automated reminders Personal Focus - Only your assigned tickets Time Savings - Eliminates manual checking (15-30 min daily) Rich Details - Shows ticket title, ID, and due date ⚙️ Setup Steps Time Required: ~30 minutes Import Template - Add workflow to your n8n instance Configure GLPI - Set server URL, credentials, and app token Set Technician ID - Update to your GLPI user ID Connect Teams - Link your Microsoft Teams account Customize Filters - Adjust entity name and date range Test & Schedule - Verify notifications and set daily trigger 🎨 Easy Customization Change technician ID for different users Adjust notification schedule (default: 8 AM daily) Modify entity filters for your organization Add multiple technicians by duplicating workflow 📋 Prerequisites GLPI instance with API enabled GLPI user account with ticket read permissions Microsoft Teams account (basic license) n8n with Microsoft Teams integration Perfect for support technicians who want automated reminders about their pending GLPI tickets without manual daily checks.

Video Introduction Want to automate your inbox or need a custom workflow? 📞 Book a Call | 💬 DM me on Linkedin Overview This workflow automatically sends personalized SMS notifications to customers when their order status changes in Airtable. Monitor your order management base and instantly notify customers about updates like "Confirmed" or "Shipped" without manual intervention. When an order status changes in your Orders table, a notification record is automatically created in a Status Notifications table. The workflow monitors this table, prepares personalized messages using the customer's name and order status, sends the SMS via Twilio, and updates the delivery status back to Airtable for complete tracking and logging. Key Features Automated SMS sending triggered by Airtable record changes Personalized messages with customer name and order status Complete delivery tracking with success/error status updates Error handling for invalid phone numbers Works with Twilio's free trial account for testing Common Use Cases E-commerce order status updates Shipping notifications Order confirmation messages Customer communication logging Setup Instructions Step 1: Duplicate the Airtable Base Copy the Order Management Base template to your Airtable workspace. You must use your own copy as the workflow needs write permissions. Step 2: Connect Your Accounts Add your Airtable Personal Access Token credentials to the workflow nodes Create a Twilio account (free trial available) From your Twilio dashboard, obtain your Account SID, Auth Token, and Twilio phone number Add Twilio credentials to the "Send Order Status SMS" node Step 3: Configure the Workflow In the Config node, update these URLs with your duplicated Airtable base: notifications_table_url: Your Status Notifications table URL orders_table_url: Your Orders table URL from_number: Your Twilio phone number Step 4: Customize the Message Modify the "Prepare SMS Content" node to personalize the message template with your brand voice and additional order details. Step 5: Activate Toggle the workflow to 'Active' and the automation will monitor your Airtable base every minute, sending notifications automatically.

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Who's it for This template is for sales teams, marketing operations (M-Ops), or freelancers who use Airtable as a "control panel" or staging area for new leads. If you're tired of manually copying and pasting approved leads into HubSpot, this workflow automates the entire process for you. How it works This workflow runs on a schedule (e.g., every 5 minutes) to check for new leads. 1. Before: Your Airtable has new leads with a '📥 New Lead' status. 2. The Trigger: You (or a teammate) manually review and change a lead's status to '👍 Ready to Sync'. 3. The Workflow Runs: n8n fetches all leads in that view (up to 50 at a time) and loops through them one by one. For each lead, it: Finds (or creates) a Company in HubSpot based on the email domain. Creates (or updates) a Contact in HubSpot based on the email. Automatically associates that Contact with that Company. 4. After: The workflow automatically updates the same Airtable row with the new HubSpot IDs and a '✅ Synced' status, completing the 2-way sync. This template includes a full batch-processing loop, robust error-handling (it logs failures back to Airtable), and detailed sticky notes to guide you. How to set up Setup should take less than 10 minutes. All detailed instructions are in the sticky notes inside the workflow. Copy the Airtable Base: This is a mandatory first step! You must use this template. ➡️ Click Here to Copy the Base Template (First time using Airtable? Sign up here with my link) Add Your Credentials: How to connect Airtable to n8n (Video) How to connect HubSpot to n8n (Video) Configure 3 Nodes: Schedule Trigger: Set how often you want it to run (e.g., every 5 minutes). get 👍Ready to Sync: Select your Airtable credential and the Base you copied. Also, Do this for the other Airtable nodes. Search company: Select your HubSpot credential. Also, Do this for the othe HubSpot nodes. Activate! Save and activate the workflow. To test it, just change a lead's 'Status' in Airtable to '👍 Ready to Sync'. Requirements An Airtable account. A HubSpot account (a free developer sandbox account is recommended for testing). n8n credentials for both Airtable and HubSpot (using a Private App Token for HubSpot). How to customize the workflow Add More Fields:** Easily sync more data (like 'Phone Number' or 'Lead Source') by adding columns in your Airtable, then adding those fields to the Create or update a contact node in n8n. Change the Schedule:** Adjust the Schedule Trigger to run more or less frequently. Add Notifications:** Connect a Slack or email node to the 👍Done! Going for next record (success) or specially 👎Failed! Going for next record1 (error) paths to get real-time alerts.