Workflow Templates

This workflow contains community nodes that are only compatible with the self-hosted version of n8n. Automate Social Media with HeyGen and GPT-5: Publish Videos to TikTok, YouTube & Instagram 👥 Who is this for? This workflow is designed for: Content creators who want to scale their short-form video production Marketing teams seeking consistent and automated publishing pipelines Agencies managing multiple social accounts for clients Entrepreneurs looking to save time by automating repetitive content tasks 💡 What problem is this workflow solving? Publishing on multiple platforms like YouTube Shorts, TikTok, and Instagram is often: Time-consuming (manual editing, caption writing, uploads) Inconsistent (different requirements for each platform) Prone to delays (switching between tools) This workflow solves these issues by creating a fully automated video pipeline powered by GPT-5, HeyGen, and Blotato. ⚙️ What this workflow does Capture voice idea via Telegram Transcribe voice to text using OpenAI Whisper Generate a catchy title and caption with GPT-5 Create an AI avatar video with HeyGen Save and organize assets in Google Drive and Google Sheets Upload final video to Blotato Auto-publish to: YouTube Shorts TikTok Instagram (Optional: Facebook, X/Twitter, LinkedIn, Pinterest, Threads, Bluesky) Update logs in Google Sheets Send a Telegram confirmation once published 🧰 Setup Before using this workflow, ensure you have: A Telegram Bot connected to n8n for voice input An OpenAI API key for transcription (Whisper) and GPT-5 processing A HeyGen account & API key for avatar video generation A Google Drive & Google Sheets integration for storing assets and logs A Blotato account (Pro plan) with API access enabled Verified Community Nodes enabled in n8n Admin Panel Blotato node installed and credentials configured 🛠️ How to customize this workflow Prompts** → Adjust GPT-5 prompts to match your brand voice and niche Avatars** → Use custom avatars or voices via HeyGen configuration Platforms** → Activate only the social nodes you need (e.g., focus on TikTok & YouTube Shorts) Approval steps** → Add Telegram or Slack confirmation before publishing Analytics** → Extend the workflow to track engagement data in Google Sheets, Airtable, or Notion This workflow turns a simple spoken idea into a viral-ready video — automatically generated, styled, and posted across your most important platforms. 📄 Documentation: Notion Guide Need help customizing? Contact me for consulting and support : Linkedin / Youtube

Automated Social Media Content Publishing Factory + System Prompt Composition This workflow is a powerful automation for creating and publishing social media content. It uses AI to generate content and images based on external prompts and schemas, and routes the final posts to various social media platforms. How it Works This workflow operates as a "Content Publishing Factory". It generates platform-optimized content for platforms like LinkedIn, Instagram, Facebook, X (Twitter), Threads, and YouTube Shorts. A key feature is its dynamic system prompt and output schema composition, which pulls content from external Google Docs to ensure consistency. The workflow can also create images to match the content and send the final draft for approval via email before publishing. Use Cases Centralized Content Management**: Store and manage all system prompts and schemas in Google Docs for easy team collaboration and version control. Brand Consistency**: Ensure a consistent brand voice across all social media platforms by centralizing brand guidelines and content rules. Automated Publishing**: Automate content creation, image generation, and publishing, reducing manual effort and design bottlenecks. Fact-checking and Contextual Relevance**: Incorporate real-time research and fact-checking into content to ensure accuracy and relevance. Setup Instructions Google Docs: Create two Google Docs: one for the social media schema and one for the system prompt, and update the respective node IDs in the workflow. API Credentials: Provide credentials for the following services: OpenAI: For the AI agents and content creation. SerpAPI: For the web search tool to perform research. Gmail: For sending content for approval and notifications. Google Drive: For archiving images and final posts. Social Media Platforms: You'll need credentials for the platforms you wish to publish to (X, Instagram, Facebook, LinkedIn, etc.). Image Hosting: The workflow uses imgbb.com to host generated images, requiring an API key. Workflow Logic Routing Agent: The Social Media Router Agent receives a user prompt and uses a toolWorkflow node to route the request to the appropriate content generation workflow. Prompt & Schema Composition: The workflow fetches the system prompt and platform-specific schemas from Google Docs, parses them, and composes a dynamic prompt for the AI agent. Content Creation: The Social Media Content Creator agent uses the composed prompt and a web search tool to generate platform-optimized content and an image suggestion. Image Generation & Archiving: The workflow generates an image from the AI suggestion using an external service and archives both the image and the final post content in Google Drive. Approval Process: The draft content is sent to a Gmail address for approval. Publishing: If the content is approved, the Social Media Publishing Router node directs the content to the correct publishing node for the specified platform (e.g., X Post, Instagram Image, Facebook Post, etc.). Node Descriptions | Node Name | Description | |-----------|-------------| | When chat message received | A trigger node that initiates the workflow based on a chat message. | | Social Media System Prompt | A Google Docs node that retrieves the main system prompt for the AI agent. | | Social Media Schema | A Google Docs node that retrieves the JSON schema for each social media platform's output. | | Social Media Content Creator | An AI agent that generates content based on user prompts, system prompts, and schemas, using a web search tool for research. | | pollinations.ai1 | An HTTP Request node that generates an image from a text prompt using an external service. | | Gmail User for Approval | Sends a draft of the social media post for approval and pauses the workflow until a decision is made. | | Social Media Publishing Router | A Switch node that routes the workflow to the correct publishing node based on the user's selected platform. | | X Post, Instagram Post, Facebook Post, LinkedIn Post | These nodes publish the final, approved content to their respective social media platforms. | Customization Tips You can replace the pollinations.ai image generation service with any other online service that produces an image file. Replace the gpt-4o and gpt-4o-mini models with other LLMs and web search tools to suit your needs. Adjust the content and parameters for each social media platform to better fit your brand and audience. Suggested Sticky Notes for Workflow Start Here**: "Update all Social Media Platform Credentials as required. Adjust parameters and content for each platform to suit your needs". External System Prompt and Schema**: "Create Google Doc for the Social Media Schema and copy the provided schema. Update the Google Doc ID in the Social Media Schema node.". Create Post Image**: "Replace pollinations.ai with any online image generation service that produces an image file you can download". Social Media Content Creator**: "Replace Chat model with other LLMs and test out the results. Add more tools or try other web search tools to suit your use case." Testing Tips Start the workflow with a manual trigger and verify that the social media content and a related image are generated and sent for approval via Gmail. Approve the content in the Gmail email to test the publishing side of the workflow. Check the specified social media accounts to confirm that the post was published correctly. Suggested Tags & Categories SocialMedia Automation AI ContentCreation Publishing GoogleDocs OpenAI

Auto-Summarize Blog Posts to Social Media with Gemma and Postiz This workflow automates fetching the latest post from a Blogspot RSS feed, summarizes it with an LLM (e.g., Gemma via Ollama), extracts and uploads an image, generates three relevant hashtags, and posts to Facebook, LinkedIn, X (Twitter), and Instagram via the Postiz API. It ensures content fits platform limits (e.g., 280 characters for X) and prevents duplicates using hashing. Pros: Efficient for content creators Local LLM ensures privacy Customizable for any RSS/blog source Cons: Dependent on stable APIs (Postiz/social platforms) LLM outputs may vary in quality without human review Target Audience: Bloggers, content marketers, or social media managers looking to automate cross-platform posting from RSS sources, especially those focused on niches like health, tech, or personal development. Ideal for users with technical setup skills for self-hosting. Customization Options: Adapt prompts in "Generate Summary and Hashtags with LLM" for tone/style (e.g., professional vs. casual). Modify maxChars/hashtag reserve in "Calculate Summary Character Limit" for different platforms. Extend for multiple RSS feeds by adjusting "Calculate Summary Character Limit" array. Add error handling (e.g., IF node after "Create and Post Content via Postiz API") for API failures. Disclaimer: This template is designed for self-hosted n8n instances to leverage local Ollama for privacy. For cloud use, modify as follows: 1) Use an n8n cloud account, 2) Replace Ollama with a cloud API-based LLM like ChatGPT in the "Configure Local LLM Model (Ollama)" node, 3) Switch to cloud-hosted Postiz in the HTTP Request node. Template Image: How it works Set the RSS feed URL in "Set RSS Feed URLs". Fetch the latest post via RSS. Normalize fields and calculate the maximum summary length. Use the LLM to summarize the text, append hashtags, and include the link. Extract and process an image from the post HTML. Validate inputs and post to social platforms via the Postiz API. Setup Instructions Install n8n (self-hosted recommended for Ollama integration). Set up Ollama with the Gemma (or a similar) model using "Ollama Model" credentials. Add Postiz API credentials in the "Create and Post Content via Postiz API" node. Replace placeholders: RSS URL in "Set News RSS Feeds" Integration IDs in the Postiz HTTP body (Optional) Add error handling for API failures. Activate the workflow and test with a sample post. Uncertainties Changes in social media APIs may break posting functionality. LLM output consistency depends on model choice and prompt configuration. Required n8n Version Tested on n8n v1.107.3 (self-hosted). Works with the community node n8n-nodes-langchain. Resources n8n Docs: RSS Feed Read n8n Docs: HTTP Request Ollama Setup Postiz Documentation

This workflow contains community nodes that are only compatible with the self-hosted version of n8n. How it works • Publishes content to 9 social platforms (Instagram, YouTube, TikTok, Facebook, LinkedIn, Threads, Twitter/X, Bluesky, Pinterest) from a single Airtable base • Automatically uploads media to Blotato, handles platform-specific requirements (YouTube titles, Pinterest boards), and tracks success/failure for each post • Includes smart features like GPT-powered YouTube title optimization, Pinterest Board ID finder tool, and random delays to avoid rate limits Set up steps • Takes ~20–35 minutes to configure all 9 platforms (or less if you only need specific ones) • Requires Airtable personal access token, Blotato API key, and connecting your social accounts in Blotato dashboard • Workflow includes comprehensive sticky notes with step-by-step Airtable base setup, credential configuration, platform ID locations, and quick debugging links for each social network Pro tip: The workflow is modular - you can disable any platforms you don't use by deactivating their respective nodes, making it flexible for any social media strategy from single-platform to full omnichannel publishing.

Who’s it for This template is perfect for content marketers, social media managers, and creators who want to repurpose YouTube videos into platform-specific posts without manual work. If you spend hours brainstorming captions, resizing content, or creating images for different platforms, this workflow automates the entire process from video selection to ready-to-publish posts. What it does The workflow takes a topic from a Google Sheet, finds the most relevant and recent YouTube video using Dumpling AI and GPT-4o, then automatically generates unique posts for Instagram, Facebook, and LinkedIn. Each post comes with a tailored AI-generated image, and all content is saved back into a Google Sheet for easy scheduling and review. Here’s what happens step by step: Picks an unsearched topic from Google Sheets Searches YouTube via Dumpling AI and sorts videos Uses GPT-4o to select the most relevant video Extracts the video transcript using Dumpling AI Generates three platform-specific posts using GPT-4o Creates matching images for each post using Dumpling AI image generation Saves the final Instagram, Facebook, and LinkedIn posts into a Google Sheet Marks the topic as processed so it won’t repeat How it works Scheduled Trigger: Starts the workflow automatically on a set schedule Google Sheets: Retrieves one unprocessed topic from the YouTube Topics sheet Dumpling AI: Finds and filters YouTube videos matching the topic GPT-4o: Chooses the best video and turns the transcript into three unique posts Dumpling AI (Image): Generates platform-specific visuals for each post Google Sheets: Saves all posts and images to the Social Media Post sheet for publishing Requirements ✅ Dumpling AI API key stored as credentials ✅ OpenAI GPT-4 credentials ✅ Google Sheets connection with the following sheets: YouTube Topics with columns Youtube Topics and Searched? Social Media Post with columns platform, Content, Image How to customize Adjust the GPT prompt to match your brand voice or content style Add or remove platforms depending on your posting strategy Change the schedule trigger frequency to fit your content calendar Integrate with scheduling tools like Buffer or Hootsuite for auto-publishing Add review or approval steps before posts are finalized > This workflow helps you transform a single YouTube video into three polished, platform-ready posts with matching visuals, in minutes—not hours.

Auto-Generate Social Media Videos with GPT-5 and Publish via Blotato > ⚠️ Disclaimer: This workflow uses Community Nodes (Blotato) and requires a self-hosted n8n instance with "Verified Community Nodes" enabled. 👥 Who is this for? This workflow is perfect for: Content creators and influencers who post regularly on social media Marketing teams that want to scale branded video production Solo entrepreneurs looking to automate their video marketing Agencies managing multi-client social media publishing 💡 What problem is this workflow solving? Creating high-quality video content and publishing consistently on multiple platforms is time-consuming. You often need to: Write compelling captions and titles Adapt content to fit each platform’s requirements Publish manually or across disconnected tools This workflow automates the entire process — from idea to publishing — so you can focus on growth and creativity, not logistics. ⚙️ What this workflow does Receives a video idea via Telegram Saves metadata to Google Sheets Transcribes the video using OpenAI Whisper Generates a catchy title and caption using GPT-5 Uploads the final media to Blotato Publishes the video automatically to: TikTok Instagram YouTube Shorts Facebook X (Twitter) Threads LinkedIn Pinterest Bluesky Updates the post status in Google Sheets Sends confirmation via Telegram 🧰 Setup Before launching the workflow, make sure to: Create a Blotato Pro account and generate your API Key Enable Verified Community Nodes in the n8n Admin Panel Install the Blotato community node in n8n Create your Blotato credential using the API key Make a copy of this Google Sheet template Ensure your Google Drive folder with videos is shared publicly (viewable by anyone with the link) Link your Telegram Bot and configure the trigger node Follow the sticky note instructions inside the workflow 🛠️ How to customize this workflow Modify the GPT-5 prompt to reflect your brand voice or campaign tone Add/remove social platforms depending on your strategy Include additional AI modules (e.g., for voiceover or thumbnails) Insert review/approval steps (via Slack, email, or Telegram) Connect Airtable, Notion, or your CRM to track results This is your all-in-one AI video publishing engine, built for automation, scale, and growth across the social web. 📄 Documentation: Notion Guide Need help customizing? Contact me for consulting and support : Linkedin / Youtube

IPA Size Tracker with Trend Alerts – Automated iOS Apps Size Monitoring This workflow runs on a daily schedule and monitors IPA file sizes from configured URLs. It stores historical size data in Google Sheets, compares current vs. previous builds and sends email alerts only when significant size changes occur (default: ±10%). A DRY_RUN toggle allows safe testing before real notifications go out. Who’s it for iOS developers tracking app binary size growth over time. DevOps teams monitoring build artifacts and deployment sizes. Product managers ensuring app size budgets remain acceptable. QA teams detecting unexpected size changes in release builds. Mobile app teams optimizing user experience by keeping apps lightweight. How it works Schedule Trigger (daily at 09:00 UTC) kicks off the workflow. Configuration: Define monitored apps with {name, version, build, ipa_url}. HTTP Request downloads the IPA file from its URL. Size Calculation: Compute file sizes in bytes, KB, MB and attach timestamp metadata. Google Sheets: Append size data to the IPA Size History sheet. Trend Analysis: Compare current vs. previous build sizes. Alert Logic: Evaluate thresholds (>10% increase or >10% decrease). Email Notification: Send formatted alerts with comparisons and trend indicators. Rate Limit: Space out notifications to avoid spamming recipients. How to set up 1. Spreadsheet Create a Google Sheet with a tab named IPA Size History containing: Date, Timestamp, App_Name, Version, Build_Number, Size_Bytes, Size_KB, Size_MB, IPA_URL 2. Credentials Google Sheets (OAuth)** → for reading/writing size history. Gmail** → for sending alert emails (use App Password if 2FA is enabled). 3. Open “Set: Configuration” node Define your workflow variables: APP_CONFIGS = array of monitored apps ({name, version, build, ipa_url}) SPREADSHEET_ID = Google Sheet ID SHEET_NAME = IPA Size History SMTP_FROM = sender email (e.g., devops@company.com) ALERT_RECIPIENTS = comma-separated emails SIZE_INCREASE_THRESHOLD = 0.10 (10%) SIZE_DECREASE_THRESHOLD = 0.10 (10%) LARGE_APP_WARNING = 300 (MB) SCHEDULE_TIME = 09:00 TIMEZONE = UTC DRY_RUN = false (set true to test without sending emails) 4. File Hosting Host IPA files on Google Drive, Dropbox or a web server. Ensure direct download URLs are used (not preview links). 5. Activate the workflow Once configured, it will run automatically at the scheduled time. Requirements Google Sheet with the IPA Size History tab. Accessible IPA file URLs. SMTP / gmail account (Gmail recommended). n8n (cloud or self-hosted) with Google Sheets + Email nodes. Sufficient local storage for IPA file downloads. How to customize the workflow Multiple apps**: Add more configs to APP_CONFIGS. Thresholds**: Adjust SIZE_INCREASE_THRESHOLD / SIZE_DECREASE_THRESHOLD. Notification templates**: Customize subject/body with variables: {{app_name}}, {{current_size}}, {{previous_size}}, {{change_percent}}, {{trend_status}}. Schedule**: Change Cron from daily to hourly, weekly, etc. Large app warnings**: Adjust LARGE_APP_WARNING. Trend analysis**: Extend beyond one build (7-day, 30-day averages). Storage backend**: Swap Google Sheets for CSV, DB or S3. Add-ons to level up Slack Notifications**: Add Slack webhook alerts with emojis & formatting. Size History Charts**: Generate trend graphs with Chart.js or Google Charts API. Environment separation**: Monitor dev/staging/prod builds separately. Regression detection**: Statistical anomaly checks. Build metadata**: Log bundle ID, SDK versions, architectures. Archive management**: Auto-clean old records to save space. Dashboards**: Connect to Grafana, DataDog or custom BI. CI/CD triggers**: Integrate with pipelines via webhook trigger. Common Troubleshooting No size data** → check URLs return binary IPA (not HTML error). Download failures** → confirm hosting permissions & direct links. Missing alerts** → ensure thresholds & prior history exist. Google Sheets errors** → check sheet/tab names & OAuth credentials. Email issues** → validate SMTP credentials, spam folder, sender reputation. Large file timeouts** → raise HTTP timeout for >100MB files. Trend errors** → make sure at least 2 builds exist. No runs** → confirm workflow is active and timezone is correct. Need Help? If you’d like this to customize this workflow to suit your app development process, then simply reach out to us here and we’ll help you customize the template to your exact use case.

Customer Support Analysis Dashboard with AI and Automated Insights 🎯 Target Audience Customer support managers and team leads Customer success teams monitoring satisfaction Product managers analyzing user feedback Business analysts measuring support metrics Operations managers optimizing support processes Quality assurance teams monitoring support quality Customer experience (CX) professionals 🚀 Problem Statement Manual analysis of customer support tickets and feedback is time-consuming and often misses critical patterns or emerging issues. This template solves the challenge of automatically collecting, analyzing, and visualizing customer support data to identify trends, improve response times, and enhance overall customer satisfaction. 🔧 How it Works This workflow automatically monitors customer support channels using AI-powered analysis, processes tickets and feedback, and provides actionable insights for improving customer support operations. Key Components Scheduled Trigger - Runs the workflow at specified intervals to maintain real-time monitoring AI-Powered Ticket Analysis - Uses advanced NLP to categorize, prioritize, and analyze support tickets Multi-Channel Integration - Monitors email, chat, help desk systems, and social media Automated Insights - Generates reports on trends, response times, and satisfaction scores Dashboard Integration - Stores all data in Google Sheets for comprehensive analysis and reporting 📊 Google Sheets Column Specifications The template creates the following columns in your Google Sheets: | Column | Data Type | Description | Example | |--------|-----------|-------------|---------| | timestamp | DateTime | When the ticket was processed | "2024-01-15T10:30:00Z" | | ticket_id | String | Unique ticket identifier | "SUP-2024-001234" | | customer_email | String | Customer contact information | "john@example.com" | | subject | String | Ticket subject line | "Login issues with new app" | | description | String | Full ticket description | "I can't log into the mobile app..." | | category | String | AI-categorized ticket type | "Technical Issue" | | priority | String | Calculated priority level | "High" | | sentiment_score | Number | Customer sentiment (-1 to 1) | -0.3 | | urgency_indicator | String | Urgency classification | "Immediate" | | response_time | Number | Time to first response (hours) | 2.5 | | resolution_time | Number | Time to resolution (hours) | 8.0 | | satisfaction_score | Number | Customer satisfaction rating | 4.2 | | agent_assigned | String | Support agent name | "Sarah Johnson" | | status | String | Current ticket status | "Resolved" | 🛠️ Setup Instructions Estimated setup time: 20-25 minutes Prerequisites n8n instance with community nodes enabled ScrapeGraphAI API account and credentials Google Sheets account with API access Help desk system API access (Zendesk, Freshdesk, etc.) Email service integration (optional) Step-by-Step Configuration 1. Install Community Nodes Install required community nodes npm install n8n-nodes-scrapegraphai npm install n8n-nodes-slack 2. Configure ScrapeGraphAI Credentials Navigate to Credentials in your n8n instance Add new ScrapeGraphAI API credentials Enter your API key from ScrapeGraphAI dashboard Test the connection to ensure it's working 3. Set up Google Sheets Connection Add Google Sheets OAuth2 credentials Grant necessary permissions for spreadsheet access Create a new spreadsheet for customer support analysis Configure the sheet name (default: "Support Analysis") 4. Configure Support System Integration Update the websiteUrl parameters in ScrapeGraphAI nodes Add URLs for your help desk system or support portal Customize the user prompt to extract specific ticket data Set up categories and priority thresholds 5. Set up Notification Channels Configure Slack webhook or API credentials for alerts Set up email service credentials for critical issues Define alert thresholds for different priority levels Test notification delivery 6. Configure Schedule Trigger Set analysis frequency (hourly, daily, etc.) Choose appropriate time zones for your business hours Consider support system rate limits 7. Test and Validate Run the workflow manually to verify all connections Check Google Sheets for proper data formatting Test ticket analysis with sample data 🔄 Workflow Customization Options Modify Analysis Targets Add or remove support channels (email, chat, social media) Change ticket categories and priority criteria Adjust analysis frequency based on ticket volume Extend Analysis Capabilities Add more sophisticated sentiment analysis Implement customer churn prediction models Include agent performance analytics Add automated response suggestions Customize Alert System Set different thresholds for different ticket types Create tiered alert systems (info, warning, critical) Add SLA breach notifications Include trend analysis alerts Output Customization Add data visualization and reporting features Implement support trend charts and graphs Create executive dashboards with key metrics Add customer satisfaction trend analysis 📈 Use Cases Support Ticket Management**: Automatically categorize and prioritize tickets Response Time Optimization**: Identify bottlenecks in support processes Customer Satisfaction Monitoring**: Track and improve satisfaction scores Agent Performance Analysis**: Monitor and improve agent productivity Product Issue Detection**: Identify recurring problems and feature requests SLA Compliance**: Ensure support teams meet service level agreements 🚨 Important Notes Respect support system API rate limits and terms of service Implement appropriate delays between requests to avoid rate limiting Regularly review and update your analysis parameters Monitor API usage to manage costs effectively Keep your credentials secure and rotate them regularly Consider data privacy and GDPR compliance for customer data 🔧 Troubleshooting Common Issues: ScrapeGraphAI connection errors: Verify API key and account status Google Sheets permission errors: Check OAuth2 scope and permissions Ticket parsing errors: Review the Code node's JavaScript logic Rate limiting: Adjust analysis frequency and implement delays Alert delivery failures: Check notification service credentials Support Resources: ScrapeGraphAI documentation and API reference n8n community forums for workflow assistance Google Sheets API documentation for advanced configurations Help desk system API documentation Customer support analytics best practices

Who this is for This workflow is designed for teams that collect feedback or survey responses via Jotform and want to automatically: Analyze sentiment (positive, neutral, negative) of each response. Extract key topics and keywords from qualitative text. Generate AI summaries and structured insights. Store results in Google Sheets and n8n DataTables for easy reporting and analysis. Use Cases Customer experience analysis Market research & survey analysis Product feedback clustering Support ticket prioritization AI-powered blog or insight generation from feedback What this workflow does This n8n automation connects Jotform, Google Gemini, and Google Sheets to turn raw responses into structured insights with sentiment, topics, and keywords. Pipeline Overview Jotform → Webhook → Gemini (Topics + Keywords) → Gemini (Sentiment) → Output Parser → Merge → Google Sheets Jotform Trigger Captures each new submission from your Jotform (e.g., a feedback or survey form). Extracts raw fields ($json.body.pretty) such as name, email, and response text. Format Form Data (Code Node) Converts the Jotform JSON structure into a clean string for AI input. Ensures the text is readable and consistent for Gemini. Topics & Keyword Extraction (Google Gemini + Output Parser) Goal: Identify the main themes and important keywords from responses. { "topics": [ { "topic": "Product Features", "summary": "Users request more automation templates.", "keywords": ["AI templates", "automation", "workflow"], "sentiment": "positive", "importance_score": 0.87 } ], "global_keywords": ["AI automation", "developer tools"], "insights": ["Developers desire more creative, ready-to-use AI templates."], "generated_at": "2025-10-08T10:30:00Z" } Sentiment Analyzer (Google Gemini + Output Parser) Goal: Evaluate overall emotional tone and priority. { "customer_name": "Ranjan Dailata", "customer_email": "ranjancse@gmail.com", "feedback_text": "Please build more interesting AI automation templates.", "sentiment": "positive", "confidence_score": 0.92, "key_phrases": ["AI automation templates", "developer enablement"], "summary": "Customer requests more AI automation templates to boost developer productivity.", "alert_priority": "medium", "timestamp": "2025-10-08T10:30:00Z" } Merge + Aggregate Combines the topic/keyword extraction and sentiment output into a single structured dataset. Aggregates both results for unified reporting. Persist Results (Google Sheets) Writes combined output into your connected Google Sheet. Two columns recommended: feedback_analysis → Sentiment + Summary JSON topics_keywords → Extracted Topics + Keywords JSON Enables easy visualization, filtering, and reporting. Visualization (Optional) Add Sticky Notes or a logo image node in your workflow to: Visually describe sections (e.g., “Sentiment Analysis”, “Topic Extraction”). Embed brand logo: Example AI Output (Combined) { "feedback_analysis": { "customer_name": "Ranjan Dailata", "sentiment": "positive", "summary": "User appreciates current templates and suggests building more advanced AI automations.", "key_phrases": ["AI automation", "developer templates"] }, "topics_keywords": { "topics": [ { "topic": "AI Template Expansion", "keywords": ["AI automation", "workflow templates"], "sentiment": "positive", "importance_score": 0.9 } ], "global_keywords": ["automation", "AI development"] } } Setup Instructions Pre-requisite If you are new to Jotform, Please do signup using Jotform Signup For the purpose of demonstation, we are considering the Jotforms Prebuilt New Customer Registration Form as a example. However, you are free to consider for any of the form submissions. Step 0: Local n8n (Optional) If using local n8n, set up ngrok: ngrok http 5678 Use the generated public URL as your Webhook URL base for Jotform integration. Step 1: Configure the Webhook Copy the Webhook URL generated by n8n (e.g., /webhook-test/f3c34cda-d603-4923-883b-500576200322). You can copy the URL by double clicking on the Webhook node. Make sure to replace the base url with the above Step 0, if you are running the workflow from your local machine. In Jotform, go to your form → Settings → Integrations → Webhooks → paste this URL. Now, every new form submission will trigger the n8n workflow. Step 2: Connect Google Gemini Create a Google Gemini API Credential in n8n. Select the model models/gemini-2.0-flash-exp. Step 3: Create Data Storage Create a DataTable named JotformFeedbackInsights with columns: feedback_analysis (string) topics_keywords (string) Step 4: Connect Google Sheets Add credentials under Google Sheets OAuth2. Link to your feedback tracking sheet. Step 5: Test the Workflow Submit a form via Jotform. Check results: AI nodes return structured JSON. Google Sheet updates with new records. Customization Tips Change the Prompt You can modify the topic extraction prompt to highlight specific themes: You are a research analyst. Extract main topics, keywords, and actionable insights from this feedback: {{ $json.body }} Extend the Output Schema Add more fields like: { "suggested_blog_title": "", "tone": "", "recommendations": [] } Then update your DataTable or Sheets schema accordingly. Integration Ideas Send sentiment alerts to Slack for high-priority feedback. Push insights into Notion, Airtable, or HubSpot. Generate weekly reports summarizing trends across all submissions. Summary This workflow turns raw Jotform submissions into actionable insights using Google Gemini AI — extracting topics, keywords, and sentiment while automatically logging everything to Google Sheets.

🧾An intelligent automation system that turns WhatsApp into your personal receipt manager — integrating Meta WhatsApp Cloud API, Google Drive, Google Sheets, and OpenAI GPT-4o-mini via n8n. 🎥 Demo: Watch the Loom walkthrough ⚙️ What It Does The AI-Powered WhatsApp Receipt Bot automates the complete invoice handling process through a conversational interface. Workflow Summary: User sends a receipt image via WhatsApp. The bot automatically downloads the media using the WhatsApp Cloud API. The image is uploaded to a Google Drive “Invoices” folder. The file is shared publicly, generating a shareable URL. The receipt is analyzed using OpenAI GPT-4o-mini to extract structured data: Store name Items purchased Payment method Total amount The extracted details are appended to a Google Sheet for record-keeping. The bot sends a human-readable summary back to WhatsApp with emojis and the invoice link. Output Example: 🏬 Store: Big Bazaar 📝 Items: Rice, Detergent, Snacks 💳 Payment: Card 💰 Total: ₹1520.75 🔗 Link: https://drive.google.com/file/d/1abcXYZ/view This system eliminates manual expense tracking, improves accuracy through OCR, and provides a seamless way to manage receipts in real time. 💡 Use Cases | Scenario | Description | | ------------------------------------- | --------------------------------------------------------------------------------------------------------------------- | | Personal Expense Management | Automatically store and categorize receipts from daily purchases. | | Business Accounting | Collect employee expense receipts through WhatsApp and centralize them in Google Sheets. | | Freelancer or Consultant Tracking | Keep a digital record of client reimbursements or software purchase receipts. | | Family Budgeting | Family members send receipts to one shared WhatsApp number, all data gets logged centrally. | | E-commerce / Delivery Teams | Drivers or delivery agents send invoices from the field to WhatsApp; data automatically goes to the accounting sheet. | 🔧 Setup 1. Accounts and Tools Needed | Tool | Purpose | Link | | -------------------------- | ------------------------------------------- | -------------------------------------------------------------------------------------------- | | Meta Developer Account | To access WhatsApp Business Cloud API | https://developers.facebook.com/apps | | Google Cloud Account | For enabling Drive and Sheets APIs | https://console.cloud.google.com | | n8n Instance | Workflow automation engine (local or cloud) | https://app.n8n.cloud | | OpenAI API Key | For GPT-4o-mini model OCR + reasoning | https://platform.openai.com/account/api-keys | 2. Meta Developer Setup (WhatsApp Cloud API) Go to Meta Developer Dashboard → My Apps → Create App → Business type. Add WhatsApp product under your app. Retrieve the following from WhatsApp > Configuration: Permanent Access Token Phone Number ID WhatsApp Business Account ID Add these credentials in n8n → Credentials → WhatsApp API. Use the same credentials for WhatsApp Trigger and Send Message nodes. Verify webhook in Meta with your n8n webhook URL. Important: In your HTTP Node, set the header as: Authorization: Bearer <access_token> Replace <access_token> with your WhatsApp Cloud API permanent token. Without this, the workflow will fail to send or receive WhatsApp messages properly. 3. Google Drive Setup Create a folder named Invoices on your Google Drive. Copy the Folder ID (found in the Drive URL). In Google Cloud Console → APIs & Services → Enable APIs: Enable Google Drive API Enable Google Sheets API Go to Credentials → Create Credentials → OAuth 2.0 Client ID. Download the credentials.json file. Upload this to n8n → Credentials → Google Drive OAuth2 API. Authorize the connection on first workflow run. 4. Google Sheets Setup Create a new Google Sheet titled Invoices. Add the following headers in Row 1: store name | discription | image_url | payment | total Copy the Sheet ID (from the URL). Add the ID under the Google Sheets Append node in n8n. Map each field to its corresponding value extracted from the OCR result. 5. OpenAI Setup Generate an API key from https://platform.openai.com/account/api-keys. Add it to n8n → Credentials → OpenAI API. Use model gpt-4o-mini in the “Analyze Image” node. Can upgrade to gpt-4o for better OCR accuracy if account supports it. 6. n8n Workflow Setup Import the provided n8n workflow JSON. Configure credentials for: WhatsApp API Google Drive OAuth2 Google Sheets OAuth2 OpenAI API Activate workflow and set webhook in Meta Developer console. Send a test receipt image to your WhatsApp Business number. The bot will automatically: Download → Upload → Extract → Log → Summarize → Reply 📊 Example Google Sheet Record | store name | discription | image_url | payment | total | | ---------- | ----------------------- | -------------------------------------------------------------------------------------------- | ------- | ------- | | Big Bazaar | Rice, Detergent, Snacks | https://drive.google.com/file/d/1abcXYZ/view | Card | 1520.75 | 🧠 Result A fully automated AI pipeline that transforms WhatsApp into a smart expense-tracking interface — integrating vision, automation, and natural language processing for zero-manual financial documentation. Support & Contact: If you face any issues during setup or execution, contact: 📧 Email: atharvapj5@gmail.com 🔗 LinkedIn: Atharva Jaiswal

🔧 AI-Powered Auto-Maintenance System for n8n Transform your n8n instance management with this advanced automation system featuring artificial intelligence-driven workflow selection. This template provides comprehensive maintenance operations with smart filtering capabilities. ✨ Key Features 🤖 Artificial Intelligence Engine Multi-criteria scoring system for intelligent workflow selection Semantic analysis for business-critical pattern recognition Automated decision-making with configurable thresholds 🎯 Core Maintenance Operations Security Audits**: Automated vulnerability scanning with Google Sheets reporting Smart Pause/Resume**: Intelligent workflow suspension during maintenance windows AI Backup Creation**: Selective duplication of high-value workflows Intelligent Export**: Comprehensive system backups with metadata 🔐 Enterprise Security Token-based authentication with request validation Protected workflow safeguards (never modifies critical systems) Comprehensive error handling and logging ⚡ Automation & Scheduling Configurable maintenance schedules (daily, weekly, monthly) Webhook-driven operations for external integration Real-time monitoring and statistics 🎯 Perfect For DevOps Teams**: Streamline n8n maintenance operations Enterprise Users**: Manage large-scale workflow environments System Administrators**: Automated security and backup management Advanced Users**: Leverage AI for intelligent workflow management 🚀 Quick Setup Import the template Configure 4 credentials (n8n API, Google Sheets, Google Drive, Webhook Auth) Set your security token and Google Sheet ID Activate and enjoy automated maintenance! 🧠 AI Intelligence Highlights The system evaluates workflows using 6+ criteria including activity status, complexity, priority tags, business criticality, and recent updates. Workflows are automatically scored and selected based on intelligent thresholds. Selection Logic: Duplicate threshold: ≥3 points (smart backup selection) Export threshold: ≥5 points (comprehensive backup) System workflows always protected 📊 Includes 25+ configured nodes with emoji naming 4 detailed markdown documentation cards Pre-configured schedules and examples Comprehensive error handling Statistical reporting and monitoring Perfect for organizations looking to implement intelligent, automated n8n maintenance with minimal manual intervention.

Advanced Form Submission to CRM Automation with International Phone Support Who's it for Sales teams, marketing professionals, and business owners who need sophisticated lead management with international phone number support, automated CRM record creation, intelligent duplicate detection, and multi-channel team notifications. What it does This advanced workflow automatically processes form submissions from your website and creates a complete, intelligent CRM structure in Pipedrive. It transforms raw form data into organized sales records including companies, contacts, deals, and relevant notes while handling international phone number formatting and providing real-time team notifications via Discord and WhatsApp messaging. How it works The workflow follows an intelligent automation process with four distinct scenarios: Form Trigger: Captures form submissions from your website (Webflow in this example) Advanced Phone Processing: Automatically detects and formats international phone numbers with proper country codes for 20+ countries including France, Belgium, Switzerland, Germany, Spain, Italy, Morocco, Algeria, Tunisia, and more Intelligent CRM Logic: Uses a sophisticated 4-scenario approach: Scenario A: Existing Organization + Existing Person - Links records and creates new deal Scenario B: Existing Organization + New Person - Creates person, links to organization, creates deal Scenario C: New Organization + Existing Person - Creates organization, links person, creates deal Scenario D: New Organization + New Person - Creates complete new structure from scratch Enhanced Data Management: Adds lead source tracking, custom properties, and conditional data enhancement Multi-Channel Communication: Sends formatted alerts to Discord and personalized WhatsApp messages to leads Requirements Webflow account (or any platform that supports webhook triggers) Pipedrive CRM account with proper API credentials Team notification service: Discord, Slack, Microsoft Teams, email service, or any webhook-compatible notification tool WhatsApp Business API access for lead messaging International phone number handling capability How to set up Step 1: Configure your form trigger Default setup: The template uses Webflow Form Trigger with site ID configuration Alternative platforms: Replace with webhook trigger for other platforms (WordPress, custom websites, etc.) Webhook configuration: Set up your website's form to send data to the n8n webhook URL Form fields: Ensure your form captures the necessary fields: Prénom (First Name) Nom (Last Name) Entreprise (Company) Mail professionnel (Professional Email) Téléphone pro (Professional Phone) URL du site internet (Website URL) Message Step 2: Configure API credentials Set up the following credentials in n8n: Webflow OAuth2: For form trigger authentication (or webhook authentication for other platforms) Pipedrive API: For CRM record creation and management - ensure proper permissions for organizations, persons, deals, and notes Discord Bot API: For team notifications with guild and channel access WhatsApp Business API: For automated lead messaging with phone number ID configuration Step 3: Customize international phone formatting The "international dialing code" node automatically handles: European countries: France (+33), Belgium (+32), Switzerland (+41), Germany (+49), Spain (+34), Italy (+39), Portugal (+351) North African countries: Morocco (+212), Algeria (+213), Tunisia (+216) Global coverage: US/Canada (+1), UK (+44), and many Asian countries Fallback handling: Defaults to French formatting for unrecognized patterns Error management: Uses +330000000000 as fallback for invalid numbers Step 4: Configure Pipedrive settings Adjust Pipedrive-specific settings in deal creation nodes: Deal pipeline stage: Currently set to default stage (customize for your pipeline) Deal ownership: Configure owner_id for appropriate team member assignment Currency settings: Adjust currency code for your business region Custom properties: Lead source automatically set to "Growth AI" (customize as needed) Step 5: Set up team notifications Configure your preferred notification system: Discord (default): Set guild ID: 1377297267014504520, channel ID: 1380469490139009106 Alternative platforms: Replace Discord node with Slack, Teams, email, or custom webhook Message formatting: Customize notification content and structure Multi-channel setup: Add multiple notification nodes for different channels Step 6: Configure WhatsApp messaging Set up automated lead engagement: Phone number ID: Configure WhatsApp Business API phone number (currently: 752773604591912) Message personalization: Uses prospect's first name and customizable content International compatibility: Works with formatted international phone numbers Message templates: Customize welcome messages and follow-up content How to customize the workflow Form platform integration Webflow: Use the existing Webflow trigger with site ID configuration WordPress: Replace with webhook trigger and configure Contact Form 7, Gravity Forms, or WPForms Custom websites: Set up webhook trigger with your form's POST endpoint Landing page builders: Configure webhook integration (Unbounce, Leadpages, Instapage, etc.) Form field mapping: Adjust the "Data refinement" node for your specific form structure Advanced CRM customization Pipeline management: Configure different stage IDs for various lead sources Lead scoring: Add conditional logic for deal values based on form responses Custom fields: Map additional form fields to Pipedrive custom properties Multiple pipelines: Route different form types to different sales pipelines Ownership rules: Implement round-robin or territory-based assignment logic International phone number expansion The phone formatting system supports extensive customization: Additional countries: Add new country patterns to the JavaScript code Regional preferences: Modify default formatting rules for specific regions Validation rules: Implement stricter phone number validation Carrier detection: Add mobile vs. landline detection logic Notification enhancements Multi-platform notifications: Send to Discord, Slack, Teams, and email simultaneously Conditional notifications: Route different lead types to different channels Rich formatting: Add embeds, attachments, or rich text formatting Escalation rules: Implement priority-based notification routing Integration expansion: Connect to internal tools or third-party notification services Data validation and enrichment Email validation: Add email verification steps before CRM creation Company enrichment: Integrate with data enrichment services (Clearbit, ZoomInfo, Apollo) Duplicate detection: Enhanced logic to check for existing contacts across multiple fields Lead qualification: Implement sophisticated scoring based on form responses and external data Data cleaning: Add standardization for company names, job titles, and other fields Advanced conditional logic features Intelligent scenario routing The workflow uses sophisticated logic to determine the correct processing path: Organization detection: Exact matching search for existing companies Person identification: Full name matching within relevant organization contexts Relationship preservation: Maintains proper links between organizations, persons, and deals Data consistency: Ensures no duplicate records while preserving historical relationships Smart data handling Enhanced conditional processing includes: Phone number intelligence: Automatic international formatting with country detection Message processing: Creates deal notes only when message field contains meaningful content URL handling: Adds website URLs as separate notes when provided Empty field management: Gracefully handles incomplete form submissions Custom property management: Adds lead source tracking and other metadata Error handling and resilience Graceful failures: Workflow continues even if individual steps fail Data validation: Comprehensive checks for required fields before processing Notification reliability: Ensures team is notified even if some CRM operations fail Logging capabilities: Detailed error tracking for troubleshooting Rollback mechanisms: Ability to handle partial failures without data corruption Results interpretation CRM structure created For each form submission, the workflow creates: Organization record: Complete company information with proper formatting Person record: Contact information linked to correct organization with phone formatting Deal record: Sales opportunity with appropriate stage, owner, and metadata Enhanced notes: Separate notes for messages and website URLs when provided Proper relationships: Full linking between organization, person, and deal records Custom tracking: Lead source attribution and other custom properties Team notifications and engagement Comprehensive communication includes: Discord notifications: Formatted team alerts with complete prospect information WhatsApp engagement: Personalized messages to leads with international number support Immediate alerts: Real-time notifications for instant follow-up capability Formatted display: Clean, organized presentation of all prospect data Multi-channel flexibility: Easy adaptation to any notification platform Advanced use cases International lead generation Global forms: Handle submissions from multiple countries with proper phone formatting Multi-language support: Process forms in different languages with consistent data structure Regional routing: Route leads to appropriate regional sales teams based on phone country codes Currency handling: Automatic currency assignment based on detected country Sophisticated lead management Lead scoring: Advanced qualification based on company size, industry, and message content Progressive profiling: Build complete prospect profiles over multiple interactions Engagement tracking: Monitor response rates and optimize messaging Attribution analysis: Track lead sources and optimize marketing spend Enterprise integration Custom CRM fields: Map to complex Pipedrive custom field structures Multiple pipelines: Route leads to different sales processes based on criteria Team assignment: Intelligent routing based on territory, expertise, or workload Compliance handling: Ensure data processing meets regional privacy requirements Workflow architecture details Processing phases Form capture and data extraction: Webflow trigger processes submitted data International phone formatting: Advanced JavaScript processing for global numbers Organization discovery: Intelligent search and creation logic Person management: Sophisticated duplicate detection and relationship management Deal creation: Context-aware opportunity generation with proper associations Enhanced communication: Multi-channel notifications and lead engagement Performance characteristics Processing time: Typically completes within 10-15 seconds for complex scenarios Reliability: Built-in error handling ensures high success rates Scalability: Handles high-volume form submissions without performance degradation Flexibility: Easy customization for different business requirements and CRM configurations Limitations and considerations Platform dependencies: Currently optimized for Webflow and Pipedrive but adaptable Phone number coverage: Supports 20+ countries but may need expansion for specific regions CRM limitations: Requires proper Pipedrive API permissions and rate limit considerations Form structure: Field mapping requires customization for different form designs Language considerations: Currently configured for French field names but easily adaptable Notification dependencies: Requires proper configuration of Discord and WhatsApp APIs for full functionality