Workflow Templates

💡 What Problem Does It Solve? Businesses waste countless hours manually gathering online insights across platforms. Marketing and strategy teams need fast, structured visibility into what customers are saying and what competitors are promoting across regions and platforms. This workflow automates that process end-to-end by: Monitoring multiple platforms** (Facebook, Instagram, Google) across all selected regions. Extracting and cleaning live data* with precision and compliance through *Decodo’s advanced web intelligence engine**. Providing AI summaries:** It uses specialized AI agents to analyze the raw text and structure it into key insights. Delivering a clear, ready-to-read daily report** directly to your inbox — no dashboards, no manual effort. ⚙️ How to Configure It 1. Set Up the Decodo Connection In n8n, create a new Decodo Web Intelligence credential. Paste your Decodo authentication token (available in your Decodo dashboard under “Web Scraping API”). Setup Manual 2. Choose Your Regions and Topics Edit the “Set – Regions” node to list your markets Add your key search topics or terms 3. Review the AI-Generated Insights Decodo** fetches and cleans the latest content from social and web sources. Gemini-based AI agents summarize it into a structured report segmented by region and platform. The workflow emails the insights automatically, providing a quick morning market snapshot. ✨ Why It Works So Well Decodo provides the backbone — real-time, clean, and region-specific data — while AI transforms that data into business intelligence you can act on. If you need any help Get in Touch

Who’s it for Freelancers and agencies who track new Upwork leads via Vollna RSS and want clean logging to Google Sheets with instant Slack alerts. What it does Polls a Vollna RSS feed every few minutes, parses each job (title, budget, link, skills, categories), dedupes against your sheet, appends only new jobs, and notifies Slack with a compact alert. How it works Schedule Trigger fires on an interval. RSS Read pulls new items from Vollna. Filter (optional) skips non-ASCII titles. Code node normalizes fields (title/budget split, clean Upwork link, “Posted x mins ago”, etc.). Sheets Lookup + Compare prevents duplicates by job URL. Sheets Append writes new rows; Slack posts a job alert. Set up In ⚙️ Config, set: VOLLNA_RSS_URL, GOOGLE_SHEETS_DOC_ID, GOOGLE_SHEET_NAME, SLACK_CHANNEL_ID, EMAIL_TO (optional). Add OAuth credentials for Google Sheets, Slack, and Gmail (optional). Create sheet columns: TITLE, BUDGET, UPWORK JOB LINK, CATEGORIES, SKILLS, DATE, JOB DESCRIPTION, POSTED. (Optional) Adjust polling interval on the Schedule Trigger. Requirements • Vollna RSS feed URL (your tokenized link) • n8n (cloud or self-hosted) with Google Sheets + Slack creds Customize • Remove the ASCII filter for broader coverage. • Swap Gmail/Slack with your preferred notifier. • Add keyword filters before appending to Sheets.

Tired of shelling out big bucks for newsletters? This n8n workflow automates the delivery of personalized newsletters by leveraging BrowserAI for task management and scheduling. It simplifies the process of staying updated with daily news summaries, ensuring efficiency and consistency. BrowserAI is a serverless tool for web automation, solving CAPTCHAs, enabling seamless data extraction. Overview This workflow provides a structured approach to automate newsletter delivery, perfect for anyone desiring regular updates without high costs. It's ideal for tech enthusiasts, marketers, or any individual or organization seeking timely, curated content. Setup Instructions Pre-conditions BrowserAI Account: Ensure you have a BrowserAI account. If not, register! API Key: Obtain your API key from your BrowserAI dashboard. Step-by-Step Setup 🗓️ Start the Workflow and Get Yesterday’s Date Initiates every morning at 8 AM. Dynamically calculates and formats yesterday’s date to use as a reference for news content. 🌐 Create a BrowserAI Task Utilizes BrowserAI to gather relevant news articles and updates from various sources. Ensures the latest information is compiled efficiently through BrowserAI’s web extraction capabilities. ⏳ Wait for Task Completion Includes a control mechanism to pause until the BrowserAI task successfully completes. Regular status checks verify task completion to ensure smooth progression. 🔍 Retrieve and Verify Task Completion Retrieves task metadata with essential news article information upon completion. Evaluates completion status: If finalized, moves to the next step. If in fallback status, waits for fulfillment to ensure reliability. 📩 Send It to Your Email/WhatsApp/Telegram Prepares summarized news content for preferred communication channels. Reformats into an engaging newsletter format. Sends via email, WhatsApp, or Telegram for timely delivery. Customization Guidance Personalize Content:** Tailor the newsletter content by specifying keywords or themes in BrowserAI. Adjust Schedule:** Change the delivery time in n8n according to your preference. This workflow efficiently automates the newsletter creation and distribution process, solving the problem of costly and manually-intensive updates.

This workflow pulls marketing data from Google Sheets, aggregates spend by channel, generates an AI-written summary, and outputs a formatted PDF report using a custom HTML template on PDF.co. ⚙️ Setup Instructions 1️⃣ Prepare Your Google Sheet Copy this template into your Google Drive: Sample Marketing Data Add or update your marketing spend data in rows 2–100. Connect Google Sheets in n8n Go to n8n → Credentials → New → Google Sheets (OAuth2) Log in with your Google account and grant access Select the Spreadsheet ID and Worksheet in the workflow 2️⃣ Set Up PDF.co for PDF Reports Create a free account at PDF.co In PDF.co Dashboard → HTML to PDF Templates, create a new Mustache template Paste the HTML provided at the bottom of this description Save, and note your Template ID In n8n → Credentials → New → PDF.co API, paste your API Key and save In the workflow, select your PDF.co credential in the Create PDF node Replace the templateId with your Template ID 🧠 How It Works Google Sheets Node**: Pulls marketing spend data Summarize Nodes**: Aggregate total spend and spend per channel OpenAI Node**: Writes a daily summary of marketing performance Code Node**: Converts aggregated data into the correct shape for the PDF template PDF.co Node: Generates a final, formatted **PDF report 📬 Contact Need help customizing this (e.g., filtering by campaign, sending reports by email, or formatting your PDF)? 📧 robert@ynteractive.com 🔗 Robert Breen 🌐 ynteractive.com 📄 HTML Template (for PDF.co) > Paste this into a new HTML Template on PDF.co and reference its Template ID in your workflow. <!DOCTYPE html> <html> <head> <meta charset="utf-8" /> <title>Invoice {{invoiceNumber}}</title> <style> body { font-family: Arial, Helvetica, sans-serif; margin: 36px; color: #222; } .header { display: flex; justify-content: space-between; align-items: center; } .brand { max-height: 56px; } h1 { margin: 12px 0 4px; font-size: 22px; } .meta { font-size: 12px; color: #555; } .two-col { display: flex; gap: 24px; margin-top: 16px; } .box { flex: 1; border: 1px solid #ddd; padding: 12px; border-radius: 6px; } .label { font-size: 11px; color: #666; text-transform: uppercase; letter-spacing: .02em; } table { width: 100%; border-collapse: collapse; margin-top: 16px; } th, td { border-bottom: 1px solid #eee; padding: 10px 8px; font-size: 13px; } th { background: #fafafa; text-align: left; } tfoot td { border-top: 2px solid #ddd; font-size: 13px; } .right { text-align: right; } .totals td { padding: 6px 8px; } .grand { font-weight: 700; font-size: 14px; } .notes { margin-top: 18px; font-size: 12px; color: #444; } </style> </head> <body> Invoice {{invoiceNumber}} Date: {{invoiceDate}}   |   Due: {{dueDate}} {{#company.logoUrl}} {{/company.logoUrl}} From {{company.name}} {{company.address}} {{company.phone}} {{company.email}} Bill To {{billTo.name}} {{billTo.address}} {{billTo.email}} Description Qty Unit Price Line Total {{#items}} {{line}} {{description}} {{qty}} {{unitPriceFmt}} {{lineTotalFmt}} {{/items}} Subtotal {{subTotalFmt}} Tax ({{taxRatePct}}) {{taxAmountFmt}} Discount -{{discountFmt}} Total {{totalFmt}} Notes: {{notes}} Terms: {{terms}} </body> </html>

🎥 Auto-Summarize Zoom Recordings → Slack & Email Never lose meeting insights again! This workflow automatically summarizes Zoom meeting recordings using OpenAI GPT-4 and delivers structured notes directly to Slack and Email. ⚙️ How It Works Zoom Webhook – triggers when a recording is completed. Normalize Data – extracts meeting details + transcript. OpenAI GPT-4 – creates structured meeting summary. Slack – posts summary to your chosen channel. Email – delivers summary to your inbox. 🛠️ Setup Steps 1. Zoom Create a Zoom App with the recording.completed event. Add workflow webhook URL. 2. OpenAI Add your API key to n8n. Use GPT-4 for best results. 3. Slack Connect Slack credentials. Replace YOUR_SLACK_CHANNEL with your channel ID. 4. Email Connect Gmail or SMTP. Replace recipient email(s). 📊 Example Slack Message 📌 Zoom Summary Topic: Sales Demo Pitch Host: alex@company.com Date: 2025-08-30 Summary: Reviewed Q3 sales pipeline Discussed objections handling Assigned action items for next week ⚡ Get instant summaries from every Zoom meeting — no more manual note-taking!

Create your own Bitcoin Liquidity Exchange Channel with an AI Agent—fully integrated with 10 major centralized exchanges. This workflow acts as a liquidity intelligence agent, connecting multiple exchange order books into a unified dataset, then applying AI analysis to generate actionable trading insights. It’s the ultimate tool for Bitcoin traders, analysts, community managers, and researchers who need cross-exchange liquidity monitoring—delivered instantly through Telegram. 🔌 Supported Exchanges (Integrated) Binance Coinbase Bybit MEXC Gate.io Bitget OKX Kraken HTX (Huobi) Crypto.com 🌟 What Makes This Workflow Special? This isn’t just raw order book data—it’s an AI-powered aggregator that: Fetches BTC/USDT order books (up to 5000 levels deep) from 10 exchanges Normalizes & merges** liquidity data into a single view Uses GPT-4.1 or GPT-4.1-mini to detect liquidity clusters, imbalances, and support/resistance Generates two structured outputs: Liquidity Report (raw snapshots from all exchanges) AI Trading Brief (intraday + weekly signals) Publishes insights directly into a Telegram channel 🔍 What You Can Do 📊 Cross-Exchange Liquidity View Monitor total liquidity depth across top 10 exchanges Spot hidden bid/ask clusters and weak order book levels ⚡ Real-Time Signals Detect when liquidity evaporates at key price points Receive intraday + weekly trading briefs 📢 Community Ready Run your own public or private Telegram channel with automated liquidity updates ✅ Example Alerts “BTC liquidity depth update: $30M bid wall forming at $62,000 across Binance & OKX.” “Ask-side liquidity dropped 20% in the last hour on Bybit + Coinbase.” “Daily summary: Cross-exchange liquidity balanced, net inflow +3.2%.” “Liquidity cluster detected: strong support between $61,800 – $62,150.” 🛠️ Setup Instructions Create a Telegram Bot Use @BotFather to generate a bot token Add the bot to your channel and get the channel ID Configure API Keys OpenAI API Key (GPT-4.1 or GPT-4.1-mini) Telegram Bot Token + Channel ID Import Workflow into n8n Add credentials in the Set node (no hardcoding in HTTP nodes) Configure schedule trigger (15m, hourly, daily, etc.) Deploy & Test Run the workflow and confirm liquidity + AI insights appear in Telegram ⚙️ Workflow Architecture AI Brain** → GPT-4.1 or GPT-4.1-mini Data Sources** → 10 centralized exchanges (BTC/USDT order books) Data Normalization** → Unified liquidity dataset Outputs** → Liquidity Report (raw exchange stats) AI Trading Brief (signals + summaries) Delivery** → Telegram Channel 📝 Included Sticky Notes System Overview** (workflow purpose & design) Exchange Data Integration** (order book depth per CEX) Setup Guide** (Telegram + API keys) Customization Notes** (change frequency, extend signals) Legal Disclaimer** (AI analysis, not financial advice) Your Bitcoin liquidity insights—unified, AI-analyzed, and delivered in real time to Telegram.

✔ Short Description Automate your lead qualification pipeline — capture Typeform Webhook leads, enrich with APIs, score intelligently, and route to HubSpot, Slack, and Sheets in real-time. 🧩 Description Automate your lead management pipeline from form submission to CRM enrichment and routing. This workflow intelligently processes Typeform Webhook submissions, enriches leads using Hunter.io and Abstract API, scores them with dynamic logic, and routes them into HubSpot while keeping your sales team and tracking sheets up to date. It’s a full-stack automation designed to turn raw form submissions into prioritized, qualified CRM-ready leads — without manual intervention. 💡 Who’s it for Marketing teams managing inbound leads from web forms Sales operations teams that qualify and route leads CRM administrators automating lead data entry and scoring Automation professionals building data enrichment systems ⚙️ How it works / What it does Trigger: Receives new Typeform Webhook submissions via Webhook. Data Extraction: Parses name, email, and company info. Email Verification: Validates email deliverability with Hunter.io. Company Enrichment: Fetches company data (industry, size, country) using Abstract API. Lead Scoring Logic: Calculates a lead score and assigns a tier (Hot / Warm / Cold). Conditional Routing: Hot Leads (≥70) → Sent to HubSpot as Qualified. Warm/Cold Leads (<70) → Sent to HubSpot as Nurture stage. Revalidation Loop: Waits (e.g., 3 days) → Rechecks Nurture leads in HubSpot. Logs them to Google Sheets and alerts your Slack channel. 🧰 How to set up Connect accounts: Typeform Webhook (for inbound lead capture) Hunter.io (API key for email verification) Abstract API (for company enrichment) HubSpot (via OAuth2 credentials) Slack (for notifications) Google Sheets (for logging) Customize the Webhook URL inside your Typeform Webhook integration. Replace API keys with your own (Hunter.io, Abstract). Adjust scoring logic inside the Lead Scoring & Routing Logic node to fit your business. Set Wait duration (default: 10 seconds for testing → change to 3 days for production). Activate the workflow and test it with a sample form submission. 🔧 Requirements Typeform account with webhook capability Hunter.io account + API key Abstract API account + API key HubSpot account with OAuth2 credentials Slack workspace & channel Google Sheets integration 🎨 How to customize the workflow Scoring rules:** Modify the “Lead Scoring & Routing Logic” node to adjust how points are calculated (e.g., country, industry, employee size). CRM target:** Replace HubSpot nodes with another CRM (e.g., Pipedrive, Salesforce). Notification channel:** Swap Slack for Email, Discord, or MS Teams. Data source:** Replace Typeform Webhook with another trigger like Webflow Forms, Airtable, or custom API input. Tracking:** Add Google Analytics or Notion API for additional reporting. 🧭 Summary End-to-end lead automation workflow that combines form data, enrichment APIs, CRM updates, and Slack alerts into one intelligent system. Ideal for any team looking to centralize and qualify leads automatically — from submission to sales. 🧑‍💻 Creator Information Developed by: Adem Tasin 🌐 Website: ademtasin 💼 LinkedIn: Adem Tasin

📝 Description This workflow automates the collection, filtering, and scoring of trending AskReddit posts for viral potential. It pulls posts from Reddit, removes duplicates, calculates a custom virality score, and writes the final candidates into Google Sheets for later use in content creation. This is Phase 1 of the AskReddit → YouTube Shorts automation pipeline. It prepares clean, high-quality data that can be used in the next phases (script generation, AI video creation, and publishing). ⚙️ Setup Steps Import Workflow into your n8n instance. Reddit API: Add your Reddit API credentials in the "Get AskReddit Posts" node. Google Sheets: Connect your Google account. Point the "Write Candidates" node to your target Google Sheet. Virality Scoring: The "Add Virality Score" node assigns weights (e.g., upvotes, comments). Adjust the scoring logic as needed for your niche. Run Workflow: Execute manually or schedule with Cron. Verify that trending AskReddit posts appear in your sheet, scored and cleaned.

This n8n workflow demonstrates how to use AI to update your grocery list in Asana via Telegram chat or voice. Use cases Update grocery list details in Asana eg. check or uncheck the items, update expiry dates, update quantities etc. How it works Instruct telegram bot (via chat or voice) to update a grocery item using natural language. For example, "we just bought 10 cartons of milk that expires in 6 months". If via text, just the text message will be sent to the Grocery Agent. If via voice, voice file will be downloaded then transcribed into text using OpenAI. Once Grocery agent receives the text, it will search the item in your grocery list in Asana. It will then check the item since it's bought, and update the quantity and expiry date accordingly. Once task is done, it will respond with the changes it made and insert a hyperlink to Asana if you want to see it. How to set up Set up Telegram bot via Botfather. See setup instructions here Setup OpenAI API for transcription services (Credits required) here Set up Openrouter account. See details here Set up Asana API using the account where you have your grocery list set in. See details here Customization Options You can have other custom fields you use to track other than expiry dates or quantity. For example, food type, date purchased etc. Requirements Asana account where you manage your grocery list Telegram bot Open AI account Open Router account

How it works This workflow automates the classification and routing of incoming Intercom conversations. When a new customer message arrives, it is analyzed by AI to determine category, sentiment, urgency, and tags. Based on this classification, the workflow creates tasks in ClickUp for Support or Product requests, or sends real-time alerts to Slack for Sales inquiries. Step-by-step Webhook Intake Triggered when Intercom sends a new conversation payload. Captures customer details, message content, and metadata. AI Classification Sends the conversation JSON to OpenAI (gpt-4o-mini) with a structured prompt. AI returns a JSON object with category (Support, Product, Sales, Other), sentiment, urgency, reasoning, and tags. Processing & Structuring A Code node parses the AI output and merges it with conversation details. Prepares formatted task fields such as title, description, customer info, and priority. Conditional Routing Support requests → Task created in ClickUp with urgency and tags. Product requests → Task created in ClickUp with structured details. Sales inquiries → Slack alert sent to the Sales channel with context and AI reasoning. Other → No task/action triggered. Benefits Automates Intercom ticket triage and routing in real time. Ensures consistent, AI-driven classification of all customer conversations. Reduces manual review time for Support, Product, and Sales teams. Creates structured tasks with enriched metadata for faster resolution. Keeps Sales teams instantly informed with Slack alerts for urgent leads.

Who’s it for This template is for users who want to combine the power of AI with Google Sheets for managing and calculating data quickly. It’s ideal for small businesses, data entry teams, and anyone who tracks lists, orders, or tasks in Google Sheets and needs AI-driven insights or calculations. How it works The workflow connects an AI agent with Google Sheets and a calculator tool. When a user sends a chat message, the AI interprets the request, retrieves or updates rows in the connected sheet, and performs calculations when needed. For example, it can read a list of orders from a sheet and calculate totals or averages instantly. It also supports creating, updating, and deleting rows from the sheet through natural language instructions. How to set up Copy the provided Google Sheet into your Google Drive. Connect your Google Sheets credentials in n8n. Add your OpenAI credentials for the AI agent. Deploy the workflow and start interacting with it by sending chat prompts. Requirements OpenAI account (for AI responses) Google Sheets account with a spreadsheet n8n instance with LangChain nodes enabled How to customize the workflow Change the spreadsheet fields (ID, Name, etc.) to match your own data structure. Modify the AI prompt to guide the agent’s tone or behavior. Extend the workflow by adding more Google Sheets operations or AI tools for advanced tasks.

Who's it for This workflow is for anyone who wants to stay informed without the overwhelm. Whether you're tracking industry news, following your favorite blogs, monitoring competitors, or just keeping up with topics you care about—this automated newsletter keeps you in the loop effortlessly. What it does This automated workflow fetches content from your favorite RSS feeds, filters it based on your interests using Google Gemini AI, and sends you a beautifully formatted HTML newsletter at your preferred time. The AI selects the top 10-15 items from each category based on keywords you define, delivering only what matters to you. How it works Schedule Trigger: Runs daily at your chosen time (default: 9:00 AM) RSS Feeds: Fetches content from your favorite news sources and websites Processing: Splits URLs, loops through feeds in batches to avoid rate limits Merge & Convert: Combines all RSS items into a single CSV file AI Curation: Google Gemini analyzes the content and selects relevant items based on your keywords Email Delivery: Sends a personalized HTML newsletter with summaries and images Requirements Google Gemini API** credentials (for AI curation) SMTP credentials** (for sending emails) Active n8n instance (self-hosted or cloud) How to set up Add your Google Gemini API credentials in both Gemini nodes Configure your SMTP settings in the "Send email" node Update the email addresses (from and to) in the email node Add your favorite RSS feed URLs in the "Set" nodes Customize the AI keywords in "Analyze document" to match your interests Set your preferred schedule time in the trigger node How to customize Add your RSS feeds**: Replace the example URLs in both "Set" nodes with RSS feeds from your favorite sources (blogs, news sites, podcasts, YouTube channels, etc.) Define your interests**: Modify the keywords in the "Analyze document" AI prompt to filter content that matters to you Adjust categories**: Change the two sections to match your needs (e.g., "Industry News" and "Competitor Updates" or "Learning Resources" and "Tools") Change email format**: Update the HTML template in the AI prompt to customize the newsletter design Modify delivery time**: Update the schedule trigger to run at your preferred time