Workflow Templates

This n8n template from Intuz provides a complete and automated solution for real-time financial reporting. It instantly syncs new QuickBooks invoices to Google Sheets, using specific invoice data or keywords as triggers to ensure your financial records are always accurate and up-to-date. It uses a webhook to capture every new or updated invoice and logs the essential details into a designated Google Sheet. Perfect for creating custom reports, data backups, or a real-time dashboard of your accounts receivable. Use Cases Financial Reporting:** Create a simple, shareable Google Sheet for team members who don't have QuickBooks access. Data Backup:** Maintain a secure, independent log of all your invoices outside of the QuickBooks ecosystem. Custom Dashboards:** Use the Google Sheet as a data source for tools like Google Data Studio or Grafana to build custom financial dashboards. Auditing:** Easily track the history and status of all invoices in a simple, searchable spreadsheet format. How it Works 1. Instant Webhook Trigger: The workflow activates the moment an invoice is created or updated in QuickBooks. The QuickBooks webhook sends a notification to n8n, kicking off the process in real time. 2. Fetch Full Invoice Details: The initial webhook notification only contains the invoice ID. This node uses that ID to make a call back to the QuickBooks API and retrieve the complete invoice data, including customer name, due date, and more. 3. Format Key Data: A simple Code node cleans up the data fetched from QuickBooks. It extracts only the fields you need—ID, Domain, Customer Name, and Due Date—and structures them perfectly for the next step. 4. Append or Update in Google Sheets: The final node connects to your Google Sheet and uses the powerful "Append or Update" operation. If the ID of the invoice doesn't exist in the sheet, it adds a new row. If the ID already exists, it updates the existing row with the latest information. This ensures your Google Sheet is always a perfect mirror of your QuickBooks invoice data, preventing duplicates and keeping everything current. Setup Instructions For this workflow to run successfully, follow these setup steps: 1. Credentials: QuickBooks: Connect your QuickBooks account credentials to n8n. Google: Connect your Google account using OAuth2 credentials. Ensure the Google Sheets and Google Drive APIs are enabled. 2. QuickBooks Webhook Configuration: Activate the workflow. Copy the Production URL from the Webhook node. In your Intuit Developer Portal, go to the webhooks section for your app. Paste the URL and subscribe to Invoice events (e.g., Create, Update). 3. Google Sheet Setup: Create a Google Sheet for your invoice data. Crucially, create the following headers in the first row of your sheet: -ID -Domain -Customer Name -Due Date 4. Node Configuration: In the Append or update row in sheet node, select your Google Sheet document and the specific sheet name from the dropdown lists. The columns should map automatically if you've set up the headers correctly. Connect with us Website: https://www.intuz.com/cloud/stack/n8n Email: getstarted@intuz.com LinkedIn: https://www.linkedin.com/company/intuz Get Started: https://n8n.partnerlinks.io/intuz

3 nodes2 views

Automate Social Media Posts with AI Content and Images across Twitter, LinkedIn & Facebook

by Abrar Sami

Auto-generate & post content using AI This workflow helps you create daily content using just a topic prompt. It writes a tweet, generates an image, and publishes across Twitter, Facebook, and LinkedIn — all on autopilot. How it works Triggers daily at 10 PM to start the flow Uses OpenAI to generate a niche topic title Writes a short-form post (tweet style) with hashtags Generates a Japanese anime-style image for visual context Saves everything in Google Sheets Publishes automatically on Twitter, LinkedIn, and Facebook Set up steps You’ll need OpenAI, Google Sheets, and social media credentials (Twitter, Facebook, LinkedIn) Takes about 10–15 minutes to configure if you already have the credentials ready Make sure your Sheet and API keys are properly linked before activating 📝 Keep detailed notes inside the workflow with sticky notes for easier handoff or collaboration.

intermediate

5 nodes39 views

Find and Verify Linkedin Profile with Airtop

by Airtop

Automating LinkedIn Profile Discovery with Verification Use Case Accurately identifying and verifying a person’s LinkedIn profile is essential for prospecting, recruiting, or contact enrichment. This automation ensures high accuracy by combining search logic with optional profile validation. What This Automation Does This automation locates and verifies a LinkedIn profile using the following inputs: Person_info**: Any identifying information about the person (e.g., name, company, email). Airtop_profile**: Your Airtop Profile authenticated on LinkedIn, used for verifying the profile. How It Works Extracts a likely LinkedIn URL by performing a Google search using the provided person info. Validates the result (if Airtop Profile is provided): Visits the LinkedIn profile. Verifies match by checking the content (e.g., experience, role) against the person info. Returns a verified LinkedIn profile URL or "NA" if not found or not valid. Setup Requirements Airtop API Key Optional but recommended: an Airtop Profile authenticated on LinkedIn. Next Steps Combine with Email Lookup**: Use email-to-profile tools upstream to gather inputs. CRM Integration**: Automatically append LinkedIn profiles to contact records. Automate Outreach**: Use the verified URLs for personalized LinkedIn engagement workflows. Read more about how find and verify Linkedin profiles

1 nodes297 views

Convert Notion to Markdown and Back to Notion

by Anton Vanhoucke

This workflow converts Notion pages to markdown, and then converts that markdown back to Notion blocks. It will triple the content of the last updated page it finds. This is useless by itself, but you can copy-paste from this workflow to create your own. Prerequisites A notion account with some pages or databases Setup instructions Create a notion credential and share some pages as described here: https://docs.n8n.io/integrations/builtin/credentials/notion/ How it works The HTTP Request gets notion child blocks from a page, because the default n8n block only gets plain text and no links. The first code block converts it to markdown. The second code block converts it back to Notion blocks The last HTTP block appends everything to the original Notion page, essentially duplicating it for the purpose of demoing the script. I hope in the future we get official n8n blocks that extract markdown, or use markdown to write to Notion. There is community block that also does this, but this template is easier: you can simply copy-paste the blocks from this workflow.

3 nodes2561 views

Transcribe Audio Files, Summarize with GPT-4, and Store in Notion

by Pat

Who is this for? This workflow template is perfect for content creators, researchers, students, or anyone who regularly works with audio files and needs to transcribe and summarize them for easy reference and organization. What problem does this workflow solve? Transcribing audio files and summarizing their content can be time-consuming and tedious when done manually. This workflow automates the process, saving users valuable time and effort while ensuring accurate transcriptions and concise summaries. What this workflow does This template automates the following steps: Monitors a specified Google Drive folder for new audio files Sends the audio file to OpenAI's Whisper API for transcription Passes the transcribed text to GPT-4 for summarization Creates a new page in Notion with the summary Setup To set up this workflow: Connect your Google Drive, OpenAI, and Notion accounts to n8n Configure the Google Drive node with the folder you want to monitor for new audio files Set up the OpenAI node with your API key and desired parameters for Whisper and GPT-4 Specify the Notion database where you want the summaries to be stored How to customize this workflow Adjust the Google Drive folder being monitored Modify the OpenAI node parameters to fine-tune the transcription and summarization process Change the Notion database or page properties to match your preferred structure With this AI-powered workflow, you can effortlessly transcribe audio files, generate concise summaries, and store them in a structured manner within Notion. Streamline your audio content processing and organization with this automated template.

3 nodes58108 views

Convert PDF Documents to AI Podcasts with Google Gemini and Text-to-Speech

by Mathis

Convert PDF documents to AI-generated podcasts with Google Gemini and Text-to-Speech Transform any PDF document into an engaging, natural-sounding podcast using Google's Gemini AI and advanced Text-to-Speech technology. This automated workflow extracts text content, generates conversational scripts, and produces high-quality audio files. Who is this for? This workflow template is perfect for content creators, educators, researchers, and marketing professionals who want to repurpose written content into audio format. Ideal for creating podcast episodes, educational content, or making documents more accessible. What problem does this solve? Converting written documents to engaging audio content manually is time-consuming and requires scriptwriting skills. This workflow automates the entire process, turning static PDFs into dynamic, conversational podcasts that sound natural and engaging. What this workflow does Extracts text from uploaded PDF documents Generates podcast script using Google Gemini AI with conversational tone Converts script to speech using Google's advanced TTS with customizable voices Processes audio into properly formatted WAV files Saves final podcast ready for distribution Setup Obtain API credentials: Get Google Gemini API key from AI Studio Configure credentials in n8n as "Google Gemini(PaLM) Api account" Configure voice settings: Choose from available voices: Kore (professional), Aoede (conversational), Laomedeia (energetic) Customize script generation prompts if needed Test the workflow: Upload a sample PDF file Verify audio output quality Adjust voice settings as preferred How to customize this workflow Modify script style:** Edit the prompt in the "Generate Podcast Script" node to change tone, length, or format Change voice:** Update the voice name in "Prepare TTS Request" node Add preprocessing:** Insert text cleaning nodes before script generation Integrate with storage:** Connect to Google Drive, Dropbox, or other storage services Add notifications:** Include Slack or email notifications when podcasts are ready Note: This template requires Google Gemini API access and works best with text-based PDF files under 10MB.

intermediate

4 nodes1488 views

Score Person ICP (Ideal Customer Profile) with Airtop

by Airtop

Scoring LinkedIn Profiles Against Your ICP Use Case This automation scores individual LinkedIn profiles against your Ideal Customer Profile (ICP) based on interest in AI, technical depth, and seniority level. It's ideal for prioritizing leads and understanding how well a person fits your ICP criteria. What This Automation Does Given a LinkedIn profile and an Airtop profile, it: Extracts relevant data from the person's profile Determines levels of AI interest, seniority, and technical depth Calculates an ICP score based on weighted criteria Returns the full enriched profile with the score Input parameters: LinkedIn Profile URL** (e.g., https://linkedin.com/in/janedoe) Airtop Profile** connected to LinkedIn ICP scoring method** in the Airtop node prompt Output fields in JSON format: Full name, job title, employer, company LinkedIn URL, location, number of connections and followers, about section content and more Calculated ICP Score (out of 95) How It Works Form Trigger or Workflow Trigger: Accepts input from either a form or another workflow. Parameter Assignment: Ensures proper variable names for downstream nodes. Airtop Enrichment Tool: Extracts and scores the person based on a detailed prompt. Scoring: Uses this point system: AI Interest: beginner (5), intermediate (10), advanced (25), expert (35) Technical Depth: basic (5), intermediate (15), advanced (25), expert (35) Seniority Level: junior (5), mid-level (15), senior (25), executive (30) Output Formatting: Cleans and returns the result as JSON. Setup Requirements IMPORTANT: Enter your ICP scoring method in the prompt field of the Airtop node Airtop Profile connected to LinkedIn. Airtop API credentials configured in n8n. Optional: a front-end form to collect profile URLs and trigger the automation. Next Steps Embed in CRM**: Trigger this automation on new leads to auto-score them. Batch Process Leads**: Run it over a list of profile URLs for segmentation. Customize Scoring**: Adjust point weights based on your sales priorities. Read more about ICP Scoring with Airtop and n8n

⚙️Business Automation

1 nodes175 views

AI Audio Transcription & Google Docs Report Generator with VLM Run

by Shahrear

This workflow contains community nodes that are only compatible with the self-hosted version of n8n. Automatically transform audio files into professional transcription reports with AI-powered speech recognition, timestamp generation, and formatted Google Docs output. What this workflow does Monitors Gmail for incoming audio attachments Downloads and processes audio files using VLM Run AI transcription Generates accurate transcriptions with precise timestamps and segmentation Creates professional reports in Google Docs with formatted output Handles asynchronous processing for long audio files without timeouts Setup Prerequisites: Gmail account, VLM Run API credentials, Google Docs access, self-hosted n8n. You need to install VLM Run community node Quick Setup: Configure Gmail OAuth2 for email monitoring Add VLM Run API credentials for audio transcription Set up Google Docs OAuth2 for report generation Create target Google Doc for transcription reports Update document URL in workflow nodes Test with sample audio file and activate Perfect for Meeting recordings and conference calls Voice memos and dictation workflows Interview transcriptions and journalism Podcast episode documentation Accessibility compliance and documentation Legal proceedings and court recordings Educational content and lecture notes Customer service call analysis Key Benefits Human-level accuracy** - Advanced AI speech recognition with automatic punctuation Timestamp precision** - Segmented transcriptions with exact time markers Multi-format support** - Handles MP3, WAV, M4A, AAC, OGG, FLAC files Asynchronous processing** - No timeouts for long audio files Professional formatting** - Beautifully structured Google Docs reports Automatic workflow** - Zero manual intervention required Saves hours per recording** - Transforms manual transcription into instant results Searchable documentation** - Google Docs integration enables easy content discovery How to customize Extend by adding: Speaker identification and diarization Integration with project management tools (Notion, Asana, Trello) Automatic summary generation from transcripts Translation to multiple languages Slack notifications for completed transcriptions Integration with CRM systems for call logging Audio quality enhancement preprocessing Custom formatting templates for different use cases Automatic keyword extraction and tagging Integration with calendar systems for meeting context This workflow revolutionizes audio documentation by combining cutting-edge AI transcription with professional report generation, making spoken content instantly accessible, searchable, and shareable across your organization.

1 nodes344 views

Automatically Update YouTube Video Descriptions with Inserted Text

by Akram Kadri

Who is this for? This workflow is designed for YouTubers who want to update their video descriptions in bulk without manually editing each one. It's especially useful for creators who include a standard set of links in their descriptions and need to insert a new link between existing ones across multiple videos. What problem does this workflow solve? Manually updating video descriptions for multiple videos can be tedious and time-consuming. If you have a section in your video descriptions that contains important links, adding a new one in a specific position (e.g., between two existing links) can be a challenge. This workflow automates that process, allowing you to insert a specific string between two predefined rows in all of your video descriptions at once. What this workflow does Fetches all videos from your YouTube channel. Iterates through each video to retrieve its existing description. Identifies two predefined rows in the description. Inserts a new row between the two specified rows. Updates the video description with the modified text. Setup Connect your YouTube account to n8n and grant necessary permissions. Define your variables in the "Set String to Insert" node: rowBefore: The existing row after which the new row will be inserted. rowToInsert: The new text or link to insert. rowAfter: The existing row before which the new row will be inserted. Run the workflow using the manual trigger. Review the updated descriptions to ensure accuracy. How to customize this workflow to your needs Change the insertion criteria** by modifying the rowBefore and rowAfter values. Insert multiple rows** by adjusting the JavaScript code in the Code node. Extend the workflow** by adding conditions (e.g., only updating descriptions of videos with certain tags). Filter specific** videos instead of updating all by modifying the "Get All Videos" node. This workflow ensures that all your YouTube descriptions stay updated and consistent with minimal effort.

2 nodes1512 views

Generate Website Screenshots On-Demand with ScreenshotMachine API via Webhooks

by ist00dent

This n8n template enables you to instantly generate high-quality screenshots of any specified public URL by simply sending a webhook request. It’s an indispensable tool for developers, content creators, marketers, or anyone needing on-demand visual captures of web pages without manual intervention, all while including crucial security measures. 🔧 How it works Receive URL Webhook: This node acts as the entry point for the workflow. It listens for incoming POST requests and expects a JSON body containing a url property with the website you want to screenshot. You can trigger it from any application or service capable of sending an HTTP POST request. Validate URL for SSRF: This is a crucial security step. This Function node validates the incoming url to prevent Server-Side Request Forgery (SSRF) vulnerabilities. It checks for valid http:// or https:// protocols and, more importantly, ensures the URL does not attempt to access internal/private IP addresses or localhost. If the URL is deemed unsafe or invalid, it flags it for an error response. IF URL Valid: This IF node checks the isValidUrl flag set by the previous validation step. If the URL is valid (true), the workflow proceeds to take the screenshot. If the URL is invalid or flagged for security (false), the workflow branches to Respond with Validation Error. Take Screenshot: This node sends an HTTP GET request to the ScreenshotMachine API to capture an image of the validated URL. Remember to replace YOUR_API_KEY in the URL field of this node with your actual API key from ScreenshotMachine. Respond with Screenshot Data: This node sends the data received directly from the Take Screenshot node back to the original caller of the webhook. This response typically includes information about the generated screenshot, such as the URL to the image file, success status, and other metadata from the ScreenshotMachine API. Respond with Validation Error: If the IF URL Valid node determines the URL is unsafe or invalid, this node sends a descriptive error message back to the webhook caller, explaining why the request was denied due to security concerns or an invalid format. 🔒 Security Considerations This template includes a dedicated Validate URL for SSRF node to mitigate Server-Side Request Forgery (SSRF) vulnerabilities. SSRF attacks occur when an attacker can trick a server-side application into making requests to an unintended location. Without validation, an attacker could potentially use your n8n workflow to scan internal networks, access sensitive internal resources, or attack other services from your n8n server. The validation checks for: Only http:// or https:// protocols. Prevention of localhost or common private IP ranges (e.g., 10.x.x.x, 172.16.x.x - 172.31.x.x, 192.168.x.x). While this validation adds a significant layer of security, always ensure your n8n instance is properly secured and updated. 👤 Who is it for? This workflow is ideal for: Developers: Automate screenshot generation for testing, monitoring, or integrating visual content into applications. Content Creators: Quickly grab visuals for articles, presentations, or social media posts. Marketing Teams: Create dynamic visual assets for campaigns, ads, or competitive analysis. Automation Enthusiasts: Integrate powerful screenshot capabilities into existing automated workflows. Website Owners: Monitor how your website appears across different tools or over time. 📑 Prerequisites To use this template, you will need: An n8n instance (cloud or self-hosted). An API Key from ScreenshotMachine. You can obtain one by signing up on their website: https://www.screenshotmachine.com/ 📑 Data Structure When you trigger the webhook, send a POST request with a JSON body structured as follows: { "url": "https://www.example.com" } If the URL is valid, the workflow will return the JSON response directly from the ScreenshotMachine API. This response typically includes information about the generated screenshot, such as the URL to the image file, success status, and other metadata: { "status": "success", "hash": "...", "url": "https://www.screenshotmachine.com/...", "size": 12345, "mimetype": "image/jpeg" } If the URL is invalid or blocked by the security validation, the workflow will return an error response similar to this: { "status": "error", "message": "Access to private IP addresses is not allowed for security reasons." } ⚙️ Setup Instructions Import Workflow: In your n8n editor, click "File" > "Import from JSON" and paste the provided workflow JSON. Configure Webhook Path: Double-click the Receive URL Webhook node. In the 'Path' field, set a unique and descriptive path (e.g., /website-screenshot). Add ScreenshotMachine API Key: Double-click the Take Screenshot node. In the 'URL' parameter, locate YOUR_API_KEY and replace it with your actual API key obtained from ScreenshotMachine. Example URL structure: http://api.screenshotmachine.com/?key=YOUR_API_KEY&url={{ $json.validatedUrl }} Activate Workflow: Save and activate the workflow. 📝 Tips Processing Screenshots: You're not limited to just responding with the screenshot data! You can insert additional nodes after the Take Screenshot node (and before the Respond with Screenshot Data node) to further process or utilize the generated image. Common extensions include: Saving to Cloud Storage: Use nodes for Amazon S3, Google Drive, or Dropbox to store the screenshots automatically, creating an archive. Sending via Email: Attach the screenshot to an email notification using an Email or Gmail node for automated alerts or reports. Posting to Chat Platforms: Share the screenshot directly in a Slack, Discord, or Microsoft Teams channel for team collaboration or visual notifications. Image Optimization: Use an image processing node (if available via an API or a custom function) to resize, crop, or compress the screenshot before saving or sending. Custom Screenshot Parameters: The ScreenshotMachine API supports various optional parameters (e.g., width, height, quality, delay, fullpage). Upgrade: Extend the Receive URL Webhook to accept these parameters in the incoming JSON body (e.g., {"url": "...", "width": 1024, "fullpage": true}). Leverage: Dynamically pass these parameters to the Take Screenshot HTTP Request node's URL to customize your screenshots for different use cases. Scheduled Monitoring: Upgrade: Combine this workflow with a Cron or Schedule node. Set it to run periodically (e.g., daily, hourly). Leverage: Automatically monitor your website or competitors' sites for visual changes. You could then save screenshots to cloud storage and even trigger a comparison tool if a change is detected. Automated Visual Regression Testing: Upgrade: After taking a screenshot, store it with a unique identifier. In subsequent runs, take a new screenshot, then use an external image comparison API or a custom function to compare the new screenshot with a baseline. Leverage: Get automated alerts if visual elements on your website change unexpectedly, which is critical for quality assurance. Dynamic Image Generation for Social Media/Marketing: Upgrade: Feed URLs (e.g., for new blog posts, product pages) into this workflow. After generating the screenshot, use it to create dynamic social media images or marketing assets. Leverage: Streamline the creation of engaging visual content, saving design time.

2 nodes400 views

Find out which Chrome extensions are tracked by Linkedin

by Anthony