Workflow Templates

This workflow automates daily or manual keyword rank tracking on Google Search for your target domain. Results are logged in Google Sheets and sent via email using Bright Data's SERP API. Requirements: n8n (local or cloud) with Google Sheets and Gmail nodes enabled Bright Data API credentials Main Use Cases Track Google search rankings for multiple keywords and domains automatically Maintain historical rank logs in Google Sheets for SEO analysis Receive scheduled or on-demand HTML email reports with ranking summaries Customize or extend for advanced SEO monitoring and reporting How it works The workflow is divided into several logical steps: 1. Workflow Triggers Manual:** Start by clicking 'Test workflow' in n8n. Scheduled:** Automatically triggers every 24 hours via Schedule Trigger. 2. Read Keywords and Target Domains Fetches keywords and domains from a specified Google Sheets document. The sheet must have columns: Keyword and Domain. 3. Transform Keywords Formats each keyword for URL querying (spaces become +, e.g., seo expert → seo+expert). 4. Batch Processing Processes keywords in batches so each is checked individually. 5. Get Google Search Results via Bright Data Sends a request to Bright Data's SERP API for each keyword with location (default: US). Receives the raw HTML of the search results. 6. Parse and Find Ranking Extracts all non-Google links from HTML. Searches for the target domain among the results. Captures the rank (position), URL, and total number of results checked. Saves timestamp. 7. Save Results to Google Sheets Appends the findings (keyword, domain, rank, found URL, check time) to a “Results” sheet for history. 8. Generate HTML Report and Send Email Builds an HTML table with current rankings. Emails the formatted table to the specified recipient(s) with Gmail. Setup Steps Google Sheets: Create a sheet named “Results”, and another with Keyword and Domain columns. Update document ID and sheet names in the workflow’s config. Bright Data API: Acquire your Bright Data API token. Enter it in the Authorization header of the 'Getting Ranks' HTTP Request node. Gmail: Connect your Gmail account via OAuth2 in n8n. Set your destination email in the 'Sending Email Message' node. Location Customization: Modify the gl= parameter in the SERP API URL to change country/location (e.g., gl=GB for the UK). Notes This workflow is designed for n8n local or cloud environments with suitable connector credentials. Customize batch size, recipient list, or ranking extraction logic per your needs. Use sticky notes in n8n for further setup guidance and workflow tips. With this workflow, you have an automated, repeatable process to monitor, log, and report Google search rankings for your domains—ideal for SEO, digital marketing, and reporting to clients or stakeholders.

Automate Pinterest Analysis & AI-Powered Content Suggestions With Pinterest API This workflow automates the collection, analysis, and summarization of Pinterest Pin data to help marketers optimize content strategy. It gathers Pinterest Pin performance data, analyzes trends using an AI agent, and delivers actionable insights to the Marketing Manager via email. This setup is ideal for content creators and marketing teams who need weekly insights on Pinterest trends to refine their content calendar and audience engagement strategy. Prerequisites Before setting up this workflow, ensure you have the following: Pinterest API Access & Developer Account Sign up at Pinterest Developers and obtain API credentials. Ensure you have access to both Organic and Paid Pin data. Airtable Account & API Key Create an account at Airtable and set up a database. Obtain an API key from Account Settings. AI Agent for Trend Analysis An AI-powered agent (such as OpenAI's GPT or a custom ML model) is required to analyze Pinterest trends. Ensure integration with your workflow automation tool (e.g., Zapier, Make, or a custom Python script). Email Automation Setup Configure an SMTP email service (e.g., Gmail, Outlook, SendGrid) to send the summarized results to the Marketing Manager. Step-by-Step Guide to Automating Pinterest Pin Analysis 1. Scheduled Trigger for Data Collection At 8:00 AM (or your preferred time), an automated trigger starts the workflow. Adjust the timing based on your marketing schedule to optimize trend tracking. 2. Fetch Data from Pinterest API Retrieve recent Pinterest Pin performance data, including impressions, clicks, saves, and engagement rate. Ensure both Organic and Paid Ads data are labeled correctly for clarity. 3. Store Data in Airtable Pins are logged and categorized in an Airtable database for further analysis. Sample Airtable Template for Pinterest Pins | Column Name | Description | |---------------|---------------------------------------| | pin_id | Unique identifier for each Pin | | created_at | Timestamp of when the Pin was created | | title | Title of the Pin | | description| Short description of the Pin | | link | URL linking to the Pin | | type | Type of Pin (e.g., organic, ad) | 4. AI Agent Analyzes Pinterest Trends The AI model reviews the latest Pinterest data and identifies: Trending Topics & Keywords** Engagement Patterns** Audience Interests & Behavior Changes** Optimal Posting Times & Formats** 5. Generate Content Suggestions with AI The AI Agent recommends new Pin ideas and content calendar updates to maximize engagement. Suggestions include creative formats, hashtags, and timing adjustments for better performance. 6. Summary & Insights Generated by AI A concise report is created, summarizing Pinterest trends and actionable insights for content strategy. 7. Email Report Sent to the Marketing Manager The summary is emailed to the Marketing Manager to assist with content planning and execution. The report includes: Performance Overview of Recent Pins Trending Content Ideas Best Performing Pin Formats AI-Generated Recommendations This workflow enables marketing teams to automate Pinterest analysis and optimize their content strategy through AI-driven insights. 🚀

Overview This workflow helps you compare Claude 3.5 Sonnet and Gemini 2.0 Flash when extracting data from a PDF This workflow extracts and processes the data within a PDF in one single step, instead of calling an OCR and then an LLM” How it works The initial 2 steps download the PDF and convert it to base64. This base64 string is then sent to both Claude 3.5 Sonnet and Gemini 2.0 Flash to extract information. This workflow is made to let you compare results, latency, and cost (in their dedicated dashboard). How to use it Set up your Google Drive if not already done Select a document on your Google Drive Modify the prompt in "Define Prompt" to extract the information you need and transform it as wanted. Get a Claude API key and/or Gemini API key Note that you can deactivate one of the 2 API calls if you don't want to try both Test the Workflow

Overview This n8n workflow is designed to extract specific interests from messages in a Telegram chat and retrieve related information using the Facebook Graph API. It aims to provide a streamlined solution for parsing and analyzing user-provided interests within the Telegram platform. Features Interest Extraction:** Automatically identifies and extracts interests from messages that start with the hashtag "#interest". Data Retrieval:** Utilizes the Facebook Graph API to retrieve information related to the extracted interests. Structured Outputs:** Presents the retrieved data in an organized format for further analysis and review. Requirements Operational instance of n8n (self-hosted or cloud version). Basic understanding of n8n workflows and nodes. Setup and Configuration Import Workflow: Load the provided JSON workflow into your n8n instance. Configure Telegram Trigger Node: Ensure the Telegram trigger node is set up with the appropriate credentials and webhook ID. Configure and Test Nodes: Adjust node parameters as necessary and test the workflow to ensure proper functionality. How it Works Telegram Trigger: Listens for incoming messages in a specified Telegram chat. Check Message Contents: Verifies if the message begins with the specified hashtag and is from the designated chat ID. Extract Message: Extracts the content of the message for further processing. Split Message: Splits the extracted message to identify the interest and remaining content. Connect to Graph API: Utilizes the Facebook Graph API to search for information related to the extracted interest. Split Interests into a Table: Organizes the retrieved data into a structured table format. Get Variables: Maps the retrieved data to create a new JSON object containing specific fields related to the interest. Create a Spreadsheet: Generates a spreadsheet file in CSV format based on the retrieved and formatted data. Send the Spreadsheet File: Sends the generated spreadsheet file back to the original Telegram chat. Customization Modify the filtering conditions and fields to suit specific requirements. Adjust the frequency of the trigger node based on preference. Best Practices Regularly test the workflow to ensure consistent performance. Stay informed about any changes to external APIs that might affect the workflow's functionality. Contributing Your feedback and contributions are highly valued. Feel free to adapt, modify, and share enhancements with the n8n community.

🧠 How It Works This AI Agent automatically qualifies property buyer leads from form submissions. Form Submission Trigger When a user submits their details via a property inquiry form, the workflow is triggered. AI Lead Classification The buyer's input (budget, location, timeline, etc.) is analyzed by OpenAI to extract structured data and generate a lead score (0–100). Lead Qualification Logic Leads with a score of 70 or above are marked as qualified, the rest are ignored or stored separately. Follow-Up Action Qualified leads trigger: Email notification to the agent Record creation in Airtable as CRM ⚙️ How to Set Up Form Setup Replace the form trigger with your preferred source (Typeform, Google Form, etc.) Make sure the form includes: Name, Email, Budget, Location, Timeline, Property Type Connect Your Credentials Add your OpenAI API key for the LLM node Connect your Gmail account for notifications Link your Airtable base and table to store qualified leads Customize Scoring Logic (Optional) You can tweak the prompt in the Information Extractor node to change how scoring works Test the Workflow Submit a test entry via the form Check if you receive an email and see the lead in Airtable Activate & Go Live Turn on the workflow and start qualifying real buyer leads in real time Connect with my linkedin: https://www.linkedin.com/in/bheta-dwiki-maranatha-15654b227/

This template can be used to verify an email address with Icypeas. Be sure to have an active account to use this template. How it works This workflow can be divided into three steps : The workflow initiates with a manual trigger (On clicking 'execute'). It connects to your Icypeas account. It performs an HTTP request to verify an email address. Set up steps You will need a working icypeas account to run the workflow and get your API Key, API Secret and User ID. You will need an email address to perform the verification.

📧 Analyze, classify, and summarize emails using RAG (automatic taxonomy learning) This workflow automatically reads incoming Gmail messages, analyzes them using AI with a retrieval-augmented classification system (RAG), organizes emails into structured categories, stores results in Google Sheets, and even generates an audio summary sent directly to Telegram. ⚙️ How It Works The workflow creates an intelligent email processing pipeline combining Gmail, OpenAI, vector embeddings, and Google Sheets to continuously learn and improve email categorization accuracy. Email Trigger The workflow starts automatically whenever a new email arrives in Gmail using the Gmail Trigger node. Email Extraction & Cleaning The full email content, sender information, subject, and timestamp are retrieved and normalized. HTML formatting is removed so the AI receives clean text data. Knowledge Base Loading (RAG) Email tagging examples stored in a Google Sheets document are loaded and converted into embeddings. These examples act as the official taxonomy for categories and subcategories. Vector Store Creation The workflow builds an in-memory vector database containing historical tagging samples. This allows semantic similarity search during classification. AI Analysis Agent An OpenAI-powered AI Agent performs multiple tasks in a single step: Summarizes the email (short paragraph) Creates a one-line short message Classifies the email using retrieved vector examples Extracts keywords Assigns confidence score Detects whether a new category or subcategory was created The agent strictly prioritizes retrieved taxonomy examples to maintain consistent labeling. Structured Data Storage Processed email data — including summary, category, keywords, and metadata — is appended to a Google Sheets log, creating a searchable email intelligence database. Self-Learning Taxonomy If the AI determines a new category or subcategory is required: The new label is automatically added to the tagging samples sheet An admin notification is sent via Telegram This allows the system to evolve over time. Audio Summary Generation The summarized email text is converted into speech using OpenAI audio generation. Telegram Notification The generated audio summary is automatically delivered to Telegram, allowing quick email review without reading. 🧩 Features ✅ Fully automated Gmail monitoring ✅ Retrieval-Augmented Generation (RAG) email classification ✅ Consistent taxonomy enforcement via vector similarity ✅ Automatic keyword extraction & confidence scoring ✅ Self-updating category knowledge base ✅ Google Sheets email database ✅ AI-generated voice summaries ✅ Telegram admin notifications ✅ Continuously improving classification accuracy 🚀 Setup Steps 1. Required Accounts Google account (Gmail + Google Sheets) OpenAI API account Telegram Bot n8n instance (Cloud or Self-hosted) 2. Configure Credentials in n8n Create the following credentials inside n8n: Gmail OAuth2 – used by Gmail Trigger and message retrieval Google Sheets OAuth2 – for email storage and taxonomy dataset OpenAI API – for embeddings, AI analysis, and audio generation Telegram API – for sending notifications and audio summaries 3. Prepare Google Sheets Sheet 1 — Email Log date email name subject summarized text category subcategory keywords Sheet 2 — Tagging Samples (Knowledge Base) id subject email_text category subcategory keywords This sheet acts as the classification training reference used by the vector store. 4. Configure Telegram Create a Telegram bot using BotFather Copy the bot token into n8n credentials Replace the chatId value with your Telegram user or group ID 5. Connect OpenAI Add your OpenAI API key Ensure access to chat models and embeddings No additional configuration required 6. Activate the Workflow Enable the workflow Send a test email to your Gmail inbox Verify that: Email appears in Google Sheets Categories are assigned Audio summary arrives in Telegram 💡 Recommended Usage Email triage automation Customer support inbox classification Sales lead categorization Personal productivity systems AI-assisted knowledge management 🧠 Architecture Notes This workflow uses a Retrieval-Augmented Generation (RAG) pattern inside n8n by combining Google Sheets as a lightweight knowledge base with an in-memory vector store. Instead of relying purely on model reasoning, classification decisions are grounded in previously approved examples, producing stable and explainable categorization. Over time, the workflow becomes smarter as new categories are automatically added, effectively turning your inbox into a continuously learning AI system.

Zoho CRM - Smart Meeting Scheduler This workflow automatically schedules meetings for new Zoho CRM leads by detecting their timezone, checking the sales rep’s Google Calendar, generating conflict-free time slots, creating a Zoom meeting and sending a personalized AI-generated email to the lead. If no slots are available, it sends a fallback message to the lead without updating Zoho CRM. When a meeting is created, all details are logged inside Zoho CRM for visibility. ⚡ Quick Implementation Steps (Fast Start Guide) Import the workflow JSON into n8n. Configure Zoho CRM, Google Calendar, Gmail, Zoom OAuth and Gemini AI credentials. Update meeting duration, working hours, buffer time and search window. Set email recipient to the lead’s email instead of test/static values. Add the webhook URL to Zoho CRM → Automation → Webhooks. Test with a new lead and activate the workflow. 📘 What It Does This workflow automates scheduling for new Zoho CRM leads. As soon as a lead is created, it retrieves full lead and owner details, detects the lead’s timezone and checks the assigned sales rep’s upcoming Google Calendar events. This helps identify when the rep is available. Using your settings—working hours, meeting duration, buffer before/after and days to evaluate—the system generates valid meeting time slots with no conflicts. If suitable slots exist, it authenticates with Zoom and creates a meeting for the earliest option, then generates a polished HTML invitation using Gemini AI and emails it to the lead. This ensures a fast, smart and personalized lead engagement process. If no slots exist, the workflow sends a fallback email informing the lead that no availability is open in the next few days. In this branch, Zoho CRM is not updated, because no meeting was scheduled. 🎯 Who’s It For This workflow is perfect for: Sales teams managing high inbound volume CRM managers automating lead qualification & engagement SaaS companies scheduling demos automatically Agencies booking consultation calls Any team struggling with timezone-based scheduling manually 🔧 Requirements to Use This Workflow Platform Requirements n8n (Cloud or self-hosted) Required Integrations Zoho CRM OAuth2 Google Calendar OAuth2 Gmail OAuth2 Zoom OAuth (account-level) Gemini AI / Google PaLM API Required Lead Fields Email (mandatory for sending the invite) Country / State (for timezone detection) Lead Owner (to fetch rep details) 🔄 How It Works Zoho CRM Webhook triggers when a new lead is created. Workflow fetches full lead and owner details. Detects the lead’s timezone using country/state mapping. Fetches the sales rep’s availability from Google Calendar. Generates valid time slots based on working hours, buffers and meeting duration. If slots exist: Authenticate with Zoom Create a Zoom meeting Generate personalized HTML invite using Gemini AI Send email to the lead Log meeting details in Zoho CRM If no slots exist: Generate fallback message Send fallback email to the lead (Zoho CRM is NOT updated in this path) 🛠️ Setup Steps (Configuration Guide) 1. Import Workflow Go to: n8n → Workflows → Import and upload the JSON file. 2. Add Required Credentials Configure the following inside n8n: Zoho CRM OAuth Google Calendar OAuth Gmail OAuth Zoom OAuth Gemini AI API key 3. Update Workflow Configuration Node Set: Meeting duration Buffer before/after Working hours Days to look ahead Default meeting provider (Zoom) 4. Fix Email Recipient In Send Meeting Invite node, set: sendTo = {{$('Detect Lead Timezone').item.json.Email}} yaml Copy code 5. Update Google Calendar Email/ID Ensure the calendar ID matches the sales rep’s Google Calendar. 6. Add Webhook in Zoho CRM Navigate to: Setup → Automation → Webhooks → Create Webhook → Lead Created Paste the webhook URL from n8n. 7. Test the Automation Verify: Correct timezone detection Calendar availability check Zoom meeting creation AI email sent to the lead Zoho CRM updated only when meeting is created 8. Activate Workflow Enable the workflow for live operation. 🧩 How To Customize Nodes 1. Adjust Meeting Logic Modify the Workflow Configuration node to change: Slot duration Buffer time Working hour ranges Days to consider 2. Expand Timezone Detection Edit the Detect Lead Timezone node to add new countries/states. 3. Personalize Email Content Update the prompt inside the Generate Personalized Invite node. 4. Add New Regions Duplicate timezone logic for new regions (Australia, Middle East, etc.) 5. Replace Zoom Swap Zoom with Google Meet, Microsoft Teams or Zoho Meeting. ➕ Add-Ons (Optional Enhancements) Auto-book calendar events when lead confirms a slot WhatsApp notifications via Twilio or Gupshup Slack/Email internal alerts for reps Follow-up reminder emails Log lead activity to Google Sheets Attach downloadable ICS calendar file 💼 Use Case Examples SaaS demo scheduling Consultation & discovery calls Global timezone-based sales teams Onboarding/support calls Event follow-up scheduling (And many more…) 🩻 Troubleshooting Guide | Issue | Possible Cause | Solution | |-------|----------------|----------| | Lead not receiving email | Gmail OAuth expired / wrong email field | Reconnect Gmail OAuth & fix sendTo value | | Wrong time slots | Incorrect timezone detection | Update mapping in Detect Lead Timezone | | Zoom meeting not created | Invalid/expired Zoom OAuth | Reconnect Zoom credentials | | CRM not updated after fallback email | Expected behavior | No CRM update when slots don’t exist | | Workflow not triggering | Missing Zoho webhook | Re-add webhook | | Empty AI email | Gemini key incorrect | Reconfigure Gemini credentials | 🤝 Need Help? If you want assistance setting up, customizing or extending this workflow, the n8n automation team at WeblineIndia is here to help. We specialize in: Advanced automation workflows Multi-timezone scheduling systems CRM-integrated AI communication Custom Zoho + n8n development End-to-end automation architecture 👉 Contact WeblineIndia for expert workflow development and enhancements.

This n8n template demonstrates how to build a complete AI-powered content pipeline that pulls fresh news from RSS feeds, transforms it into engaging Medium articles. Categories Content Creation AI Automation Publishing Social Media Share Yes, this n8n workflow is straight FIRE for content creators who want to automate their entire publishing game! 🔥 This template creates a complete content pipeline that pulls fresh tech news from RSS feeds, transforms it into engaging Medium articles using AI, generates matching cover images, and handles the entire approval-to-publishing process through Slack integration. Good to know Uses multiple AI models (Groq, Google Gemini) for content generation Integrates with Medium publishing API for automated posting Includes smart duplicate checking via Google Sheets Generates professional cover images using Pollinations AI Full Slack approval workflow with human oversight Automatic storage and organization in Google Drive How it works RSS Content Fetching Pulls fresh content from The Verge, TechCrunch, and Ars Technica RSS feeds on a 6-hour schedule Smart filtering ensures only new, unposted articles are processed AI Content Generation Groq and Google Gemini models transform RSS content into engaging Medium-style articles Automatic image prompt generation creates relevant cover visuals Pollinations AI generates professional marketing-style images Smart Review & Approval Creates Google Doc with formatted article for easy review Sends preview to Slack channel/DM for human approval Waits for explicit approval before publishing Multi-Platform Publishing Auto-publishes to Medium upon approval Sends formatted content via Gmail Stores everything in Google Drive for archiving Updates Google Sheets to prevent duplicates Rejection Handling Clean rejection notifications via Slack No publishing if content doesn't meet standards Key Features That'll Blow Your Mind Zero-Duplicate Publishing**: Smart Google Sheets integration tracks all published content Human-in-the-Loop**: Slack approval system keeps quality control tight Full AI Pipeline**: From RSS parsing to image generation, everything's automated Multi-Source Content**: Aggregates from top tech news sources Professional Formatting**: Articles come out Medium-ready with proper structure Cloud Storage**: Everything gets archived in Google Drive automatically Email Distribution**: Auto-sends content to your mailing list How to use Clone this workflow and connect your credentials Set up your Google Sheets tracking document Configure Slack notifications for your approval channel Add your Medium API credentials for publishing The schedule trigger runs every 6 hours, but you can adjust timing Manual trigger available for testing and one-off runs Requirements Google Workspace**: Sheets, Docs, Drive, Gmail access Slack Workspace**: For approval notifications and review Groq API**: For AI content generation Google Gemini API**: For image prompt creation Medium API**: For automated publishing Pollinations**: Free AI image generation (no API key needed) Customizing this workflow This isn't just another automation—it's your new content creation superpower. Here's how to make it yours: Switch RSS Sources**: Replace tech feeds with your niche (finance, health, etc.) Modify AI Prompts**: Adjust the content generation style to match your brand voice Change Publishing Destinations**: Swap Medium for WordPress, Ghost, or other platforms Add More Approval Steps**: Include multiple reviewers or different approval criteria Customize Image Generation**: Modify prompts for different visual styles Schedule Flexibility**: Adjust timing from 6 hours to daily, weekly, whatever fits Pro Tips: The workflow includes comprehensive error handling and logging Sticky notes provide detailed documentation for each section Modular design makes it easy to swap components Built-in duplicate prevention saves you from embarrassing reposts This template is perfect for content creators, digital marketers, tech bloggers, and anyone who wants to scale their content game without losing quality control. It's like having a full content team working 24/7, but smarter and way more consistent. Use cases that work incredibly well: Tech blog automation for agencies News aggregation and commentary sites Personal brand content scaling Client content creation workflows Multi-platform publishing systems

SignSnapHome to Multi-CRM Auto Follow-up: Complete Real Estate Open House Automation Transform Your Open House Leads into Clients with Zero Manual Work Are you tired of manually entering open house visitor information into your CRM? Losing hot leads because you didn't follow up fast enough? This powerful n8n workflow automatically syncs every SignSnapHome open house sign-in to three major real estate CRMs and executes a customizeable 7-day follow-up sequence via email and SMS. Setup Video Here 🎯 What This Workflow Does This automation creates a complete, hands-free lead nurturing system for real estate agents using SignSnap Home for open house visitor management. Every time someone signs in at your open house, this workflow: Instantly captures all visitor data from SignSnap Home via webhook Intelligently scores each lead based on agent status and property interest Automatically syncs contact information to three CRMs simultaneously: HubSpot - For marketing automation and pipeline management Follow Up Boss - For real estate-specific lead management Monday.com - For team collaboration and task tracking Logs everything to Google Sheets for complete audit trail and reporting Sends personalized follow-ups over 7 days for qualified leads: Day 0: Immediate thank you email Day 2: SMS text message check-in Day 5: Market update email with consultation offer Day 7: Automatic task created in HubSpot for agent to call 🔥 Key Features Smart Lead Qualification Not all open house visitors are equal. This workflow automatically identifies qualified leads who receive the full follow-up sequence: ✅ Visitors who don't currently have a real estate agent ✅ Visitors who have an agent but haven't signed a buyer agreement Leads who already have representation get the basic treatment (thank you email + CRM sync) to respect existing relationships while still capturing their information for future opportunities. Multi-CRM Distribution Why limit yourself to one CRM? This workflow syncs to three platforms simultaneously: HubSpot**: Creates/updates contacts with full lead scoring and property visit history Follow Up Boss**: Adds leads with source attribution and detailed notes Monday.com**: Creates board items for team visibility and collaboration Complete Activity Tracking Every touchpoint is logged to Google Sheets across three tabs: Lead Master Log**: Complete record of every visitor with lead scores and qualification status Follow-up Activity**: Timestamp of every email, SMS, and task created Errors**: Captures any visitors without email addresses for manual follow-up TCPA-Compliant SMS Follow-up Automated SMS messaging via Twilio includes: Proper consent tracking (via open house sign-in) "Reply STOP to unsubscribe" compliance footer Personalized messaging based on agent status Complete activity logging for audit trail 💼 Perfect For Real Estate Agents** using SignSnap Home for open house management Real Estate Teams** who need centralized lead tracking across multiple CRMs Brokerages** wanting to standardize follow-up processes across agents Property Marketing Teams** managing multiple open houses simultaneously 🛠️ What You'll Need Required Accounts & Credentials: SignSnapHome account with webhook integration enabled HubSpot account (Free or paid tier) with API access Follow Up Boss account with API key Monday.com account with API token Twilio account with SMS-enabled phone number SMTP Email service (Gmail, SendGrid, etc.) Google Sheets with OAuth2 access Technical Requirements: Active n8n instance (cloud or self-hosted) Basic familiarity with n8n workflows 30 minutes for initial setup and credential configuration 📊 Lead Scoring Algorithm This workflow includes intelligent lead scoring to help you prioritize follow-up: Base Score: 50 points Scoring Adjustments: No real estate agent: +30 points (HOT lead!) Property rating 4-5 stars: +20 points Property rating 1-2 stars: -20 points No buyer agreement signed: +10 points Lead Status Categories: 70-100 points**: HOT 🔥 50-69 points**: WARM 40-49 points**: OPEN 0-39 points**: COLD The Day 7 follow-up task is automatically prioritized as HIGH for leads scoring 70+ points. 🚀 Setup Overview Step 1: Import Workflow Download this workflow JSON and import it into your n8n instance. Step 2: Configure Credentials Set up authentication for all seven services: HubSpot OAuth2 or API Token Follow Up Boss HTTP Basic Auth (API key as username) Monday.com API Token Twilio API credentials SMTP email settings Google Sheets OAuth2 Step 3: Create Google Sheets Structure Create one Google Sheet with three tabs: Tab 1: "Lead Master Log" Timestamp First Name Last Name Email Phone Property Lead Score Lead Status Has Agent Buyer Agreement Qualifies for Follow-up Source Tab 2: "Follow-up Activity" Timestamp Contact Email Contact Name Activity Type Message Property Success Notes Tab 3: "Errors" Timestamp Guest Name Property Phone Error Reason Step 4: Update Placeholders Replace these values in the workflow nodes: YOUR_GOOGLE_SHEET_ID_HERE - Your Google Sheet ID (or select manually) YOUR_EMAIL@DOMAIN.COM - Your from email address YOUR_TWILIO_PHONE_NUMBER - Your Twilio phone number (format: +15551234567) YOUR_MONDAY_BOARD_ID - Your Monday.com board ID Step 5: Configure SignSnap Home Activate the workflow in n8n Copy the webhook URL Go to SignSnapHome.com → Settings → Integrations Paste webhook URL and enable "Send on each submission" Step 6: Test! Have someone sign in at your next open house (or use test mode) and watch the magic happen! 📈 Expected Results Time Savings: 15-20 minutes per open house visitor (data entry, CRM updates, follow-up scheduling) Response Rate Improvements: Immediate thank you email: Builds rapport instantly Day 2 SMS: 98% open rate (vs 20-30% for email) Day 5 market update: Re-engages interested prospects Day 7 agent call task: Ensures no lead falls through cracks, make sure you set up your crm or change this to a simple notification node. Conversion Rate Impact: Many agents report 2-3x increase in open house visitor conversions with automated follow-up vs manual processes. 🎨 Customization Ideas This workflow is designed to be easily customizable: Adjust Follow-up Timing Change Wait node durations (Day 2 → Day 1, Day 5 → Day 3, etc.) Add more touchpoints (Day 10, Day 30, Day 90) Remove SMS and use email-only sequence Modify Lead Scoring Edit the JavaScript code in "Parse SignSnap Data" node Add new scoring criteria (property price range, visit duration, etc.) Change threshold values for HOT/WARM/COLD status Expand CRM Coverage Add Salesforce using HTTP Request node Include Pipedrive (native node available) Connect Zoho CRM (native node available) Add your brokerage's proprietary CRM via API Enhance Email Content Add property photos and listing details Include market statistics and neighborhood data Embed video tours or agent introduction videos Add social proof (testimonials, recent sales) Create Property-Specific Sequences Use IF nodes to branch by property address Send different messaging per listing Customize follow-up based on price range Include neighborhood-specific content 🔐 Compliance & Privacy This workflow is designed with real estate compliance in mind: TCPA Compliance (SMS): Consent established via open house sign-in "Reply STOP to unsubscribe" included in all messages Complete activity logging for audit trail Business relationship already established CAN-SPAM Compliance (Email): Easy unsubscribe mechanism Clear sender identification Accurate subject lines Business address included Data Privacy: No data stored in n8n workflow memory All data passed through encrypted connections CRM platforms handle data retention per their policies Google Sheets can be restricted to specific users 🆘 Troubleshooting "No email address" errors Make email required in SignSnap Home form settings Check "Errors" tab in Google Sheet for missed leads Follow up manually via phone using logged information CRM sync failures Verify all API credentials are current and not expired Check API rate limits (especially HubSpot free tier) Review execution logs in n8n for specific error messages SMS not sending Confirm Twilio account has sufficient balance Verify phone number format: +1XXXXXXXXXX (E.164 format) Check that recipient's country allows SMS from your Twilio number Ensure phone number was captured in SignSnap Home Wait nodes not resuming Confirm workflow is ACTIVE (not just saved) Check n8n queue system is running properly Verify execution mode settings allow waiting executions 📚 Additional Resources SignSnap Home: Website: https://signsnaphome.com Documentation: Contact SignSnap Home support Webhook setup guide: Available in app settings n8n Documentation: Webhook nodes: https://docs.n8n.io/integrations/builtin/core-nodes/n8n-nodes-base.webhook/ Wait node: https://docs.n8n.io/integrations/builtin/core-nodes/n8n-nodes-base.wait/ Code node: https://docs.n8n.io/code-examples/ CRM API Documentation: HubSpot: https://developers.hubspot.com/ Follow Up Boss: https://docs.followupboss.com/ Monday.com: https://developer.monday.com/ 🌟 Success Story "Before this automation, I was spending 30+ minutes after every open house manually entering contacts into HubSpot, then setting reminders to follow up. Now it's completely hands-free. The SMS follow-up on Day 2 alone has doubled my response rate. Best workflow I've ever implemented!" 🚦 Next Steps Download this workflow from the n8n Creator Hub Import into your n8n instance Follow the setup guide in the sticky notes Test with a sample submission before your next open house Monitor results in your Google Sheets activity log Customize and optimize based on your response rates 💡 Pro Tips A/B test your messaging**: Duplicate the workflow and test different email subject lines or SMS wording Track conversion rates**: Add a "Converted" column to your Google Sheet and update it when leads become clients Segment by property**: Use IF nodes to send different follow-up sequences for luxury vs starter homes Add social media enrichment**: Connect Clearbit or Hunter.io to automatically find LinkedIn profiles Create dashboard reports**: Connect Google Sheets to Data Studio for visual analytics 📞 Support For workflow-specific questions, please comment on this workflow in the n8n Creator Hub. For SignSnap Home account issues, contact SignSnap Home support directly. For CRM-specific questions, consult each platform's documentation linked above. 🏷️ Tags real-estate open-house crm-automation lead-nurturing sms-marketing email-automation hubspot follow-up-boss monday.com twilio google-sheets webhook multi-crm lead-scoring signsnap-home Version: 1.0 Last Updated: January 2025 Compatibility: n8n v1.0+ License: MIT Built with ❤️ for the real estate community. Questions or improvements? Drop a comment below!

Overview: GitHub to WordPress Tutorial Generator This workflow automates the process of creating technical tutorials for your blog. It runs on a weekly schedule, automatically identifies trending GitHub repositories, uses an AI to generate a detailed tutorial for each one, and then saves the content as a draft post on your WordPress site. Finally, it sends you an email notification so you can review and publish the new content. This is an excellent way to keep your blog fresh with relevant, trending topics without manual effort. How It Works Weekly Trigger: The workflow is set to activate every Monday at 10 AM, starting the entire process. Get Trending Repositories: The workflow makes an HTTP request to the GitHub API to find the most popular repositories. Split Items: The Split node processes the list of repositories from the GitHub API, handling each one as a separate item. This ensures that a unique tutorial is created for every trending repository. AI Tutorial Generation: The AI Tutorial Generator node, powered by the Google Gemini Chat Model, takes the information for each repository and, following a detailed prompt, creates a comprehensive tutorial. The prompt instructs the AI to include an introduction, prerequisites, code examples, best practices, and more. Format Content: A Code node then processes the AI's output. It extracts the title and content, ensuring the data is correctly formatted for the next steps. It's a key step to handle potential variations in the AI's output. Create WordPress Post: The WordPress node takes the formatted tutorial content and creates a new post on your blog, automatically setting the title, tags, and categories. It's saved as a draft, allowing you to review and edit it before publishing. Send Notification: Once the post is created, the Email node sends a notification to your email address, letting you know a new tutorial is ready for your review. Setup Steps Configure WordPress Credentials: In the Create Tutorial Post node, add your WordPress credentials. This includes your site URL, username, and application password. Set Up Email Credentials: In the Notify Admin node, add your email service credentials (e.g., SMTP, Gmail) to enable sending email notifications. Configure GitHub API Access: Manual Mapping: Run the Get Trending Repos node once to get sample data. In the Split Repository Items node, manually map the data by setting the "Field to Split Out" to json.items. This tells the workflow to process each repository in the API response. Optional: For higher API limits, you can create a GitHub Personal Access Token and configure the Get Trending Repos node to use it. Review AI Prompt: Go to the AI Tutorial Generator node and read the system message. You can adjust the prompt to change the style, length, or content of the tutorials the AI generates.

AI-Powered Abandoned Cart Recovery (WooCommerce + CoCart + n8n) This workflow automatically tracks abandoned carts from a WooCommerce store, waits for a defined time, rechecks the cart status, generates a personalized reminder email using AI, sends it to the customer via Gmail and notifies the internal team on Slack. It helps recover lost revenue by following up with customers at the right time using personalized, human-friendly messaging — without any manual work. This workflow listens for abandoned cart events from your store, waits for a configurable delay (such as 30–60 minutes), verifies whether the cart is still unpaid and then automatically sends a personalized reminder email generated by AI. At the same time, it sends a Slack notification to your internal team for visibility. You receive: Automated abandoned cart detection** AI-generated personalized reminder emails** Customer email delivery via Gmail** Internal Slack notifications for your team** Ideal for ecommerce teams who want a simple, automated way to recover abandoned carts and improve conversion rates. What It Does This workflow automates the full abandoned cart recovery process: Receives abandoned cart data from the store via webhook. Normalizes incoming cart and customer information. Waits for a defined time to allow natural checkout completion. Rechecks the cart status using the CoCart API. Validates whether: Items are still in the cart Payment is still pending Generates a personalized reminder email using OpenAI. Extracts email subject and body from AI output. Sends the reminder email to the customer via Gmail. Sends a Slack message to notify the internal team. If the cart is already completed, the workflow stops automatically. Who’s It For This workflow is ideal for: Ecommerce store owners WooCommerce merchants Marketing teams handling cart recovery Sales teams tracking abandoned purchases Agencies building automation for ecommerce clients Anyone wanting automated abandoned cart follow-ups Requirements to Use This Workflow To run this workflow, you will need: n8n instance** (cloud or self-hosted) WooCommerce store** CoCart plugin** installed and configured OpenAI API key** Gmail account** with OAuth access Slack workspace** (for internal notifications) Basic understanding of webhooks and API responses How It Works Webhook Trigger – Store sends abandoned cart data to n8n. Data Normalization – Cart key, email, product details are structured. Wait Period – Workflow pauses for a defined time (30–60 minutes). Recheck Cart – Cart status is fetched again from CoCart. Abandoned Cart Validation – Checks if items exist and payment is pending. AI Email Generation – OpenAI creates a friendly reminder email. Email Parsing – Subject and body are extracted from AI output. Customer Email – Gmail sends the reminder to the customer. Slack Notification – Internal team is notified about the abandoned cart. Setup Steps Import the provided n8n workflow JSON file. Connect the Webhook node to your store so abandoned cart data is sent correctly. Configure the Wait node with your desired delay (example: 30–60 minutes). Ensure the CoCart API endpoint is accessible and accepts the cart key. Connect your OpenAI account to generate email content. Configure the Gmail node to send reminder emails to customers. Connect Slack credentials to receive internal notifications. Activate the workflow — abandoned cart recovery starts automatically. How To Customize Nodes Customize Wait Time Adjust the Wait node to: Send reminders faster (15–30 minutes) Send reminders later (1–2 hours) Customize Email Content Modify the AI Agent prompt to: Change email tone (formal, friendly, urgent) Add discount messaging Include brand voice or CTA text Customize Slack Notifications You can: Change the Slack channel Add mentions (@team, @sales) Include cart value or product links Add-Ons (Optional Enhancements) You can extend this workflow to: Send multiple reminder emails (1st, 2nd, final) Add SMS or WhatsApp reminders Apply discount codes automatically Track recovered carts in a database Segment customers by cart value Add analytics or dashboards Use Case Examples 1\. Cart Recovery Recover lost sales automatically without manual follow-ups. 2\. Sales Team Visibility Slack alerts keep your team informed of high-value abandoned carts. 3\. Personalized Marketing AI generates human-like emails tailored to each customer. 4\. Scalable Automation Works for one store or hundreds of carts per day. Troubleshooting Guide | Issue | Possible Cause | Solution | |---------------------|------------------------------|-----------------------------------------------| | No webhook data | Webhook not connected | Verify store webhook URL | | Email not sent | Gmail not authenticated | Reconnect Gmail credentials | | Cart always skipped | IF conditions incorrect | Check item count & payment status | | AI output empty | OpenAI API issue | Verify API key and limits | | Slack alert missing | Wrong channel or token | Reconnect Slack credentials | Need Help? If you need help customizing or extending this workflow with advanced features such as adding multi-step reminders, discounts, analytics or scaling it for production, then our n8n automation experts at WeblineIndia are happy to assist you.