by Fabian Perez
This workflow automates your entire lead follow-up process across email, SMS, and WhatsApp. It starts on a schedule and pulls your latest leads from FollowUpBoss (FUB), checking when the workflow last ran. Each new contact is automatically validated — phone numbers and emails are cleaned, filtered, and checked for duplicates before sending any message. Once validated, the system intelligently decides how to reach each lead: 💬 Email + SMS if all data looks good 📧 Email only if phone is invalid 📱 SMS/WhatsApp only if email is missing Each message is personalized using data from the lead record, and everything is tracked back in your database for future reporting. This template helps agents, marketing teams, and CRM users run consistent follow-ups without missing a single contact. Whether you manage 10 or 10 000 leads, this flow scales effortlessly. Tools used: FollowUpBoss, Gmail, Twilio/WhatsApp, n8n (Tip: Replace your API keys and Gmail credentials before running.)
by AppUnits AI
Generate Invoices for Customers with Jotform, Xero and Gmail This workflow automates the entire process of receiving a product/service order, checking or creating a customer in Xero, generating an invoice, and emailing it — all triggered by a form submission (via Jotform). How It Works Receive Submission Triggered when a user submits a form. Collects data like customer details, selected product/service, etc. Create/Update The Customer Creates/Updates the customer. Create The Invoice Generates a new invoice for the customer using the item selected. Send The Invoice Automatically sends the invoice via email to the customer. Who Can Benefit from This Workflow? Freelancers** Service Providers** Consultants & Coaches** Small Businesses** E-commerce or Custom Product Sellers** Requirements Jotform webhook setup, more info here Xero credentials, more info here Make sure that products/services values in Jotform are exactly the same as your item Code in your Xero account Email setup, update email node (Send email), more info about Gmail setup here LLM model credentials
by Rahul Joshi
Description This workflow automates employee retention analytics by combining candidate performance data with trait-level retention statistics. It scores candidates, validates data, and generates a polished Retention Digest HTML email using GPT (Azure OpenAI). Hiring managers receive structured insights weekly, highlighting top/weak traits, candidate scores, and actionable JD refinement tips. What This Template Does (Step-by-Step) ⚡ Manual Trigger – Starts workflow execution on demand. 📑 Candidate Data Fetch (Google Sheets – Hires Tracking) – Pulls candidate-level details like name, role, traits, start date, and retention status. 📑 Trait Summary Fetch (Google Sheets – Retention Summary) – Fetches aggregated trait-level retention statistics, including hires, stayed, left, retention %, and weight adjustments. 🔀 Merge Candidate + Trait Data – Combines both datasets into a unified stream for scoring. 🧮 Candidate Scoring & Data Normalization (Code Node) – Cleans and standardizes data. Builds a trait → weight map. Calculates each candidate’s Candidate_Score. Outputs normalized JSON. ✅ Data Validation (If Node) – Ensures both candidate and trait datasets are present. TRUE → continues to AI digest generation. FALSE → routes to error logging. ⚠️ Error Handling Logic (Google Sheets – Error Log) – Logs any failed or incomplete runs into a dedicated error sheet for auditing. 🧠 AI Processing Backend (Azure OpenAI) – Prepares candidate + trait data for GPT processing. 🤖 Retention Digest Generator (LLM Chain) – Uses GPT (gpt-4o-mini) to create a structured HTML Retention Digest, including: TL;DR summary Top Traits (positive retention) Weak Traits (negative retention) Candidate highlights (scores & retention status) 3 actionable JD refinement tips 📧 Email Delivery (Gmail) – Sends the digest directly to hiring managers as a styled HTML email with subject: Retention Analysis Digest – Weekly Update Prerequisites Google Sheets (Hires Tracking + Retention Summary + Error Log) Gmail API credentials Azure OpenAI access (gpt-4o-mini model) n8n instance (self-hosted or cloud) Key Benefits ✅ Automates retention analytics & reporting ✅ Provides AI-powered insights in structured HTML ✅ Improves hiring strategy with trait-based scoring ✅ Reduces manual effort in weekly retention reviews ✅ Ensures reliability with error handling & validation Perfect For HR & Recruitment teams monitoring post-hire retention Organizations optimizing job descriptions & hiring strategy Talent analytics teams needing automated, AI-driven insights Stakeholders requiring clear weekly digest emails
by Avkash Kakdiya
How it works This workflow automatically creates daily AI-generated videos for any niche. It generates a short script, converts it into a cinematic video prompt, and produces an 8-second video with Veo 3. The workflow waits for the video, downloads it, and sends it via Gmail with a ready-to-post social media description. You can customize the script prompt to match any industry or topic. Step-by-step 1. Trigger the workflow Daily Trigger** – Starts the workflow automatically every day. 2. Generate content Generate Script** – Creates a short, engaging script for your chosen niche. Generate Veo3 Prompt** – Turns the script into a cinematic video prompt for Veo 3. Social Media Description** – Writes an SEO-friendly description for LinkedIn, Instagram, and YouTube. 3. Generate the video Create Video** – Sends the prompt to Veo 3 for video generation. Wait for Video** – Pauses until video processing is complete. Status** – Checks whether the video is ready. If** – Loops until the video is successfully generated. 4. Download and share Download Video** – Fetches the completed video file. Send a message** – Emails the video with the social media description attached. Why use this? Create short, engaging videos in any niche automatically. Combine scriptwriting, video creation, and content delivery in one workflow. Save time by eliminating manual editing and waiting. Ensure consistent, professional social content for multiple platforms. Flexible for marketing, education, news, product updates, and more.
by Afareayo Soremekun
ChannelCrawler API to Google Slides Template This template shows how you can use the ChannelCrawler API alongside ChatGPT (or any LLM) to generate google slides using images and texts received from the API How it Works A user inputs the link to the Youtube channel(s) of their target creators The list is parsed by a python script, returning it in a format that can be ran in a loop The workflow iterates over each channel url The url is passed to the ChannelCrawler API, where it returns a json of the creators profile. The OpenAI node processes the description and content of the creators profile to create a summary We retrieve the google slides presentation using the get presentation node. We use the Google Slides API to duplicate an existing page and pull back the original page as it has a new revision ID We use the Google Slides API to change the image placeholder of the of the image Presentation Lastly we update other placeholders in with text from the ChannelCrawler and ChatGPT outputs How to Use From executing the workflow, a pop up form will come up where you can insert the Youtube Channel urls On submission, provided the prerequisites are set up - rest of the workflow will be triggered Use Cases You can create profiles on influencers and creators with extensive data points from the ChannelCrawler API and consistent summarisation from GPT Prerequisites ChannelCrawler Account - there's a great pay as you go options for access to the API OpenAI account - the you can access free Open AI credit if you are a first time n8n user! Check the credentials options in the node Google account (For slides) - You should have a google account or sign up for google with your non google email
by Rahul Joshi
Description This workflow automates Zendesk ticket escalation by creating ClickUp tasks for urgent cases and notifying the support team in Telegram. It ensures that high-priority tickets are instantly visible to the right team members, avoiding delays in resolution. What This Template Does (Step-by-Step) 🟢 Trigger (Manual Test or Later Zendesk Trigger) Currently uses a manual trigger (Execute Workflow) for testing. In production, this would start whenever a pending Zendesk ticket appears. 🎫 Fetch Zendesk Tickets Pulls all pending tickets assigned to a group. Sorts them by status and date. 🧹 Select Latest Ticket Sorts by created_at and keeps only the newest ticket. Outputs: id, subject, description, requester_id, created_at. 📧 Fetch Requester Email Retrieves requester details (name, email, timezone) from Zendesk Users API. 🔀 Merge Ticket & Requester Data Combines both streams: ticket info + requester info. Ensures the ClickUp task payload has everything it needs. 📝 Prepare ClickUp Task Payload Builds a structured task: Task Name: [Escalation] {Subject} (Ticket #ID) Description: Ticket + requester details + escalation message Priority: 3 (default, can be adjusted) Tags: zendesk, escalation 📂 Create ClickUp Task Pushes the structured task into ClickUp under the escalation list. Assigns it to a predefined team member. 📨 Format Telegram Alert Message Generates a concise but urgent message: Ticket subject + ID Requester name + email Direct ClickUp link Adds urgency formatting (🚨 Immediate Attention Required). 📢 Send Telegram Escalation Alert Posts the alert into the chosen Telegram chat/team. Ensures managers/stakeholders know instantly. Prerequisites Zendesk account + API credentials ClickUp account + API credentials Telegram bot token & chat ID n8n instance (cloud or self-hosted) Customization Ideas ⚡ Replace manual trigger with Zendesk “Ticket Created” trigger. 🎯 Add SLA-based conditions (e.g., escalate only if response > 4 hrs). 📊 Auto-assign ClickUp tasks by ticket category. 🔔 Add Slack/Email notification along with Telegram. 📂 Store escalation logs into Notion or Google Sheets. Key Benefits ✅ Zero delay in handling critical tickets ✅ Automatically creates ClickUp task + Telegram alert ✅ Reduces manual handoff between support → escalation team ✅ Keeps everyone aligned in real-time Perfect For 🎯 Support teams needing fast escalations 📈 SaaS companies managing large ticket volumes 🚀 Agencies ensuring VIP clients never wait
by Jitesh Dugar
Automated Influencer Campaign Management System A comprehensive n8n workflow template for streamlining influencer application processing with real-time social media data validation, intelligent scoring algorithms, and automated onboarding workflows. Who’s It For Marketing agencies managing high-volume influencer applications Brand marketing teams screening social media creators Influencer platforms automating creator onboarding Digital marketing consultants reducing manual workload E-commerce brands building creator partnerships Social media management companies scaling operations How It Works Capture influencer applications via Webhook (connected to forms/websites). Validate applicant emails using VerifiEmail to prevent fake submissions. Fetch real-time social data from Instagram (via Instagram120 API) and YouTube (via YouTube138 API). Calculate engagement scores using a weighted algorithm (Instagram 60% + YouTube 40%). Auto-approve qualified influencers based on follower count & engagement thresholds. Log approved applications in Google Sheets with complete metrics. Send personalized welcome emails with campaign information & next steps. Reject low-quality applications with detailed reasoning (for internal tracking). Generate scoring breakdown with platform-specific analytics & tier classification. Track application volume and approval rates for performance optimization. Offers: Real-time API integration, intelligent scoring, automated actions, scalable processing. 🛠️ How to Set Up Connect your application form to Webhook: POST → https://[your-n8n-url]/webhook/influencer-signup Sign up for RapidAPI and subscribe to Instagram120 + YouTube138 APIs. Get VerifiEmail API key (100 free verifications/month). Configure Gmail OAuth2 in Google Cloud Console for email automation. Create a Google Sheets database for approved influencer storage. Add credentials in n8n: RapidAPI, VerifiEmail, Gmail, Google Sheets. Customize scoring thresholds & email templates in Function nodes. Test with sample data: { "name": "Test Creator", "email": "test@gmail.com", "social_handles": { "instagram": "testuser", "youtube": "testchannel" }, "niche": "fitness", "rate_card": 500 } Requirements n8n instance** (cloud or self-hosted) API credentials**: RapidAPI (Instagram120 + YouTube138 APIs) VerifiEmail Gmail OAuth2 Google Sheets access Form/website integration** → sends webhook data Google Sheets** for database & reporting RapidAPI Integration Details Instagram120 API Pricing Plans:** Free: 1,000 requests/month Pro: 10,000 requests/month ($10/mo) Ultra: 100,000 requests/month ($50/mo) n8n Example:** { "method": "POST", "url": "https://instagram120.p.rapidapi.com/api/instagram/profile", "headers": { "X-RapidAPI-Host": "instagram120.p.rapidapi.com", "X-RapidAPI-Key": "YOUR_RAPIDAPI_KEY", "Content-Type": "application/json" }, "body": { "username": "{{ $('Data Sanitizer').item.json.social_handles.instagram }}" } } YouTube138 API Pricing Plans:** Free: 1,000 requests/month Pro: 10,000 requests/month ($15/mo) Ultra: 100,000 requests/month ($75/mo) n8n Example:** { "method": "GET", "url": "https://youtube138.p.rapidapi.com/channel/details", "headers": { "X-RapidAPI-Host": "youtube138.p.rapidapi.com", "X-RapidAPI-Key": "YOUR_RAPIDAPI_KEY" }, "queryParameters": { "id": "{{ $('Webhook').item.json.body.social_handles.youtube }}", "hl": "en", "gl": "US" } } Core Features Social Media Validation** Instagram follower counts, engagement, verification YouTube subscriber counts, channel stats Cross-platform scoring algorithm Fraud prevention via email validation Intelligent Scoring** Multi-tier classification (Nano, Micro, Macro, Mega) Engagement analysis per platform Customizable approval thresholds Automation Actions** Auto-approve/reject with reasoning Store results in Google Sheets Send onboarding emails Track performance stats Use Cases & Applications Marketing Agencies** → Process 100+ daily influencer applications automatically Brands** → Validate influencer metrics before partnerships Platforms** → Qualify creators for platform admission automatically E-commerce** → Build authentic influencer partnerships Key Benefits ✔️ Saves 80-90% processing costs ✔️ Cuts manual review time from 15 minutes → 30 seconds ✔️ Prevents fraud with real-time validation ✔️ Scales infinitely with no extra staffing Technical Specifications Execution time:** 30–45 sec per application Throughput:** 100+ applications/hour Success rate:** 95%+ valid applications Cost:** ~$0.05–$0.15 per application ROI & Cost Breakdown Manual:** $15–25/hour human review Automated:** $0.05–0.15/application Savings:** 80–90% at scale Break-even:** 50–100 apps/month Integration Example // Example website form submission fetch('https://your-n8n-instance.com/webhook/influencer-signup', { method: 'POST', headers: {'Content-Type': 'application/json'}, body: JSON.stringify(formData) }); Sample Application Data: { "name": "Sarah Johnson", "email": "sarah.fitness@gmail.com", "social_handles": { "instagram": "sarahfitlife", "youtube": "SarahFitnessJourney" }, "niche": "fitness", "country": "US", "rate_card": 750 } Installation Import workflow JSON file into n8n Add API credentials (RapidAPI, VerifiEmail, Gmail, Sheets) Configure Sheets with correct columns Customize scoring & emails Test with sample apps Activate workflow Disclaimers Requires paid RapidAPI plans for scale API rate limiting applies Data accuracy depends on APIs Ensure GDPR/CCPA compliance before production Always test before live deployment License This template is provided as-is for educational and commercial use. Users are responsible for ensuring compliance with laws, platform TOS, and data privacy rules.
by nobu
Title Create Google Calendar events from labeled Gmail emails using AI Description Who is it for? This template is for anyone who frequently receives unstructured event or task information via email and wants to quickly add it to their Google Calendar without manual data entry. It's perfect for busy professionals, personal productivity enthusiasts, and anyone looking to streamline their scheduling. What it does This workflow automates the process of creating Google Calendar events from emails you label in Gmail, using AI to parse the details. Triggers on Labeled Email: The workflow starts when a new email is given a specific label in Gmail (e.g., "Scheduled"). Parses Event with AI: The email's content is sent to Google Gemini to extract structured event data: title, start time, end time, location, and a description. Creates Calendar Event: Using the data extracted by the AI, a new event is automatically created in your Google Calendar. Sends Confirmation Email: A confirmation email is sent back to you, containing a summary of the created event and a direct link to edit it in Google Calendar. Requirements An active n8n instance. A Google account for Gmail and Google Calendar. Credentials for the Google Gemini API. How to set up Credentials: Configure your credentials for the 'Gmail Trigger', 'Google Gemini Chat Model', 'Create Google Calendar Event', and 'Send Confirmation Email' nodes. Gmail Trigger: Select the 'Gmail Trigger' node. In the 'Label Ids' field, choose the Gmail label you want to use to trigger the workflow (e.g., a label named Scheduled). Confirmation Email: Select the 'Send Confirmation Email' node. In the 'Send To' field, enter the email address where you want to receive the confirmation email. Activate Workflow: Save and activate the workflow. How to customize AI Prompt: You can modify the prompt in the 'Parse Event with AI' node to better suit your needs. For example, you can change the default timezone or add rules for how to handle recurring events. Email Content: Customize the subject and body of the confirmation email in the 'Send Confirmation Email' node. Calendar Options: In the 'Create Google Calendar Event' node, you can add more event details, such as attendees or reminders.
by Meak
Auto-Post Instagram Carousels from Google Sheets + Drive (Cloudinary + IG Graph) This workflow checks your Google Sheet for “Carousel” posts to do, pulls images from a Drive folder, uploads them to Cloudinary, creates an Instagram carousel, publishes it, and marks the row as “Processed”. Benefits Hands-off posting from a simple Google Sheet queue Pulls all images from a Drive folder for each carousel Uses Cloudinary for fast, reliable hosting Posts via Instagram Graph API (official) Updates your Sheet status to “Processed” after publish How It Works Schedule Trigger runs every few minutes. Get Execution for Carousel reads rows where Status = ToDo and Type = Carousel. Get image list loads all files from the Drive folder in that row. Download Image fetches each file from Drive. Upload to Cloudinary stores the image and returns a public URL. Setup for Instagram prepares access_token, ig_user_id, image_url, caption. Create Media Container (Image) creates an IG container for each image. Combine containers collects all container IDs. Create Media Container (Carousel) builds one carousel with the children IDs + caption. Publish Instagram Carousel publishes the carousel post. Update Execute sets Status = Processed for that ExecuteId in Sheets. Who Is This For Social media managers batching carousels Agencies posting client content on a schedule Creators who organize posts in Google Sheets Setup Google Sheets: set Spreadsheet and “Execute” tab (with ExecuteId, Folder, Expected content, Status, Type) Google Drive: put carousel images in the folder referenced by the row Cloudinary: set cloud name + upload_preset Instagram Graph: get ig_user_id and a valid access_token In n8n: paste tokens/IDs into the Set nodes and HTTP nodes as shown Tips Keep image order in Drive as you want it to appear (or sort before upload) Caption comes from the Sheet field Expected content Make sure the IG account is a Business/Creator account connected to a Facebook Page Use high-res images; Cloudinary will optimize delivery Add error alerts (Slack/Email) if a step fails ROI Save 2–4 hours/week on manual uploads Fewer posting mistakes (everything logged in Sheets) Scales easily to multiple brands and calendars Strategy Insights Add a “Schedule_at” column and delay publishing until that time Write back the IG post ID to Sheets for tracking Extend to cross-post (e.g., Facebook Page) with the same media containers Check Out My Channel For more practical automation workflows for content teams, check out my YouTube channel where I share the exact systems I use to run social posting at scale.
by PDF Vector
This workflow contains community nodes that are only compatible with the self-hosted version of n8n. Automated Academic Paper Monitoring Stay updated with the latest research in your field. This bot monitors multiple academic databases for new papers matching your interests and sends personalized alerts. Bot Features: Monitor keywords across multiple databases Filter by authors, journals, or institutions Daily/weekly digest emails Slack notifications for high-impact papers Automatic paper summarization Workflow Components: Schedule: Run daily/weekly checks Search: Query latest papers across databases Filter: Apply custom criteria Summarize: Generate paper summaries Notify: Send alerts via email/Slack Archive: Store papers for future reference Perfect For: Research groups tracking their field PhD students monitoring specific topics Labs following competitor publications
by Jitesh Dugar
Transform your order fulfillment process with complete invoice automation. This workflow automatically generates professional PDF invoices from Jotform orders and delivers them to customers while keeping organized records. What This Workflow Does ✅ Receives order data from Jotform Trigger ✅ Generates professional HTML invoice with your branding ✅ Converts to PDF using HTML to PDF conversion ✅ Saves invoice to Google Drive for record-keeping ✅ Emails PDF invoice to customer automatically Workflow Steps Jotform Trigger - Captures order data when a customer places an order Format Invoice Data - Prepares and structures line item data Generate HTML Invoice - Creates custom branded HTML invoice Generate PDF Invoice - Converts HTML to professional PDF format Download File PDF - Prepares PDF for distribution Save to Google Drive - Archives invoice for your records Email to Customer - Sends invoice PDF directly to customer's inbox Requirements Jotform account with order form set up Sign up for free here PDF generation API key (get yours at pdfmunk.com) Google Drive connection for storage Email service connection (Gmail, SMTP, etc.) Benefits Save time** - Eliminate manual invoice creation Professional branding** - Customize invoice template to match your brand Organized records** - All invoices automatically saved to Google Drive Better customer experience** - Instant invoice delivery after order placement Scalable** - Handles unlimited orders without additional work
by Oneclick AI Squad
This automated n8n workflow processes any inquiry emails using AI-powered intelligence to determine customer intent and provide appropriate responses. The system analyzes incoming emails, performs availability checks or direct booking processing, and sends personalized responses based on the customer's specific requirements across any industry vertical. Good to Know Uses Google Gemini Chat Model for intelligent email analysis and response generation Automatically detects customer intent (availability check vs direct booking request) Includes conditional routing for different response types based on AI analysis Integrates with external booking systems through HTTP requests Provides seamless email automation with personalized customer communication How It Works Gmail Trigger: Initiates the workflow upon receiving a new email. AI Agent: Analyzes the email content to determine the customer's intent (availability check or direct booking). Code: Parses the JSON output from the AI Agent. Wait for Data - Ensures proper data synchronization before proceeding with conditional logic If: Routes the workflow based on the detected intent. Gmail Nodes: Sends appropriate responses or forwards booking details. How to Use Import workflow into n8n Configure Gmail API credentials for email monitoring and sending Set up Google Gemini Chat Model API access Customize AI prompts based on your industry and booking requirements Test with sample inquiry emails to verify intent detection accuracy Configure external booking system integration if needed Monitor email processing and response quality Requirements Gmail API credentials Google Gemini Chat Model API access Email monitoring and sending permissions Optional: External booking system API integration Customizing This Workflow Modify AI prompts for different industries (hotels, restaurants, services, appointments) Adjust conditional logic based on specific business requirements Configure custom email templates for various response scenarios Add integration with CRM or booking management systems Set up additional data processing nodes for complex booking workflows Implement custom validation rules for booking requests